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Public Safety Committee Meeting Committee Room- 9/29/2008- 12:25 PM
PUBLIC SAFETY
1. Motion to approve Virgo-Gambill Architects Inc. for design and
administration of Fire Station #10 construction.
Attachments
2. Approve the purchase of new digital radios for Augusta Richmond County.
Attachments
3. Approve contract with CivicPlus for Web Design Services and Content
Management Enhancements for Augusta's Web Site.
Attachments
4. Motion to approve purchase of new aerial apparatus utilizing Fire
Department fund balance funding.
Attachments
Public Safety Committee Meeting
9/29/2008 12:25 PM
Approve Architect for #10 Fire Station
Department:Fire, Howard Williis, Chief
Caption:Motion to approve Virgo-Gambill Architects Inc. for design and
administration of Fire Station #10 construction.
Background:The Augusta Fire Department has just completed the construction of Fire
Station #6 which was designed by Virgo-Gambill Architects who also
administered the construction contract. It is our desire to use the same
station design that was used for station #6 for the construction of station #10
on Alexander Dr. and utilize the same architectural firm for this project.
Analysis:The fire station design that will be used for station #10 is the same basic
plan that was used for the construction of station #6, with small deviations
that may be required due to the size and topography of the construction site
for the new station. Due to this proposed design use and the ability to
expedite the new construction as soon as possible and save on construction
cost increases, we are asking to be allowed to use Virgo-Gambill Architects
on this project .
Financial Impact:Virgo-Gambill Architects have agreed to maintain the same fee structure
that was used for the construction of station #6 in October,2006. The fee
was based on 5.9 percent of the construction cost of the project. This
percentage still remains within the allocated budget for the new
construction.
Alternatives:None at this time.
Recommendation:Approve the request to use Virgo-Gambill architects for the construction of
fire station #10 at the same fee percentage that they charged for the
construction of fire station #6 in October, 2006.
Funds are Available in
the Following
Accounts:
324-03-4510 208324010
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Cover Memo
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Clerk of Commission
Cover Memo
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C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.7720.1.Proposed #10 Architectural Fee.doc
August 15, 2008
Deputy Chief Mike Rogers
Augusta Fire Department
925 Laney-Walker Blvd.
First Floor
Augusta, GA 30901
RE: New Fire Station #10 on Alexander Drive
Dear Mike,
Virgo Gambill Architects is pleased to submit our fee proposal for Fire Station #10 on
Alexander Drive in Augusta, Georgia. Since this will be the same 3-bay design as we did
for the new Fire Station #6 on Richmond Hills Road, our fee percentage will remain the
same.
As we have discussed previously, there will need to be coordination between our civil
engineer and Georgia Department of Transportation to ensure the final elevations of the
new Alexander Drive, once construction is completed. We will also need some time to
survey the existing house that will need to be demolished. We expect a time frame for the
design and construction for Fire Station #10 to parallel that of Fire Station #6.
Please review the above information and if you have any questions or need any additional
information, please contact me accordingly.
Sincerely,
Virgo Gambill Architects
R. Steven Virgo, AIA, ASID
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Public Safety Committee Meeting
9/29/2008 12:25 PM
Augusta Richmond County Communication Replacement
Department:Information Technology
Caption:Approve the purchase of new digital radios for Augusta Richmond County.
Background:The Federal Communication Commission reassigned a block of frequencies
used by the Public Safety community to Sprint /Nextel. One of the
conditions of this action was Sprint/Nextel agreed to reprogram all radios
affected by this action. If the radios could not be reprogrammed then they
would have to be replaced by Sprint/Nextel at no cost to the user. Augusta
Richmond County has approximately 600 radios that fall into the
replacement category. Because these radios are being manufactured by
Motorola, we have the opportunity to upgrade our current obsolete fleet with
digital radios at a fraction of the cost of a new radio. The County will be
able to purchase this equipment at an 80% discount over the normal cost of
this equipment.
Analysis:In order for the County to take advantage of this one time offer from
Sprint/Nextel and Motorola, we need to purchase this equipment this year.
The attached contract with Sprint /Nextel also needs to be approved. This
contract has been reviewed by our in house legal department and they have
signed off on it. This will be a sole source purchase since we are in a
contractually agreement with Motorola to utilize their 800 MHz smartzone
communication system.
Financial Impact:This project will cost approximately $500,000.00. The funds for this project
are available and have been allocated in the different departments in their
2008.
Alternatives:None. The communication equipment is 14 years old and needs to be
replaced.
Recommendation:Approve the purchase of the new communication equipment and the
contract with Sprint/Nextel for Augusta Richmond County.
Funds are Available in
the Following
Accounts:
Various departments have budgeted for these radio's in 2008 which has been
approved by Commission.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
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Public Safety Committee Meeting
9/29/2008 12:25 PM
CivicPlus Web Design Project
Department:Information Technology
Caption:Approve contract with CivicPlus for Web Design Services and Content
Management Enhancements for Augusta's Web Site.
