HomeMy WebLinkAbout2006-05-08-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Committee Room- 5/8/2006- 3:30 PM
PUBLIC SAFETY
1. Motion to approve award of Bid Item #06-119 to Hebbard
Electric, Inc. as low bid for the purchase of emergency
generators for the fire stations.
Attachments
2. Consider request to hire maintenance worker in the
Augusta Fire Department.
Attachments
3. Discuss the duties and responsibilities of the Marshal's
Department as it relates to ARC Enforcement. (Requested
by Mayor Pro Tem Marion Williams)
Attachments
4. Approve the purchase of a Pre-Fabricated Rifle Grade
Shoot House from Action Target of Provo UT for
$172,500.00. (Lowest bid offer on bid #06-121)
Attachments
5. Motion to approve the purchase of a new Presentation,
Sound and Voting System. (No recommendation from
Public Safety Committee April 10, 2006) (Referred from
April 18 Commission meeting)
Attachments
6. Motion to approve the purchase of radar units for the
Georgia State Patrol subject to the Administrator
identifying a funding source other than contingency. (No
recommendation from Public Safety Committee April 10,
2006) (Referred from April 18 Commission meeting)
Attachments
Public Safety Committee Meeting
5/8/2006 3:30 PM
Awarding of Bid Item #06-119
Department:Fire Department, Howard Willis, Chief
Caption:Motion to approve award of Bid Item #06-119 to Hebbard
Electric, Inc. as low bid for the purchase of emergency
generators for the fire stations.
Background:The Augusta Fire Department and Procurement Department
have completed the bid process for obtaining quotes for the
purchase of emergency generators for our fire stations in
accordabce with City policy. This need was brought about
for compliance with mandated I.S.O and NFPA requirements
for emergency back-up power supply for these facilities.
Analysis:Hebbard Electric Inc. was low bid with a quote of
$104,919.00. They met all bid specifications as stated in the
bid package. Alrich Electric Contracting quote was
$198,400.00. Tom Jackson and Associates quote was
$506,669.00
Financial Impact:Bid quote is within the budgetary parameters for this project
Alternatives:None recommended at this time.
Recommendation:Award Bid Item #06-119 to as low bid
Funds are
Available in the
Following
Accounts:
324-03-4510-5421150 204324001-5421150
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
May 2, 2006
To: Geri Sams, Director of Procurement
Re: Awarding of Bid Item #06-119
Dear Geri,
After review of the bid quotes from all vendors bidding on Bid Item 06-119 for providing
and installation of emergency generators for Augusta Fire Department fire stations,
Hebbard Electric Inc. was low bid with a quote of $104,919.00. They met all bid
specifications as stated in the bid package. Therefore, it is our recommendation that
Hebbard Electric Inc. be awarded this bid as low bidder.
Respectfully,
Michael Rogers, Deputy Chief
CC: Chief Howard Willis
Phyllis Mills
Public Safety Committee Meeting
5/8/2006 3:30 PM
Maintenance Personnel
Department:Fire Department, Howard Willis, Chief
Caption:Consider request to hire maintenance worker in the Augusta
Fire Department.
Background:The Augusta Fire Department has expanded its mission into
numerous areas of service in the past several years. With this
expansion, the demand on our personnel has limited their
ability to perform maintenance work at our facilities such as
grass cutting and minor repair work. We have identified a
funding source to allow us to employ a full time maintenance
employee to perform these maintenance functions.
Analysis:If allowed to hire this employee, this will greatly alleviate the
demands on current personnel to perform menial tasks such
as grass cutting,painting of facilities and hydrants and minor
station repairs and concentrate and utilize their time on
service delivery to our citizens. This new employee will be
trained by the Department of Corrections to supervise inmate
work crews that will be utilized to perform these
maintenance tasks. This employee will also be responsible
for the repair and upkeep of all maintenance equipment and
coordinating the maintenace schedule for all Fire Department
facilities.
Financial Impact:This position will be funded by the funds we receive from the
Utiliies Department for the testing and maintenace of their
fire hydrants. (See Attachment) This is an annual
requirement for this testing and the reimbursement will also
be annually, based on man hours and fuel and apparatus
maintenance cost. This funding is more than adequate to
cover salary and benefits for this new employee.
Alternatives:None at this time.
Recommendation:Approve the hiring of the Fire Department maintenace
employee.
Funds are
Available in the
Following
Accounts:
To be designated by Finance
REVIEWED AND APPROVED BY:
Finance.
Human Resources.
Administrator.
