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Home My WebLink About2006-11-27-Meeting Agendawww.augustaga.gov Public Safety Committee Meeting Committee Room- 11/27/2006- 1:25 PM PUBLIC SAFETY 1. Motion to approve the acquisition of 14 console workstations from Wright-Line Furniture for the Augusta 911 Center. Attachments Public Safety Committee Meeting 11/27/2006 1:25 PM New Console Furniture Department:Augusta 9-1-1 Communication Center Caption:Motion to approve the acquisition of 14 console workstations from Wright-Line Furniture for the Augusta 911 Center. Background:The Augusta 9-1-1 Center requests the acquisition of 14 Console Workstations to replace the existing console workstations currently in use. The current workstations have been in place and in use 24 hours a day, seven days a week since June 1996. To accommodate today's technology, the currently used workstations need replacing with contemporary workstations that meet ergonomic, technological, and ADA standards. The new workstations are designed to accommodate existing equipment and accompanying necessities that will allow the communication officers to better carry out their daily functions. Funding for this project was approved by the Commission during the spring of 2006 and funding is available. Analysis:The Augusta 9-1-1 Center submitted a request for proposals through the Procurement Department. The Procurement Department received proposals from five vendors and Wright-Line submitted the proposal best suited to fit our needs. The evaluation of each proposal was made by 9-1-1 staff, Information Technology staff, and the Procurement Department. The evaluation process identified two vendors for site visits by 9-1-1 and Information Technology staff. Upon return from the site visits, Wright-Line was selected as the vendor most suitable for providing the workstation consoles that meet the rigorous needs of the center. Financial Impact:The workstations will be purchased for a cost not to exceed $150,000.00, final cost will be determined based on final configuration of optional equipment. Funding for this equipment will be taken from 216-03-7110/54.23110. Alternatives:1. Approve this request 2. Do not approve this request Recommendation:Approve the acquistion of 14 console workstations from Wright-Line Furniture. Funds are Available in the Following Accounts: 216-03-7110/54.23110 REVIEWED AND APPROVED BY: Finance. Procurement. Disadvantaged Business Enterprise. Administrator. Clerk of Commission Disadvantaged Business Enterprise Yvonne Gentry DBE Coordinator Disadvantaged Business Enterprise Department 501 Greene Street – Suite 304 - Augusta, GA 30901 (706) 821-4206 – Fax (706) 821-4228 WWW.AUGUSTAGA.GOV TO: Geri Sams Director, Procurement Department Phil Wasson Director - 911 Emergency Services FROM: Yvonne Gentry, Coordinator Disadvantaged Business Enterprise Department SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL Bid Item Bid Item Bid Item Bid Item #06#06#06#06----143143143143 –––– Workstation Furniture for the Augusta 911 Emergency Workstation Furniture for the Augusta 911 Emergency Workstation Furniture for the Augusta 911 Emergency Workstation Furniture for the Augusta 911 Emergency ServicesServicesServicesServices DATE: October 26, 2006 This memo is to transmit the review and concurrence of the recommended DBE Utilization goal of 9.3% for the above referenced project. The goal-setting methodology considered the following factors based on good faith efforts of the contractor: • The project’s total estimated cost is $$$$13,900.0013,900.0013,900.0013,900.00. • There is 9.3% value of the scope of work where minority/women minority/women minority/women minority/women businesses businesses businesses businesses availability exists. • There is 0% value of the scope of work where small businesses small businesses small businesses small businesses availability exists. • There is 0% value of the scope where local businesses local businesses local businesses local businesses availability exists. The contractor must prepare their proposed DBE Utilization Form submittal based on the total dollar value of their base bid. No further adjustments should be made. The above recommendation is based on information provided at the time of review. If you have any questions, please feel free to contact me at (706) 821-2406. YG:glw Request for Proposal RFP’s will be received at this office until Wednesday, August 16, 2006 @ 3:00 p.m. RFP Item #06-143 Workstation Furniture for Augusta 9-1-1 Emergency Communications Center RFP’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 RFP documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. A mandatory Pre-Bid Conference will be conducted at the Municipal Building on Wednesday, July 19, 2006 @ 10: 00 a.m. at the conference room of the Procurement Department, 530 Greene Street, Room 605, Augusta GA, 30911. The last day to submit questions is Monday, July 24, 2006 @ 4:00 p.m. in the Procurement Department @ 706-821-2811. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide RFP package. It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for business growth and development. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete RFP submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of Disadvantage Business Enterprise at 706-821-2406. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 22, 29, July 6, 13, 2006 Augusta Focus June 29, 2006 cc: Tameka Allen Interim Deputy Administrator Phil Wasson Augusta 9-1-1 Center Yvonne Gentry DBE Coordinator RFP # 06-143 Workstation Furniture Augusta 911 Emergency Communications Center, Wednesday August 16, 2006 @ 3:00 p.m. Original Eight (8) copies Fee Addendum 1- 3 Watson Furniture Group, 26246 Twelve Trees Ln., Paulsbo, WA 98370 x x x x XYBIX Systems, 8060 Blakeland Dr., Littleton, CO 80120 x x x x Viking Acoustical, 21480 Heath Ave., Lakeville, MN 55044 x x x x Wrightline, P O Box 2133, Irco, SC 29063 x x x x Dimensional Marketing Inc., 4022 Calypso Dr., Augusta, GA 30909 King Carter & Associates, P O Box 307, Matthews, NC 28106 Corporate Studio, 8th St # 20, Augusta, GA 30901 MBS, 1445 Greene St., Augusta, GA , 30901 x x x x DC Interiors, Hampton, VA 23666 Carter Blanchard, 4268E Belair Rd., Augusta, GA 30904