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PublicSafetyCommitteeMeeting CommitteeRoom -1/30/2008 -2:30PM
PUBLICSAFETY
1.MotiontoapprovetheawardofBidItem#07-188forthe
replacementoftheenginebayfloorandapronsfor Fire
Station#11tothelowbidder,HorizonConstruction and
Associates.
Attachments
2.Approvethereplacementofobsoletecomputerequipm ent
(laptops,computers,servers,printers,andscanner s)and
purchaseofanyrequiredcomputersoftwareupgrades .
Attachments
3.MotiontoapproveaResolutioninsupportofPrescr ibed
Fire,Georgia.
Attachments
PublicSafetyCommitteeMeeting
1/30/20082:30PM
AwardofBidItem#07-188,ReplacementofBayFloor Station#11
Department:Fire,HowardWillis,Chief
Caption:MotiontoapprovetheawardofBidItem#07-188for the
replacementoftheenginebayfloorandapronsfor Fire
Station#11tothelowbidder,HorizonConstruction and
Associates.
Background:TheAugustaFireDepartmentandtheProcurement
Departmenthavecompletedthebidprocessforthe
replacementoftheenginebayfloorandapronsfor Fire
Station#11inaccordancetoCitypolicy.Horizon
ConstructionandAssociateswaslowbidwithabid of
$59,496.00.
Analysis:AfterreviewofthebidquotesfromallbiddersHor izon
ConstructionandAssociatesislowbidandmeetsal l
requirementsofthebidpackage.
FinancialImpact:Thefundsforthisprojecthavebeenallocatedint hePhaseIV
SPLOST
Alternatives:Noneatthistime
Recommendation:Itisourrecommendationtoawardthiscontractto Horizon
ConstructionandAssociatesaslowbid.
Fundsare
Availableinthe
Following
Accounts:
206324011324034510
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 1
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 1
Fire Department recommendation for awarding contract
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC: Howard Willis, Fred Russell, Phyllis Mills
Date: December 27, 2007
Re: Recommendation for awarding Bid Item# 07-188, Replacement of
Engine Bay
Floor & Apron for Fire Station #11
The Augusta Fire Department and the Procurement Department have
concluded the bid process for Bid Item# 07-188, Replacement of Engine Bay
Floor & Apron for Fire Station #11. Proposals were received from Horizon
Construction & Assoc. and Balls Enterprise.
Horizon Construction & Assoc. has met all the specified requirements of the
bid documents without taking any exceptions. They are low bid with a total
bid quote of $59,496.00. It is the recommendation of the Augusta Fire
Department administration that Horizon Construction & Assoc. should be
awarded this contract.
Attachment number 1
Page 1 of 1
Item # 1
PublicSafetyCommitteeMeeting
1/30/20082:30PM
ReplacementofObsoleteComputerEquipment
Department:InformationTechnology
Caption:Approvethereplacementofobsoletecomputerequipm ent
(laptops,computers,servers,printers,andscanner s)and
purchaseofanyrequiredcomputersoftwareupgrades .
Background:InanefforttoprovidetheemployeesofAugustaRi chmond
Countywithcurrenttechnology,theInformationTec hnology
Department(IT)schedulesreplacementofEOL(endo flife)
devicesthat,duetotheirageandcapabilities,ar enot
compatiblewithcurrentstandardsandareunableto support
thecurrentsoftwarerequirements.InformationTech nology
hasdevelopedanITTechnologyReplacementplantha t
replacesobsoletecomputersevery4yearsandprint ersevery
5-6years,thenormallifeexpectancyfortheequ ipment.
Thereplacementofdesktopswillconsistofallcom puters
thatarenotcapableofoperatingthecurrentsoftw areneeds
andthescheduledprinters,laptops,servers,ands canners.
InformationTechnologyisalsocontinuingwiththe
standardizationofthecurrentoperatingsystemand Microsoft
Officeproductsthroughouttheorganization.Theref ore,
requiredcomputersoftwareupgradesmayneedtobe
purchasedforthecomputersthatarenotscheduled tobe
replaced.Thereplacedequipmentwillbesoldinth e
employeelotteryand/orsoldintheCountyauction.
Analysis:Currentlythereareestimated1500computersdeploy edby
thecity.Thelifeexpectancyofacomputeris3-4years.In
somecases,thesecomputers,serversandprintersa re
incapableofprocessingthesoftwarerequiredbyto day’s
businessenvironment.WehavedeterminedthattheH ewlett
Packardprintermodelsover5yearsoldarenotcap ableof
printingdocumentsofacceptablequality.Thereare also
laptopsininventorythatareover5yearsoldand willnotrun
currentsoftwarepackages.Theseitemswillbepurc hased
fromstatecontract.(WSCA#A63309/90-00151)
Cover Memo
Item # 2
FinancialImpact:Thetotalestimatedcostis$913,800.Fundsforthe se
replacementsareincludedintheInformationTechno logy
2008CapitalBudget.
Alternatives:Leaveexistingdevicesinplace.However,thiswill increase
thecostofreplacementsinfuturebudgetsandwill affect
othertechnologyrelatedimplementations.
Recommendation:Approvethereplacementofobsoletecomputerequipm ent
(laptops,computers,servers,printers,andscanner s)and
purchaseofanyrequiredcomputersoftwareupgrades .
Fundsare
Availableinthe
Following
Accounts:
272015410-5316220(Desktops)272015410-5316230
(Laptops)272015410-5316260(Printers)272015410-
5424210(Servers)272015410-5316250(Peripherals)
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 2
PublicSafetyCommitteeMeeting
1/30/20082:30PM
ResolutioninsupportofPrescribedFire
Department:ClerkofCommission
Caption:MotiontoapproveaResolutioninsupportofPrescr ibedFire,
Georgia.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3