REC/5
Augusta-Richmond County
Job Description
Approved Title: Maintenance Worker I Job Code:
Title: Maintenance Repair Worker Overtime: Non-exempt
Department: Fire Date Prepared: May 1, 2006
Reports to: Support Services Chief Job Grade: 38
GENERAL SUMMARY: Maintains Fire Department grounds, facilities and performs repairs within the guidelines of
supervisory instructions, County and departmental policies and procedures, and standard work practices. Supervises inmates and
provides security for work details within the guidelines of Department of Corrections, state and federal laws, local ordinances, and supervisory
instructions. Reports to the Support Services Chief or other designated person and works with co-workers to ensure Fire
Department grounds and facilities are maintained.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Maintains all Fire Department facilities
2. Inspects grounds for needed maintenance and repair.
3. Cuts grass and maintains grounds.
4. Performs minor maintenance repairs.
5. Operates equipment
6. Supervises assigned inmate work crews in accordance to Department of Corrections guidelines.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of grounds maintenance practices and principles.
• Familiarity with County and departmental policies and procedures.
• Proficiency in basic grounds and facility maintenance.
• Proficient in the operation and maintenance of general outside maintenance equipment, lawn mowers and powered hand
tools.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated Department of Corrections work crews.
• Travel required from office to other locations on a regular basis.
• Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools requiring high
degree of manual dexterity. Work is performed outside with exposure to inclement weather, dust, dirt, noise, machinery with
moving parts, and irritating chemicals requiring use of protective devices.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
REC/5
Job Grade 38:
Entry Level:
Salary: $19,924.00
Benefits: $ 5,977.00
$25,901.00
MidPoint:
Salary: $28,463.00
Benefits: $ 7,969.00
$36,432.00
Maximum:
Salary: $34,156.00
Benefits: $ 10,246.00
$44,402.00
Suggested:
Salary: $22,000.00
Benefits: $ 6,620.00
$28,600.00
Funding available from hydrant maintenance = $31,130.67
Public Safety Committee Meeting
5/8/2006 3:30 PM
Marshal's Office Duties
Department:County Attorney - Stephen E. Shepard, Attorney
Caption:Discuss the duties and responsibilities of the Marshal's
Department as it relates to ARC Enforcement. (Requested by
Mayor Pro Tem Marion Williams)
Background:The history and authority of the Marshal's Office is set forth
on Attachment "A". The authority conferred by Ordinance
No. 6242 for the authority of Code Enforcement Officers to
issue citations in certain cases is attached hereto as
Attachment "A".
Analysis:The authority of the Marshal's Office and the Code
Enforcement officers can be compared from Exhibits "A"
and "B".
Financial Impact:Not applicable at this time.
Alternatives:N/A
Recommendation:Decision for the Commission.
Funds are
Available in the
Following
Accounts:
Not applicable at this time.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Attachment “A”
The Marshall’s Office was originally created in 1931 when the City of Augusta created the
municipal court (abolishing the justice courts), and was then known as the “sheriff” of
the municipal court. See 1931 Ga. Laws pg. 270. The original act called for an election
of the “sheriff” every four years.
The 1931 act also gave the Marshall the same requirements and duties, powers and
authority imposed by law upon and conferred upon the sheriff of Richmond County.
In 1971, an act amended the 1931 act, to allow the chief judge to appoint the Marshall.
See 1971 Ga. Laws pg. 2744. The Marshall’s term would be as long as that of the chief
judge.
An act passed in 1978 officially changed the name of the “Sheriff” of the civil court to the
“Marshall” of said court. See 1978 Ga. Laws pg. 3340.
An act passed in 1999 called for the election of the Marshall of the Civil Court, as
opposed to being appointed by the chief judge. See 1999 Ga. Laws pg. 3508. The term
of the newly elected Marshall is four years.
Code §§ 1-1-8(b) and 1-6-8 of the Augusta-Richmond County Code give the authority to
Civil/Magistrate Court of Augusta-Richmond County to enforce all ordinances of the
Commission, along with the State Court of Richmond County.
Charter § 5-145(b) gives the Marshall of the Civil/Magistrate Court the authority to
enforce laws and ordinances regulating abandoned motor vehicles pursuant to O.C.G.A.
§ 40-11-1, et seq., or other applicable law or ordinance and laws and ordinances
regulating litter on private property pursuant to O.C.G.A. § 16-7-40, or local ordinances
adopted pursuant to O.C.G.A. § 16-7-48 and to issue citations for violations thereof.
Public Safety Committee Meeting
5/8/2006 3:30 PM
Pre-Fabricated Rifle Grade Shoot House
Department:Richmond County Sheriff's Office, Ronald Strength/Sheriff
Caption:Approve the purchase of a Pre-Fabricated Rifle Grade Shoot
House from Action Target of Provo UT for $172,500.00.
