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PublicSafetyCommitteeMeeting CommitteeRoom -5/29/2007 -3:30PM
PUBLICSAFETY
1.Approvethereplacementofobsoletecomputerequipm ent
(servers and printers) and the purchase of any requ ired
computersoftwareupgrades.
Attachments
2.ApproveAwardofBidItem#07-120WorkUniformsfor
theFireDepartment.
Attachments
3.ApproveCapacityAgreementFY2008forstateinmates
being housed in the Richmond County Correctional
Institution.
Attachments
4.Approve the purchase of one Two-Channel Title III
Intercept System for the Richmond County Sheriff’s
Officefor$65,000.00,Option#2(Lowestbidoffon bid
#07-116).
Attachments
PublicSafetyCommitteeMeeting
5/29/20073:30PM
Approvereplacementofobsoletecomputerequipment.
Department:InformationTechnology
caption2:Approvethereplacementofobsoletecomputerequipm ent
(serversandprinters)andthepurchaseofanyrequ ired
computersoftwareupgrades.
Background:InanefforttoprovidetheemployeesofAugustaRi chmond
Countywithcurrenttechnologyandapplicationsupp ort,the
InformationTechnologyDepartment(IT)schedules
replacementofEOL(end-of-life)devicesthat,due totheir
ageandcapabilities,arenotcompatiblewithcurre nt
standardsandareunabletosupportthecurrentapp lication
requirements.
Analysis:Currentlythereareanestimated1500computersand 192
applicationsrunningonserversinthecity.Theli fe
expectancyofaserveristhree(3)years.Insome cases,these
serversandprintersareincapableofprocessingth esoftware
requiredbytoday’sbusinessenvironment.Wehave
determinedthattheHewlettPackardprintermodels overfive
(5)yearsoldarenotcapableofprintingdocuments of
acceptablequality.Newerprintersarealsomoreec onomical
tooperate.Newerprintermodelsutilizemoreeffic ienttoner
managementandpowerconsumption.Theseitemswill be
purchasedfromstatecontract.(WSCAII)(A63309-GA)
FinancialImpact:Thetotalestimatedcostis$119,620.Fundsforthe se
replacementsareincludedintheInformationTechno logy
2007CapitalBudget.Bymaintainingequipmentthat is
coveredbyfactorywarranties,repairandmaintenan cecosts
arereducedsignificantly.
Alternatives:Leaveexistingequipmentinplace.However,thiswi ll
increasethecostofreplacementsinfuturebudgets ,decrease
productivity,andwillaffectothertechnology-rela ted
Cover Memo
Item # 1
implementations.Maintenancecostswouldalsopossi blybe
increased.
Recommendation:Approvethereplacementofobsoletecomputerequipm ent
(serversandprinters)andpurchaseofanyrequired computer
softwareupgrades.
Fundsare
Availableinthe
Following
Accounts:
272015410-5316260(Printers)272015410-5424210(Serve rs)
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 1
PublicSafetyCommitteeMeeting
5/29/20073:30PM
AwardingofBidItem#07-120WorkUniforms
Department:FireDepartment,HowardWillis,Chief
caption2:ApproveAwardofBidItem#07-120WorkUniformsfor the
FireDepartment.
Background:TheAugustaFireDepartmentandtheprocurement
Departmenthaveconcludedthebidprocessforwork
uniformsfortheAugustaFireDepartment.Proposals were
receivedfromCommandUniformsbyJohnandArtistic
Design&Promotions.
Analysis:AreviewcommitteefromtheAugustaFireDepartment
evaluatedthebidsofbothvendors.Asidebyside
comparisonsofthesampleitemsprovidedbybothve ndors
wasperformedbythereviewcommitteeandtheresul tswere
asfollows.SeveraloftheitemsprovidedbyArtist icDesign
&Promotionsfailedtomeetthespecificationsoft hebid.
Thecoloroftheblueworkshirtsandthecolorof someother
itemsdidnotmatchtheuniformscurrentlyusedby thefire
department.Thecostofthebidandbidsamples,wh en
evaluatedbytheFireDepartmentandProcurementfo und
thatCommandUniformsbyJohnwasthebestbid.
FinancialImpact:FundingforBidItem#07-120,WorkUniformsforth e
AugustaFireDepartment,isallocatedintheFireD epartment
2007operatingbudget
Alternatives:Noneatthistime.
Recommendation:AwardBidItem#07-120,WorkUniformsfortheAugu sta
FireDepartment,toCommandUniformsbyJohnasthe best
bid.
Fundsare
Cover Memo
Item # 2
Availableinthe
Following
Accounts:
274-03-411053.11410
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
May 7, 2007
Dear Geri Sams,
Subject: 2007 Uniform Bid
After reviewing the samples from the two vendors, we have the following
recommendation for awarding of Bid Item #07-120 based on the following points.
The samples of several items provided by Artistic Design were not compatible with the
color of uniform items now being worn by the Augusta Fire Department personnel. This
was very apparent in the blue work shirts and wind shirt and wind vest. The lightweight
wind breaker provided by Artistic Design did not meet specifications. While the majority
of the samples provided by Artistic Design met the minimum specifications, it was the
opinion of our inspection committee that the majority of the samples provided by
Command Uniforms were of a better quality and compatible with our present uniforms.
