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Home My WebLink About2008-08-25-Meeting Agendawww.augustaga.gov Public Safety Committee Meeting Committee Room- 8/25/2008- 12:20 PM PUBLIC SAFETY 1. Approve a 2009 budget amendment for the 2007 Congressionally Earmarked Funding (2008 COPS Technology Grant) to reflect increased revenue in the amount of $188,000 which will be utilized to continue funding the Mobile Data Terminal (MDT) Program. Attachments 2. Approve a 2009 budget amendment for the 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG) to reflect increased revenue in the amount of $52,849 which will be utilized to continue funding the Mobile Data Terminal (MDT) Program. Attachments 3. Motion to approve award of RFP#08-060 to ACS Firehouse Software. Attachments 4. Motion to approve a Mutual Aid Assistance Agreement between Burke County, Georgia and Augusta, Georgia. Attachments Public Safety Committee Meeting 8/25/2008 12:20 PM 2007 Congressional Earmarked Funds (COPS 2008 Tech Grant) Department:Sheriff Caption:Approve a 2009 budget amendment for the 2007 Congressionally Earmarked Funding (2008 COPS Technology Grant) to reflect increased revenue in the amount of $188,000 which will be utilized to continue funding the Mobile Data Terminal (MDT) Program. Background:The RCSO Mobile Data Terminal program began in 1998. The goal of the Sheriff's Office is to have MDT's active in all Uniformed and Criminal Investigation Division field vehicles. MDT's allow for warrant checks on suspects, stolen inquiries on property (vehicles, weapons, and electronics), and the ability to enter and file police reports electronically. Previous LLEBG and JAG funding programs have provided the RCSO the opportunity to install, operate, and maintain the Mobile Data Terminals. Analysis: Financial Impact:Funding Source: 2007 Congressionally Earmarked Funds (Designated for FY2008 COPS Technology). Federal Funding: $188,000 Local Funding: NONE Total Grant Funding: $188,00 Alternatives:Permit the loss of the present opportunity to continue to implement and upgrade this technology with minimal cost to the taxpayer. Failure to continue to purchase and implement a proven tool in law enforcement which permits: 1) A safety factor for front-line personnel with direct, quick access to criminal histories, photographs, and other pertinent data; 2) A higher arrest rate for criminal offenders with outstanding warrants; 3) A higher recovery rate for stolen property; and 4) Less "out of service" time for Sheriff's Office personnel allowing more time for their primary duties. Recommendation:Approve the 2009 budget amendment for the continued purchase of Mobile Data Terminals for the Richmond County Sheriff's Office utilizing funding from the 2007 Congressionally Earmarked Funds (for FY2008 COPS Technology). Funds are Available in the Following Accounts: Funds will be available in account 111032622. REVIEWED AND APPROVED BY: Cover Memo Item # 1 Clerk of Commission Cover Memo Item # 1 Public Safety Committee Meeting 8/25/2008 12:20 PM Approve Funding of Mobile Data Terminal program through 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG) Department:Sheriff Caption:Approve a 2009 budget amendment for the 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG) to reflect increased revenue in the amount of $52,849 which will be utilized to continue funding the Mobile Data Terminal (MDT) Program. Background:The RCSO Mobile Data Terminal program began in 1998. The goal of the Sheriff's Office is to have MDT's active in all Uniformed and Criminal Investigation Division field vehicles. MDT's allow for warrant checks on suspects, stolen inquiries on property (vehicles, weapons, and electronics), and the ability to enter and file police reports electronically. Previous LLEBG and JAG funding programs have provided the RCSO the opportunity to install, operate, and maintain the Mobile Data Terminals. Analysis: Financial Impact:Funding Source: 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG)Federal Funding: $52,849 Local Funding: NONE Total Grant Funding: $52,849 Alternatives:Permit the loss of the present opportunity to continue to implement and upgrade this technology with minimal cost to the taxpayer. Failure to continue to purchase and implement a proven tool in law enforcement which permits: 1) A safety factor for front-line personnel with direct, quick access to criminal histories, photographs, and other pertinent data; 2) A higher arrest rate for criminal offenders with outstanding warrants; 3) A higher recovery rate for stolen property; and 4) Less "out of service" time for Sheriff's Office personnel allowing more time for their primary duties. Recommendation:Approve the 2009 budget amendment for the continued purchase of Mobile Data Terminals for the Richmond County Sheriff's Office utilizing funding from the 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG). Funds are Available in the Following Accounts: Funds will be available in account 111032624. Cover Memo Item # 2 REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Public Safety Committee Meeting 8/25/2008 12:20 PM Award RFP #08-060 Department:Fire, Howard Willis, Chief Caption:Motion to approve award of RFP#08-060 to ACS Firehouse Software. Background:The Augusta Fire Department (AFD) has been using Emergency Reporting (ERS) for the last several years. ERS is a web-browser based software application for managing fire records. The company is based in Washington State. Early in 2008 it became apparent that ERS was not providing the level of support that the AFD needed in terms of software upgrades and technical support. Additionally, ERS indicated that they no longer desired AFD as a client due to the fact that they host web sites for their other clients but Augusta hosts our own (for security, support, and dependability reasons). ERS has also not delivered on some key products that they originally promised to provide. In summary, AFD needs a dependable solution for effectively managing its resources, and ERS falls short of the expectations that were placed on them when they were chosen several years ago. Analysis:The AFD worked with IT and the Procurement Department in order to release an RFP (08-060) and after the vendor proposals were evaluated and the presentations were viewed, ACS –Firehouse (Firehouse) was selected as the vendor of choice. Firehouse has thousands of Fire Departments across in the United States, including hundreds in Georgia. The AFD conducted reference checks with current Firehouse customers and determined that Firehouse would be a wise choice for the AFD. Firehouse offers a comprehensive suite of fire records management tools, including fire incident records management, staff scheduling, staff activities and training record-keeping, apparatus and equipment management, hydrant maintenance tracking, and an occupancy and inspections module. There are also mobile modules that will be purchased for incident command, pre-planning, and inspections, so that the AFD can utilize the software in the field on the vehicles that have Mobile Data Terminals (MDT). Financial Impact:$168,485. Funds are available for this program in the AFD 2008 operating budget. Alternatives:None at this time Recommendation:Award RFP#08-060 to ACS FIrehouse Software as best proposal. Funds are Available in the Following 274-03-4110 5424220 Cover Memo Item # 3 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 2 Page 1 of 2 Item # 3 Attachment number 2 Page 2 of 2 Item # 3 Attachment number 3 Page 1 of 5 Item # 3 Attachment number 3 Page 2 of 5 Item # 3 Attachment number 3 Page 3 of 5 Item # 3 Attachment number 3 Page 4 of 5 Item # 3 Attachment number 3 Page 5 of 5 Item # 3 Attachment number 4 Page 1 of 1 Item # 3 Attachment number 5 Page 1 of 1 Item # 3 Public Safety Committee Meeting 8/25/2008 12:20 PM Burke County Mutual Aid Assistance Agreement Department:Clerk of Commission Caption:Motion to approve a Mutual Aid Assistance Agreement between Burke County, Georgia and Augusta, Georgia. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 2 Item # 4 Attachment number 1 Page 2 of 2 Item # 4