Background:Augusta currently has an award-winning website that was developed by the
IT Department. Maintaining this site at a high level has become
increasingly difficult due to the high degree of skill and time needed to
manage the site (which includes all the links, documents, departmental
pages, etc). IT believes that having a specialized firm redesign the site and
then implement a content-management solution for Augusta will give our
web site a new-and-improved appearance and give us access to other service
offerings that we do not currently have.
Analysis:Augusta IT worked with the Procurement Department to develop and release
RFP 08-094. IT and Procurement reviewed the proposals that were
submitted and determined that CivicPlus has the best suite of services and
products for Augusta. The new site, when implemented, will be completely
redesigned and will be comparable to some of the best municipal sites in the
country. CivicPlus will also provide Augusta with a content management
solution, which will enable us to update the site through a straightforward
interface that requires little specialized programming skill (thus diversifying
the number of people who can contribute to it). The new site will also
include photo galleries, slideshows, online forms, opinion polls, events
calendars, and an email subscription/notification service, among other
things.
Financial Impact:The cost for the revision of the web site and service implementation is
$46,900.
Alternatives:Continue managing the site in-house and thus limit potential service
offerings and ease of use.
Recommendation:Approve contract with CivicPlus for Web Design Services and Content
Management Enhancements for Augusta's Web Site
Funds are Available in
the Following
Accounts:
272015410.5424220 $46,900
Cover Memo
Item # 3
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Administrator.
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
9/29/2008 12:25 PM
Purchase of new aerial apparatus
Department:Fire, Chief Howard Willis
Caption:Motion to approve purchase of new aerial apparatus utilizing Fire
Department fund balance funding.
Background:The Augusta Fire Department is preparing for the fire department rating
evaluation by the Insurance Services Office Inc. (I.S.O.). This evaluation
determines the fire insurance rating for our city and impacts directly the cost
of the fire insurance premiums our citizens and businesses pay. One of the
areas that we are deficient in is the number of aerial apparatus that we have
in our fleet.
Analysis:In the last I.S.O. evaluation it was stated that we needed to maintain six
aerial apparatus on duty at all times and to maintain two active reserve
aerials. This is due to the size and make-up of our city’s population and
building construction types and sizes of these structures. We have at this
time four aerial apparatus on duty and only one reserve. In order to attempt
to improve on this area of concern, we are requesting that the Commission
allow us to purchase a new aerial truck by utilizing funding from the
Augusta Fire Department fund balance. We are requesting that an amount
not to exceed $1,000,000.00 be placed into our operating budget from the
fund balance for the purchase of this apparatus and that any unused funding
from this purchase be returned to the fund balance. The use of these funds
from our fund balance will not place in jeopardy the ability of our fund
balance to support any unseen future liabilities. We realize that this will still
not bring us to the point that the I.S.O wants us to be as far as the number of
aerial apparatus in our fleet, but, we feel that financially, this is all we can
add to the fleet at this time.
Financial Impact:$1,000,000 Funding for this project is available in the Fire Department fund
balance.
Alternatives:None at this time
Recommendation:Approve request to purchase the needed aerial apparatus utilizing funding
from the Fire Department fund balance
Funds are Available in
the Following
Accounts:
Availble in AFD fund balance.Cover Memo
Item # 4
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Augusta, Georgia
I.S.O Pre-Rating Audit
EXCERPT
Ladder Companies.
Last rating you scored 26.2%. Current score 20.6%. Only 4 of the needed 6 fully equipped
ladder companies are provided. Last rating in 1986 ISO clearly stated you needed 6 ladders and
6 service companies. One service company is available but is not creditable because it is not
staffed. ISO rules require the first due ladder company to be within 2 1/2 road miles of the
property it is assigned to protect. The standard for a required ladder company is 5 buildings 3
stories or taller, 5 buildings more than 35 feet to the eve, 5 building with fire flows above 3500
gpm or any combination of structures totaling 5 or more or any two districts that combined total
5 or more. A service company is required within 2 ½ road miles of all property protected that
does not require a ladder truck. For each building over 35 feet in height to the eves, or each 3
story structure or any building with a fire flow over 3500 gpm, the service company needs one
ground ladder off the required ground ladder list starting with the tall ladders first. Once five
ground ladders are needed on a service company a ladder or platform is needed as well to reach
the eves of the tallest building in its response district up or 100 feet, whichever is lowest.
Stations 1, 4, 6, 10, 13 and 9 need 100 foot ladders or towers.
RECOMMENDATION
To buy 3 fully equipped quints = $2,300,000 or $240,000 yearly on a 12 year lease
Reserve Ladder Companies.
Last rating you scored 96%. Current score is 65%. Two properly equipped reserves are needed
for full credit. All reserve ladders need to be fully equipped. In a situation where you need
ladder trucks and service company apparatus the spare needs to be a ladder truck for full credit.
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