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Home My WebLink About2006-07-10-Meeting Agendawww.augustaga.gov Public Safety Committee Meeting Committee Room- 7/10/2006- 3:30 PM PUBLIC SAFETY 1. Approve Proposal From WK Dickson & Co., Inc. for Topographical Survey of the Webster Detention Center, in association with the upcoming expansion to the Detention Center. Attachments 2. Award Bid Item #06-131 to Continental Construction as low bid for the renovation of Fire Station #3. Attachments 3. Approve Capacity Agreement FY2006 for state inmates being housed in the Richmond County Correctional Institution. Attachments 4. Discussion regarding a new roof for the Central Avenue Fire Station with involvement of the Historic Preservation Committee. (Requested by Commissioner Bowles) Attachments 5. Report from staff regarding the feasibility of establishing an evacuation route near Goodale Landing. (Deferred from June 12 Public Safety Committee meeting) Attachments 6. Approve a memorandum of agreement (MOA) between Augusta, Georgia and Fort Gordon, Georgia. Attachments 7. Report from staff regarding the locations of speed bumps around high school and college neighborhoods as part of the traffic calming program. (Referred from June 12 Public Safety Committee meeting) Attachments Public Safety Committee Meeting 7/10/2006 3:30 PM Approve Proposal From WK Dickson & Co., Inc. for Topographic Survey of the Webster Detention Center Department:Sheriff Caption:Approve Proposal From WK Dickson & Co., Inc. for Topographical Survey of the Webster Detention Center, in association with the upcoming expansion to the Detention Center. Background:A topo survey of the WDC property has not been performed since before the initial construction. An updated topographic survey is needed, indicating the present, as-built conditions. This will enable the design team of architects and engineers to accurately plan the expansion. Analysis:Following receipt of three surveying proposals for the referenced RFP, they were reviewed and ranked according to the criteria published in the RFP. The result of that process was a high score being awarded to WK Dickson & Co., Inc. There were two firms considered highly qualified. WK Dickinson's proposal incldues DBE participation and a lower fee. Financial Impact:A fixed fee of $20,000 is proposed. Alternatives:1. Accept proposal of one of the other two firms. 2. Delay decision. Recommendation:Approve Proposal From WK Dickson & Co., since it was the best combination of qualifications, local and DBE participation, and fee, leading to the highest evaluation score. Delaying tbis work will negatively impact the completion date of the jail expansion. Funds are Available in the Following Accounts: 324-05-1120; 201150430 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission AUGUSTA RICHMOND COUNTY CAPITAL IMPROVEMENTS HEERY INTERNATIONAL, INC., PROGRAM MANAGER 501 Greene Street Suite 313 Augusta, GA 30901 (706) 842-5543 May 23, 2006 Mr. Charles Toole Chief Jailor Augusta Richmond County Sheriff’s Department Room B195 401 Walton Way Augusta, GA 30901 RE: RFP #06-127; Land & Topographical Surveying Services for Expansion of WDC Dear Mr. Toole: Following receipt of three surveying proposals for the referenced RFP, they have been reviewed and ranked according to the criteria published in the RFP. The result of that process was a high score being awarded WK Dickson & Co., Inc. Both Dickinson and CRW are local firms that are highly qualified and received good references. The deciding factors in favor of Dickinson were their DBE participation and significantly lower fee. To summarize, it is my recommendation that Augusta Richmond County enter into a professional services contract with WK Dickson & Co., Inc, for the referenced work. The evaluation committee, including representatives of the Procurement and the Sheriff’s Department, unanimously agreed with this recommendation. It is further recommended that this work get underway as soon as possible, as the design firm will soon be selected and in need of the survey map. Delaying to do so will negatively impact the completion date of the jail expansion. If there are any questions, please don’t hesitate to contact me. Cordially, Bob Munger, AIA, LEEDAP HEERY Program Manager ARC Capital Improvements C: Fred Russell, Geri Sams, Yvonne Gentry, Rick Acree, Phyllis Mills Attachments: Technical Evaluation Form with supporting notations ATTACHMENT F