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Home My WebLink About2007-10-08-Meeting Agendawww.augustaga.gov PublicSafetyCommitteeMeeting CommitteeRoom -10/8/2007 -2:00AM PUBLICSAFETY 1.Approve the Special Service Arrangement Agreements withAT&T(FormerlyBellSouth) Attachments 2.ApproveLeaseProposalwithBSFS Attachments 3.Approve contract with Twenty-First Century Communications to provide emergency notification softwareandservicestoAugusta. Attachments 4.Approve the purchase of two (2) Emergency Response Units for the Richmond County Sheriff's Office for$41,058.82($20,529.41each)lowestbidonbid0 7-163 Attachments 5.Discuss proposal from Gold Cross EMS for medical service. Attachments 6.Discuss entry level salary for Sheriff Deputies. (RequestedbyCommissionerDonGrantham) Attachments 7.Discuss a request from the Summerville Neighborhood Association for permission to use motorized golf ca rts duringtheSummervilleTourofHomes. Attachments 8.ConsiderarequestfromtheChiefofPolicefromWr ens, GeorgiaforassistanceinobtainingaK-9vehicleforhis Department. Attachments PublicSafetyCommitteeMeeting 10/8/20072:00AM ApproveSSAAgreementswithAT&T Department:Augusta9-1-1Center caption2:ApprovetheSpecialServiceArrangementAgreements with AT&T(FormerlyBellSouth) Background:TheAugusta9-1-1CentercurrentlyisusingPower9 -1-1to providelocationandcallerinformationforlandlin eand wirelesscallers.TheFt.Gordon9-1-1Center,the secondary PublicSafetyAnsweringPointforAugusta,doesnot have thistechnologyandneedstobeupgradedpriortom oving intoitsnewphysicallocationonFt.Gordon.Both Augusta andFt.Gordonneedtoputinplacetheinfastructu retoNext Generation9-1-1(NG911)whichwillprovideinforma tion forthemyriadoftechnologyinusetodayandallow contact through9-1-1.AnexampleofthisistheVoiceove rInternet Protocol,VoIPTelephonesthatcreateaseriesofi ssues regardingcallerlocation. Analysis:UpgradingtheAugusta9-1-1CenterandtheFt.Gord on9-1- 1Centertothe"Viper"platform,futurecommunicat ionlinks canbeconfiguredtointerfacewiththe9-1-1Syste mbased onthestandardsthatwillbeestablishedbytheNa tional EmergencyNumberAsssociation(NENA).TheViper systemwillhandlevarioustypesofprotocolsanda llow enhancedVoIPinterface,aswellastextmessaging through todayscellulartechnology.Thissystemwillalsoa llowthe transmissionofvideoandpicturestothe9-1-1Cen tersonce thestandardshavebeenestablishedbyNENA. Communicationischangingatarapidpaceandthis system willallowAugustaandFt.Gordontokeeppacewith the changesastheyoccurwithoutanyadverseimpacton the currentusers. FinancialImpact:Thefundingwillbeavailableinthe2008Budgetfo rthe Augusta9-1-1Center. Cover Memo Item # 1 Alternatives:ApprovetheSSAAgreementswithAT&T Recommendation:ApprovetheAgreementwithAT&Tforupgradeofthe Ft. GordonPSAPandtheAugustaPSAP. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 1 of 11 This Special Service Arrangement (SSA) Agreement ("Agreement") is by and between BellSouth Telecommunications, Inc., a Georgia corporation, d/b/a BellSouth, ("Company" or “BellSouth”) and Augusta, Georgia, a political subdivision of the state of Georgia ("Customer”), and is entered into pursuant to Tariff Section A5 of the General Subscriber Services. This Agreement is based upon the following terms and conditions as well as Attachment(s) affixed hereto and the appropriate lawfully filed and approved tariffs which are by this reference incorporated herein. 1. Scope. Customer requests and Company agrees, subject to the terms and conditions herein, to provide the service described in this Agreement at the monthly and nonrecurring rates, charges, and conditions as described in this Agreement ("Service"). The rates, charges, and conditions described in this Agreement are binding upon Company and Customer for the duration of this Agreement. For the purposes of the effectiveness of the terms and conditions contained herein, this Agreement shall become effective upon execution by both parties. For purposes of the determination of any service period stated herein, said Service period shall commence when the Service is accepted by Customer or when the customer begins using the Service for its intended operational use, whichever occurs first. 2. Additional Services. Company agrees to provide Customer notice of any additional tariffed services required for the installation of the Service. Customer agrees to be responsible for all rates, charges and conditions for any additional tariffed services that are ordered by Customer. 3. Regulatory Considerations. This Agreement is subject to and controlled by the provisions of Company's or any of its affiliated companies' lawfully filed and approved tariffs, including but not limited to Section A2 of the General Subscriber Services Tariff and No. 2 of the Federal Communications Commission Tariff and shall include all changes to said tariffs as may be made from time to time. All appropriate tariff rates and charges shall be included in the provision of this service. Except for the expressed rates, charges, terms and conditions herein, in the event any part of this Agreement conflicts with the terms and conditions of Company’s or any of its affiliated companies’ lawfully filed and approved tariffs, the tariff shall control. 4. Regulatory Approvals. This Agreement may be subject to the appropriate regulatory approval prior to commencement of installation. Should such regulatory approval be denied, after a proper request by Company, this Agreement shall be null, void, and of no effect. 5. Cancellation-Prior to Installation. If Customer cancels this Agreement prior to the completed installation of the Service, but after the execution of this Agreement by Customer and Company, Customer shall pay all reasonable costs incurred in the implementation of this Agreement prior to receipt of written notice of cancellation by Company. Notwithstanding the foregoing, such reasonable costs shall not exceed all costs which would apply if the work in the implementation of this Agreement had been completed by Company. 6. Termination-Prior to Expiration of Service Period. If Customer cancels this Agreement at any time prior to the expiration of the Service period set forth in this Agreement, Customer shall be responsible for all termination charges. Unless otherwise specified by the tariff, termination charges are defined as all remaining charges as a result of the minimum Service period agreed to by the Company and Customer and set forth in this Agreement. 7. Choice of Law. This Agreement shall be construed in accordance with the laws of the State of Georgia. 8. Notices. Except as otherwise provided in this Agreement, notices required to be given pursuant to this Agreement shall be effective when received, and shall be sufficient if given in writing, hand delivered, or United States mail, postage prepaid, addressed to the appropriate party at the address set forth Attachment number 1 Page 1 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 2 of 11 below. Either party hereto may change the name and address to whom all notices or other documents required under this Agreement must be sent at any time by giving written notice to the other party. BellSouth BellSouth Telecommunications, Inc. Assistant Vice President 2180 Lake Blvd. mail bin 08c23 Atlanta, GA 30319 Customer Augusta, Georgia, a political subdivision of the state of Georgia 911 Fourth St Augusta, GA 30901 9. Assignment. Customer may not assign its rights or obligations under this Agreement without the express written consent of Company and only pursuant to the conditions contained in the appropriate tariff. 10. Severability. In the event that one or more of the provisions contained in this Agreement or incorporated within by reference shall be invalid, illegal, or unenforceable in any respect under any applicable statute, regulatory requirement or rule of law, then such provisions shall be considered inoperative to the extent of such invalidity, illegality, or unenforceability and the remainder of this Agreement shall continue in full force and effect. 11. Merger Clause. Customer acknowledges that Customer has read and understands this Agreement and agrees to be bound by its terms and conditions. Customer further agrees that this Agreement, and any orders, constitute the complete and exclusive statement of the Agreement between the parties, superseding all proposals, representations, and/or prior agreements, oral or written, between the parties relating to the subject matter of the Agreement. 12. Acceptance. Acceptance of any order by Company is subject to Company credit and other approvals. Following order acceptance, if it is determined that: (i) the initial credit approval was based on inaccurate or incomplete information; or (ii) the Customer's creditworthiness has significantly decreased, Company in its sole discretion reserves the right to cancel the order without liability or suspend the order until accurate and appropriate credit approval requirements are established and accepted by Customer. 13. Taxes and Fees. All charges are exclusive of applicable federal, state or local taxes and fees. Company may invoice and Customer agrees to pay to Company amounts equal to any taxes resulting from this Agreement or any activities hereunder including any and all sales and use taxes, duties, or review imposed or permitted by any authority, government, or governmental agency, exclusive of taxes on Company's net income. Customer will be responsible for any ad valorem, property, or other taxes assessable on equipment on or after delivery to the installation site. 14. Risk of Loss or Damage. All risk of loss or damage shall pass to Customer as to each item of equipment on the date of delivery to the Customer Service location. 15. Security Interest. Customer grants the Company a purchase money security interest in each item of equipment or software. Customer agrees to execute any documents that are reasonably requested by the Company to protect or perfect the Company’s security interest. 