HomeMy WebLinkAbout2006-08-28-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Committee Room- 8/28/2006- 3:30 PM
PUBLIC SAFETY
1. Approve KSGW-led team's Proposal for Design Services
for expansion of the Webster DC.
Attachments
2. Approve Proposal from QORE Property Sciences to
perform geotechnical engineering services associated with
the Webster Detention Center Expansion.
Attachments
3. Approve a two (2) year contract extension with Motorola
for the Mobile Data and Voice Systems currently being
utilized by Augusta departments.
Attachments
Public Safety Committee Meeting
8/28/2006 3:30 PM
Approve Architect’s Proposal for Design Services for Expansion of the Webster DC
Department:Sheriff's Office through Capital Improvements
Caption:Approve KSGW-led team's Proposal for Design Services for
expansion of the Webster DC.
Background:Qualifications statements pursuant to RFQ #06-134 have
been evaluated by the Selection Committee. A joint venture
team led by KSGW Architects, including Johnson, Laschober
& Associates and Schenkle Shultz, received the highest
scores and is the Committee’s recommendation.
Analysis:The recommended design team was deemed the most
qualified by the Committee, following evaluations conducted
in accordance with the RFQ’s published criteria. The
Committee’s initial evaluations of nine submissions resulted
in a highest score by the recommended design team. The
three highest-rated teams were short-listed and interviewed,
after which the KSGW-led team again came out on top. Only
the recommended team included both local and DBE
participation. Their proposed fee is within budget.
Financial Impact:A total, lump sum fee of $2,218,475 is proposed.
Alternatives:Disapprove Committee recommendation.
Recommendation:Approve KSGW-led team's Proposal for Design Services for
Expansion of the Webster DC
Funds are
Available in the
Following
Accounts:
Funds will be availble upon receipt of General Obligation
bonds, expeceted no later than 9/1/06.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
AUGUSTA RICHMOND COUNTY CAPITAL IMPROVEMENTS
HEERY INTERNATIONAL, INC., PROGRAM MANAGER
501 Greene Street Suite 313 Augusta, GA 30901
(706) 842-5543
July 6, 2006
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30911
RE: RFP #06-134; Architect for the Webster D.C. Expansion
Dear Ms. Sams:
Pursuant to the agreement reached by the Selection Committee at today’s meeting, it is our
recommendation that the referenced architectural services contract be negotiated with KSGW
Architects, Inc.
Following the Selection Committee’s initial ratings of the seven firms that submitted
qualifications statements, the top three were short-listed and interviewed. The initial ratings were
scored in accordance with the criteria published within the RFQ. KSGW came out on top
following both the initial rating process and subsequent to the interviews.
The Committee’s decision to select KSGW was based on their strong qualifications and
experience in detention centers, commendable references, strong local participation and their
status as a DBE firm. Furthermore, the lead architect with KSGW has a proven track record of
working with Augusta Richmond County Jail Administration.
It is the Committee’s recommendation that Augusta Richmond County commence contract
negotiations with the KSGW-led design team, which includes Schenkel-Shultz and Johnson
Laschober, as soon as possible. Delaying to do so will negatively impact the completion date of
the jail expansion.
If there are any questions, please don’t hesitate to contact me.
Cordially,
Bob Munger, AIA, LEEDAP
HEERY
Program Manager
ARC Capital Improvements
C: Fred Russell, Charles Toole, Bill Reeves, Yvonne Gentry
Attachments: Technical Evaluation Forms
RFQ #06-134 - Expansion of WDC for ARC - Architect Selection Committee 6/20/06
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1 Pieper, O'Brien Herr 84 67 85 236 4
2 Rosser 88 78 94 260 3
3 McCall & Assoc. 77 55 73 205 7
4 Carter, Goble Lee 81 61 73 215 6
5 KSGW 96 82 93 271 1
6 Chasm 91 69 65 225 5
7 PRAD Group 93 75 94 262 2
Shortlisted Firms:
KSGW, PRAD, Rosser
COMMITTEE TOTALS
Public Safety Committee Meeting
8/28/2006 3:30 PM
Approve Geotechnical Engineering Proposal for Expansion of Webster DC
Department:Sheriff's Office through Capital Improvements
Caption:Approve Proposal from QORE Property Sciences to perform
geotechnical engineering services associated with the
Webster Detention Center Expansion.
Background:Qualifications Statements pursuant to RFQ #06-128 have
been evaluated by the Selection Committee. QORE received
the highest scores and is the Committee’s recommendation.
Analysis:Geotechnical engineering is required in support of design and
construction of the expansion to Webster Detention Center.
The architect will need the geotechnical engineer’s soils
analysis and foundation recommendations prior to design
completion. The recommended firm was deemed the most
qualified by the Committee, and was the only firm to include
both local and DBE participation. Their proposed fee is
within budget.
Financial Impact:A total, lump sum fee of $20,000 is proposed.
Alternatives:Disapprove Committee recommendation.
Recommendation:Approve Proposal from QORE Property Sciences to perform
geotechnical engineering services associated with the
Webster Detention Center Expansion.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
AUGUSTA RICHMOND COUNTY CAPITAL IMPROVEMENTS
HEERY INTERNATIONAL, INC., PROGRAM MANAGER
501 Greene Street Suite 313 Augusta, GA 30901
(706) 842-5543
July 6, 2006
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30911
RE: RFP #06-128; Geotechnical Engineering Services for the Webster D.C. Expansion
Dear Ms. Sams:
Pursuant to the agreement reached by the Selection Committee at yesterday’s meeting, it is our
recommendation that the referenced engineering contract be awarded to QORE Property
Sciences.