Reviewer: Munger Date: Criteria Category Evaluation Weight Qualifications 30% References 15% Proximity to Project 15% DBE Participation 15% Fee (cost) 25% Total 100% Smith Dickson CRW Qualifications 7 10 8 4 10 10 5 10 10 4.00 7.50 7.00 3 9 9 3.33 10 10 10 6 0 Cost Cost Score 10.00 5.00 0.00 Summary of Scores Non-Cost Factors Qualifications 30%1.20 2.25 2.10 References 15%0.45 1.35 1.35 Proximity to Project 15%0.50 1.50 1.50 DBE Participation 15%1.50 0.90 0.00 Cost Score 25%2.50 1.25 0.00 Total Score 6.15 7.25 4.95 Notes: DBE Scores Years of Surveying. Experience (Firm) Reference Scores Proximity Scores Experience w/ projects of similar size/complexity Average Firm Qualification Scores Years of Experience (Assigned individuals) TECHNICAL CONSULTANT PROPOSAL EVALUATION FORM RFP #06-127; Topo Surveying Services for the WDC Expansion Evaluation Criteria 5/22/2006 Bidders ARC MAIN LIBRARY COMMISSIONING AGENT EVALUATION NOTES # Firm Qualifications/Experience References DBE Participation Proximity Other notes 1 Sm i t h mostly boundary, not topo surveying fair 100% Tennessee fee = $12,000 2 Di c k s o n Very qualified very good 25% local fee = $20,000 3 CR W Very qualified very good 0% local fee = $44,000\ Firm 1 Notes: Firm 2 Notes: Firm 3 Notes: Firm Reference, Tele # Project/Position Ref. comments Smith Peter Wilson; 615.741.3690 Brdgestone Firestone Wilderness, TN State Conracting Officer confirmed that they did the work only; not familiar with technical aspect; just a buondary survey Philip Smith; 615.741.3948 Wall Tract, Obion County; TN State Cont. Officer Mixed--lukewarm--lots of work for State, confirmed mainly boundary Doyle Shaw; 404.371.2611 Addition to Police Barracks DeKalb County, GA wrong tele # Dickson Buster Boshears; 706.733.1647; 706.798.3236 Daniel Field left message; since '97, overall pretty good Robt. Flanders, 706.595.1781 Thomson City Administrator very pleased w/ work, has used for last 6 years David Tyler; 706.678.2511 Washington-Wilkes County Administrator Good recommendation CRW Robt. Woodhurst; 706.724.4343 Good recommendation Rebecca Blair; 706.863.6858, x204 Augusta Prep Day School left message Richard Arfman Public Safety Committee Meeting 7/10/2006 3:30 PM Award of Bid Item #06-131 Department:Fire, Howard Willis, Chief Caption:Award Bid Item #06-131 to Continental Construction as low bid for the renovation of Fire Station #3. Background:The Augusta Fire Department and the Procurement Department have completed the bid process for the renovation of Fire Station #3 in accordance to City policy. Continental Construction Company was low bid with a bid of $223,718.00. Analysis:After review of the bid quotes and review of their credentials by our architect, Continental Construction Company is low bid and meets all requirements of the bid package without exceptions. Financial Impact:The funds for this project have been allocated in the Phase IV SPLOST. Alternatives:None recommended at this time. Recommendation:It is our recommendation to award this contract to Continental Construction as low bid. Funds are Available in the Following Accounts: 324-03-4510 / 54-21150 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission From: R. Steven Virgo [rsvirgo@virgogambill.com] Sent: Tuesday, May 30, 2006 4:02 PM To: Michael Rogers Subject: Fire Station #3 Mike, The bids for renovating station # 3 were good. Continental Construction was low bidder at $223,718.00. Our estimate was $240,800.00. They were the contractor for station # 8. All their paper work appears to be in order. I will have them execute a contract for your review and use. I will also provide you a letter recommending them for the award as we have done before. If you have any questions just let me know… Thanks, Steve R. Steven Virgo AIA, ASID Virgo Gambill Architects Suite 200 2531 Center West Parkway Augusta, Ga. 30909 work 706-736-3661 fax 706-736-4552 cell 706-373-1453 Public Safety Committee Meeting 7/10/2006 3:30 PM Capacity Agreement FY2006 Department:Richmond County Correctional Institution - Robert Leverett, Director Caption:Approve Capacity Agreement FY2006 for state inmates being housed in the Richmond County Correctional Institution. Background:Augusta-Richmond County contracts with the state of Georgia to house two hundred fifteen (215) non-violent inmates to perform skilled/non-skilled labor in City departments. Analysis:The Department of Corrections pays the City a per diem of twenty ($20.00) dollars per day per inmate. Financial Impact:The revenue received from the Department of Corrections is approximately fifty (50%) percent of the institution's annual budget. Alternatives:None Recommendation:Approve the Capacity Agreement for FY2006 to house two hundred fifteen (215) non-violent inmates. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission GEORGIA DEPARTMENT OF CORRECTIONS LEGAL SERVICES OFFICE AGREEMENT THIS AGREEMENT is entered into the 1st day of July, 2006, by and between the GEORGIA DEPARTMENT OF CORRECTIONS, an agency of the State of Georgia (hereinafter referred to as the Department), and AUGUSTA/RICHMOND COUNTY, GEORGIA, a political subdivision of the State of Georgia (the County), acting by and through the Augusta/ Richmond County Commission, WITNESSETH: WHEREAS, the Department desires to obtain appropriate care and custody of State inmates; and WHEREAS, the County desires to provide appropriate care and custody of State inmates at a correctional institution operated by the County. NOW, THEREFORE, in consideration of these premises and the mutual promises and agreements hereinafter set forth, the parties hereby agree as follows: 1. Care and Custody. The County agrees to provide complete care and custody of up to __215___ State inmates daily, for the term of this Agreement and in accordance with State and federal constitutions and with all applicable laws, rules, regulations and orders of State, federal and local governments. Without limitation to the generality of the foregoing, the County specifically agrees that no State inmate labor shall benefit private persons or corporations. 2. Compensation. The Department agrees to pay the County the sum of $20.00 (Twenty and no/one-hundredths Dollars) per State inmate per day for the duration of this Agreement. The County agrees to invoice the Department monthly, in compliance with all billing procedures established by the Department. The Department shall endeavor to pay the County for its care and custody services within 45 days of invoice receipt in approved form. 2 The County acknowledges and agrees that the Commissioner of Corrections shall have sole authority with respect to the transfer of State inmates to and from the County Correctional Institution, and the Department shall not incur charges for inmates not under the care and custody of the County. 3. Term of Agreement. This Agreement shall be effective from the date hereof and shall continue in force and effect until June 30, 2007. The parties may, by mutual agreement in writing, extend the effectiveness of this Agreement for additional time periods. 4. Notices. Any notice under this Agreement shall be deemed duly given if delivered by hand (against receipt) or if sent by registered or certified mail -- return receipt requested, to a party hereto at the address set forth below or to such other address as the parties may designate by notice from time to time in accordance with this Agreement. If to the County: Augusta-Richmond County Commission ATTN: Administrator 530 Greene Street Augusta, GA 30911 With a copy to: Robert Leverett, Warden Augusta/Richmond County Correctional Institution 2314 Tobacco Road Augusta, Georgia 30906 If to the Department: Commissioner James Donald Georgia Department of Corrections East Tower, Floyd Memorial Building Two Martin Luther King, Jr., Drive Atlanta, Georgia 30334 With a copy to: Derrick Schofield, Director Facilities Division East Tower, Floyd Memorial Building Two Martin Luther King, Jr. Drive Atlanta, Georgia 30334 3 5. Entire Agreement. This Agreement constitutes the entire agreement and understanding between the parties hereto and replaces, cancels and supersedes any prior agreements and understandings relating to the subject matter hereof; and all prior representations, agreements, understandings and undertakings between the parties hereto with respect to the subject matter hereof are merged herein. 6. Amendment. The parties recognize and agree that it may be necessary or convenient for the parties to amend this Agreement so as to provide for the orderly implementation of all of the undertakings described herein, and the parties agree to cooperate fully in connection with such amendments if and as necessary. However, no change, modification or amendment to this Agreement shall be effective unless the same is reduced to writing and signed by the parties hereto. 7. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original but all of which shall constitute one agreement. No party shall be bound by this Agreement until all parties have executed it. IN WITNESS WHEREOF, the parties have caused the authorized representatives of each to execute this Agreement on the day and year first above written. GEORGIA DEPARTMENT OF AUGUSTA/RICHMOND COUNTY CORRECTIONS: By: ____________________________ By: ____________________________ Commissioner/Designee (Title): cocamp.agr ver05-97 Public Safety Committee Meeting 7/10/2006 3:30 PM Central Avenue Fire Station Department:Clerk of Commission Caption:Discussion regarding a new roof for the Central Avenue Fire Station with involvement of the Historic Preservation Committee. (Requested by Commissioner Bowles) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Public Safety Committee Meeting 7/10/2006 3:30 PM Goodale Landing Evacuation Route Department:Clerk of Commission Caption:Report from staff regarding the feasibility of establishing an evacuation route near Goodale Landing. (Deferred from June 12 Public Safety Committee meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Public Safety Committee Meeting 7/10/2006 3:30 PM Land Mobile Radio (LMR) Communications Interoperability for Emergency Responders from Fort Gordon, Georgia Department:Information Technology Caption:Approve a memorandum of agreement (MOA) between Augusta, Georgia and Fort Gordon, Georgia. Background:Augusta Georgia and Fort Gordon Georgia have previously operated on system that would not allow fluid communications. Fort Gordon, Georgia has purchased additional equipment as part of Homeland Security that will allow them to utilize Augusta, Georgia’s frequencies. The use of our frequencies will be for the purpose of Homeland Security and emergency situations. Analysis:It will be beneficial to both parties to allow this interconnectivity. Fort Gordon, Georgia has agreed to suspend communications if it negatively impacts our operations. As we have seen from past emergency situations it is very important to be able to coordinate with surrounding agencies during emergencies. Financial Impact:This MOA requires no expenditure of funds Alternatives:N/A Recommendation:Approve agenda item Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission MEMORANDUM OF AGREEMENT BETWEEN AUGUSTA, GEORGIA AND FORT GORDON, GEORGIA SUBJECT: Land Mobile Radio (LMR) Communications Interoperability for Emergency Responders 1. Purpose. This memorandum of agreement (MOA) documents the agreement between Augusta, Georgia, and Fort Gordon, Georgia, to accomplish interoperability through the use of Augusta Richmond County Emergency Responders frequency. 2. Fort Gordon, Georgia, is hereby given consent by Augusta, Georgia, to operate on frequency 800 MHz, for the purpose of interoperability between the two agencies during emergency and non-emergency situations. If communications between Augusta, Georgia and Fort Gordon, Georgia negatively impacts system use for either party then communications will cease until system impact can be evaluated. 3. Fort Gordon, Directorate of Information Management (DOIM), has coordinated with and obtained agreement from Augusta, Georgia, and Richmond County’s Information Technology Department. Each entity provides the following coordination point of contact information: Patrick Dennis, DOIM LMR Manager, 706-791-9938, dennisp@gordon.army.mil Steve Smead, Communcation System Administrator, 706-821-1562, smead@augustaga.gov 4. It is mutually agreed that this agreement may be revised as necessary by the issuance of a written amendment, signed and dated by both parties. Either party may terminate this agreement by providing a 180-day written notice. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the last written date below. _________________________ ________________________ DEKE COPENHAVER KAREN S. ADAMS Mayor Colonel, SC Augusta, Georgia Commanding _________________________ ________________________ (Date) (Date) DEPARTMENT OF THE ARMY HEADQUARTERS, U.S. ARMY GARRISON 307 CHAMBERLAIN AVENUE FORT GORDON, GEORGIA 30905-5730 REPLY TO ATTENTION OF: Public Safety Committee Meeting 7/10/2006 3:30 PM Speed Bump Locations Department:Clerk of Commission Caption:Report from staff regarding the locations of speed bumps around high school and college neighborhoods as part of the traffic calming program. (Referred from June 12 Public Safety Committee meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission