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HomeMy WebLinkAbout2008-02-25-Meeting Agendawww.augustaga.gov PublicSafetyCommitteeMeeting CommitteeRoom -2/25/2008 -2:00PM PUBLICSAFETY 1.Approve Lease/Purchase Agreement with Bell South FinancialServices Attachments 2.Approve request to authorize payment ofStandard Software Maintenance Agreement with New World Systems,Inc.fortheperiodcoveringJanuary1,20 08- December31,2008. Attachments PublicSafetyCommitteeMeeting 2/25/20082:00PM ApproveBSFSLease/Purchase Department:Augusta9-1-1CommunicationCenter Caption:ApproveLease/PurchaseAgreementwithBellSouth FinancialServices Background:InSeptember2007theAugustaRichmondCounty Commissionauthorizedthetransferoffundsfromth e9-1-1 WirelessFundUnreservedandthe9-1-1FundBalance to covercertainprojectcosts.Aportionofthesefu ndswereto upgradePublicSafetyAnsweringPoint(PSAP)equipm ent bothattheFt.Gordon9-1-1CenterandtheAugusta 9-1-1 Center.InOctoberof2007theAugustaRichmondCo unty CommissionapprovedaSpecialServiceArrangement AgreementwithAT&T(formerlyBellSouth)andautho rized obtainingalease/purchaseproposalfromBSFStoob taina "Viper"9-1-1Systemthatprovidestheneededtechn ology forthefuture,commonlycall"NextGeneration9-1-1".The attachedlease/purchaseagreementwasreceivedfrom BSFS. Analysis:BSFSagreestofinancea60monthlease/purchasefo rthe "Viper"9-1-1equipment.Thetotalamountbeingfin ancedis $780,693.00.Anamortizationsheetisprovidedint helease agreementoutliningeachmonthlypaymentthatwill be requiredtomeetthetermsofthelease.Thisagree menthas beenreviewedandapprovedbytheCityAttorney'sO ffice. FinancialImpact:Ifapproved,theinstallationoftheequipmentwill bethelast weekofApril2008forFtGordonandAugustaandth efirst paymentwillbeginaroundJune2008onceconfirmati onthe installationiscompleteandtheequipmentisworki ng.The costforthe2008Budgetyearwillbearound$90,42 6and eachsubsequentyearwillbe$180,852.Thefunding forthis projectforthe2008Budgetyearisavailableinth eE9-1-1 FundUnreservedBalance,andfuturefundingwillbe includedinthenormalbudgetprocess. Cover Memo Item # 1 Alternatives: Recommendation:ApprovetheBSFSLease/PurchaseAgreement Fundsare Availableinthe Following Accounts: E9-1-1UnreservedFundBalance REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 22 Item # 1 Attachment number 1 Page 2 of 22 Item # 1 Attachment number 1 Page 3 of 22 Item # 1 Attachment number 1 Page 4 of 22 Item # 1 Attachment number 1 Page 5 of 22 Item # 1 Attachment number 1 Page 6 of 22 Item # 1 Attachment number 1 Page 7 of 22 Item # 1 Attachment number 1 Page 8 of 22 Item # 1 Attachment number 1 Page 9 of 22 Item # 1 Attachment number 1 Page 10 of 22 Item # 1 Attachment number 1 Page 11 of 22 Item # 1 Attachment number 1 Page 12 of 22 Item # 1 Attachment number 1 Page 13 of 22 Item # 1 Attachment number 1 Page 14 of 22 Item # 1 Attachment number 1 Page 15 of 22 Item # 1 Attachment number 1 Page 16 of 22 Item # 1 Attachment number 1 Page 17 of 22 Item # 1 Attachment number 1 Page 18 of 22 Item # 1 Attachment number 1 Page 19 of 22 Item # 1 Attachment number 1 Page 20 of 22 Item # 1 Attachment number 1 Page 21 of 22 Item # 1 Attachment number 1 Page 22 of 22 Item # 1 PublicSafetyCommitteeMeeting 2/25/20082:00PM NewWorld2008MaintenancePaymentAuthorization Department:InformationTechnology Caption:ApproverequesttoauthorizepaymentofStandardSo ftware MaintenanceAgreementwithNewWorldSystems,Inc.for theperiodcoveringJanuary1,2008-December31,2008. Background:Thisisapaymentforanongoingmaintenanceagreem entfor PublicSafety-relatedsoftwarewhichisupforrene wal.The contractforservicesisvaliduntil2009,sothis itemcovers paymentforyear2ofa3-yearcontract. Analysis:Thissoftwaremaintenanceagreementwillallowthe organizationtocontinuetoreceivemaintenanceand support fortheNewWorldSystemsapplicationsusedbyvari ous PublicSafetyDepartments,includingtheSheriff's Office, FireDepartment,andE911. FinancialImpact:Thefundsareallocatedinthe2008OperatingBudge t.The costswillbeallocatedaccordingtothecontractf oreach succeedingyearoftheagreementunlessAugustapur chases additionalapplicationsduringthecontractperiod.Thecost for2008is$251,412. Alternatives:None.Paymentisnecessarytomaintainvendorsuppo rtfor technicalassistanceandsoftwareupgrades. Recommendation:AuthorizepaymentforStandardSoftwareMaintenance AgreementwithNewWorldSystems,Inc.fortheperi od coveringJanuary1,2008-December31,2008. Fundsare Availableinthe Following Accounts: 101015410.5223110$197,455216037110.5223110$54,25 7 Cover Memo Item # 2 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2