(Lowest bid offer on bid #06-121)
Background:Deputies with the Richmond County Sheriff's Office conduct
live fire training in the "tirehouse" located at the training
facilty on Greeland Road near Blythe. Construction of this
"tirehouse" began in 1992 and was completed in 1993. The
"tirehouse" as the name implies is nothing more that a house
with five rooms that was bulit from old donated tires. The
tires are arranged in vertical stacks and packed with dirt to
capture bullets. Some of the stacks of tires are falling down
and gaps are occuring with some stacks due to settling.
Currently only three rooms of the "tirehouse" are safe to use
for training. This limited numbers of rooms prohibits the
types of scenario based training conducted in the "tirehouse".
The existing "tirehouse" needs replacing to continue this type
of training.
Analysis:The Sheriff's Office conducted research within the law
enforcement training community to find the options
availablde for "live fire" training. The Sheriff's Office
selected to pursue the purchase of a pre-fabricated
shoothouse. The shoothouse is constructed of Brenell
hardened steel plates that are joined together to make a
barrier to stop bullet impact. The interior of the house is
made of the same steel plates, but is modular in design,
which allows for changing of room configurations. The
Sheriff's Office submitted a request for bids through the
Procurement Department, (see attached bid tabulation sheet
#06-121). After reveiwing the bids Action Target of Provo
UT submitted the lowest bid and met all the requirements set
forth by the Sheriff's Office.
Financial Impact:Funds to purchase the Pre-Fabricated Rifle Grade Shoot
House will come from the agencies Asset Forfeiture
Account, causing no impact to the Richmond County
Sheriff's Office budget.
Alternatives:None
Recommendation:Approve the purchase of a Pre-Fabricated Rifle Grade Shoot
House for $172,500.00 from Action Target of Prove UT.
(lowest bid #06-121) Note: The price from Action Target on
the bid tabulation sheet does not include the price of the
optional catwalk ($16,000.00). The Sheriff''s Office has
chosen to purchase this option from Action Target.
Funds are
Available in the
Following
Accounts:
Fund 212
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
VENDORS Addendum # 1 BID QUOTE
Porta Target, P. O. Box
418, Grant, FLA 32949 X 178,100.00
*Action Target, P. O. Box
636, Provo UT 84603 X 156,500.00
Reed Construction Data, 30
Technology Parkway, Suite
500, Norcross, GA 30092
Continental Construction,
4190 Crosstowne Ct.,
Evans, GA 30809 X 210,082.00
Contract Management, Inc.,
1827 Killingsworth Rd.,
Augusta, GA 30904
*Candler-Duncan
Construction, 322 Old
Evans Rd., Martinez, GA
30907 X 198,958.00
DeRalco, Inc., P O Box
3327, Augusta, GA 30914
* EXCEPTIONS NOTED
Bid Item #06-121
Pre-Fabricated Rifle Grade Shoot House
Sheriff's Office
Bid Due: Thursday, March 30, 2006 @ 3:00 p.m.
1
Proposal for prefabricated shoot house
Introduction:
Provide a rifle grade shoot house that is 44 feet long by 36 feet wide. The shoot
house will have a total of six rooms based on the designed floor plan (attachment A)
submitted by the buyer. The shoot house will have an open ventilation roof system above
it and a full length observation walkway down the center for instructor observation
Required submittals
Pre-bid
The following must be submitted in sufficient detail to show full compliance with the
specifications:
• Submit detailed scaled drawings depicting the construction configuration and
general layout of the floor plan and related structural items.
• Submit general specification information for overall “turn-key” product to include
but not limited to shoot house panel construction, prefab truss construction,
material panel roofing, etc.
• Must provide a single 3/8” thick 6” X 6” sample of rifle grade armor for testing.
Post-bid
Upon award of the contract the seller will provide the following to the buyer:
• Submit three (3) copies of detailed engineered drawings showing layout, profiles
and product components, including anchorage and accessories.
• Submit product data, including manufacture’s product sheets for specified
products and samples.
• Submit product certificates signed by manufacture certifying materials comply
with specify performance characteristics and criteria and physical requirements.
• Submit operation and maintenance data manual which will include methods for
maintaining installed product and precaution against cleaning materials and
method detrimental to finishes and performance.
2
Quality Assurance
Manufacturer Qualifications:
• Company specializing in manufacturing and installing the specified products
for a minimum of 10 years.
• Company specializing in manufacturing the specified products with ten or
more representative installations. Company will provide the locations of
installations and contact information for installations.
• Company’s work performance history is one of on-time contract completion,
and is void of any performance penalties or liquidated damages.
• Company will provide a turnkey installation.
Manufacturer’s Field Representative Qualifications:
The manufacture must be experienced in the installation of the specified products
for a minimum of 10 years.
Installer Qualifications:
Installers shall be factory trained and licensed personal who have demonstrated
experience in assembly and installation of products specified in this section.
