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HomeMy WebLinkAbout2007-08-27-Meeting Agendawww.augustaga.gov PublicSafetyCommitteeMeeting CommitteeRoom -8/27/2007 -2:00PM PUBLICSAFETY 1.Discuss EMA Director's position. (Requested by CommissionerCheek)(ReferredfromAugust13Publi c Safety) Attachments 2.Approve the selection of Stage Front Presentations SystemsforRFPItem#07-129,CommissionPresentation System. Attachments PublicSafetyCommitteeMeeting 8/27/20072:00PM DiscussEMADirector'sposition Department:ClerkofCommission caption2:DiscussEMADirector'sposition.(Requestedby CommissionerCheek)(ReferredfromAugust13Publi c Safety) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 PublicSafetyCommitteeMeeting 8/27/20072:00PM Presentation,Sound,andVotingSystemforCommissi onChambers Department:InformationTechnology caption2:ApprovetheselectionofStageFrontPresentations Systems forRFPItem#07-129,CommissionPresentationSyste m. Background:ThePresentation,Sound,andVotingSystemcurrentl y installedintheCommissionchambersareantiquated and cannotbeupgraded.Thevotingsystemwasinstalled in1998 asatemporarysolutionandhasfarexceededitsus efullife expectations.Supportandreplacementpartsforthe se systemsareunavailable.Thesoundsystemwasinsta lledin 1993.Theexistingsystemswillnotintegratewith eachother. Wheninformationispresentedtheattendeesarereq uiredto turnaroundandviewtheinformationonthewallbe hind themmakingpresentationsdifficulttoread. Analysis:Sinceupgradingtheexistingsystemsiscostprohib itive,a totalreplacementisrequested.Anewintegratedsy stemwill providecompletecontroltotheClerkofCommission .The informationpresentedtoandbytheCommissionersa nd Mayorwillbeeasiertoview,andmanipulate.Meeti ng attendeeswillbepresentedinformationinaprofes sionaleasy toreadformat.Allequipmentpurchasedtosupport these systemscanberelocatedtoanewfacilitywithmin imal downtimeandexpense.Aselectioncommitteewasfor medto evaluateresponsestoRFPItem#07-129,Commission PresentationSystem.StageFrontPresentationsSyst emswas theonlycompanytorespond.Theselectioncommitte e agreesthatStageFrontPresentationsSystemsisth ebest bidder. FinancialImpact:Thetotalfinancialimpactis$131,460. Alternatives:Continuetoutilizetheexistingsystemsthatarei nplace. Cover Memo Item # 2 Recommendation:ApprovetheselectionofStageFrontPresentations Systems asthevendorofchoiceRFPItem#07-129,Commissio n PresentationSystem,pendingcontractreview. Fundsare Availableinthe Following Accounts: $26,682isavailablein272011310-5424120$104,778 is availablein272015410-5426110 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 2