HomeMy WebLinkAbout2007-11-26-Meeting Agendawww.augustaga.gov
PublicSafetyCommitteeMeeting CommitteeRoom -11/26/2007 -1:00PM
PUBLICSAFETY
1.Motion to approve award of Bid Item 07-167 Training
Tower/BurnSimulator.
Attachments
PublicSafetyCommitteeMeeting
11/26/20071:00PM
AwardofBidItem07-167TrainingTower/BurnSimula tor
Department:Fire,HowardWillis,Chief
caption2:MotiontoapproveawardofBidItem07-167Training
Tower/BurnSimulator.
Background:TheAugustaFireDepartmentandtheProcurement
DepartmenthaveconcludedthebidprocessforConst ruction
oftheFireTower&BurnSimulatorfortheAugusta Fire
Department.Proposalswerereceivedfrom
WHPTrainingTowersandNielsenBuildingSystems
Analysis:AreviewcommitteefromtheAugustaFireDepartment
evaluatedthebidsofbothvendors.Theresultsare as
follows:Whilebothvendorsareexperiencedinthe
constructionofthistypeofstructure,WHPTrainin gTowers
hastakennumerousexceptionstotheconstructiond esign
andmaterialsthatwerespecifiedinthebiddocume nts.They
alsofailedtomeetalloftherequirementsofthe bid
documentsconcerningfeesandservicestobeprovid edina
turnkeyoperationsuchasthis.Thetotalcostoft heirbid
thereforeleavessomedoubtinourmindastohidde ncost
andthefinalcostoftheirbid.NielsenBuildingS ystemshas
metallthespecifiedrequirementsofthebiddocum ents
withouttakinganyexceptions.Theyhaveprovidedu switha
finalcontractsumandalistofdeductionsforopt ionsthat
werespecified.Itistheopinionofthereviewcom mitteethat
NielsenBuildingSystemswithabidof$1,315,461.0 0should
beawardedthecontractasthebestbid.
FinancialImpact:thefundingforthisprojectisallocatedinthePh aseV
SPLOSTfunding.Thebidamountiswithinthealloca ted
budgetforthisproject
Alternatives:None
Cover Memo
Item # 1
Recommendation:AwardthecontractofBidItem#07-167toNielsenB uilding
Systemsasthebestbid.
Fundsare
Availableinthe
Following
Accounts:
324-03-4510207324002
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 1
1
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC: Howard Willis, Fred Russell, Phyllis Mills
Date: November 12, 2007
Re: Recommendation for awarding Bid Item# 07-167, Training Tower & Burn
Simulator
The Augusta Fire Department and the Procurement Department have concluded the
bid process for Construction of the Fire Tower & Burn Simulator for the Augusta Fire
Department. Proposals were received from WHP Training Towers and Nielsen
Building Systems
A review committee from the Augusta Fire Department evaluated the bids of both
vendors. The results are as follows:
While both vendors are experienced in the construction of this type of structure, WHP
Training Towers has taken numerous exceptions to the construction design and
materials that were specified in the bid documents. They also failed to meet all of the
requirements of the bid documents concerning fees and services to be provided in a
turnkey operation such as this. The total cost of their bid therefore leaves some doubt
in our mind as to hidden cost and the final cost of their bid.
Nielsen Building Systems has met all the specified requirements of the bid
documents without taking any exceptions. They have provided us with a final contract
sum and a list of deductions for options that were specified. It is the opinion of the
review committee that Nielsen Building Systems with a bid of $1,315,461.00 should
be awarded the contract as best bid.
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