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HomeMy WebLinkAbout2007-06-11-Meeting Agendawww.augustaga.gov PublicSafetyCommitteeMeeting CommitteeRoom -6/11/2007 -2:45PM PUBLICSAFETY 1.Discussoptionsfor911AmbulanceServicein2008.Attachments 2.ApprovetheselectionofShulman,Rogers,Gandal,P ordy &Ecker,P.A.,forRFQItem#07-119,LegalServicesfor RebandingProcessfor800MHzRadioFrequencies. Attachments PublicSafetyCommitteeMeeting 6/11/20072:45PM AmbulanceServiceContractfor2008 Department:FireDepartment caption2:Discussoptionsfor911AmbulanceServicein2008. Background:Wehaveacontractfor911AmbulanceServicewithG old CrossEMSunderthetermsofthecontract,theCity hasthe optiontorenewthecurrentagreementforanadditi onal year.Thisisthefinalyearfortherenewaloption.I fthis optionisexercised,wemustnotifythecontractor onor beforeJune30,2007. Analysis:TheContractoriscurrentlyoperatingwithinthete rmsofthe contract.Thecityhastwooptions;optiononeist onotify GoldCrossofourintenttorenewthecontractfor an additionalyear.Optiontwowouldbetotakenoact ionwhich wouldresultinanRFPprocessfor911AmbulanceSe rvice takingplacelaterintheyear. FinancialImpact:Currentlythecostfor911AmbulanceServiceis$1,300,000 annunally. Alternatives: Recommendation:MotiontonotifyGoldCrossEMSthattheCitywishe sto exerciseitsoptiontorenewthe911AmbulanceCont ractfor 2008. Fundsare Availableinthe Following Accounts: 101035110-5711110$1,380,000(2007) Cover Memo Item # 1 REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 1 PublicSafetyCommitteeMeeting 6/11/20072:45PM LegalServicesforRebandingProcessRFQ#07-119 Department:InformationTechnology caption2:ApprovetheselectionofShulman,Rogers,Gandal,P ordy& Ecker,P.A.,forRFQItem#07-119,LegalServicesf or RebandingProcessfor800MHzRadioFrequencies. Background:The800MHzband,whichallAugustaradiousersope ratein, isbeingreconfiguredtoreduceoreliminatethein terference thatcurrentlyexists.Thisinterferenceisbetween Sprint/Nexteland/orCellularA&BbandsandPubli c Safety.Therebandingwillimpactcriticalinfrastr uctureand end-userdevices.Technicalandlegalrepresentatio nduring thisprocesswillsignificantlyimpacttheoveralls uccessof Augusta’srelocationtodifferentfrequencies. Analysis:TheFederalCommunicationsCommission(FCC)passed a rulingthatall800MHzlicenseeholders,whichinc ludes Augusta,relinquishtheircurrentfrequenciesto Sprint/Nextel,inexchangefornewfrequenciesina different partofthe800MHzspectrum.Inthisexchange, Sprint/Nextelhasagreedtoabsorballcostsassoci atedwith therebandingprocess,whichincludes:reprogrammin gof equipment,replacementofequipment,managementfee s fromusers,legalfees,andanyothercoststhatwo uldbe applicabletothisproject.Adequaterepresentation with experiencedealingwiththeFCCandTransition Administrator(TA)isnecessarytoattainfrequency spectrum equaltoorbetterthanwhatwecurrentlyhave.Dis pute mediationhasbecomeanecessarystepinthis reconfigurationprocess.Duetothespecializedkno wledge requiredtoarbitrate,mediateandadviseinthisa rea,ourin- houselegalstaffisinagreementwiththeselectio nofafirm withexperienceandexpertiseinthisareatorepre sent Augusta.Augustawillbetakingpartinasystem-wi de rebandingeffort.Inaefforttominimizedowntime andthe lossofinteroperability,Augustamustcoordinateo ur Cover Memo Item # 2 reprogrammingwithallothersystemusers.However,itis theresponsibilityofAugusta,asthefrequencyhol der,to followallguidelinessetforthbytheFCC. FinancialImpact:Sprint/Nextel,atthemandateoftheFCC,willabso rball costs.TherewillbenofinancialimpacttoAugusta .Allcosts, toincludeequipmentreplacementfordevicesthatw illnot upgrade,willbecollectedbyShulman,Rogers,Gand al, Pordy&Ecker,P.A.,directlyfromSprint/Nextel. Alternatives:Augustamustvacatethespectrumcurrentlyutilized .This rulingismandatory.Thisrebandingprocessmustbe doneby orderoftheFCC. Recommendation:ThatweenterintoanagreementwithShulman,Roger s, Gandal,Pordy&Ecker,P.A.,torepresentAugustai nthis rebandingprojectandthattheybeawardedRFQitem #07- 119pendingcontractnegotiations. Fundsare Availableinthe Following Accounts: n/a REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 2