16. Software License. Attachment number 1 Page 2 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 3 of 11 a) All software is and will remain the property of Company. Company, with respect to Company developed software and to the extent authorized under the supplier licenses, grants to Customer a personal, nontransferable and nonexclusive sublicense (without the right to further sublicense) to use the software, subject to the following terms and conditions. b) Customer shall (i) use the software only in conjunction with the particular Service for which the software was initially furnished; (ii) use the software solely for Customer's internal business purposes; (iii) not reverse engineer, decompile, disassemble, reverse translate or otherwise translate the software into human readable form, nor reproduce the software except for archival purposes; (iv) return the software, together with all copies thereof, or with Company's written consent, destroy (or erase, if recorded on an erasable storage medium) the software when no longer needed or permitted for use with the Service for which the software was furnished; and (v) keep in confidence all information relating to software and treat such information as the exclusive property and trade secret of Company or such suppliers. c) In addition to the above, where Company’s suppliers require Customer to sign or otherwise agree to separate licensing provisions directly with the supplier, Customer shall comply with such licensing provisions. 17. Changes in Customer Orders. Changes to an order may only be made following agreement of Customer and Company to the change. Such change would not materially alter the original design, functionality or implementation date. Appropriate documentation will be required so that additions or deletions may be recorded and charges or credits issued. The Customer’s ability to delete items from an order or to return equipment is subject to Company’s ability to return the equipment to the manufacturer. Restocking, shipping and handling charges will be assessed with respect to any items deleted or returned. a) Shipping Expedites. Unless otherwise agreed to by the parties in writing, Company will provide the software and hardware one hundred twenty (120) days from the date that this Agreement is effective. If requested by the Customer, Company will deliver the Service in less than one hundred twenty (120) days provided that the Customer pay reasonable expedite delivery charge that are incurred by Company. Notice of those charges will be provided after the required delivery date is determined by the Customer and the Company. b) Delivery Delays. Customer agrees to reimburse Company for all out-of-pocket expenses incurred by Company if Service delivery is delayed by Customer. If the implementation is delayed, through no fault of the Company for ninety (90) days from planned implementation, the Company will have the option to revise the pricing to the then current rates and to collect all reasonable out of pocket costs for implementation delays, storage and lost margins from Customer. c) Additional equipment. Customer acknowledges that the equipment requirements are based on the current information provided by the Customer and are the best estimate of Customer and Company. If additional equipment is required, Company will provide the equipment after the Customer’s completion and Company’s acceptance of a written change order, which will include any additional charges to Customer. d) Customer acknowledges that it has reviewed the proposed configuration and the storage sizing is adequate for the current site operations. Future operational changes or additional storage requirements may necessitate additional equipment which will be billable to the Customer. 18. Maintenance. a) If applicable, maintenance service commences at the earlier of the Service acceptance or the date that the Customer begins using the Service for its intended operational purpose. Maintenance may be provided via repair, replacement, or upgrade of defective equipment at Company’s option. If on-site manufacturer service is required, it will be provided at Company’s then current commercial rates. b) The initial term for maintenance shall be sixty (60) months unless otherwise stated on the Order. The initial term shall be automatically renewed for successive terms of one (1) year Attachment number 1 Page 3 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 4 of 11 each at Company‘s then-current rates. Either party may elect not to renew maintenance service by giving the other party written notice at least thirty (30) days prior to the end of the then-current term. 19. Remedies and Damages Limitations. a) The following limitations of liability represent a material inducement to the parties to enter into this Agreement and to perform Orders at the stated price. If additional risks or undertakings were contemplated by Company, the additional risks or undertakings would have been reflected in an increased price. In contemplation of the price, Customer acknowledges that there is consideration for the limitation of damages and remedies set forth above and as follows. b) ANYTHING IN THIS AGREEMENT OR ANY OTHER DOCUMENTS TO THE CONTRARY NOTWITHSTANDING, NEITHER COMPANY, NOR ITS SUPPLIERS OR MANUFACTURERS, SHALL BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE, ECONOMIC, OR INDIRECT DAMAGES, INCLUDING WITHOUT LIMITATION LOST PROFITS, LOSS OF DATA, TOLL FRAUD OR OTHER UNAUTHORIZED USE, OR LOSS OF USE. THIS LIMITATION OF LIABILITY WILL APPLY WHETHER ANY CLAIM IS BASED ON CONTRACT, WARRANTY, NEGLIENCE OR OTHER TORT, BREACH OF STATUTORY OR OTHER LEGAL DUTY, PRINCIPLES OF INDEMNITY OR CONTRIBUTION, OR OTHERWISE, WHETHER OR NOT THEY OR COMPANY HAD NOTICE OF THE POSSIBILITY OF SUCH DAMAGES OCCURRING. CUSTOMER'S EXCLUSIVE REMEDY FOR ANY DEFAULT OR BREACH OF ANY WARRANTY, EXPRESSED OR IMPLIED, SHALL BE LIMITED TO REPAIR OR REPLACEMENT OF EQUIPMENT OR REPERFORMANCE OF THE SERVICES AT COMPANY'S EXPENSE OR RETURN OF THE DEPRECIATED AMOUNT PAID FOR THE EQUIPMENT OR SERVICE IF REPERFORMANCE, REPAIR OR REPLACEMENT IS NOT REASONABLY AVAILABLE. 20. Default by Customer. Upon any default by Customer under this Agreement, including the refusal to accept conforming equipment or Services, Company may exercise all remedies to which Company may be entitled at law or in equity, including specific performance. Additionally, Company may declare all sums due or to become due hereunder immediately due and payable, and Company shall be entitled to recover all collection costs incurred, including legal interest. In addition, for payments not received within thirty (30) days of the invoice date, a late fee not exceeding the lower of two percent (2%) per month or the maximum rate allowed by law shall be assessed on any past due invoice balance. Company shall not be obligated to perform Services hereunder if Customer is in default of any of its obligations under this Agreement for any Order. Upon Customer default, Company may suspend or cancel any outstanding, unfulfilled Orders without in any way affecting its rights under this Agreement. If Company elects to continue performing under any Order, Company's actions shall not constitute a waiver of any default by Customer. 21. Contingencies. Company shall be excused from performance and shall not be liable for any delay or damage caused, in whole or in part, by any occurrence beyond the reasonable control either of Company or of its subcontractors or suppliers. Such contingencies include, without limitation, war, civil disobedience, delay in transportation, failure by suppliers to deliver equipment, governmental action, terrorism, acts of any third party, labor dispute, accident, fire, explosion, flood, severe weather or other acts of God, power failure, shortage of labor or materials, or discovery of asbestos or other hazardous substance. 22. Confidentiality. a) Except as set forth in this Section, or as otherwise expressly provided in this Agreement, each Party agrees that (a) all information communicated to it by the other and identified and marked as “confidential,” whether before or after the date hereof, (b) all information identified as confidential to which it has access in connection with the Services and (c) this Agreement, all associated contract documentation and correspondence, and the parties’ rights and obligations Attachment number 1 Page 4 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 5 of 11 hereunder (collectively, “Confidential Information”), will be, and will be deemed to have been, received in confidence and will be used only for purposes of this Agreement. Each party agrees to use the same means it uses to protect its own confidential information, but in no event less than reasonable means, to prevent the disclosure and protect the confidentiality of Confidential Information. No Confidential Information will be disclosed by the recipient party without the prior written consent of the disclosing party; provided, however, that each party may disclose this Agreement and any disclosing party’s Confidential Information to those who are employed or engaged by the recipient party, its agents or those of its affiliates who have a need to have access to such information in connection with their employment or engagement, provided the recipient party notifies such persons of the obligations set forth in this Section and such persons agree in writing to abide by such obligations. b) The obligations set forth in subsection 22.1 above will not prevent any party from disclosing information that belongs to such party or (a) is already known by the recipient party without an obligation of confidentiality other than under this Agreement, (b) is publicly known or becomes publicly known through no unauthorized act of the recipient party, (c) is rightfully received from a third party, (d) is independently developed without use of the disclosing party’s Confidential Information or (e) is disclosed without similar restrictions to a third party by the party owning the Confidential Information. If Confidential Information is required to be disclosed pursuant to law, regulation, tariff or a requirement of a governmental authority, or in connection with an arbitration or mediation, such Confidential Information may be disclosed pursuant to such requirement so long as the party required to disclose the Confidential Information, to the extent possible, provides the disclosing