In respect to pricing, Artistic Design, in an item by item single was approximately
$205.96 dollars less than Command Uniforms. However, Artistic Design is charging for
all embroidery on sweatpants, sweatshirts and uniform shirt badge. They are also
charging for sleeve braid and Maltese cross emblems on dress uniform coats. These same
items are being provided by Command Uniforms as part of the item cost, not as an
additional cost. This more than makes up for the $205.96 difference in the item by item
cost comparison.
Therefore, based on the information provided above, it is our recommendation that
Command Uniforms by John be awarded Bid Item #07-120, Work Uniforms for the
Augusta Fire Department as best bid.
Respectfully,
Howard Willis
Chief, Augusta Fire Department
mr
cc: Phyllis Mills
Attachment number 2
Page 1 of 1
Item # 2
PublicSafetyCommitteeMeeting
5/29/20073:30PM
CapacityAgreementFY2008
Department:RichmondCountyCorrectionalInstitution-RobertL everett,
Director
caption2:ApproveCapacityAgreementFY2008forstateinmates
beinghousedintheRichmondCountyCorrectional
Institution.
Background:Augusta-RichmondCountycontractswiththestateof
Georgiatohousetwohundredfifteen(215)non-viol ent
inmatestoperformskilled/non-skilledlaborinCit y
Departments.
Analysis:TheDepartmentofCorrectionspaystheCityaperd iemof
twenty($20.00)dollarsperdayperinmate.
FinancialImpact:TherevenuereceivedfromtheDepartmentofCorrect ionsis
approximatelyforty-five(45%)percentoftheinsti tution's
annualbudget.
Alternatives:None
Recommendation:ApprovetheCapacityAgreementforFY2008tohouse two
hundredfifteen(215)non-violentinmates.
Fundsare
Availableinthe
Following
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 3
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 3
Item # 3
Attachment number 1
Page 2 of 3
Item # 3
Attachment number 1
Page 3 of 3
Item # 3
PublicSafetyCommitteeMeeting
5/29/20073:30PM
Two-ChannelTitleIIIInterceptSystem
Department:RichmondCountySheriff'sOffice,RonaldStrength/Sheriff
caption2:ApprovethepurchaseofoneTwo-ChannelTitleIIII ntercept
SystemfortheRichmondCountySheriff’sOfficefor
$65,000.00,Option#2(Lowestbidoffonbid#07-11 6).
Background:TheRichmondCountySheriff’sOfficerequeststhe
acquisitionofaTwo-ChannelTitleIIIInterceptSy stemto
conductelectronicsurveillances(Wiretaps).Thisa gency
doesnotcurrentlyhavethecapabilitiestoconduct electronic
surveillanceonmoderncommunicationstechnologies to
include,cellularphones,digitalphones,pushtot alk
communicationetc...Thistypeofinvestigativetoo lisusedto
combatcriminalenterpriseswhenmoretraditional
investigativetacticshavefailed.Criminalsuseth emany
typesofcommunicationdevicestofurthertheircri minal
activityandhavingtheabilitytoeavesdroponthe ir
communicationswouldgreatlyenhancethisagency's ability
tocombatcrime.
Analysis:TheRichmondCountySheriff’sOfficesubmittedare quest
forbidsthroughtheProcurementDepartmentutilizi ngthe
DemandStarelectronicbidsystemwhichoffersnati onwide
bidcoverage.TheprocurementDepartmentreceivedq uotes
fromtwovendors.Areviewofthebidsreceivedsho wsthat
Pen-Link,LtdofLincolnNebraskasubmittedthelow estbid.
Thefollowingwastheresultsofthebidsreceived:Pen-Link,
Ltd.Lincoln,Nebraska(Option#2)=$65,000,SyTec h
Alexandria,Virginia=Incompletebid,JSITelecom Sterling,
Virginia=didnotsubmitaproposal.(Note:TheSh eriff’s
OfficechoseOption#2onthePen-Linkproposalbec auseit
coversallofthecommunicationtypesthattheagen cywill
attempttointercept.)
FinancialImpact:
Fundingforthispurchasewillcomefromfund
Cover Memo
Item # 4
#2730326095426110.Thisrequestedpieceequipmentwa sa
submitteditemonafederalfundingaward(USDOJAw ard
2005DBX1031).Theagencywillsubmitarequestfor
reimbursementforthispurchaseandplacethefunds back
intofund#.
Alternatives:1.Approvetheawardtothelowestbidder,Pen-Link ,Ltd.Of
Lincoln,Nebraska2.DoNotApprovetherequest
Recommendation:ApprovethepurchaseofoneTwo-ChannelTitleIIII ntercept
SystemfromPen-Link,LtdofLincoln,Nebraskafor
$65,000.00(Option#2).(Lowestbidofferonbid07 -116)
Fundsare
Availableinthe
Following
Accounts:
Accountfund#2730326095426110
REVIEWEDANDAPPROVEDBY :
Finance.
Administrator.
ClerkofCommission
Cover Memo
Item # 4