Specifications:
1. Armor panels:
• The shoot house will consist of a series of hardened steel armor panels
connected at the edges to form a continuous wall.
• The steel panels will all be 48” wide by 96” tall and will connect one to
another in a modular fashion so they may be taken apart again, rearranged
or moved.
• The panels will be a single sheet of rifle grade containment panels at least
3/8 inch thick with a certified Brinell rating of a least 510 or greater and
will contain high power rifle round such as .223 and .308 calibers etc.,
without deformation at perpendicular angles.
• All steel shall come with certifications from the steel manufacturer and all
heat numbers shall match.
3
• Exterior and interior ballistic panels will adhere to the same ballistics
specifications.
• Each exterior panel shall be anchored to the concrete with at least one (1)
½” X 4” expansion anchor or more.
• All steel surfaces, even those not exposed, shall be covered with industrial
grade paint.
2. Interior facade:
• The shoot house will include a wooden panel facade on all surfaces
subject to bullet impact. The façade should effectively capture bullet
splatter.
• The wooden façade panels will be made of an exterior grade of
plywood that is ¾” thick.
• The façade will be spaced away from the steel panels by an air gap that
is no less than 1.75” from the steel to effective capture bullet splatter.
• The façade will consist of 2” X 4” strips completely covering all joint
surfaces, and all edges of all steel plates (tops, bottoms, sides, etc).
• The façade panels will be securely fastened to the 2’ X 4” strips to
prevent warping.
• All interior wood surfaces that are not pressure treated will be painted.
• The top edge of all walls, exterior and interior, will have a weather cap
to prevent moisture from entering into the wall assembly.
• All lumber used in the façade is of standard manufactured size which
can be purchased at any lumberyard.
• Rounds fired into the facade walls will not deflect splatter back
towards the shooter.
3. Doors/Entryways:
• The shoot house will have two points of entry/exit to the shoot house, one
from the front and one from the rear. (See attachment A)
• The front point of entry will consist of a breach door and a ballistic cover
panel that can be closed upon entry.
4
• The ballistic door cover will be 3/8” steel plate with a certified Brinell
rating of at least 510 or greater and will contain high power rifle rounds
(.223, .308, etc.) when closed.
• Ballistic door covers will be hinged so the can be opened or closed. When
closed the ballistic door covers will have the same ballistic integrity as a
ballistic wall panel.
• The breach door will be constructed to offer a level of resistance when
breaching by forcible means when using breaching tools ram, hooligan
tool, kicking, or shotgun breaching.
• The breach door will be constructed of steel with no component being less
than ¼ “thick.
• The rear entry doorway will consist of a standard construction grade pre-
hung steel or wooden door with a ballistic cover on the exterior attached to
the rear wall. The ballistic cover will meet the same specifications as the
ballistic cover covering the front entry way.
• The ballistic covers, front and rear, will have a secured hasp and key lock
to prevent after hours access from unauthorized persons.
• Doorway module panels shall provide for the connection of a standard
construction grade pre-hung door without need for special fabrication,
punching, welding, etc. The doorways can be purchased at any
lumberyard.
• Doorway module panels shall be removable and interchangeable with
doorway module panels to allow for relocation of doorways.
• Doors installed in this manner shall totally function as a door or doorway
might be found in a standard building, commercial or residential.
4. Construction:
• The shoot house will be totally modular and prefabricated such that
assembly can readily be accomplished in the field with standard hand
tools.
• Joining of the rectangular 48” X 96” ballistic panels shall be by a joint
system that provides structural integrity, without the possibility of joint
separation and maintains the ballistic integrity of the armor panels.
• All joints shall be constructed so there is no potential for small cracks
where bullets or bullet fragmentation might escape.
5
• A variety of joint modules will be available to form joints in a straight
line, around a corner, in a “T” shape or terminate at a wall end.
• All joints will be capable of containing high power rifle rounds such as
.223 and .308 calibers etc.
• The shoot house will provide a network of overhead cross supports to hold
all wall modules in place and prevent side to side motion.
• Each exterior panel shall be anchored to the concrete with at least one (1)
expansion anchor or more.
5. Roof structure:
• The shoot house will have a roof structure of a pole barn type or similar
structure above the shoot house area.
• The structure will be of a type that will provide full ventilation of the
shoot house.
• The structure will be made of metal and/or wood.
• The roof will be of a truss style system or similar that will provide for the
drainage of water during inclement weather.
• If a truss style system is used is will meet all local building
standards/codes for trusses.
• The roof covering will be 24 gauge galvalume metal roof, securely
fastened.
6. Observation walkway (Optional to buy)
• An overhead walkway module with stairs and railings shall be attached to
the standard module joint sections.