party with timely prior written notice of such requirement and coordinates with the disclosing party in an effort to limit the nature and scope of such required disclosure. Upon written request at the expiration or termination of an Attachment or order, all documented Confidential Information (and all copies thereof) owned by the requesting party (if previously received by the terminating party) will be returned to the requesting party or will be destroyed, with written certification thereof being given to the requesting party. The provisions of this Section shall remain in effect during the term of the Agreement and shall survive the expiration or termination thereof for a period of four (4) years, provided that the obligations hereunder shall continue in effect for any Confidential Information for so long as it is a trade secret under applicable law. 23. Beneficial Use. Beneficial Use occurs when the Customer uses the Service or feature of the Service for its intended operational purpose (excluding training or testing) prior to the full completion of acceptance testing (“Beneficial Use”). Upon commencement of Beneficial Use by Customer, payment requirements will begin and the Customer shall assume responsibility for the use and operation of the Service. Customer may not commence Beneficial Use without Company’s prior written authorization, which may be withheld in Company’s reasonable discretion. Company is not liable for Service deficiencies that occur during unauthorized Beneficial Use. Customer acknowledges that service corrections and software changes can result in interruptions to normal system operations. 24. Statement of Work. Customer’s installation of the Service will begin upon the development of a Statement of Work by Customer and Company. 25. Warranty Period. Unless expressly provided otherwise in this Agreement, Customer acknowledges that the Services do not include a warranty period and that billing for the Service will begin upon acceptance or Beneficial Use by the Customer. 26. This Agreement is not binding upon Company until executed by an authorized employee, partner, or agent of Customer and Company. This Agreement may not be modified, amended, or superseded other than by a written instrument executed by both parties, approved by the appropriate Company organization, and incorporated into Company’s mechanized system. The undersigned warrant and represent that the undersigned have the authority to bind Customer and Company to this Agreement. Attachment number 1 Page 5 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 Option 1 of 1 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 6 of 11 Offer Expiration: This offer shall expire on: 2/1/2008. Estimated service interval following acceptance date: Negotiable weeks. Service description: This Special Service Arrangement provides a one-time charge for purchase and installation of Positron Public Safety Systems Corporation E911 Public Safety Answering Position (PSAP) equipment and software. The monthly rate for maintenance is also provided. This Agreement is for sixty (60) months. The service interval will be negotiated. . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the dates set forth below. Accepted by: Customer: Augusta, Georgia, a political subdivision of the state of Georgia By: __________________________________________ Authorized Signature Printed Name: __________________________________ Title: ______________________________________ Date: ______________________________________ Company: BellSouth Telecommunications, Inc. By: Government Education Medical By: __________________________________________ Authorized Signature Printed Name: __________________________________ Title: ______________________________________ Date: ______________________________________ Attachment number 1 Page 6 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 Option 1 of 1 RATES AND CHARGES PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 7 of 11 Rate Elements Non-Recurring Monthly Rate USOC 1 Positron Site Survey a) Per site $3,053.00 $.00 W1173 2 Positron Power 911 Training - Travel Fee a) per occasion $1,592.00 $.00 W117A 3 Positron Power 911 Training - Living Expenses a) per day $255.00 $.00 W117B 4 Positron Power 911 Training - Administrator - 2 days (Configurator Lite; Power MIS; Windows NT) a) per Administrator, each $2,623.00 $.00 W117G 5 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MIS 3.0 Server Component 16-30 Positions -each $26,633.00 $399.00 W117S 6 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power 911 - Base system -Each $15,353.00 $160.00 W117T 7 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power 911 - Additional Position -Each $3,514.00 $43.00 W117U 8 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron $3,954.00 $34.00 W117V Attachment number 1 Page 7 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 Option 1 of 1 RATES AND CHARGES PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 8 of 11 Power 911 - Object Server -Each 9 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Professional Services, -per day $1,950.00 $.00 W117X 10 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MAP Administrator Training -Per Day $2,025.00 $.00 W22CB 11 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron VIPER Base System OP x 8T x OA a) each $100,433.00 $1,448.00 W22K9 12 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron CIM Card a) each $4,568.00 $80.00 W22KC 13 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron VoIP FXO Gateway, 8 ports a) each $2,311.00 $53.00 W22KH 14 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Backroom Position Access License a) each $961.00 $6.00 W22KL Attachment number 1 Page 8 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 Option 1 of 1 RATES AND CHARGES PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 9 of 11 15 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron VIPER Enabling Kit a) each $4,370.00 $64.00 W22KO 16 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron IWS Server Redundant Disk Array -Each $2,769.00 $44.00 W22Q2 17 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MAP Staging -Per position $420.00 $.00 18 Contract Preparation Charge $316.00 $.00 WGGVF Attachment number 1 Page 9 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 Option 1 of 1 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 10 of 11 RATES AND CHARGES NOTES: 1. A termination liability charge will be applicable if the Customer terminates all or any part of the service provided in this Agreement prior to the end of the sixty (60) month service period. The applicable charge is equal to the number of months remaining in the Agreement term multiplied by sixty percent (60%) of the monthly rates. 2. The Customer must subscribe to additional elements set forth in this Agreement within the first twelve (12) months of acceptance of the Agreement. The addition of elements after the initial twelve (12) month period will require a new Special Service Arrangement. 3. Rates and charges herein are in addition to any applicable tariff rates and charges. Rules and regulations of the General Subscriber Services Tariff apply. 4. This Agreement does not cover the following: - damages caused by disasters such as fire, flood, wind, or earthquake. - damages caused by unauthorized disconnects or de-powering of the equipment. - damages caused by power surges, under voltage, over voltage, brownouts, or ground faults caused by commercial AC power and/or Customer provided generators. - damages caused by modifications to the equipment, unauthorized attachments, alterations, modification or relocation of the equipment by an unauthorized person. - damage during shipment other than original shipment to the Customer. - damage caused by consumables or spilled liquids, impact with other objects. - damage caused by any other abuse, misuse, mishandling, misapplication. - damage caused by software viruses, however introduced. This Agreement does not include hardware or software replacement that may be required by the introduction of software viruses or lost data regardless of the cause. Company or its supporting vendors may assist in the repair or recovery efforts at current time and materials rates. Except as provided in Note 5 below, in addition, in the case of damage, loss, theft or destruction of the equipment or software not due to ordinary wear and tear, the Customer shall be required to pay the expense incurred by the Company in connection with the replacement of the equipment damaged, lost, stolen or destroyed or the expense incurred in restoring it to its original condition. 5. Company will repair or replace equipment that is damaged by lightning strikes only if the Customer provides and maintains proper grounding and bonding of the equipment as specified in the E9-1-1-- PSAP Site Requirements (a document separate from this Agreement). Where improper grounding is found Company will repair or replace the damaged equipment on a time and materials basis at the Customer’s expense. 6. Hardware not provided by the Company will not be repaired, replaced or maintained by the Company even though interconnected or integral to the Service. All Customer-provided equipment must be clearly marked and listed on a separate worksheet. The Customer also agrees to obtain prior written approval from the Company before additional software is added to the Service and agrees to pay current time and material charges for problems attributable to non-approved software. 7. Customer acknowledges that software installation is limited to the applications sold under this or other BellSouth agreements. Attachment number 1 Page 10 of 11 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D316-00 Option 1 of 1 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 11 of 11 8. Customer acknowledges that it has reviewed the proposed configuration and represents storage sizing is adequate for the current site operations. Future operational changes or additional storage requirements may necessitate additional equipment which will be billable to the Customer. 