HomeMy WebLinkAbout2007-09-10-Meeting Agendawww.augustaga.gov
PublicSafetyCommitteeMeeting CommitteeRoom -9/10/2007 -1:15PM
PUBLICSAFETY
1.Motiontoapprovethepurchaseofaconveyorsystem for
jail.
Attachments
2.Discuss EMA Director's position. (Requested by
CommissionerCheek)(ReferredfromAugust27Publi c
Safety)
Attachments
3.Approve awarding of the Augusta Fire Department
PromotionalProcessContract.
Attachments
4.Motiontoapprovethepurchaseofportableradiosf orthe
FireDepartment.
Attachments
PublicSafetyCommitteeMeeting
9/10/20071:15PM
Approvenewconveyorsystemforthejail
Department:Sheriff'sOffice
caption2:Motiontoapprovethepurchaseofaconveyorsystem forjail.
Background:Theconveyorsystemcurrentlybeingusedhasbeeni nplace
since1997andisusedtohouseallofourinnmate property
thatincludesclothes,shoes,etc.Itisbecomingi ncreasingly
difficultandverycostlytokeepitrepairedandc annot
supportthecurrentinmatepopulation.Duetothe constant
useofinmatesbeingbookedinanddischarged,the conveyor
isusedconstantlyandisoverloaded.
Analysis:FundsareavailableintheSheriff'sOperatingbudg et.
FinancialImpact:None
Alternatives:Approvethepurchaseoftheconveyorsystemfor
$122,019.20toWhiteConveyors.Whichisthelowest bidder
meetingspecifications.
Recommendation:Fundsareavailablein278-03-2110.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
Cover Memo
Item # 1
ClerkofCommission
Cover Memo
Item # 1
PublicSafetyCommitteeMeeting
9/10/20071:15PM
DiscussEMADirector'sposition
Department:ClerkofCommission
caption2:DiscussEMADirector'sposition.(Requestedby
CommissionerCheek)(ReferredfromAugust27Publi c
Safety)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 2
PublicSafetyCommitteeMeeting
9/10/20071:15PM
PromotionalProcessContract
Department:Fire,HowardWillis,Chief
caption2:ApproveawardingoftheAugustaFireDepartment
PromotionalProcessContract.
Background:TheAugustafiredepartmentandtheCityProcuremen t
Departmenthavecompletedthebidprocess,inaccor danceto
Cityguidelines,forthepromotionalprocessforth eAugusta
FireDepartmentfortheranksofSergeant,Lieutena nt,
Captain,andBattalionChief.Industrial/Organizat ional
SolutionsInc.wasselectedasthebestbidbythes election
committee.However,thebidamountexceededthefun ding
forthisprocess.TheProcurementDepartmentthen
negotiatedwithIndustrial/OrganizationalSolution sInc.for
theirbestandfinalbid.
Analysis:FollowingnegotiationsbetweentheProcurementDepa rtment
andIndustrial/OrganizationalSolutionsInc.,are visedbidof
$99,150.00wasmadebythevendor.Thisamountisw ithin
thebudgetallocationandisacceptabletotheFire
Departmentfortheservicestobeprovidedby
Industrial/OrganizationalSolutionsInc.
FinancialImpact:Thefundingforthepromotionalprocessfortheran ksof
Sergeant,Lieutenant,Captain,andBattalionChief forthe
AugustaFireDepartmentisbudgetedinthe2007ope rating
budget.Theamountof$99,150.00bidby
Industrial/OrganizationalSolutionsInc.iswithin thebudget
allocationforthisprocess.
Alternatives:Nonerecommendedatthistime.
Recommendation:Awardthecontractforthepromotionalprocessfor the
AugustaFireDepartmentfortheranksofSergeant,
Cover Memo
Item # 3
Lieutenant,Captain,andBattalionChiefto
Industrial/OrganizationalSolutionsInc.asthebe stbid.
Fundsare
Availableinthe
Following
Accounts:
274-03-411052.11110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 3
Proposal to Provide Fire
Department Promotional
Assessments
COST PROPOSAL
Presented to:
The Augusta, GA
Fire Department
Industrial/Organizational Solutions, Inc.
May 2007
Attachment number 1
Page 1 of 3
Item # 3
Investment
The following cost schedule outlines the costs associated with each project step identified in
the technical proposal. We have reduced our originally proposed rates to accomplish the
submission of our Best and Final Offer.
Due to the fact that we cannot predict the number of candidates that will participate in the
promotional processes, as data has not been provided, and that the cost associated with using
national assessors would be significant, we will opt to use assessors from communities
surrounding Augusta to avoid air travel and hotel expenses. Where necessary (especially in the
case of the Battalion Chief process), we may select assessors from the Atlanta area from large
agencies with whom we frequently work. Any fees associated with travel for these assessors
will be covered by I/O Solutions’ and will be drawn from our proposed consultant travel
budget. We will still rely on the Augusta Fire Department to provide a suitable facility for all
SME meetings and assessments.
