HomeMy WebLinkAbout2009-03-23-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Committee Room- 3/23/2009- 1:00 PM
PUBLIC SAFETY
1. Motion to approve the selection of CDWG, Inc. for Bid #08-212A, Printer
Replacements.
Attachments
2. Approve a contract with AT&T for a Metro E Network with Ft. Gordon.
Attachments
3. Motion to ratify State Court Probation Services Contract with Sentinel
Offender Services, LLC.
Attachments
4. Motion to approve the replacement of obsolete computer equipment
(laptops, computers, servers, printers, and scanners) and purchase of any
required computer software upgrades.
Attachments
Public Safety Committee Meeting
3/23/2009 1:00 PM
Award Bid #08-212A, Printer Replacements
Department:Information Technology
Caption:Motion to approve the selection of CDWG, Inc. for Bid #08-212A, Printer
Replacements.
Background:The Information Technology Department conducts an annual technology
refresh in which all obsolete equipment is replaced. Part of this refresh is
the replacement of printers. In an effort to find the lowest possible price for
the printers that are needed as part of this refresh, Information Technology
produced Bid #08-212A.
Analysis:Information Technology is recommending CDWG as the vendor to supply
replacement printers. This recommendation is a result of an analysis of all
proposals received in response to Bid #08-162A, Printer Replacements.
CDWG, Inc. is the lowest and best responsive bidder.
Financial Impact:By choosing CDWG, Inc. as the provider of replacement printers for the
City of Augusta, we will be buying HP printers at a better price point than
we are currently receiving. We will also be receiving the printers on a
specified schedule, thus reducing the overhead invloved in storing a large
number of printers. The overall financial impact will be a reduced cost in
printer acquisitions. If purchased off of state contract the current 167
printers slated for replacement would cost $121,075. By awarding CDWG,
Inc. with the bid the cost of these printer replacements would be $106,374.
This would result in a cost savings to the City of Augusta of $14,701.
Alternatives:The City of Augusta can continue to purchase printers off of state contract.
This would result in a loss of $14,701 in savings.
Recommendation:Award Bid #08-212A to CDWG.
Funds are Available in
the Following
Accounts:
The funds were approved in the Information Technology Capital Budget and
are in account #272015410-5316260.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
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Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 1
C-PAK
Attn: Jonathan Hulsey
133 Main Street
LaGrange, GA 30240
CDWG
Attn: Damian Gonzalez
230 N. Milwaukee Ave.
Vernon Hills, IL 60061
Florida Micro
Theresa Peters West
PO Box 480416
Delray Beach, FL 33448
Global Source Partners
Steven Stocker
PO Box 66
Gracewood, GA 30812
Howard Tech
Stacey Saulpaw
PO Box 1588
Laurel, MS 39441
HP
Justin Loggins
10810 Farnam Drive
Omaha, NE 68154
IntelliSystems
Kevin Wade
209 7th Street, 2nd Floor
Augusta, GA 30901
Presidio
One Sun Court
Norcross, GA 30092
SHI
Katie O’Kane
33 Knightsbridge Road
Piscataway, NJ 08854
The Douglas Group
Robert Douglas
2221 Peachtree Road, Suite D506
Atlanta, GA 30309
Tiger Direct
Bobby Smalls
7795 W Flagler St., Suite 353
Miami, FL 33144
OM Office Supply, Inc.
Attn: Manish Agarwal
5007 Carlisle Pike, Suite 101
Mechanicsburg, PA 17050
CDW Government, Inc.
Attn: Maureen Diaz
230 N. Milwaukee Avenue
Vernon Hills, IL 60061
Southern Computer Warehouse
Attn: Starr Brown
1800 Roswell Road, Ste 1060
Marietta, GA 30062
Yvonne Gentry
DBE
Hatcher Building
Matthew Mixon
Information Technology
Tameka Allen
Interim Deputy Administrator
Re-Bid Item #08-212A
Printer Replacement
For Information Technology
Re-Bid Due: 1/14/09 @ 3:00 p.m.
Attachment number 4Page 1 of 1
Public Safety Committee Meeting
3/23/2009 1:00 PM
Metro E Network from AT&T
Department:Augusta 9-1-1 Center
Caption:Approve a contract with AT&T for a Metro E Network with Ft. Gordon.
Background:The Augusta and Ft. Gordon 9-1-1 Centers recently installed a "Viper" 9-1-1
Telephone System in each Center. Part of this project included a network
connection between Ft. Gordon and Augusta to provide system backup
between the two Centers and eventual establishment of a satillite location as
an emergency relocation Center.
Analysis:Metro E is a networking solution that will provide the connectivity between
the two Centers, so each Center acts as an emergency backup to the other.
Without this connectivity both Centers will lose an essential benefit of the
system.
Financial Impact:The funds for this portion of the project are available in 215-03-7210-
52.23119 and the cost breakdown is as follows: One Time Costs - $2,020.00
Monthly charge - 2,250.00 The monthly charges would total $15,750.00 for
2009 if the first billing date is May 2009. The total for 2009, if billing
begins in May is $17,770.99.
Alternatives:None.
Recommendation:Approval of the contract.
Funds are Available in
the Following
Accounts:
215-03-7210-52.12119
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 4
AT&T and Customer Confidential Information
AT&T ILEC Pricing Schedule / Letter of Election
Attachment to AT&T Unified Agreement Reference No:
Letter of Election
The service(s) (the ‘Service’) to which this Pricing Schedule is applicable is: BellSouth Metro Ethernet Service
Customer (“Customer”) AT&T (“AT&T”)
Augusta 911
USA
For purposes of this Letter of Election, AT&T means the
Service Provider specifically identified herein with a place of
business at:
675 W Peachtree St. NW, Atlanta, GA 30375
Customer Contact (for notices) AT&T Contact (for notices)
Name:
Title:
Telephone: Fax:
E-mail:
Address, if different from above:
Street Address
City
St Zip Code Country
Existing Billing Number (if applicable):
Account Rep Name: Debra Russell
Title: Network Sales Engineer II
Street Address: 3626 Walton Way Ext., Ste. 1
City: Augusta State: GA Zip Code: 30910-
With a copy to:
AT&T Corp.
One AT&T Way, Bedminster, NJ 07921-0752
Attn: Master Agreement Support Team
E-mail: mast@att.com
Customer agrees to purchase the Service in the quantities and according to the prices and terms and conditions set forth in this
Pricing Schedule/Letter of Election (“Pricing Schedule”) and in the applicable Service Publication, the terms of which are incorporated
herein. In jurisdictions that require the Service to be provided pursuant to tariff, the relevant Service Publication is the applicable Tariff;
in jurisdictions that do not require the Service to be tariffed and in which AT&T has no tariff for the Service, the relevant Service
Publication is the applicable Service Description(s), Price List(s) or Guidebook(s) (for ease of reference, the Service Descriptions,
Price Lists and Guidebooks are referred to herein as the “Guidebook”). If the Service is offered pursuant to the Guidebook, this
document incorporates by reference the relevant AT&T Business Service Agreement (BSA). If there is a conflict between this Pricing
Schedule and the Tariff, Guidebook, or BSA, the Tariff, Guidebook or BSA will take priority. The Service is provided by the AT&T
Affiliate identified below as the Service Provider.
Prices in this Pricing Schedule are exclusive of, and Customer will pay, all current or future taxes, regulatory surcharges, recovery
fees, shipping charges, and other similar charges specified or allowed by any governmental entity relating to the sale, use, or provision
of the Service.
Customer (by its authorized representative) AT&T (by its authorized representative)
By: ________________________________________
Name: _____________________________________
Title: _______________________________________
Date: ________________________________
By: ___________________________________________
Name: ________________________________________
Title: _________________________________________
Date: ____________________________
Attachment number 1Page 1 of 4
Page 2 of 4
AT&T and Customer Confidential Information
BellSouth Metro Ethernet Service
Order Type: New Install
Renewal
Service Period: 36 Months
Total Monthly Rate: $2,020.00 Total Nonrecurring Charge: $2,250.00
Service Provider and Tariff, or Guidebook:
BellSouth Telecommunications, Inc. d/b/a AT&T Georgia A40.13 (GSST) Tariff
The Company will furnish, install, maintain and provide maintenance of the Service in accordance with the Company's applicable Tariff
or Guidebook. The Pricing Schedule Term shall begin on the date the Service is installed and available for use by Customer, unless
specified otherwise in the Tariff or Guidebook.