9. In the event that all or any part of this Agreement is terminated at the Customer's request prior to the expiration of the Agreement term, the Customer will be required to pay the applicable termination charge as stated in this Agreement. The Agreement provisions concerning termination liability shall be inapplicable to any state, county, or municipal governmental entity when there is in effect, as a result of action by such entity and through a duly constituted legislative, administrative, or executive body: 1. a statute; 2. an ordinance; 3. a policy directive; or 4. a constitutional provision which restricts or prohibits an additional contractual payment for early termination of a contract by any such entity, or agency thereof, due to an unavailability of funding. When service is being provided and funding to the governmental entity for such service becomes unavailable, the governmental entity may cancel the service without additional payment obligation. Absent any official statute, ordinance, policy directive, or constitutional provision, the Customer shall be responsible for the termination charge. All trademarks or service marks contained herein are the property of the respective owners. END OF ARRANGEMENT AGREEMENT OPTION 1 Attachment number 1 Page 11 of 11 Item # 1 Attachment number 2 Page 1 of 1 Item # 1 Attachment number 2 Page 1 of 1 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 1 of 13 This Special Service Arrangement (SSA) Agreement ("Agreement") is by and between BellSouth Telecommunications, Inc., a Georgia corporation, d/b/a BellSouth, ("Company" or “BellSouth”) and Augusta, Georgia, a political subdivision of the state of Georgia ("Customer”), and is entered into pursuant to Tariff Section A5 of the General Subscriber Services. This Agreement is based upon the following terms and conditions as well as Attachment(s) affixed hereto and the appropriate lawfully filed and approved tariffs which are by this reference incorporated herein. 1. Scope. Customer requests and Company agrees, subject to the terms and conditions herein, to provide the service described in this Agreement at the monthly and nonrecurring rates, charges, and conditions as described in this Agreement ("Service"). The rates, charges, and conditions described in this Agreement are binding upon Company and Customer for the duration of this Agreement. For the purposes of the effectiveness of the terms and conditions contained herein, this Agreement shall become effective upon execution by both parties. For purposes of the determination of any service period stated herein, said Service period shall commence when the Service is accepted by Customer or when the customer begins using the Service for its intended operational use, whichever occurs first. 2. Additional Services. Company agrees to provide Customer notice of any additional tariffed services required for the installation of the Service. Customer agrees to be responsible for all rates, charges and conditions for any additional tariffed services that are ordered by Customer. 3. Regulatory Considerations. This Agreement is subject to and controlled by the provisions of Company's or any of its affiliated companies' lawfully filed and approved tariffs, including but not limited to Section A2 of the General Subscriber Services Tariff and No. 2 of the Federal Communications Commission Tariff and shall include all changes to said tariffs as may be made from time to time. All appropriate tariff rates and charges shall be included in the provision of this service. Except for the expressed rates, charges, terms and conditions herein, in the event any part of this Agreement conflicts with the terms and conditions of Company’s or any of its affiliated companies’ lawfully filed and approved tariffs, the tariff shall control. 4. Regulatory Approvals. This Agreement may be subject to the appropriate regulatory approval prior to commencement of installation. Should such regulatory approval be denied, after a proper request by Company, this Agreement shall be null, void, and of no effect. 5. Cancellation-Prior to Installation. If Customer cancels this Agreement prior to the completed installation of the Service, but after the execution of this Agreement by Customer and Company, Customer shall pay all reasonable costs incurred in the implementation of this Agreement prior to receipt of written notice of cancellation by Company. Notwithstanding the foregoing, such reasonable costs shall not exceed all costs which would apply if the work in the implementation of this Agreement had been completed by Company. 6. Termination-Prior to Expiration of Service Period. If Customer cancels this Agreement at any time prior to the expiration of the Service period set forth in this Agreement, Customer shall be responsible for all termination charges. Unless otherwise specified by the tariff, termination charges are defined as all remaining charges as a result of the minimum Service period agreed to by the Company and Customer and set forth in this Agreement. 7. Choice of Law. This Agreement shall be construed in accordance with the laws of the State of Georgia. 8. Notices. Except as otherwise provided in this Agreement, notices required to be given pursuant to this Agreement shall be effective when received, and shall be sufficient if given in writing, hand delivered, or United States mail, postage prepaid, addressed to the appropriate party at the address set forth Attachment number 3 Page 1 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 2 of 13 below. Either party hereto may change the name and address to whom all notices or other documents required under this Agreement must be sent at any time by giving written notice to the other party. BellSouth BellSouth Telecommunications, Inc. Assistant Vice President 2180 Lake Blvd. mail bin 08c23 Atlanta, GA 30319 Customer Augusta, Georgia, a political subdivision of the state of Georgia 911 Fourth St. Augusta, GA 30901 9. Assignment. Customer may not assign its rights or obligations under this Agreement without the express written consent of Company and only pursuant to the conditions contained in the appropriate tariff. 10. Severability. In the event that one or more of the provisions contained in this Agreement or incorporated within by reference shall be invalid, illegal, or unenforceable in any respect under any applicable statute, regulatory requirement or rule of law, then such provisions shall be considered inoperative to the extent of such invalidity, illegality, or unenforceability and the remainder of this Agreement shall continue in full force and effect. 11. Merger Clause. Customer acknowledges that Customer has read and understands this Agreement and agrees to be bound by its terms and conditions. Customer further agrees that this Agreement, and any orders, constitute the complete and exclusive statement of the Agreement between the parties, superseding all proposals, representations, and/or prior agreements, oral or written, between the parties relating to the subject matter of the Agreement. 12. Acceptance. Acceptance of any order by Company is subject to Company credit and other approvals. Following order acceptance, if it is determined that: (i) the initial credit approval was based on inaccurate or incomplete information; or (ii) the Customer's creditworthiness has significantly decreased, Company in its sole discretion reserves the right to cancel the order without liability or suspend the order until accurate and appropriate credit approval requirements are established and accepted by Customer. 13. Taxes and Fees. All charges are exclusive of applicable federal, state or local taxes and fees. Company may invoice and Customer agrees to pay to Company amounts equal to any taxes resulting from this Agreement or any activities hereunder including any and all sales and use taxes, duties, or review imposed or permitted by any authority, government, or governmental agency, exclusive of taxes on Company's net income. Customer will be responsible for any ad valorem, property, or other taxes assessable on equipment on or after delivery to the installation site. 14. Risk of Loss or Damage. All risk of loss or damage shall pass to Customer as to each item of equipment on the date of delivery to the Customer Service location. 15. Security Interest. Customer grants the Company a purchase money security interest in each item of equipment or software. Customer agrees to execute any documents that are reasonably requested by the Company to protect or perfect the Company’s security interest. 16. Software License. Attachment number 3 Page 2 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 3 of 13 a) All software is and will remain the property of Company. Company, with respect to Company developed software and to the extent authorized under the supplier licenses, grants to Customer a personal, nontransferable and nonexclusive sublicense (without the right to further sublicense) to use the software, subject to the following terms and conditions. b) Customer shall (i) use the software only in conjunction with the particular Service for which the software was initially furnished; (ii) use the software solely for Customer's internal business purposes; (iii) not reverse engineer, decompile, disassemble, reverse translate or otherwise translate the software into human readable form, nor reproduce the software except for archival purposes; (iv) return the software, together with all copies thereof, or with Company's written consent, destroy (or erase, if recorded on an erasable storage medium) the software when no longer needed or permitted for use with the Service for which the software was furnished; and (v) keep in confidence all information relating to software and treat such information as the exclusive property and trade secret of Company or such suppliers. c) In addition to the above, where Company’s suppliers require Customer to sign or otherwise agree to separate licensing provisions directly with the supplier, Customer shall comply with such licensing provisions. 