Classification Rate/Hour
Consultant/Industrial Psychologist $150
Technical Writer $50
Administrative Assistant $25
Project Step Consult Hrs.Tech. Wrtr. Hrs Admin. Hrs.Cost
Batt. chief job analysis 25 4 6 $4,100
Captain job analysis 25 4 6 $4,100
Lieutenant job analysis 25 4 6 $4,100
Sergeant job analysis 25 4 6 $4,100
Batt. chief written exam 12 45 $4,050
Captain written exam 12 45 $4,050
Lieutenant written exam 12 45 $4,050
Sergeant written exam 12 45 $4,050
Batt. chief assessment center 64 12 15 $10,575
Captain oral assessment 70 12 15 $11,475
Lieutenant oral assessment 82 12 15 $13,275
Sergeant practical skills assessment 96 12 15 $15,375
Administrative fees $2,500
Assessor meals/refreshments $2,750
Consultant travel $10,600
TOTAL COST $99,150
Rate Schedule
Attachment number 1
Page 2 of 3
Item # 3
I/O Solutions will provide counsel, deposition and expert testimony services for the purpose of
defending the development, validation and administration of selection processes in which we
participate. Following are the fees associated with these services:
Service Fee
Expert counsel, deposition or expert testimony provided by a Ph.D. level
Industrial/Organizational Psychologist.
$250/hour
Administrative services related to litigation support. $25/hour
Attachment number 1
Page 3 of 3
Item # 3
PublicSafetyCommitteeMeeting
9/10/20071:15PM
PurchaseofPortableRadios
Department:Fire,HowardWillis,Chief
caption2:Motiontoapprovethepurchaseofportableradiosf orthe
FireDepartment.
Background:TheAugustaFireDepartmenthasbeeninformedby
InformationTechnologythatweareinneedofrepla cingof
antiquatedradioequipmentthatwillnolongerbes upported
byMotorolaforrepairsandmaintenance.
Analysis:InformationTechnologyhasinformedtheFireDepart ment
thatwewillneedtoreplaceallantiquatedradioe quipment
thatcannotbeupgraded.ThisisduetoMotorola
Communicationsnolongerstockingpartsfortheseo lder
radios.Theinabilitytorepairtheseradioswilld ecreasethe
efficiencyofoperationsandcreateafirefighters afetyissue
onthefireground.
FinancialImpact:Thetotalfinancialimpactonthefiredepartmentf or
replacingtheseradioswillbe$270,000.00.Alongw iththe
additionalcostof$206,956.00fortheupgradeand rebanding
ofotherolderradios,wearefacedwithanoverall
expenditureof$476,956.00tobringourradioequip mentto
anacceptablelevel.Werealizethatwedonothave the
fundingresourcestoaddressthisobligationinits entirety.
Weproposetoaddresstheissueinseveralphases.W ehave
askedInformationTechnologytoacquireaquotefor the
mostcriticalequipmentweneedtoaddressinthef irstphase
ofthisupgrade.Theyhaveprovidedusaquoteoff or
portableradiosthatwillallowusmeetanacceptab lelevelof
equipmentuntilwecanaddresstheremainingfundin gneeds.
TofundthispurchasewerecommendusingPhaseIV
SPLOSTfundingallocatedforreplacementofequipme nt.
Alternatives:Noneatthistime.
Cover Memo
Item # 4
Recommendation:Approvethepurchaseofportableradiosatacosto f,utilizing
PhaseIVSPLOSTallocations.
Fundsare
Availableinthe
Following
Accounts:
324-03-4510204324001
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 4
Proposal
GregSaylors
TO:Augusta-RichmondConsolidatedGov't.P.O.Box317
XTS5000PortableModelIII FollyBeach,SC29439
Office-843.588.9213
ATTN:SteveSmead Mobile-770.713.7043
Fax-843.588.9213
Quantity ModelNumber Descriptionor Unit Extended
Specification Price Price
22 H18UCH9PW7N XTS5000PortableModelIII $2,109.70 $46,413.40
22 Q806 AstroDigitalCAIOperation $437.75 $9,630.50
22 H38 SmartzoneSoftware $1,275.00 $28,050.00
22 Q361 P25TrunkingSoftware $255.00 $5,610.00
22 H14 EnhancedDigitalDisplay $63.75 $1,402.50
22 Q44 RFAntennaSwitch $8.50 $187.00
22 H301 DeleteBeltClip ($10.00)($220.00)
22 Q768 AlternateDisplayLabel $0.00
22 H499 Submersible-3ft2hoursRugged $212.50 $4,675.00
22 Q393RUGD RuggedBattery-IntrinsicallySafe $39.95 $878.90
22 NTN8725 NylonCarryCasew/T-Strap $43.35 $953.70
22 NTN1667 SingleUnitCharger $85.00 $1,870.00
22 NTN8270 WrenchforRFAdapter $2.55 $56.10
22 H885 ExtendedWarranty $125.00 $2,750.00
22 H635TA SubscriberPromotion ($300.00)($6,600.00)
43 NTNN4437B RuggedizedBatteries $94.00 $4,042.00
SubscriberPromotion-Mustbeordered ($300.00)
bySeptember21
Equipment $99,699.10
Attachment number 1
Page 1 of 2
Item # 4
Terms:Net30days Taxes
ShipmentFOB Destination Installation
Delivery 4to6weeks Programming
Date 6-Sep-07 TOTAL $99,699.10
StateContract#OIR2002.07
Proposal#02-0208-1
Attachment number 1
Page 2 of 2
Item # 4