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2007-07-30-Meeting Agenda
www.augustaga.gov PublicSafetyCommitteeMeeting CommitteeRoom -7/30/2007 -3:30PM PUBLICSAFETY 1.ApproveadditionalPurchaseOfServicesGrantFunds .Attachments 2.ApprovalofPropertyLeaseforFireStation#9.Attachments 3.Discuss parking spaces for motorcycles during First Friday.(RequestedbyCommissionerWilliams) Attachments 4.Approve the Sheriff's Office purchase of new digita l portableradiostoreplaceoldandobsoleteequipme nt. Attachments 5.Approverequestfromthe911Centerfortransferof funds tocoverLegalExpenses. Attachments PublicSafetyCommitteeMeeting 7/30/20073:30PM AdditionalFundingfromJuvenileAccountabilityBlo ckGrant(JABG)program Department:JuvenileCourt caption2:ApproveadditionalPurchaseOfServicesGrantFunds . Background:Thisisanon-goingJuvenileAccountabilityBlockG rant (JABG)programfromtheCouncilofJuvenileCourtJ udges. Analysis:TheJuvenileCourthasbeenreceivingthisgrantsi nce1979. Theadditionalfundswillbeusedforcommunityser vice, educationalprograms,andadditionalcounselingpro grams. FinancialImpact:Thisgrant($5,000)is100%reimbursable. Alternatives:Ifthisgrantfundingisnotapprovedtheadditiona lfundswill belost. Recommendation:ApprovetherequestforAdditionalPurchaseOfServ ices GrantFunds. Fundsare Availableinthe Following Accounts: Noadditonalfundsrequired. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 1 PublicSafetyCommitteeMeeting 7/30/20073:30PM ApprovalofPropertyLeaseforFireStation#9 Department:Fire,HowardWillis,Chief caption2:ApprovalofPropertyLeaseforFireStation#9. Background:DuetothesizeofthelotthatFireStation#9is constructed on,ithasbeennecessarytousepartoftheUnitar ianChurch parkinglotasameansofsafeentryintothefires tationby thefireapparatus,toavoidbackingintothestati onand blockingtrafficonWaltonWayExtension. Analysis:TheAugustaFireDepartmententeredintoaleasewi ththe UnitarianChurchfortheuseof0.16acresofprope rty necessarytoallowthesafeentranceoffireappara tusintothe Firestation.Thisisneededbecauseoftheincreas edsizeof newerfireapparatus.Theleasewasapprovedbythe Commissionin2005.Itisnowtimeforthisleaset obe renewed.Thenewleaserenewalhasbeenreviewedand approvedbytheCityAttorney. FinancialImpact:Theleaseagreementcallsforamonetarysumof$1,0 00.00 tobepaidannuallyonJanuary1stofeachyear.Th etermsof thenewleaseremainthesameastheoriginallease . Alternatives:Noneatthistime. Recommendation:Approvetherenewaloftheleaseagreement. Fundsare Availableinthe Following Accounts: Fundsareallocatedannuallyforthisleaseinour operating budget.274-03-41105224110 Cover Memo Item # 2 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 PublicSafetyCommitteeMeeting 7/30/20073:30PM MotorcycleParking Department:ClerkofCommission caption2:DiscussparkingspacesformotorcyclesduringFirst Friday. (RequestedbyCommissionerWilliams) Background: Analysis: FinancialImpact: Alternatives: Recommendation: Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 3 PublicSafetyCommitteeMeeting 7/30/20073:30PM Sheriff'sOfficeCommunicationReplacement Department:Sheriff'sOffice caption2:ApprovetheSheriff'sOfficepurchaseofnewdigita lportable radiostoreplaceoldandobsoleteequipment. Background:TheSheriff'sOfficehasbeenutilizingMotorola's8 00MHz smartzonesystemfortheirprimarycommunicationsi n Augustasince1993.Thecurrentportableradio'st hatare beingusedbythedeputiesinthefieldhavebeeni nservice since1993.Thereliabilityofthecurrentcommuni cation equipmentisbeginningtodiminishandtheyneedto be replcaedwithnewupdatetodatecommunicationequi pment whithwillbeP25compliant.Thisisthestandard thatall PublicSafetyentitiesaretransitioningtoforint eroperability throughtheUnitedStates.Thesenewportablewill alsobe digitalcapable,allowingtheSheriff'sOfficetom igrateinto thenewradiosystemthatMotorolaisproposingto installin thenextthreetofouryearsatnocosttotheCoun ty.These newportableswillensurethecitizensofRichmond County thattheSheriff'sOfficewillbeusingthemostup todate communicationequipmentonthemarkettodaytoenha nce theabilitytoprovidethehighestlevelofsupport . Analysis:InorderfortheSheriff'sOfficetoreplacetheir currentradio inventoryofobsoletequipment,theywillneedtop urchase thisnewequipmentfromMotorola.Thiswillbeaso lesource purchasesinceweareinacontractuallyagreement with Motorolatoutilizetheir800MHzsmartzonecommunic ation system. FinancialImpact:Thisprojectwillcost$500,000.Thefundsforthis projectare availableandhaveallocatedintheSheriff'sOffic e2007 budget. Alternatives:None.thecommuncationeqipmentis14yearsoldand need Cover Memo Item # 4 tobereplaced. Recommendation:Approvethepurchaseofthenewcommunicationequip ment fortheSheriff'sOffice. Fundsare Availableinthe Following Accounts: Fundsareavailablein2730321105316270and 2780321105316270. REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 4 PublicSafetyCommitteeMeeting 7/30/20073:30PM TransferofFundsfrom911FundReserve Department: caption2:Approverequestfromthe911Centerfortransferof fundsto coverLegalExpenses. Background:The9-1-1CenterwasnotifiedbyRiskManagementth at therewasinsufficientfundsavailabletocoverleg alexpenses forongoinglitigation.Theirrecommendationwast otransfer $25,000.00tocoverlitigationforthisyear'sbudg et. Analysis:Transfer$25,000.00fromthe911FundReservetoac count 611-01-521355234216(LegalExpenses-9-1-1)toco ver theseongoingcosts. FinancialImpact: Alternatives:None Recommendation:Transfer$25,000.00fromthe911FundReservetoac count 611-01-521355234216(LegalExpenses-9-1-1)toco ver theseongoingcosts. Fundsare Availableinthe Following Accounts: Fundsareavailableinthe911FundReservetoallo wthe transferof$25,000toaccount611-01-521355234216 REVIEWEDANDAPPROVEDBY : Finance. Administrator. Cover Memo Item # 5 ClerkofCommission Cover Memo Item # 5