17. Changes in Customer Orders. Changes to an order may only be made following agreement of Customer and Company to the change. Such change would not materially alter the original design, functionality or implementation date. Appropriate documentation will be required so that additions or deletions may be recorded and charges or credits issued. The Customer’s ability to delete items from an order or to return equipment is subject to Company’s ability to return the equipment to the manufacturer. Restocking, shipping and handling charges will be assessed with respect to any items deleted or returned. a) Shipping Expedites. Unless otherwise agreed to by the parties in writing, Company will provide the software and hardware one hundred twenty (120) days from the date that this Agreement is effective. If requested by the Customer, Company will deliver the Service in less than one hundred twenty (120) days provided that the Customer pay reasonable expedite delivery charge that are incurred by Company. Notice of those charges will be provided after the required delivery date is determined by the Customer and the Company. b) Delivery Delays. Customer agrees to reimburse Company for all out-of-pocket expenses incurred by Company if Service delivery is delayed by Customer. If the implementation is delayed, through no fault of the Company for ninety (90) days from planned implementation, the Company will have the option to revise the pricing to the then current rates and to collect all reasonable out of pocket costs for implementation delays, storage and lost margins from Customer. c) Additional equipment. Customer acknowledges that the equipment requirements are based on the current information provided by the Customer and are the best estimate of Customer and Company. If additional equipment is required, Company will provide the equipment after the Customer’s completion and Company’s acceptance of a written change order, which will include any additional charges to Customer. d) Customer acknowledges that it has reviewed the proposed configuration and the storage sizing is adequate for the current site operations. Future operational changes or additional storage requirements may necessitate additional equipment which will be billable to the Customer. 18. Maintenance. a) If applicable, maintenance service commences at the earlier of the Service acceptance or the date that the Customer begins using the Service for its intended operational purpose. Maintenance may be provided via repair, replacement, or upgrade of defective equipment at Company’s option. If on-site manufacturer service is required, it will be provided at Company’s then current commercial rates. b) The initial term for maintenance shall be sixty (60) months unless otherwise stated on the Order. The initial term shall be automatically renewed for successive terms of one (1) year Attachment number 3 Page 3 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 4 of 13 each at Company‘s then-current rates. Either party may elect not to renew maintenance service by giving the other party written notice at least thirty (30) days prior to the end of the then-current term. 19. Remedies and Damages Limitations. a) The following limitations of liability represent a material inducement to the parties to enter into this Agreement and to perform Orders at the stated price. If additional risks or undertakings were contemplated by Company, the additional risks or undertakings would have been reflected in an increased price. In contemplation of the price, Customer acknowledges that there is consideration for the limitation of damages and remedies set forth above and as follows. b) ANYTHING IN THIS AGREEMENT OR ANY OTHER DOCUMENTS TO THE CONTRARY NOTWITHSTANDING, NEITHER COMPANY, NOR ITS SUPPLIERS OR MANUFACTURERS, SHALL BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE, ECONOMIC, OR INDIRECT DAMAGES, INCLUDING WITHOUT LIMITATION LOST PROFITS, LOSS OF DATA, TOLL FRAUD OR OTHER UNAUTHORIZED USE, OR LOSS OF USE. THIS LIMITATION OF LIABILITY WILL APPLY WHETHER ANY CLAIM IS BASED ON CONTRACT, WARRANTY, NEGLIENCE OR OTHER TORT, BREACH OF STATUTORY OR OTHER LEGAL DUTY, PRINCIPLES OF INDEMNITY OR CONTRIBUTION, OR OTHERWISE, WHETHER OR NOT THEY OR COMPANY HAD NOTICE OF THE POSSIBILITY OF SUCH DAMAGES OCCURRING. CUSTOMER'S EXCLUSIVE REMEDY FOR ANY DEFAULT OR BREACH OF ANY WARRANTY, EXPRESSED OR IMPLIED, SHALL BE LIMITED TO REPAIR OR REPLACEMENT OF EQUIPMENT OR REPERFORMANCE OF THE SERVICES AT COMPANY'S EXPENSE OR RETURN OF THE DEPRECIATED AMOUNT PAID FOR THE EQUIPMENT OR SERVICE IF REPERFORMANCE, REPAIR OR REPLACEMENT IS NOT REASONABLY AVAILABLE. 20. Default by Customer. Upon any default by Customer under this Agreement, including the refusal to accept conforming equipment or Services, Company may exercise all remedies to which Company may be entitled at law or in equity, including specific performance. Additionally, Company may declare all sums due or to become due hereunder immediately due and payable, and Company shall be entitled to recover all collection costs incurred, including legal interest. In addition, for payments not received within thirty (30) days of the invoice date, a late fee not exceeding the lower of two percent (2%) per month or the maximum rate allowed by law shall be assessed on any past due invoice balance. Company shall not be obligated to perform Services hereunder if Customer is in default of any of its obligations under this Agreement for any Order. Upon Customer default, Company may suspend or cancel any outstanding, unfulfilled Orders without in any way affecting its rights under this Agreement. If Company elects to continue performing under any Order, Company's actions shall not constitute a waiver of any default by Customer. 21. Contingencies. Company shall be excused from performance and shall not be liable for any delay or damage caused, in whole or in part, by any occurrence beyond the reasonable control either of Company or of its subcontractors or suppliers. Such contingencies include, without limitation, war, civil disobedience, delay in transportation, failure by suppliers to deliver equipment, governmental action, terrorism, acts of any third party, labor dispute, accident, fire, explosion, flood, severe weather or other acts of God, power failure, shortage of labor or materials, or discovery of asbestos or other hazardous substance. 22. Confidentiality. a) Except as set forth in this Section, or as otherwise expressly provided in this Agreement, each Party agrees that (a) all information communicated to it by the other and identified and marked as “confidential,” whether before or after the date hereof, (b) all information identified as confidential to which it has access in connection with the Services and (c) this Agreement, all associated contract documentation and correspondence, and the parties’ rights and obligations Attachment number 3 Page 4 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 5 of 13 hereunder (collectively, “Confidential Information”), will be, and will be deemed to have been, received in confidence and will be used only for purposes of this Agreement. Each party agrees to use the same means it uses to protect its own confidential information, but in no event less than reasonable means, to prevent the disclosure and protect the confidentiality of Confidential Information. No Confidential Information will be disclosed by the recipient party without the prior written consent of the disclosing party; provided, however, that each party may disclose this Agreement and any disclosing party’s Confidential Information to those who are employed or engaged by the recipient party, its agents or those of its affiliates who have a need to have access to such information in connection with their employment or engagement, provided the recipient party notifies such persons of the obligations set forth in this Section and such persons agree in writing to abide by such obligations. b) The obligations set forth in subsection 22.1 above will not prevent any party from disclosing information that belongs to such party or (a) is already known by the recipient party without an obligation of confidentiality other than under this Agreement, (b) is publicly known or becomes publicly known through no unauthorized act of the recipient party, (c) is rightfully received from a third party, (d) is independently developed without use of the disclosing party’s Confidential Information or (e) is disclosed without similar restrictions to a third party by the party owning the Confidential Information. If Confidential Information is required to be disclosed pursuant to law, regulation, tariff or a requirement of a governmental authority, or in connection with an arbitration or mediation, such Confidential Information may be disclosed pursuant to such requirement so long as the party required to disclose the Confidential Information, to the extent possible, provides the disclosing party with timely prior written notice of such requirement and coordinates with the disclosing party in an effort to limit the nature and scope of such required disclosure. Upon written request at the expiration or termination of an Attachment or order, all documented Confidential Information (and all copies thereof) owned by the requesting party (if previously received by the terminating party) will be returned to the requesting party or will be destroyed, with written certification thereof being given to the requesting party. The provisions of this Section shall remain in effect during the term of the Agreement and shall survive the expiration or termination thereof for a period of four (4) years, provided that the obligations hereunder shall continue in effect for any Confidential Information for so long as it is a trade secret under applicable law. 23. Beneficial Use. Beneficial Use occurs when the Customer uses the Service or feature of the Service for its intended operational purpose (excluding training or testing) prior to the full completion of acceptance testing (“Beneficial Use”). Upon commencement of Beneficial Use by Customer, payment requirements will begin and the Customer shall assume responsibility for the use and operation of the Service. Customer may not commence Beneficial Use without Company’s prior written authorization, which may be withheld in Company’s reasonable discretion. Company is not liable for Service deficiencies that occur during unauthorized Beneficial Use. Customer acknowledges that service corrections and software changes can result in interruptions to normal system operations. 