In addition to scoring highest in the qualifications category of the evaluation criteria, they also
were the only local firm. Their DBE participation is excellent, with over 50% of the fee going to a
DBE firm. They have a proven track record of working in Augusta and their references are very
good.
Their total, fixed fee of $20,000 is reasonable and within the established budget.
It is our recommendation that Augusta Richmond County enter into a professional services
contract with QORE, for the referenced work, as soon as possible. Delaying to do so may
negatively impact the completion date of the jail expansion.
If there are any questions, please don’t hesitate to contact me.
Cordially,
Bob Munger, AIA, LEEDAP
HEERY
Program Manager
ARC Capital Improvements
C: Fred Russell, Charles Toole, Bill Reeves, Yvonne Gentry
Attachments: Technical Evaluation Forms
RFQ Item #06-128
Reviewer: P. Mills Date:
Criteria Category Evaluation Weight
Qualifications 40%
References 30%
Proximity to Project 15%
DBE Participation 15%
Total 100%
CERM ECS Southeast QORE
Qualifications
5 10 10
0 8 10
5 9 9
3.33 9.00 9.67
5 5 15
0 15 15
Summary of Scores
Non-Cost Factors
Qualifications 40%1.33 3.60 3.87
References 30%0.00 0.00 0.00
Proximity to Project 15%0.75 0.75 2.25
DBE Participation 15%0.00 2.25 2.25
Total Score 2.08 6.60 8.37
Notes:
TECHNICAL CONSULTANT PROPOSAL EVALUATION FORM
RFP #06-128; Geotechnical Engineering Services for the WDC Expansion
Evaluation Criteria
7/5/2006
Bidders
DBE Scores
Length/Depth of Experience (general/corporate)
Reference Scores
Proximity Scores
Length/Depth of Experience (bldg-type-specific)
Average Firm Qualification Scores
Length/Depth of Experience (Augusta-specific)
RFQ Item #06-128
Reviewer: Munger Date:
Criteria Category Evaluation Weight
Qualifications 40%
References 30%
Proximity to Project 15%
DBE Participation 15%
Total 100%
Qore ECS CERM
Qualifications
8 8 5
7 7 7
9 4 6
8 8 7
8.00 6.75 6.25 0.00 0.00
8 7 5
10 7 7
15 15 15
Summary of Scores
Non-Cost Factors
Qualifications 40%3.20 2.70 2.50 0.00 0.00
References 30%2.40 2.10 1.50 0.00 0.00
Proximity to Project 15%1.50 1.05 1.05 0.00 0.00
DBE Participation 15%2.25 2.25 2.25 0.00 0.00
Total Score 9.35 8.10 7.30 0.00 0.00
Notes:
ECS had little or no experience in Augusta indicated. 9 borings
Qore's is only local firm and has good references and ample comparable experience. 15 borings proposed, in 2 phases
Qore received very good references from Joe Johnson and Dr. Kathy Hamrick (ASU)
Role of CERM vs. ATC wasn't clear. ATC is much more experienced/qualified. ATC not a DBE, so claim of 100% DBE participation is incorrect..
CERM proposes 12 borings. Scope of work is vague
TECHNICAL CONSULTANT PROPOSAL EVALUATION FORM
WDC Expansion Geotechnical Engineer
Evaluation Criteria
6/22/2006
Bidders
DBE Scores
Length/Depth of Experience (general/corporate)
Reference Scores
Proximity Scores
Length/Depth of Experience (bldg-type-specific)
Length/Depth of Experience (Augusta-specific)
Average Firm Qualification Scores
Training
Public Safety Committee Meeting
8/28/2006 3:30 PM
Motorola Contract Extension for Mobile Data and Voice Communications
Department:Information Technology
Caption:Approve a two (2) year contract extension with Motorola for
the Mobile Data and Voice Systems currently being utilized
by Augusta departments.
Background:Augusta currently has approximately 1700 communication
devices that utilize Motorola’s Mobile Data and Voice
Systems. These devices allow interoperability between
Public Safety and non-Public Safety employees. They also
provide additional saving to Augusta by enabling
management to contact staff in the field for project updates
and additional assignments. These systems are used by
Public Safety in dispatching Fire, EMS, and Law
Enforcement. The Sheriff’s Office and Marshal’s Office also
use the Mobile Data System to run driver license, car tags,
warrants, and stolen items in the field. This greatly reduces
the time required to receive vital information before an
officer approaches a vehicle or location. This allows instant
feedback to the deputies in the field, so they are aware of any
potentially dangerous situations that may arise allowing them
to better protect themselves and the citizens of Augusta. The
contract extension will begin January 6, 2007 at the same rate
that is currently in effect. The contract extension will be for a
period of two (2) years. The existing Mobile Data Agreement
will continue until such time to allow both contracts to begin
and end conterminously.
Analysis:Currently, Augusta is utilizing a Mobile Data and Voice
System owned by Motorola. These systems have been in
place and operational since 1996. Motorola has made several
upgrades and enhancements that have improved the overall
operation and performance of the systems. Information
Technology has investigated the possibility of purchasing our
own system. The capital outlay was $25,000,000 with an
annual reoccurring cost of $500,000. To consider alternatives
to the existing systems would require Augusta to purchase all
new end user equipment which would cost approximately
$4,000,000. The most economically solution for Augusta is
to remain on the existing systems by approving the contract
extension.
Financial Impact:Reoccurring annual operating expenses will continue at the
current rate which has not changed in the last ten (10) years.
Currently approved radio operating expenses will not be
negatively impacted.
Alternatives:N/A
Recommendation:Approve Agenda Item
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission