HomeMy WebLinkAbout2009-06-29-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Committee Room- 6/29/2009- 1:15 PM
PUBLIC SAFETY
1. Approve Change Order Number 5, in the amount of $120,652.30, to the
Construction Contract for the Webster Detention Center Expansion.
Attachments
2. Approve Change Order No. 6 to McKnight Construction's contract to
expand Webster Detention Center.
Attachments
3. Approve award of Bid Item #09-054, Firefighting Protective Clothing for
the Augusta Fire Department to NAFECO as Best Bid.
Attachments
Public Safety Committee Meeting
6/29/2009 1:15 PM
Approve Change Order No. 5 to McKnight Construction Contract for the Webster Detention Center Expansion
Department:RCSO, through Capital Improvements PM
Caption:Approve Change Order Number 5, in the amount of $120,652.30, to the
Construction Contract for the Webster Detention Center Expansion.
Background:The current $33.03M Contract with McKnight Construction to construct
additions to the Detention Center was approved by the Commission on
November 5, 2008. Change Order No. 1 was approved shortly thereafter,
incorporating the Alternate Bid of $5,900,000.00 to construct a female
housing pod. Change Orders 2, 3 and 4 have dealt with unforeseen site
utility conditions and Owner-requested revisions to plumbing systems to
enhance facility maintenance. This Change Order concerns additional
unforeseen/underground site conditions.
Analysis:This Change Order is necessary due to a number of unforeseen site
conditions, primarily the presence of unsuitable soils. The sprawling
detention center requires that significant earthwork be accomplished to
achieve a level building pad. Extensive construction material testing has
proven that the quality of on-site soils for redistribution to fill low areas of
the building area is unsatisfactory for structural support, requiring that
considerable structural fill dirt be imported to the site. In addition, this
change order incorporates extra work required to address unforeseen work
attributable to the presence of underground utilities at variance with
topographical survey information. Augusta’s Capital Improvements
Program Manager has reviewed and negotiated the change order proposals
with the General Contractor.
Financial Impact:McKnight’s current contract amount is $33,033,466.28. This Change Order,
in the amount of $120,652.30, will increase the total Contract amount to
$33,154,118.58. The Change Order will be funded by the project’s
construction change order contingency, which should retain adequate funds.
Alternatives:There are no alternatives suitable for recommendation.
Recommendation:Approve Change Order Number 5, in the amount of $120,652.30, to the
Construction Contract for the Webster Detention Center Expansion.
Funds are Available in
the Following
Accounts:
Funds are available in account GL – 325-05-1130 / 206351101 Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Public Safety Committee Meeting
6/29/2009 1:15 PM
Approve Change Order Number 6 to Construction Contract to Expand Webster Detention Center
Department:RCSO Through Capital Improvements
Caption:Approve Change Order No. 6 to McKnight Construction's contract to
expand Webster Detention Center.
Background:The current $33.03M Contract with McKnight Construction to construct
additions to the Detention Center was approved by the Commission on
November 5, 2008, and significantly altered by the addition of the Female
Pod (Change Order No. 1) shortly thereafter. Subsequent, additional
Change Orders are listed on the attached Change Order Log. This Change
Order enhances the security of the perimeter security fencing and also
includes necessary revisions to the existing roof drainage systems which are
impacted by the expansion.
Analysis:This Change Order consists of two separate items, both highly
recommended as noted: 1. Revisions to the base of the security fencing. In
accordance with the recommendations of the RCSO and the CIPM, the
Architect has revised the detailing of the base of the security fencing to
embed the chain link fabric in concrete, thus bolstering protection from
burrowing at the base of the perimeter security fencing. 2. Revisions to the
existing roof drainage. Portions of the existing roof storm drainage systems
will no longer operate properly or as originally designed, due to conflicts
created by the new, adjoining structures. This change order addresses this by
altering the existing roof drainage systems to provide for code-required
emergency overflow systems. Augusta’s Capital Improvements Program
Manager has reviewed and negotiated the change order proposals with the
General Contractor.
Financial Impact:This Change Order will increase McKnight’s construction Contract amount
by $55,753.33. The Change Order will be funded by the project’s
construction change order contingency.
Alternatives:1. For the fencing base, the fencing could be installed as per the Bid
Documents, although security would be diminished. 2. For the roof
drainage, this work must be done to comply with the Building Code.
Recommendation:Approve Change Order Number 6 in the amount of $55,753.33 to the
Construction Contract for the Webster Detention Center Expansion, thereby
improving Detention Center security and complying with the jurisdictional
International Building Code.
