HomeMy WebLinkAbout2009-01-27-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Committee Room- 1/27/2009- 1:30 PM
PUBLIC SAFETY
1. Update from the Sheriff's Office regarding the Club Platinum. (Requested
by Commissioner Bowles)
Attachments
2. Motion to approve recommendation for awarding Bid Item #08-
209A,Telephone/Radio 24 Hr Logging Recorder for the Augusta 9-1-1
Center.
Attachments
Public Safety Committee Meeting
1/27/2009 1:30 PM
Club Platinum
Department:Clerk of Commission
Caption:Update from the Sheriff's Office regarding the Club Platinum. (Requested
by Commissioner Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Public Safety Committee Meeting
1/27/2009 1:30 PM
Motion to approve recommendation for awarding Bid Item #08-209A
Department:Augusta 9-1-1 Center, Phil Wasson Director
Caption:Motion to approve recommendation for awarding Bid Item #08-
209A,Telephone/Radio 24 Hr Logging Recorder for the Augusta 9-1-1
Center.
Background:The Augusta 9-1-1 Center and the Procurement Department have concluded
the bid process for Bid Item #08-209A Telephone/Radio 24 Hr Logging
Recorder in accordance to City of Augusta policies and procedures. It has
become necessary to replace the recorder system as the current Dictaphone
Recorder will no longer be supported in 2009. The recorder
system provides immediate playback of telephone/radio traffic for the
Communication Officers as well as provides audio for Quality Control,
Internal/External Investigations and for legal purposes with the Richmond
County Court System.
Analysis:After review of the compliant bid proposals, DECA AMR Busines Products,
Inc., has met all the specified requirements of the bid documents without
taking any exceptions and is within the allocated budget. While DECA is
not the low bid the 9-1-1 Executive Staff feels the HigherGround Recorder
offered by DECA best meets the rigors and demands of the Center. The user
friendly interface, reduced steps in completing tasks and the CD security of
the HigherGround Recorder allows more users (9-1-1, S.O., Fire and Court
personnel)the ability to perform their functions more efficiently. Each
company that responded to this bid offered excellent products, however the
HighGround Recorder best fits our needs.
Financial Impact:In September 2008 the Augusta-Richmond County Commission approved
transferring funds from the 9-1-1 Fund Balance Unreserved account to the
2008 Operating Budget. A request to rollover these funds from the 2008
Budget to the 2009 Budget has been sent to the Finance Department to cover
this expenditure.
Alternatives:None at this time.
Recommendation:It is the recommendation of the 9-1-1 Executive Staff that DECA AMR
Busines Products, Inc., with a bid of $38,287.00 (equipment) and
$22,136.00 (maintenace)be awarded the bid. NOTE: The amount for
maintenance is the total cost and will cover five (5) years of operation.
Funds are Available in
the Following Funds are available per the transfer of funds approved by the Augusta-
Richmond County Commission on November 5, 2008, Item 45 in category
Cover Memo
Item # 2
Accounts:216-03-7110-53.11910
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Item # 2
Item # 2
Item # 2
Attachment number 2
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Item # 2
Attachment number 3
Page 1 of 1
Item # 2
Vendors:
Four (4) Year
Maintenance Contract Bid Amount
Quality Recording Solutions
780 Kingridge Drive
Roswell, GA 33075
$34,000.00 $72,999.00
Quantum Recording Systems
1205 Woodstream Circle
Acworth, GA 30102
$9,000.00 $23,895.00
DECA Higher Ground
1337 Canton Road, Suite G
Marietta, GA 30066
$22,136.00 $38,287.00
Milner Voice & Data
4000 DeKalb Technology Pkwy Ste 340
Atlanta, GA 30340
Stancil Solutions
1335 Gateway Drive
Melbourne, FL 32901
DSS Corp
1205 Woodstream Circle
Acworth, GA 30102
Re-Bid #08-209A
Telephone/Radio 24 Hour Logging Recorder
for The City of Augusta E9-1-1 Communication Center
Re-Bid Opening Date: Wednesday, December 17, 2008 @ 3:00 p.m.
Attachment number 4
Page 1 of 1
Item # 2
Quality Recording Solutions
Attn: Alex Spencer
780 Kingridge Drive
Roswell, GA 30075
Milner Voice & Data
4000 DeKalb Technology Parkway,
Suite 340
Atlanta, GA 30340
DECA Higher Ground
1337 Canton Road, Suite G
Marietta, GA 30066
Attn: Carl Freling
Quantum Recording Systems
1205 Woodstream Circle
Acworth, GA 30102
Attn: Doug Stephens
Phil Wasson
911 Center Tameka Allen
Interim Deputy Administrator Yvonne Gentry
DBE Coordinator
Bid Item #08-209A
Telephone/Radio 24 Hour Logging Rec
For E9-1-1 Communication Center
Bid Due: Wed 12/17/08 @ 3:00 p.m.
Attachment number 5
Page 1 of 1
Item # 2