• The walkway shall have a floor level above the top of the wall modules to
allow an observer to see down into the rooms in the shoot house.
• The walkway shall be 32 feet long and 8 feet wide.
• Access to the walkway shall be outside the shoot house via stairs with
railings.
• The walkway will be constructed of either pressure treated wood, metal, or
a combination of both.
6
• The walkway surface shall be made of 1/8” X 1” bar grating.
• The entire walkway shall meet OSHA standards.
Warranty:
Company will provide a lifetime warranty for constructed or manufactured
products of the manufacturer. This will not include the consumable lumber which
will be shot up during the course of training and will require periodic
replacement.
Implementation:
Site examination
Site conditions shall be verified as acceptable for product installation in
accordance with manufacturer’s instruction.
Installation/Cleanup
Install building structures true to line, level, plumb, rigid, secure and
anchored. Level base plates to true plane with full bearing to support
structure, set in place as recommended by manufacturer.
Provide qualified personnel who have been certified to be present during
the complete installation of the modular building.
Remove any temporary coverings and protection of adjacent work areas.
Repair or replace damage installed products. Clean all installed products
in accordance with manufacture’s instructions prior to owner’s
acceptance. Remove construction debris from project site and legally
dispose of debris.
Public Safety Committee Meeting
5/8/2006 3:30 PM
Presentation, Sound, and Voting System
Department:Information Technology, Gary Hewett-Assistant Director
Caption:Motion to approve the purchase of a new Presentation, Sound
and Voting System. (No recommendation from Public Safety
Committee April 10, 2006) (Referred from April 18
Commission meeting)
Background:The Presentation, Sound, and Voting Systems currently
installed in Commission Chambers are antiquated and can
not be upgraded. The Voting System was installed in 1998 as
a temporary solution and has far exceeded its useful life
expectations. Support and replacement parts for the system
are unavailable. The sound system was installed in 1993. The
existing systems will not integrate with each other. When
information is presented the attendees are required to turn
around and view the information on the wall located behind
them.
Analysis:A new integrated system will provide complete control to the
Clerk of Commission. Changes can be made without
interruption to the meeting. The information presented to and
by Commissioners would be easier to view, manipulate and
record. Meeting attendees would be presented information in
front of them on the wall behind the Commissioners and
Commissioners would view information on the wall behind
the attendees. All equipment purchased can be relocated to a
new facility with minimal down time and expense. Final
approval is pending contract approval by legal council.
Financial Impact:A Presentation, Sound, and Voting System Selection
Committee was formed to review all bid responses.
Corporate Presentation Systems (CPS, Inc.) was selected as
the best responsive bidder. CPS, Inc. was selected through a
Request For Proposal (RFP) process (RFP # 05-118A).
Alternatives:Continue operating the existing systems and fund any repairs
from emergency maintenance.
Recommendation:Approve the purchase of a new Presentation, Sound and
Voting System.
Funds are
Available in the
Following
Accounts:
$100,707.11 available in 272015410-5425310 $28,500.00
available in 272011310-5424120
REVIEWED AND APPROVED BY:
Clerk of Commission
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
1 of 43
1. Letter of Transmittal and Table of Contents
April 4, 2006
Geri A. Sams
The Augusta-Richmond Procurement Department
530 Greene Street – Room 605
Augusta, GA 30911
Re: RFP #05-118A – Alternate Bid
Dear Ms. Sams:
Please accept the attached proposal to upgrade the audiovisual system in the Lee
Beard Commission
Chambers, Room 804 of the Municipal Building, 530 Greene Street, Augusta, GA
30911. It is an
alternate response to the RFP, with the following change:
The 15” LCD panels with touch overlay have been replaced by the integration
of 5” Crestron Touch Panels at each commissioner’s seat. This change allows
the commissioners to vote via the 5” Crestron touch panels using Crestron’s e-
Control technology, and the e-vote software package included with the
Crestron control system.
Aside from this change, our alternate response to the RFP is identical to our
primary response.
Our proposal is comprehensive in nature; it, as required by the Request for
Proposal, contains the
following:
1. Letter of Transmittal
2. Table of Contents
3. Executive Summary
4. Corporate Profile
5. System Overview
6. Services
7. Support
8. Contract Information
9. Locations(s) Information
10. Appendices
The Total System Price is $129,207.11.
This is a fixed priced quote to provide these services, valid for one hundred-
twenty (120) days from
today’s date. The period of performance will be within sixty (60) days of
contract award.
