HomeMy WebLinkAbout2009-02-11-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Committee Room- 2/11/2009- 1:00 PM
PUBLIC SAFETY
1. Motion to approve the purchase of a Live Scan Finger Print machine.
Attachments
2. Approve AT&T Loan Servicing Contract.
Attachments
3. Motion to approve the replacement of broken windows at the jail at 401
Walton Way.
Attachments
Public Safety Committee Meeting
2/11/2009 1:00 PM
Approve Purchase of Live Scan Finger Print Machine
Department:Sheriff's
Caption:Motion to approve the purchase of a Live Scan Finger Print machine.
Background:The Richmond County Sheriff's Office has been using the live scan finger
print machine in the jail for the past ten years. The machine that is currently
being used is now becoming obsolete. Parts are also becoming obsolete and
now maintenance contracts for the machine are no longer available. The
machine is used daily for finger printing and submitting them electronically
to other agencies. Bids received back from the competive bid process
through the Procurement Department resulted in two bids. After analizing
the bids and specifications, only one bidder met the required
specifications. $34,930
Analysis:The Live Scan Fingerprint machine will be purchased through the regular
budget Fund 278.
Financial Impact:Nne
Alternatives:Approve the purchase of the Live Scan Finger Print machine.
Recommendation:Fund 278.
Funds are Available in
the Following
Accounts:
278032110/5421110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
2/11/2009 1:00 PM
AT&T Loan Servicing Agreement
Department:Augusta 9-1-1 Center
Caption:Approve AT&T Loan Servicing Contract.
Background:The Augusta-Richmond County Commission approved a lease agreement
with Bell South Financial Services (BSFS) for the upgrade of the Augusta 9-
1-1 Center 9-1-1 Telephones and those of the Fort Gordon 9-1-1
Center during their regular meeting on October 10,2007. The installation of
this equipment began in April 2008 and was completed in November
2008. The equipment for the Augusta 9-1-1 Center was operational in May
2008, however, the installation at Fort Gordon was delayed for several
months due to construction issues surrounding their new facility. Neither the
lease nor any payments for either facility was to start until final installation
of all equipment. In December 2008 we received notice from GE Financial
(the financial company financing the BSFS Lease) that they would not
finance the equipment due to the economic situation. AT&T was notified
and they submitted a lease to cover the equipment that has been installed.
Analysis:The AT&T Loan Servicing Contract has been reviewed by Chiquita
Johnson, General Counsel, and she has approved the contract for submission
to the Augusta-Richmond County Commission. The contract is for sixty
(60) months at $12,068.56 per month for a total of $724,113.60. The
original BSFS Agreement was for $780,692.00 which results in a savings of
$56,578.40 with the AT&T Contract. Funding for this project has been
included in the 2008 and 2009 budget for 9-1-1. The equipment at both
facilities is installed and operational and AT&T has begun billing for the
equipment.
Financial Impact:Total cost of the contract $724,113.60 with a monthly payment of
$12,068.56.
Alternatives:Seek alternative financing.
Recommendation:Approve the AT&T Equipment Servicing Contract.
Funds are Available in
the Following
Accounts:
Fund is available in the 2009 9-1-1 Budget.
REVIEWED AND APPROVED BY:
Cover Memo
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Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
2/11/2009 1:00 PM
Replace broken windows at the the jail at 401 Walton Way
Department:Sheriff's Office
Caption:Motion to approve the replacement of broken windows at the jail at 401
Walton Way.
Background:Replacement for broken windows at the jail have not been replaced for
approximately 5 years. It is a major undertaking due to the vendor having to
rent a crane. When windows are broken, the inmate is charged and
restitution is made. We have broken windows on all floors. Bids received
back from the competitive bid process through the Procurement Department
resulted in 1 bid. This is the norm for bidding of window replacement.
Over the past years, there has always been one compnay to bid.
Analysis:The Sheriff's Office will utilize the operating budget for this expense. The
total cost will be $66,550.00.
Financial Impact:None
Alternatives:Replace the windows.
Recommendation:278
Funds are Available in
the Following
Accounts:
278032110/5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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