24. Statement of Work. Customer’s installation of the Service will begin upon the development of a Statement of Work by Customer and Company. 25. Warranty Period. Unless expressly provided otherwise in this Agreement, Customer acknowledges that the Services do not include a warranty period and that billing for the Service will begin upon acceptance or Beneficial Use by the Customer. 26. This Agreement is not binding upon Company until executed by an authorized employee, partner, or agent of Customer and Company. This Agreement may not be modified, amended, or superseded other than by a written instrument executed by both parties, approved by the appropriate Company organization, and incorporated into Company’s mechanized system. The undersigned warrant and represent that the undersigned have the authority to bind Customer and Company to this Agreement. Attachment number 3 Page 5 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 Option 1 of 1 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 6 of 13 Offer Expiration: This offer shall expire on: 1/27/2008. Estimated service interval following acceptance date: Negotiable weeks. Service description: This Special Service Arrangement provides a one-time charge for purchase and installation of Positron Public Safety Systems Corporation E911 Public Safety Answering Position (PSAP) equipment and software. The monthly rate for maintenance is also provided. This Agreement is for sixty (60) months. The service interval will be negotiated. . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the dates set forth below. Accepted by: Customer: Augusta, Georgia, a political subdivision of the state of Georgia By: __________________________________________ Authorized Signature Printed Name: __________________________________ Title: ______________________________________ Date: ______________________________________ Company: BellSouth Telecommunications, Inc. By: Government Education Medical By: __________________________________________ Authorized Signature Printed Name: __________________________________ Title: ______________________________________ Date: ______________________________________ Attachment number 3 Page 6 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 Option 1 of 1 RATES AND CHARGES PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 7 of 13 Rate Elements Non-Recurring Monthly Rate USOC 1 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MAP 2.00 Software for ESRI Data (Data not included) a) each (Note: Additional Monitors and Dual or Quad Video Card recommended) $4,908.00 $31.00 W115K 2 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MAP Base ESRI Editing Software a) each (Assumes a non-active position or Customer supplied computer will be used for map data editing) $2,610.00 $19.00 W115M 3 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MAP - Base Configuration a) each (one required, per site) $2,778.00 $51.00 W115O 4 Positron Site Survey a) Per site $3,053.00 $.00 W1173 5 Positron Power 911 Training - Travel Fee a) per occasion $1,592.00 $.00 W117A 6 Positron Power 911 Training - Living Expenses a) per day $255.00 $.00 W117B 7 Positron On-site Training - Power 911 Call taker (minimum 4 Call Takers) a) per Call Taker (4 hours) $288.00 $.00 W117C 8 Positron $2,623.00 $.00 W117G Attachment number 3 Page 7 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 Option 1 of 1 RATES AND CHARGES PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 8 of 13 Power 911 Training - Administrator - 2 days (Configurator Lite; Power MIS; Windows NT) a) per Administrator, each 9 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron 19 inch LCD Monitor -Each $1,056.00 $42.00 W117M 10 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron 19 inch LCD Monitor Touchscreen -Each $2,244.00 $90.00 W117N 11 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MIS 3.0 Server Component 1-4 Positions -each $8,202.00 $123.00 W117Q 12 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MIS 3.0 Additional Data License -Each $745.00 $11.00 W11O6 13 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power 911 - Redundant Disk Array a) each $6,587.00 $98.00 W11Q2 14 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance $1,735.00 $8.00 W11Q6 Attachment number 3 Page 8 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 Option 1 of 1 RATES AND CHARGES PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 9 of 13 Positron Laser Printer w/Jet Direct 600N a) each 15 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power 911 - Agent Toolkit Software a) each $597.00 $5.00 W11QS 16 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power 911 - Integrated Call Recorder a) each $576.00 $6.00 W11QV 17 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power 911 - Integrated TDD for IAP Backroom a) each $577.00 $7.00 W11QW 18 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Dual Video Card a) each $150.00 $2.00 W11YP 19 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MAP Administrator Training -Per Day $2,025.00 $.00 W22CB 20 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power MAP Calltaker Training (per Calltaker) - minimum four people per day $288.00 $.00 W22CC Attachment number 3 Page 9 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 Option 1 of 1 RATES AND CHARGES PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 10 of 13 21 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron VIPER Base System OP x 8T x OA a) each $100,433.00 $1,448.00 W22K9 22 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron VoIP FXO Gateway, 8 ports a) each $2,311.00 $53.00 W22KH 23 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Backroom Position Access License a) each $961.00 $6.00 W22KL 24 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron Power 911, Database Server 1-10 positions, VIPER ONLY a) each $22,408.00 $252.00 W22KN 25 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Positron VIPER Enabling Kit a) each $4,370.00 $64.00 W22KO 26 Nonrecurring Charge = Customer Purchase (includes installation) Monthly Rate = Maintenance Power 911, Workstation 1-10 positions, VIPER ONLY $7,385.00 $90.00 W22KP Attachment number 3 Page 10 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 Option 1 of 1 RATES AND CHARGES PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 11 of 13 -Per position 27 Contract Preparation Charge $316.00 $.00 WGGVF Attachment number 3 Page 11 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 Option 1 of 1 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 12 of 13 RATES AND CHARGES NOTES: 1. A termination liability charge will be applicable if the Customer terminates all or any part of the service provided in this Agreement prior to the end of the sixty (60) month service period. The applicable charge is equal to the number of months remaining in the Agreement term multiplied by sixty percent (60%) of the monthly rates. 2. The Customer must subscribe to additional elements set forth in this Agreement within the first twelve (12) months of acceptance of the Agreement. The addition of elements after the initial twelve (12) month period will require a new Special Service Arrangement. 3. Rates and charges herein are in addition to any applicable tariff rates and charges. Rules and regulations of the General Subscriber Services Tariff apply. 4. This Agreement does not cover the following: - damages caused by disasters such as fire, flood, wind, or earthquake. - damages caused by unauthorized disconnects or de-powering of the equipment. - damages caused by power surges, under voltage, over voltage, brownouts, or ground faults caused by commercial AC power and/or Customer provided generators. - damages caused by modifications to the equipment, unauthorized attachments, alterations, modification or relocation of the equipment by an unauthorized person. - damage during shipment other than original shipment to the Customer. - damage caused by consumables or spilled liquids, impact with other objects. - damage caused by any other abuse, misuse, mishandling, misapplication. - damage caused by software viruses, however introduced. This Agreement does not include hardware or software replacement that may be required by the introduction of software viruses or lost data regardless of the cause. Company or its supporting vendors may assist in the repair or recovery efforts at current time and materials rates. Except as provided in Note 5 below, in addition, in the case of damage, loss, theft or destruction of the equipment or software not due to ordinary wear and tear, the Customer shall be required to pay the expense incurred by the Company in connection with the replacement of the equipment damaged, lost, stolen or destroyed or the expense incurred in restoring it to its original condition. 5. Company will repair or replace equipment that is damaged by lightning strikes only if the Customer provides and maintains proper grounding and bonding of the equipment as specified in the E9-1-1-- PSAP Site Requirements (a document separate from this Agreement). Where improper grounding is found Company will repair or replace the damaged equipment on a time and materials basis at the Customer’s expense. 6. Hardware not provided by the Company will not be repaired, replaced or maintained by the Company even though interconnected or integral to the Service. All Customer-provided equipment must be clearly marked and listed on a separate worksheet. The Customer also agrees to obtain prior written approval from the Company before additional software is added to the Service and agrees to pay current time and material charges for problems attributable to non-approved software. 7. Customer acknowledges that software installation is limited to the applications sold under this or other BellSouth agreements. Attachment number 3 Page 12 of 13 Item # 1 SPECIAL SERVICE ARRANGEMENT AGREEMENT Case Number GA07-D145-00 Option 1 of 1 PRIVATE/PROPRIETARY CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT. Page 13 of 13 8. Customer acknowledges that it has reviewed the proposed configuration and represents storage sizing is adequate for the current site operations. Future operational changes or additional storage requirements may necessitate additional equipment which will be billable to the Customer. 9. In the event that all or any part of this Agreement is terminated at the Customer's request prior to the expiration of the Agreement term, the Customer will be required to pay the applicable termination charge as stated in this Agreement. The Agreement provisions concerning termination liability shall be inapplicable to any state, county, or municipal governmental entity when there is in effect, as a result of action by such entity and through a duly constituted legislative, administrative, or executive body: 1. a statute; 2. an ordinance; 3. a policy directive; or 4. a constitutional provision which restricts or prohibits an additional contractual payment for early termination of a contract by any such entity, or agency thereof, due to an unavailability of funding. When service is being provided and funding to the governmental entity for such service becomes unavailable, the governmental entity may cancel the service without additional payment obligation. Absent any official statute, ordinance, policy directive, or constitutional provision, the Customer shall be responsible for the termination charge. All trademarks or service marks contained herein are the property of the respective owners. END OF ARRANGEMENT AGREEMENT OPTION 1 Attachment number 3 Page 13 of 13 Item # 1 Attachment number 4 Page 1 of 1 Item # 1 PublicSafetyCommitteeMeeting 10/8/20072:00AM BSFSLeasingProposal Department:Augusta9-1-1Center caption2:ApproveLeaseProposalwithBSFS Background:ThecurrentPower9-1-1SystemattheAugusta9-1-1 Center isunderafive(5)yearleasepurchasethroughBSF Sand approximatelytwo(2)yearsremainonthelease.I thas becomenecessarytoupgradethe9-1-1SystemforAu gusta andFt.GordontomeetNextGeneration9-1-1Techno logy. Analysis:BSFSisrequestingapprovaltobegindevelopingthe proposalfortheleasepurchaseofthenewequipmen t.This approvalneedsauthorizationbytheAugusta-Richmon d CountyCommissioninordertoproceed. FinancialImpact:Theleasepurchaseproposalwillbeforatotalof $780,693.00withtwooptionalpaymentplansof36a nd60 months.Therateforthe36monthsis0.0304andth eratefor the60monthsis0.0193.Thefinalagreementwillb ebrought beforetheappropriateCommitteeandtheFullCommi ssion, uponreceiptofthesame,forfinalapproval. Alternatives:ApprovetheproposalfromBSFS. Recommendation:Approvetheproposalfordevelopmentoftheleasep urchase byBSFS. Fundsare Availableinthe Following Accounts: Fundswillbeavailablein2008BudgetfortheAugu sta9-1-1 Center. Cover Memo Item # 2 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 2 Page 1 of 3 BSFS Equipment Leasing 44 Old Ridgebury Road Danbury, CT 06810 Phone (203) 796-2326 Fax (513) 229-5168 Email Elizabeth.buonamico2@ge.com October 2, 2007 City of Augusta, Georgia BSFS Equipment Leasing understands the environment in which you are competing and the advantages BellSouth solutions can provide in increasing your productivity. We are committed to providing financial products and solutions to meet whatever objectives drive the City of Augusta, Georgia: to refresh or upgrade technology easily, to match payments to usage, or to maintain flexibility as your needs change. Some of the benefits your company will enjoy from utilizing the proposed financing solutions include: Cash Management • Predictable, affordable payments • May address capital budget limitations • Opportunity cost considerations • Preserve cash and credit lines for other uses Flexibility and Convenience • Customized structures • Entire solution simplified into one, easy payment • Payments or term can be matched to use We are pleased to present for your review and acceptance the following proposal (“Proposal”) to provide financing of equipment and applicable software (collectively, “System”) as described below. Lessee: City of Augusta, Georgia Lessor: BSFS Equipment Leasing, a component of GE Capital Corporation or its affiliates, successors, or assigns Supplier AT&T System Option I: 911 Equipment System Price: $780,693.00 Attachment number 1 Page 1 of 3 Item # 2 Page 2 of 3 \OPTION 1: Tax Exempt $1.00 PURCHASE OPTION Lease Term: 36 & 60 Monthly Payments Payment Stream Rate Payment Payments 1 to 36: 0.0304 $23,700.07 Payments 1 to 60: 0.0193 $15,071.91 Payments are to be made in arrears. Pricing adjustments: Final Pricing will be subject to applicable taxes and may be adjusted based upon changes in anticipated delivery dates of the System and any services, final System configuration, and acceptable lease terms and conditions. Freight and taxes, if applicable, have not been included in the above payments. Pricing assumptions: The pricing contained herein is, in part, contingent upon (a) Lessee’s qualification as A State or political subdivision of a State within the meaning of Section 103 of the Internal Revenue Code, as amended and (b) that portion of the rent identified in the lease as interest charges, being excludable from Lessor’s federal gross income and subsequently exempt from federal income taxes and income tax of the State where e mix between equipment price and maintenance pricing changes, the above lease pricing is invalid and must be recalculated. Lease Rate Index: Lessee’s Lease Rate Factors are calculated in part, using an interest rate based on the interest rate for swaps (the “Swap Rate”) that most closely approximates the initial term of the Lease as published by the Federal Reserve Board in the Federal Reserve Statistical Release H.15 entitled “Selected Interest Rates”, available at http://www.bog.frb.fed.us/releases/h15 on October 2, 2007 (the “Initial Rate Date). The Lease Rate Factor and Lessee’s periodic lease payments may be adjusted if the Swap Rate as reported four (4) business days prior to acceptance of the Equipment is different than the Swap Rate as reported on the Initial Rate Date. Lease Commencement: Upon final installation and acceptance of the System. Lessor’s proposal also contains the following general characteristics and the rates proposed are specifically based upon these general characteristics and the assumptions set forth below: Net Lease: This is a noncancellable net lease transaction. Except for any right which Lessee may have to terminate the lease as a result of non-appropriation. All costs, including without limitation, insurance, maintenance and taxes, are paid by Lessee for the term of the Lease. Manufacturer and/or supplier warranties will be retained by Lessee during the term of the Lease Transactional Costs: Unless otherwise agreed, Lessor will be responsible for all of its closing and transactional costs except the credit approval, documentation and filing charges which shall be paid by Lessee. Lessee will be responsible for all costs it incurs. Other Provisions: Such other representations, warranties, and covenants as will be required by the parties and reflected in the lease documentation. Lease Expiration Options: At the end of the initial term, Lessee must purchase all, but not less than all, of the equipment for $1.00 Attachment number 1 Page 2 of 3 Item # 2 Page 3 of 3 Expiration Date Conditions: This Proposal is valid for [30] days from the date hereof, provided that a completed and executed application and proposal are received by Lessor within that time; thereafter this proposal is null and void. In addition, this proposal is conditioned upon all of the following having occurred within [90] days of the credit decision: (1) Lessor has received formal investment approval and all executed transaction documents in form and substance satisfactory to Lessor, (2) the System has been delivered installed and accepted by Lessee and (3) Lessor has funded the transaction. If all of the foregoing has not occurred by such date, this Proposal will be null and void. Changes: The terms of this Proposal may be modified, terminated, and/or subject to additional terms and conditions not set forth herein as a result of Lessor’s continuing due diligence, changes to the system, changes in market conditions, and changes to the business, operations, prospects or financial condition of Lessee. Lessee acknowledges that this proposal is confidential and any dissemination of this Proposal or its contents to third parties is strictly prohibited. This Proposal expresses the willingness of Lessor to seek the additional approvals necessary for the transaction and therefore, does not constitute a commitment. Any such commitment is subject to final investment approval by Lessor and the negotiation and execution of mutually satisfactory lease or financing documentation. Nothing herein is to be construed as constituting tax, accounting or financial advice by Lessor to Lessee. Lessee should consult its own tax, accounting and financial advisors for any such advice. This proposal supersedes any prior written or oral communications related to the subject matter hereof. Please indicate your approval of the terms contained herein by signing below and returning this Proposal to me. By signing below, Lessee authorizes Lessor and/or its agents to make a complete credit investigation and to relay this information to others as necessary to secure credit approval. Should you be interested in an option not described above, I would be happy to review additional structures that may meet your specific needs. Thank you for the opportunity to present this confidential Proposal. If you have any questions, please do not hesitate to call me at (203) 796-2326. Sincerely, Accepted by: City of Augusta, Georgia Elizabeth BuonamicoElizabeth BuonamicoElizabeth BuonamicoElizabeth Buonamico BY: (authorized signatory) Rep Name: Elizabeth Buonamico NAME: BSFS Equipment Leasing, a component of GE Capital Corporation TITLE: Phone: (203) 796-2326 DATE: Fax: (513) 229-5168 DESIRED OPTION: E-mail Address: Elizabeth.buonamico2@ge.com Attachment number 1 Page 3 of 3 Item # 2 PublicSafetyCommitteeMeeting 10/8/20072:00AM EMA/E911EmergencyNotificationSoftware Department:EmergencyManagement caption2:ApprovecontractwithTwenty-FirstCentury Communicationstoprovideemergencynotificationso ftware