In the event the Service is terminated prior to the expiration of the Service Period, Customer shall pay all Termination and
Cancellation Charges as specified in the Tariff or Guidebook (or, where applicable, the promotion filing).
If Customer terminates the Service prior to the date Customer’s obligation to pay for the Service begins, Customer will reimburse AT&T
for time and materials incurred prior to the effective date of termination, plus any third party charges resulting from such termination.
Customer agrees to pay any added costs incurred by AT&T due to a Customer initiated change in the location of the requested
Service prior to the time the Service is installed.
This Pricing Schedule shall be extended for additional one-year terms under the terms and conditions provided in the Tariff or
Guidebook unless either party provides written notice of its intent not to renew the Pricing Schedule at least sixty (60) days prior to the
expiration of the initial term or each additional one-year term.
Suspension of Service is not permitted for the requested Service.
If you are purchasing a BellSouth Fast Packet Transport Service (BellSouth Frame Relay Service, BellSouth Asynchronous Transfer
Mode Service, or BellSouth Metro Ethernet Service) or a BellSouth Digital Network Service (BellSouth MegaLink Service, BellSouth
MegaLink Channel Service, BellSouth LightGate Service, BellSouth SMARTRing Service, or BellSouth Wavelength Service) under
this Agreement, such service may only be purchased by Customers whose traffic on this service will be at least 90% intrastate.
Customer is responsible for complying with this requirement, and by ordering or accepting such service under this Agreement,
Customer is representing to the Company that its traffic on the service will be at least 90% intrastate.
Tariffs and Guidebooks may be found at http://cpr.bellsouth.com/
Rate Elements
Qty
USOC
Non -
Recurring
Recurring
BellSouth Metro Ethernet Service (GA)
Premium Metro Ethernet Class of Service 1 MTEPZ $0.00 $0.00
Location #1
Address: 911 4th St.
Serving CO: AGSTGAMT84A (706/821) - BellSouth Telecomm, Inc. - GA
Switch Type: DMS
Payment Term: 12 to 36 Months
Speed: 10 Mbps
Premium Connection - Fixed 1 MTEP3 $1,000.00 $900.00
Metro Ethernet Wire Center: AGSTGAMT42W (0.9813 miles)
Attachment number 1Page 2 of 4
Page 3 of 4
AT&T and Customer Confidential Information
Priority Plus Feature per connection 1 MTETP $0.00 $100.00
CNM - Metro Ethernet Reporting Service Establishment Charge per customer
account 1 CNMSE $250.00 $0.00
CNM - Metro Ethernet Reporting Charge per connection 1 CNMME $0.00 $10.00
CNM - Metro Ethernet Reporting Web Interface Charge, First 1 CNMWF $0.00 $0.00
Location #2
Address: 407 Brainard Ave
Serving CO: AGSTGAFL79C (706/793) - BellSouth Telecomm, Inc. - GA
Switch Type: 1AESS
Payment Term: 12 to 36 Months
Speed: 10 Mbps
Premium Connection - Fixed 1 MTEP3 $1,000.00 $900.00
Metro Ethernet Wire Center: AGSTGAAU40W (7.8233 miles)
Priority Plus Feature per connection 1 MTETP $0.00 $100.00
CNM - Metro Ethernet Reporting Charge per connection 1 CNMME $0.00 $10.00
*Rates generated for Metro Ethernet will be accurate only
if based on a Metro Ethernet Service Inquiry Response. The
SI response will also advise if Special Construction
charges will apply.
Total Non-recurring $2,250.00
Total Recurring $2,020.00
Location of Service
Location #1: Augusta 911
911 4th St.
Augusta, GA
Location #2: Ft. Gordon 911
407 Brainard Ave
Augusta, GA
For internal use only
AT&T Sales Representative – Please submit Customer Signed contract
in e-mail or mail:
E-mail: [Please Select] OR
Mail: [Please Select]
Sales Contact AT&T Branch Office
Sales Phone # AT&T Business Center
Location
Sales Fax # Program Code
Sales E-mail
Attachment number 1Page 3 of 4
Page 4 of 4
AT&T and Customer Confidential Information
Attachment number 1Page 4 of 4
1
Quote Number:
Prepared By:
Customer:
Subject:
Augusta 911
BBS071119163100
Debbie Byrd
BellSouth Metro Ethernet Service (GA)
Description QTY USOC/Code Installation Monthly
Quote Detail
BellSouth Metro Ethernet Service (GA)
Premium Metro Ethernet Class of Service $0.00 $0.00MTEPZ1
Location #1
Address: 911 4th St.
Serving CO: AGSTGAMT84A (706/821) - BellSouth Telecomm, Inc. - GA
Switch Type: DMS
Payment Term: 12 to 36 Months
Speed: 10 Mbps
Premium Connection - Fixed $1,000.00 $900.00MTEP31
Metro Ethernet Wire Center: AGSTGAMT42W (0.9813 miles)
Priority Plus Feature per connection $0.00 $100.00MTETP1
CNM - Metro Ethernet Reporting Service
Establishment Charge per customer account
$250.00 $0.00CNMSE1
CNM - Metro Ethernet Reporting Charge per
connection
$0.00 $10.00CNMME1
CNM - Metro Ethernet Reporting Web Interface
Charge, First
$0.00 $0.00CNMWF1
Location #2
Address: 407 Brainard Ave
Serving CO: AGSTGAFL79C (706/793) - BellSouth Telecomm, Inc. - GA
Switch Type: 1AESS
Payment Term: 12 to 36 Months
Speed: 10 Mbps
Premium Connection - Fixed $1,000.00 $900.00MTEP31
Metro Ethernet Wire Center: AGSTGAAU40W (7.8233 miles)
Priority Plus Feature per connection $0.00 $100.00MTETP1
CNM - Metro Ethernet Reporting Charge per
connection
$0.00 $10.00CNMME1
*Rates generated for Metro Ethernet will be accurate only if based on a
Metro Ethernet Service Inquiry Response. The SI response will also advise
BellSouth's price quote identifies the various charges applicable for the provisioning of the proposed services; however, there are miscellaneous additional
charges that may be applicable but cannot be precisely quantified. Such charges may include directory assistance charges, franchise fees, license
fees/taxes, local usage charges, per usage feature charges, dual party relay charges, hearing and speech impaired charges, miscellaneous listing charges,
number portability recovery charges, internet charges, long distance charges, operator assistance call charges (i.e. collect calls, third-party calls and call
interrupts), and/or other charges identified in BellSouth's tariffs or applicable service agreement terms. In accordance with the tariffs or other applicable
service agreement terms, the Customer will be billed any such charges incurred, and will be held responsible for payment of such charges.
Prepared By Debbie Byrd (706) 821-0131
Quote Number BBS071119163100
This Quote is valid 30 days from last revision date,02/09/2009
The information contained in this proposal is proprietary to BellSouth and is offered solely for the purpose
of evaluation. It may not be disclosed to third parties without prior written permission from BellSouth. This
quote is subject to the availability of the services set forth above.
Federal, State and Local tax not included.
1 Printed:02/09/2009Created by QuoteExpert Page:
Attachment number 2Page 1 of 2
2
Quote Number:
Prepared By:
Customer:
Subject:
Augusta 911
BBS071119163100
Debbie Byrd
BellSouth Metro Ethernet Service (GA)
if Special Construction charges will apply.
Totals $2,250.00 $2,020.00
Circuit Location Information
BellSouth Metro Ethernet Service (GA)
Location #1 Augusta 911
911 4th St.