Our proposal includes data that shall not be disclosed outside of The Augusta-
Richmond Procurement
Department and shall not be duplicated, used, or disclosed – in whole or in part
– for any purpose
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
2 of 43
other than to evaluate this proposal. If, however, a contract is awarded to this
offeror as a result of –
or in connection with – the submission of this data, The Augusta-Richmond
Procurement Department
shall have the right to duplicate, use or disclose the data to the extent
provided in the resulting
contract. This restriction does not limit the right to use the information
contained in this data if it is
obtained from another source without restriction. The data subject to this
restriction are all pages of
this submittal.
Please accept our sincerest gratitude for allowing us an opportunity to work
with your organization.
We stand prepared to commit our resources immediately to accomplish the project
objective outlined
in your Request for Quote.
Respectfully,
Jeff Baker
Account Manager
Corporate Presentation Systems, Inc.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
3 of 43
TABLE OF CONTENTS
1. LETTER OF TRANSMITTAL AND TABLE OF CONTENTS
.............................................................................. 1
2. EXECUTIVE
SUMMARY.........................................................................
................................................................. 4
3. CORPORATE
PROFILE.........................................................................
................................................................... 6
3.1. OFFEROR
INFORMATION.....................................................................
.................................................................... 6
3.2. COMPANY
BACKGROUND......................................................................
................................................................. 6
3.3. CONTRACTOR REQUIREMENTS
................................................................................
............................................... 7
3.4. FINANCIAL INFORMATION
................................................................................
...................................................... 8
3.5. REFERENCE ACCOUNTS
................................................................................
.......................................................... 8
3.6. GENERAL CONTRACT
................................................................................
........................................................... 27
4. SYSTEM
OVERVIEW........................................................................
...................................................................... 27
4.1. PROJECT OBJECTIVES
................................................................................
........................................................... 27
4.2. SYSTEM DESCRIPTION
................................................................................
.......................................................... 28
5. SERVICES
................................................................................
................................................................................
.. 29
5.1. DISPLAY DEVICES
................................................................................
................................................................ 29
5.2. INTERFACE, SWITCHING, &
DISTRIBUTION....................................................................
........................................ 29
5.3. SOURCE
EQUIPMENT.......................................................................
...................................................................... 30
5.4. VIDEO CONFERENCING
SYSTEM..........................................................................
................................................. 31
5.5. AUDIO
SYSTEM..........................................................................
........................................................................... 31
5.6. CONTROL
SYSTEM..........................................................................
...................................................................... 32
5.7. FURNITURE & MISCELLANEOUS
................................................................................
............................................ 32
5.8. SYSTEM
TESTING.........................................................................
......................................................................... 33
5.9. SYSTEM ACCEPTANCE
................................................................................
.......................................................... 33
5.10. SYSTEM TRAINING AND
DOCUMENTATION...................................................................
......................................... 34
5.11. SYSTEM WARRANTY
................................................................................
............................................................ 34
6. SUPPORT
................................................................................
................................................................................
... 34
6.1. IMPLEMENTATION
PLAN............................................................................
........................................................... 34
6.2. IMPLEMENTATION SUPPORT
................................................................................
................................................. 37
6.3. ESCALATION
PROCEDURE.......................................................................
.............................................................. 37
6.4. CUSTOMER SUPPORT & PROBLEM
RESOLUTION......................................................................
.............................. 37
6.5. CUSTOMER SUPPORT – PREVENTATIVE MAINTENANCE INSPECTIONS (PMI) AND SERVICE
PLANS ....................... 38
7. CONTRACT
INFORMATION.....................................................................
............................................................ 39
8. FOUR PHASES OF SYSTEM IMPLEMENTATION, TIMELINE & PROGRESS PAYMENT
BILLING..... 40
9. ACCEPTANCE
................................................................................
.......................................................................... 42
10. BILL OF MATERIAL, LABOR ESTIMATE AND OTHER DIRECT COSTS
.............................................. 43
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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2. Executive Summary
This section addresses page 14 of the RFP.
The following address some of the key elements of our proposal, highlighting
major features,
functions and areas of support.
Crestron e-Control and e-Vote
One of the major features of our design is the integration of 5” Crestron Touch
Panels at each
commissioner’s seat instead of the 15” touch panels as required by the RFP. We
made this change
after discussion with city government personnel at the pre-bid conference. It is
our understanding
that the primary function of the 15” touch panels is to provide an interface for
commissioners to vote,
replacing the current manual system.
One of the functions of our control system allows the commissioners to vote via
the 5” Crestron touch
panels. Using Crestron’s e-Control technology, and the e-vote software package
included with the
Crestron control system, commissioners are provided the means to cast votes as
well as gather, tally
and break down the totals. This process is entirely automated and controlled by
the software. In
addition, each 5” Crestron touch panel provided to the commissioners is a fully
functional control
system interface.
Display System
The display system includes two 2700-lumen, XGA projectors and 150” motorized
projection screens.
The projection screens include extra “drop” material that will allow the screen
height from the floor to
be lowered.
Interface, Switching & Distribution System
This system includes an 8x4 audio/video switcher to route computer-based video
signals to the
display system. An additional 8x4 audio/video switcher is included to route S-
Video-based video
signals. The system also provides several computer, video, and microphone inputs
at each of the
lecterns to support laptop computers, DVD players and other video devices, and
handheld
microphones.
Source Equipment
This system includes two DVD/VCR combo units that will playback DVDs and VHS
tapes that are
located in the lecterns. In addition, it includes two Wolfvision VZ-8 XGA
document cameras that are
located in the lecterns.
Mix-Minus Audio System
In addition to providing audio from sources and speakers via microphones, the
audio system has
additional functionality to insure quality reproduction of audio from
microphones through the
distributed speaker system. The audio system includes a mix-minus processing
system that
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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automatically prevents interaction between speakers and microphones that can
cause feedback and
echo. For example, when a commissioner pushes the push-to-talk button on the
gooseneck
microphone, the gain of the speaker(s) near that microphone location will be
lowered or shut off.
Control System
The control system includes a Crestron AV2 integrated controller that will
control the projectors,
projection screens, and the audio system. The system includes one control panel:
a 10.4” color,
wireless touch panel with a docking station. This touch panel will provide the
interface to the control
system.
Control System
The control system includes a Crestron AV2 integrated controller that will
control the projectors,
projection screens, and the audio system. The system includes one control panel:
a 10.4” color,
wireless touch panel with a docking station. This touch panel will provide the
interface to the control
system.
Furniture
Our proposal includes two VFI audiovisual lecterns. Each lectern includes a bay
for a computer,
keyboard drawer, recessed monitor bay, and a pullout drawer for a document
camera. The lecterns
are also include a rack system for the rack-mounted AV equipment and are set on
casters so they can
be moved.
24/7/365 Support Capability
CPS offers a full range of service contracts to meet the specific needs of any
client. These include
Preventative Maintenance, Corrective Maintenance/ Technical Support, and
Emergency Maintenance
services. Currently, CPS supports several customers with 24/7/365 day service
contracts. The details
of these service plans are included in Section 6.5 on page 35 and can be
customized to meet your
specific requirements and budget.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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3. Corporate Profile
This section addresses page 14 of the RFP.
3.1. Offeror Information
Solicitation number RFP #05-118
Offeror
Corporate Presentation Systems, Inc.
1230 Peachtree Street, Suite 2440
Atlanta, GA 30309
Telephone: 404-532-1650
Fax: 404-532-1071
Web: www.cpslink.com
Statement of compliance
This proposal is 100% compliant with the terms,
conditions and provisions included in the request
for proposal and we agree to furnish any and all
items upon which prices are offered at the price
set opposite each item.
Corporate personnel authorized
to negotiate on offeror’s behalf
Jeff Baker
Account Manager
Telephone: 404-532-1650 x16
Fax: 404-532-1071
Email: jbaker@cpslink.com
Corporate personnel authorized
to sign proposal
Jeff Baker
Account Manager
Implementation Focal Point
Contact
Mike Stroble
Atlanta Operations Manager
1230 Peachtree Street, Suite 2440
Atlanta, GA 30309
Telephone: 404-532-1650
Fax: 404-532-1071
Email: mstroble@cpslink.com
3.2. Company Background
Corporate Presentation Systems, Inc. (CPS), an Audio Visual (AV) systems
integrator, has supported
corporate, government and educational clients with innovative AV solutions since
1989. Based in
Reston, VA, with field offices in Dahlgren, VA, Atlanta, GA and Tampa, FL, CPS
is a local company
with global reach. Our clients have requested our services from locations as far
away as Hawaii,
Japan and Germany.
The Southeast Regional office is located in the prestigious Mid-town area of
Atlanta, GA. With the
convenient location to the Metro-Atlanta area and the entire Southeast Region,
CPS is able to provide
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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The Executive Briefing Center in our
Atlanta Technology Center
full engineering, installation and system maintenance capabilities as well as
maintaining a complete
24/7 maintenance support to our Southeastern customer base.
This state-of-the-art facility has been specifically designed to demonstrate
various types of
communication technology and assist decision makers through the maze of
increasing technology
choices. End-users are able to test and evaluate system
solutions in a controlled environment to make betterinformed
buying decisions. With a fully complimented
Network Operations Center, Executive Briefing Center
with videoconferencing capability, as well as a Situation
Analysis Room, CPS showcases its capabilities to provide
our customers with the “Cutting Edge” of today’s
technology available in the presentation and
videoconferencing market.