andservicestoAugusta. Background:EmergencyNotification(alsoknowngenericallyasr everse 911)istheprocessofusingphonetechnologytope rform mass-callingofcitizensincaseofanemergencyin orderto disseminateimportantinformation.Augustaisseeki nga technologically-advanced,flexible,andeffectivem ethodof providingthisservicewhilealsoprovidingaccount abilityfor itsuse.Currentnotificationsystemsusevarioust echniques suchasemail,textmessages,paging,phones,etc.i norderto communicateemergencymessagestothemaximumnumbe r ofcitizens.Augusta’scurrentservicedoesnotof ferthis levelofflexibility.InformationTechnology,EMA ,and E911workedwithProcurementtodevelopRFP06-152, whichwasreleasedinthefallof2006.Additionall y,these departmentsworkedtogethertoevaluatethevendors who respondedandwereselectedforpresentations.Twen ty-First CenturyCommunications(TFCC)waschosenastheven dor forthisproject. Analysis:TFCCoffersasolutionforthisprojectthtahastw ofactors:1) Theyoffer-sitelocationfromAugustawithredundantbackup sites,meaningthatifthereisamajorincidenttha tdisrupted Augusta'scomputercenterortheE911/EMAbuilding , Augustapersonnelconstillnotifythepublicofwh attheir actionsshouldbe;and2)Thesolutionusestheven dor's phoneandcomputernetworkinfrastructure,soAugus tahas nophonelinesorcomputerhardwaretobuy,install ,and maintainlocally.Augustapersonnelonlyneedacces stoa phoneorinternetconnectioninordertocreateand distribute messagestocitizensAdditionally,thesystemisno tstrickly limitedtoEMA/E911.Otherdepartmentssuchasthe Cover Memo Item # 3 AugustaUtilitiesDepartment,EngineeringandtheS heriff's Officecouldalsoparticipateandinformthepublic about construction-relatedwaterservicedisruption,road closures, orcriminalactivity.TheTFCCsolutionalsopermit stheuse ofGeographicInformationsystems(GIS)mappingto select aspecificgeographicareawithinAugustaandconta ct citizenslocatedinthatareaonly.Adatebaseofp hone numberswillbeobtainedfromBellSouthsothatour beginningdatebasecontainsasmanyphonenumbersa s possibleinordertoensurecommunicationswithmos t citizensincaseofanemegency.IfweusetheBell Southdate, thesystemcannotbeusedforanypurposebeyondpr oviding aservicetothepublic,andatnotimeshouldite verbeused forcommericalorpoliticalpurposes. FinancialImpact:Theoverallcostofthisprojectisapproximately$52,000. Thiswillfundthecostofsoftwarepurchaseandse tupaswell astheacquisitionofphonenumberdatebasefromBe llSouth andothersourcesasneeded.Operatingcostsperye arforthis solutionareapproxmately$15,000-$20,00peryerabasedon thesystempercallusageanddatebaserefreshestha twe choosetodo. Alternatives:Thereisnotanalternativeatthistimethatgives Augustathe sameflexibilityandtechnicaloffingthatTFCCpro vides. Recommendation:ApprovecontractwithTwenty-FirstCentury Communicationstoprovideemergencynotificationso ftware andservicetoAugusta. Fundsare Availableinthe Following Accounts: FundingAccount#2200.39210 REVIEWEDANDAPPROVEDBY : Procurement. InformationTechnology. Finance. Administrator. ClerkofCommission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 2 Page 1 of 1 Item # 3 PublicSafetyCommitteeMeeting 10/8/20072:00AM EmeregencyResponseUnits(2) Department:RichmondCountySheriff'sOffice caption2:Approvethepurchaseoftwo(2)EmergencyResponse Units fortheRichmondCountySheriff'sOfficefor$41,058 .82 ($20,529.41each)lowestbidonbid07-163 Background:TheRichmondCountySheriff'sOfficerequestthe acquisitionoftwo(2)EmergencyResponseUnits(ER U)for useduringemergencysituations.Theseunitscontai nheavy dutybarricadesthatRCSOpersonnelcandeployduri nga crisissituationtoprovidecontainmentofanarea andasafe routeforciviliansandvehiculartraffic.Theseuni tswereona listofequipmentawardedtoRCSOfromaFY2006 DepartmentofHomelandSecurityAward. Analysis:RichmondCounySheriff'sOfficesubmittedarequest for bidsthroughtheProcurementDepartmentutilizingt he DemandStarelectronicbidsystemwhichoffersnati onwide bidcoverage.TheProcurementDepartmentreceivedo nly onebidbackwhichwasfromCreativeBuildingProdu ctsof Ft.WayneIN. FinancialImpact:Thisisareimbursablecostforthisequipmentfrom aFY 2006DHSawardgrantedtoRCSOadministeredthrough GeorgiaEmergencyManagementAgency.Uponpurchase of theequipmentRCSOwillrequestareimbursementfor the purchase. Alternatives:None Recommendation:Approvethepurchaseoftwo(2)EmergencyResponse Units fromCreativeBuildingProductsofFtWayneINfor the purchasepriceof$41,058.82 Cover Memo Item # 4 Fundsare Availableinthe Following Accounts: Thefundsforthispurchaseareavailableinfund2 73032607 2007HomelandGrantBudget REVIEWEDANDAPPROVEDBY : Finance. Cover Memo Item # 4 PublicSafetyCommitteeMeeting 10/8/20072:00AM MedicalServicesProposal Department:Administrator caption2:DiscussproposalfromGoldCrossEMSformedicalse rvice. Background: Analysis: FinancialImpact: Alternatives:DonotapproveproposalfromGoldCrossEMS. Recommendation:ApproveproposalfromGoldCrossEMS. Fundsare Availableinthe Following Accounts: Generalfundbudgetasappropriate. REVIEWEDANDAPPROVEDBY : Administrator. ClerkofCommission Cover Memo Item # 5 Attachment number 1 Page 1 of 2 Item # 5 Attachment number 1 Page 2 of 2 Item # 5 PublicSafetyCommitteeMeeting 10/8/20072:00AM Sheriff'sEntrylevelsalary Department: caption2:DiscussentrylevelsalaryforSheriffDeputies.(Requested byCommissionerDonGrantham) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 6 PublicSafetyCommitteeMeeting 10/8/20072:00AM Summerville Department:ClerkofCommission caption2:DiscussarequestfromtheSummervilleNeighborhood Associationforpermissiontousemotorizedgolfca rtsduring theSummervilleTourofHomes. Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 PublicSafetyCommitteeMeeting 10/8/20072:00AM WrensPoliceDepartment Department:FinanceDepartment,FleetManagementDivision caption2:ConsiderarequestfromtheChiefofPolicefromWr ens, GeorgiaforassistanceinobtainingaK-9vehiclef orhis Department. Background:PleaseseetheattachedletterfromChiefDavidHan nah, ChiefofPolice,CityofWrens,Georgia.Augusta hastwo 1999FordCrownVictoriasthatareconfiguredasK-9 vehiclesthattheCommissioncouldconsider.AK-9 vehicle hastherearseatremovedandaspecialcagehasbe en inserted.Theeachoftheturnedinvehicleshave over 100,000milesonthem(Asset#:984000=113,192a nd Asset#:984001=106,333).Thesevehicleswould nowbe availableforsaleatPublicAuction.InDecember2 006 Augustaheldapublicauctionandtheaverageprice fora policeCrownVictoriawas$1,586.36. Analysis:IfthesetwovehiclesweretobesoldatPublicAuc tion(not anticipateduntilthefirstquarter2008)theproje ctedsale/bid priceshouldbebetween$1,000and$1,200. FinancialImpact:Thefinancialimpactisnegligiblethroughtheloss ofrevenue fromtheauction. Alternatives:1.DonateonevehicletotheCityofWrens.2.Don otdonate onevehicletotheCityofWrens.3.Sellthevehic leata reducedamount. Recommendation:DonateoneK-9VehicletotheCityofWrens. Fundsare Availableinthe Following Nonerequired Cover Memo Item # 8 Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Item # 8 Lot Asset #Year Make VIN Miles Buyer 113 994343 2000 Crown Victoria 2FAFP71W9YX212531 109,075 Ed D Dewitt 123 994309 2000 Crown Victoria 2FAFP7WXYX207502 99,250 Ed D Dewitt 124 994312 2000 Crown Victoria 2FAFP71W84X208910 98,382 136 984092 1999 Crown Victoria 2FAFP71WXXX109701 119,226 Julian Moore 147 984038 1999 Crown Victoria 2FAFP71W6XX109713 98,070 Pedro Rodriquez 164 994344 2000 Crown Victoria 2FAFP71W7YX212544 102,748 Freddie W. Taylor 175 994073 1999 Crown Victoria 2FAFP71W9XX225889 119,742 Tracy Kerr 176 994306 2000 Crown Victoria 2FAFP71W0YX212529 110,677 Tracy Kerr 177 984076 1999 Crown Victoria 2FAFP71W2XX109787 109,190 Tony L. Phillips 181 994068 1999 Crown Victoria 2FAFP71W5XX225887 101,618 Freddie W. Taylor 189 994044 1999 Crown Victoria 2FAFP71W7XX225860 145,203 Brett L Savage 230 994287 2000 Crown Victoria 2FAFP71W6YX207495 104,966 Ed D Dewitt 231 984050 1999 Crown Victoria 2FAFP71W6XX109775 101,451 Jerold Barrett 240 994050 1999 Crown Victoria 2FAFP71W9XX225858 103,376 Freddie W. Taylor 243 994290 2000 Crown Victoria 2FAFP71W8YX207501 106,145 Pedro Rodriquez 249 994331 2000 Crown Victoria 2FAFP71WXYX212537 110,631 Freddie W. Taylor 250 994289 2000 Crown Victoria 2FAFP71W1YX208330 109,081 William Howarth 251 984057 1999 Crown Victoria 2FAFP71W5XX109766 113,177 Willis Williams 252 994329 2000 Crown Victoria 2FAFP71W39X212542 107,678 Jerold Barrett 253 984201 2000 Crown Victoria 2FAFP71W3XX183817 86,262 Pedro Rodriquez 254 984034 1999 Crown Victoria 2FAFP71W0XX109786 107,951 William Howarth 255 984079 1999 Crown Victoria 2FAFP71W1XX109781 111,343 Freddie W. Taylor Auction, December 2006 Attachment number 2 Page 1 of 2 Item # 8 Company Address Phone Bid 2516 North Verse Avenue, Augusta, GA 30904 706-737-6942 2,400.00$ 2516 North Verse Avenue, Augusta, GA 30904 706-737-6942 2,200.00$ 786 Auto Sales 205-266-3333 2,000.00$ Auto Express 1219 Sandbar Ferry Road, Beech Island, SC 29842 706-267-6843 1,800.00$ Cheeler Cab of Augusta 2045 Gordon Highway, Augusta, GA 30909 706-736-3006 1,250.00$ Taylor Brothers Auto 156 Corn Road, Waynesboro, GA 30830 706-554-6974 2,200.00$ Kerr Motors, Inc. 3507 Wrightsboro Road, Augusta, GA 30909 706-736-8473 1,700.00$ Kerr Motors, Inc. 3507 Wrightsboro Road, Augusta, GA 30909 706-736-8473 1,900.00$ PO Box 2735, Vidalia, GA 30475 912-538-1434 1,400.00$ Taylor Brothers Auto 156 Corn Road, Waynesboro, GA 30830 706-554-6974 2,000.00$ 112 Brodeaux Street, North Augusta, SC 29841 706-825-7130 1,400.00$ 2516 North Verse Avenue, Augusta, GA 30904 706-737-6942 1,800.00$ Barrett Auto Glass 228 Echfield Road, North Augusta, SC 29841 803-279-1744 1,650.00$ Taylor Brothers Auto 156 Corn Road, Waynesboro, GA 30830 706-554-6974 1,300.00$ Cheeler Cab of Augusta 2045 Gordon Highway, Augusta, GA 30909 706-736-3006 1,100.00$ Taylor Brothers Auto 156 Corn Road, Waynesboro, GA 30830 706-554-6974 900.00$ 2134 Fairview Avenue, Augusta, GA 30904 706-738-7545 1,100.00$ 855 Midway Street SE, Atlanta, GA 30315 404-627-5066 1,400.00$ Barrett Auto Glass 228 Echfield Road, North Augusta, SC 29841 803-279-1744 1,200.00$ Cheeler Cab of Augusta 2045 Gordon Highway, Augusta, GA 30909 706-736-3006 1,200.00$ 2134 Fairview Avenue, Augusta, GA 30904 706-738-7545 1,500.00$ Taylor Brothers Auto 156 Corn Road, Waynesboro, GA 30830 706-554-6974 1,500.00$ Total 34,900.00$ Average 1,586.36$ Attachment number 2 Page 2 of 2 Item # 8