Augusta, GA
Location #2 Ft. Gordon 911
407 Brainard Ave
Augusta, GA
BellSouth's price quote identifies the various charges applicable for the provisioning of the proposed services; however, there are miscellaneous additional
charges that may be applicable but cannot be precisely quantified. Such charges may include directory assistance charges, franchise fees, license
fees/taxes, local usage charges, per usage feature charges, dual party relay charges, hearing and speech impaired charges, miscellaneous listing charges,
number portability recovery charges, internet charges, long distance charges, operator assistance call charges (i.e. collect calls, third-party calls and call
interrupts), and/or other charges identified in BellSouth's tariffs or applicable service agreement terms. In accordance with the tariffs or other applicable
service agreement terms, the Customer will be billed any such charges incurred, and will be held responsible for payment of such charges.
Prepared By Debbie Byrd (706) 821-0131
Quote Number BBS071119163100
This Quote is valid 30 days from last revision date,02/09/2009
The information contained in this proposal is proprietary to BellSouth and is offered solely for the purpose
of evaluation. It may not be disclosed to third parties without prior written permission from BellSouth. This
quote is subject to the availability of the services set forth above.
Federal, State and Local tax not included.
2 Printed:02/09/2009Created by QuoteExpert Page:
Attachment number 2Page 2 of 2
Public Safety Committee Meeting
3/23/2009 1:00 PM
Ratification of State Court Probation Services Contract with Sentinel Offender Services, LLC
Department:State Court
Caption:Motion to ratify State Court Probation Services Contract with Sentinel
Offender Services, LLC.
Background:Sentinel Offender Services, LLC ("Sentinel") is a private company which
provides probationary services to a number of courts in Georgia and other
states. Sentinel has provided acceptable probation services for Augusta,
Georgia in the past and will continue to do so under the terms of this one
year agreement.
Analysis:
Financial Impact:No negative financial impact is anticipated as Sentinel's fee is paid by their
collection of probation supervision fees.
Alternatives:Authorize sufficent funding to perform probation supervision services
through the use of Augusta-Richmond County employees.
Recommendation:Ratify this contract.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
3/23/2009 1:00 PM
Replacement of Obsolete Computer Equipment
Department:Information Technology
Caption:Motion to approve the replacement of obsolete computer equipment
(laptops, computers, servers, printers, and scanners) and purchase of any
required computer software upgrades.
Background:In an effort to provide the employees of Augusta Richmond County with
current technology, the Information Technology Department (IT) schedules
replacement of EOL (end of life) devices that, due to their age and
capabilities, are not compatible with current standards and are unable to
support the current software requirements. Information Technology has
developed an IT Technology Replacement plan that replaces obsolete
computers every 4 years and printers every 5 - 6 years, the normal life
expectancy for the equipment. The replacement of desktops will consist of
all computers that are not capable of operating the current software needs
and the scheduled printers, laptops, servers, and scanners. Information
Technology is also continuing with the standardization of the current
operating system and Microsoft Office products throughout the
organization. Therefore, required computer software upgrades may need to
be purchased for the computers that are not scheduled to be replaced. The
replaced equipment will be sold in the employee lottery and/or sold in the
County auction.
Analysis:Currently there are estimated 1500 computers deployed by the city. The life
expectancy of a computer is 3 - 4 years. In some cases, these computers,
servers and printers are incapable of processing the software required by
today’s business environment. We have determined that the Hewlett Packard
printer models over 5 years old are not capable of printing documents of
acceptable quality. There are also laptops in inventory that are over 5 years
old and will not run current software packages. These items will be
purchased from state contract. (WSCA #A63309)
Financial Impact:The total estimated cost is $333,493. Funds for these replacements are
included in the Information Technology 2009 Capital Budget.
Alternatives:Leave existing devices in place. However, this will increase the cost of
replacements in future budgets and will affect other technology related
implementations.
Recommendation:Approve the replacement of obsolete computer equipment (laptops,
computers, servers, printers, and scanners) and purchase of any required
computer software upgrades.
Cover Memo
Funds are Available in
the Following
Accounts:
272015410-5316220(Desktops) 272015410-5316230(Laptops) 272015410-
5316260(Printers) 272015410-5424210(Servers) 272015410-5316250
(Peripherals) carryover funds
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo