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Public Safety Committee Meeting Committee Room- 5/11/2009- 1:10 PM
PUBLIC SAFETY
1. Approve awarding of contract for RFP #09-089A to Bailey’s
Communications for paging services for the City of Augusta.
Attachments
2. Approve the purchase of a security gate at Charles B. Webster Detention
Center.
Attachments
3. Consider a request from Dr. Scott J. Pidcock of Pidcock Chiropractic for a
waiver from the requirement of a fire hydrant within 500 feet of the remote
corner of the building located at 3028 Peach Orchard Road.
Attachments
4. Motion to approve using Augusta Fire Department fund balance residuals
to fund 100% reimbursable rescue training cost associated with GEMA
Grant.
Attachments
Public Safety Committee Meeting
5/11/2009 1:10 PM
Approve awarding of contract for RFP #09-089A to Bailey’s Communications for paging services.
Department:Information Technology
Caption:Approve awarding of contract for RFP #09-089A to Bailey’s
Communications for paging services for the City of Augusta.
Background:Paging services are used by many city departments. The services are used
for contacting personnel on call, for 911 emergency notifications, and to
contact personnel who do not carry a cell phone. Currently, Augusta utilizes
one hundred eighty six (186) pagers.
Analysis:Bailey’s is the only vendor to meet all of the City’s requirements in their
response to the request for proposal. Bailey’s proposal was the only
qualifying bidder to provide all required documentation in accordance with
Procurement policies and procedures. Bailey’s Communications is also the
only local vendor providing its own paging tower infrastructure, local stores,
and repair facilities in the Augusta-Richmond County area. Compared to out
of state and out of area vendor return for repair policies and procedures
regarding turn-around time and equipment replacement. Bailey’s is the sole
provider able to respond in a matter of hours verses the 24 or more hours
from non-local vendors. Other areas considered where the amount of
coordination time Augusta personnel would have to dedicate to packaging,
sending, receiving, and tracking shipped equipment. Additional
consideration was given to shipping costs. Being the sole vendor of this size,
capability and based on previous experience through contracting with this
provider we request Bailey’s Communications be selected as the paging
provider for the City of Augusta.
Financial Impact:Approximately $1,000.00 per month.
Alternatives:N/A
Recommendation:Approve awarding the paging services contract to Bailey’s
Communications.
Funds are Available in
the Following
Accounts:
Funds are available in each Departments Operating Budget.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
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Attachment number 3
Page 1 of 1
Item # 1
Maximum
Points
Bailey's Communications
2418 Peach Orchard Road
Augusta, GA 30906
1 - Ability to meet ARC requirements and
expectations - 10 10
2 - Cost effective rate plans and service
options - 10 8.6
3 - Coverage areas -
20 18.6
4 - Quality of network -
20 19.6
5 - Quality of support services and
personnel -20 20
6 - Technology -
10 9.6
7 - Completeness of proposal -
10 10
Total 100 96.4
Comments:
Cumulative Evaluation Sheet
RFP Item #09-089A Paging Services
for the City of Augusta - Information Technology Department
Wednesday, April 22, 2009
Attachment number 4
Page 1 of 1
Item # 1
Attachment number 5
Page 1 of 1
Item # 1
Attachment number 6
Page 1 of 2
Item # 1
Attachment number 6
Page 2 of 2
Item # 1
BAILEY’S COMMUNICATION
2418 PEACH ORCHARD ROAD
AUGUSTA, GA 30906
ATTN: RALPH NEHLSEN
AT &T
3435 WRIGHTSBORO ROAD STE C8
AUGUSTA, GA 30909
ATTN: DEBBIE BYRD
AMERICAN MESSAGING
P. O. BOX 551751
FORT LAUDERDALE, FL 33355
ATTN: SUSAN CRESPO
T K’S PAGING & CELLULAR
1565 – 15TH STREET
AUGUSTA, GA 30901
PROPAGE
112 KEY DR.
BRUNSWICK, GA 31520
AMERICAN MESSAGING
1720 LAKEPOINTE DRIVE
LEWISVILLE, TX 75057
ATTN: STEPHANIE CAPERS
USA MOBILITY
P. O. BOX 660770
DALLAS, TX 752666-0770
AQUIS COMMUNICATIONS
100 N. CONSTITUTION DR.
YORKTOWN, VA 23692
AEG GROUP
34021 N US HIGHWAY 45
GRAYSLAKE, IL 60030
ATTN: ALINA JIAN
Tameka Allen
Information Technology
Kevin Luce
Information Technology
Gary Hewitt
Information Technology
RFP 09-089A Paging Services mailed
March 27, 2009
RFP 09-089A
Paging Services
Information Technology
RFP Open: Tues 4/14/09 @ 11:00 a.m.
Attachment number 7
Page 1 of 1
Item # 1
Public Safety Committee Meeting
5/11/2009 1:10 PM
Approve the purchase of security Gate at CBWDC
Department:Richmond County Sheriff's Office
Caption:Approve the purchase of a security gate at Charles B. Webster Detention
Center.
Background:The security gates were installed during the building phase at CBWDC.
Replacement gates have been necessary due to ear and tear and cost of
repairs. Currently the main security gate is been repaired weekly and is
subject to be irrepairable shortly.
Analysis:It is not cost affective to continue reparing this piece of equpment due to the
age and continually daily use. The gate was put out for bid in 2008 and the
Proceurement Dept. has approved this purchase due to the vendor holding
his price at $39,525.00.
Financial Impact:Funds are available in 324-05-1120-53-19120/201-15-0400-53-19120
Alternatives:None
Recommendation:Approve the purchase of the new gate in the amount of $39525.00 that was
initially approved by the Commission on 03/18/2008.
Funds are Available in
the Following
Accounts:
324-05-1120-53-19120/201-15-0400-53-19120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Public Safety Committee Meeting
5/11/2009 1:10 PM
Pidcock Chiropractic
Department:Clerk of Commission
Caption:Consider a request from Dr. Scott J. Pidcock of Pidcock Chiropractic for a
waiver from the requirement of a fire hydrant within 500 feet of the remote
corner of the building located at 3028 Peach Orchard Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
Public Safety Committee Meeting
5/11/2009 1:10 PM
Request for Funding For GSAR Training
Department:Fire, Chief Howard Willis
Caption:Motion to approve using Augusta Fire Department fund balance residuals to
fund 100% reimbursable rescue training cost associated with GEMA Grant.
Background:In February of 2008, the Augusta fire Department was offered a
$1,275,000.00 grant from the Georgia Emergency Management Agency to
establish a specialized search and rescue team, referred to as a GSAR team,
to be based in Augusta and be available to support the 24 counties located in
GEMA’s Region 3, in which Augusta is located, upon request. This grant is
to cover the cost of a response vehicle, the necessary rescue equipment and
the specialized training for members of this rescue squad. Establishment of
this team is part of the Department of Homeland Security’s plan to assist
local jurisdictions to build and enhance capabilities to prevent, protect
against, respond to and recover from terroristic attacks and other
catastrophic emergencies. The Augusta Commission voted to ratify the grant
award agreement between the Augusta Fire Department and Georgia
Emergency Management Agency on February 19, 2008.
Analysis:Under the terms of the grant, all equipment and the vehicle to transport this
equipment would be purchased by the Georgia Emergency Management
Agency utilizing established state contracts and delivered to the Augusta fire
Department, where the vehicle and equipment will be housed. The cost of
the vehicle and equipment is $1,100,000.00. The remainder of the grant
funding is for the training of the team members in the specialized rescue
protocols that are mandated for this team. These protocols include technical
rope rescue, confined space rescue, structural collapse search and rescue and
trench rescue. Under the terms of the grant, the Augusta Fire Department
will be responsible for providing this training. This will entail us contracting
with training agencies that provide training and certification in these rescue
protocols. The budgeted amount for training in this grant was originally
$175,000.00. Due to increased cost of this training, GEMA has increased
this funding to $215,000.00. GEMA requires that this training be paid for by
the Augusta Fire Department and then be 100% reimbursed to us when
completed and proper documentation being sent to GEMA in the form of a
cancelled check from the vendor and a copy of the original Purchase Order.
The required $215,000.00 is not available in the Fire Department’s 2009
operating budget. We are requesting that we be allowed to transfer a
maximum of $215,000.00 from the Fire Department fund balance into the
2009 operating budget to pay for the required training. When reimbursement
from GEMA is received, that funding along with any unused fund balance
funds allocated for this project will be returned to the Fire Department fund
balance.
Cover Memo
Item # 4
Financial Impact:The cost of training for the Augusta Fire Department GSAR team is
estimated at $215,000.00. The funds used for this training will be
reimbursed 100% to the Fire DEpartment by the Georgia Emergency
Management Agency.
Alternatives:None at this time
Recommendation:Approve the use of Fire Department fund balance residuals which at this
time is $3,047,190.00 to fund the training cost of Augusta Fire Department
GSAR team.
Funds are Available in
the Following
Accounts:
Available in the Fire Department fund balance reserves.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Attachment number 2
Page 1 of 1
Item # 4