Funds are Available in
Cover Memo
Item # 2
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL – 325-05-1130 /
206351101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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WDC Change Order LogColumn A Column B Column C Column D Column E
CCR #
Change
Order
Description of change(s) to the Scope of
Work
Amout of this
Change Culmulative
Date of
Change
The duration of
the contract was
increased by
1 1
Add Female Pod (OCO 1) $ 5,950,000.00 $ 5,950,000.00 12/10/2008 - Days
2 2 Removal of Unforeseen Sanitary Sewer and
Backill with Engineered Fill $ 17,165.35 $ 5,967,165.35 23-Jan-09 6 Days
4 3 Removal of Unforeseen Transite Water Line
and Backill with Engineered Fill $ 18,907.69 $ 5,986,073.04 03-Mar-09 - Days
16 4
Add Owner-Requested Shower Cleanouts $ 6,393.24 $ 5,992,466.28 22-May-09 - Days
9, 10,
11, 13,
14, 15
5 Misc Unforeseen U/G Utilities & Earthwork;
incl CCR 9, 10, 11, 13, 14 & 15 $ 120,652.30 $ 6,113,118.58 04-Jun-09 30 Days
6, 17 6
Enhanced Base of Security Fence (CCR 6) &
Required Revisions to Existing Roof Storm
Drainage (CCR 17) $ 55,753.33 $ 6,168,871.91 05-Jun-09 - Days
7
$ 6,168,871.91 Days
8
$ 6,168,871.91 Days
9
$ 6,168,871.91 Days
10
$ 6,168,871.91 Days
11
$ 6,168,871.91 Days
12
$ 6,168,871.91 Days
Item # 2
Public Safety Committee Meeting
6/29/2009 1:15 PM
Award of Bid Item #09-054, Firefighting Protective Clothing
Department:Fire, Chief Howard Willis
Caption:Approve award of Bid Item #09-054, Firefighting Protective Clothing for
the Augusta Fire Department to NAFECO as Best Bid.
Background:The Augusta Fire Department and the Augusta Procurement Department
have concluded the bid process for the purchase of Structural Firefighting
Protective Clothing for Augusta Fire Department Training Facility.
Proposals were received from five companies. Of the five, only NAFECO
was deemed compliant with the bid requirements and specifications.
Analysis:NAFECO has met all the specified requirements of the bid documents
without taking any exceptions and within the allocated budget amount.
Financial Impact:Funds for this purchase are available in the Augusta Fire Department 2009
operating budget.
Alternatives:None at this time
Recommendation:It is the opinion of the Augusta Fire Department that, NAFECO with a bid
of $20,900.00 should be awarded the contract as best bid.
Funds are Available in
the Following
Accounts:
274-03-4110 5311420
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
1
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC: Howard Willis, , Phyllis Mills
Date: March 30, 2009
Re: Recommendation for awarding Bid Item# 09-054, Structural Firefighting
Protective Clothing for the Augusta Fire Department
The Augusta Fire Department and the Augusta Procurement Department have
concluded the bid process for the purchase of Structural Firefighting Protective
Clothing for Augusta Fire Department Training Facility. Proposals were received from
five companies. Of the five, only NAFECO was deemed compliant with the bid
requirements and specifications,
NAFECO has met all the specified requirements of the bid documents without taking
any exceptions and within the allocated budget amount. It is the opinion of the
Augusta Fire Department that, NAFECO with a bid of $20,900.00 should be awarded
the contract as best bid.
Attachment number 1
Page 1 of 1
Item # 3
Invitation to Bid
Sealed bids will be received at this office until Friday, March 13, 2009 at 11:00 A.M. for
furnishing:
Bid Item 09-054 Structural Fire Fighting Protective Clothing for the Fire Department
Bids’ will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department on Monday, February
23, 2009 @ 3:00 p.m. by Fax at 706-821-2811 or by mail. .No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a
local bidder and receive bid preference on an eligible local project, this certificate and a
copy of your local business license must be submitted with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of
opening.
Bidders will please note that the number of copies requested; all supporting documents
including financial statements and references and such other attachments that may be required
by the bid invitation are material conditions of the bid. Any package found incomplete or
submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending
that he/she has been improperly disqualified from bidding due to an incomplete bid submission
shall have the right to appeal to the appropriate committee of the Augusta commission. Please
mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the
office of the Procurement Department is not advisable. Acquisition of BID documents from
unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 29, February 5, 12, 19, 2009
Metro Courier February 4, 2009
cc: Tameka Allen Interim Deputy Administrator
Howard Willis Fire Department
Michael Rogers Fire Department
Attachment number 2
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