CPS has expanded its commitment to the Southeast
market by opening a satellite office in Gulfport, MS. This
office has been established to provide full engineering,
installation and 24/7 system maintenance support to our
Gulf Coast region customer base giving CPS a solid footprint to best serve our
diverse clientele.
High-ranking government officials at the Department of Defense as well as the
State and Executive
levels of the US government have recognized the depth and breadth of our
experience and
capabilities. These branches have trusted CPS to design, install and service
audiovisual systems that
are being used in mission critical facilities monitoring our country’s security.
CPS is available to design, install, operate and maintain a wide range of
technologies found in
operation centers, boardrooms, auditoriums, conference rooms, and training
rooms. We have been
praised for our innovative designs, speed of execution, ongoing support and the
strong spirit of
cooperation we bring to all of our projects.
CPS maintains strong relations with our manufacturer partners to bring our
clients the latest
technologies, qualified factory trained technicians, and competitive pricing. In
addition to these
manufacturer alliances, we have developed strategic business partners to bring
top-drawer support to
areas outside our scope of business to ensure the highest quality product for
our clients.
At each of our offices, CPS supports the demonstration of cutting edge
technology to its clients by
providing state of the art presentation and videoconferencing facilities. This
allows end-users to make
better-informed buying decisions by first testing and evaluating system
solutions in a controlled
environment.
CPS is 100% owned by Michael Perch, an African American and has been certified
as a Minority
owned company by the Georgia Minority Supplier Development Council (GMSDC).
3.3. Contractor Requirements
This section addresses pages 6 and 13 of the RFP.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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Technical Expertise, Focus and Experience
CPS is regularly engaged in the design, fabrication, installation and service of
professional sound and
presentation systems. CPS has highly trained and experienced engineers and
technicians who will be
available for the integration, installation and warranty period requirements of
this RFP. CPS is staffed
with a team of ICIA Gold level certified technicians and
engineers and full time Crestron system programmers. CPS
has the highest level training achievable for Extron,
Crestron, Sanyo, Draper, Gentner and many other products.
Service and Support Facilities
CPS Atlanta’s Southeast Regional sales and service facility is
a full service 5,000 square facility focused on AV systems
integration, demonstration, inventorying equipment, and customer service. The
office is located
within a 150-mile radius of Augusta, GA.
CPS currently maintains a 24/7/365 maintenance agreement with several clients
and can easily meet
the service and support requirements of this RFP. CPS is a direct dealer for all
major products listed
on the RFP and our Bill of Materials.
3.4. Financial Information
This section addresses page 14 of the RFP.
This information has been submitted under separate cover by Michael Perch,
President.
3.5. Reference Accounts
This section addresses page 14 of the RFP.
CPS has a record of superior performance on many projects that are similar in
size and scope to the
Lee Beard Commission Chambers AV project. CPS is a true match to the needs of
this project. We
are specialists in AV systems design, integration, installation, integration;
and preventative
maintenance and repair. Our five references, as required by the RFP, are on the
following pages.
These projects, although located outside of the state of Georgia, were designed
and installed by the
technical staff in our Atlanta Southeast Regional Office.
Corporate Highlights
• Focused on Audio Visual Systems &
Integration – 95% of our revenues are
audio visual systems integration.
• Superior performance on AV projects
similar to this RFP.
• 5,000 sq-ft full service office in Atlanta,
GA.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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Contract Title: Video Teleconferencing/Briefing Auditorium
Subcontract Number: 03-0159 (includes three mods)
Procuring Company: BAE Systems, Inc.
Period of Performance: February 2003 – February 2004
Dollar Value: $2,800,000
Procuring Contracting Officer: Donna M. Merski
8201 Greensboro Drive, Suite 1200
McLean, VA 22102
703-847-5820
Project Manager: Paul Bartman
703/428-4230
Project Summary
Corporate Presentation Services, Inc. (CPS) designed and installed a complete
turnkey auditorium
with dual twelve-foot screens, multiple plasma displays, and the ability to
conduct a video
teleconference with multiple locations. The auditorium can be used to display a
number of
computer/laptop sources, document cameras, VCR’s, DVD’s, Sony Betacam SX,
cassette player, and
several other devices. The system incorporates the latest commercial off the
shelf technology and
provides the ability to present high impact presentations and video
teleconferencing applications. CPS
provided hardware design, integration and installation that involved a complete
renovation of the
conference room to turn it into a modern conference room environment.
Video Display Systems
CPS installed two Sanyo UXGA 7700 lumen LCD projectors in the rear projection
room. CPS installed
two new 12’ rear projection screens located at the front of the room. CPS
installed five Hitachi 37”
plasma display panels throughout the facility for display of video images and to
project cable TV
feeds. This system allows the users to display graphics and small text on the
large projection screen
and will allow the use of the plasma display screens for the display of video
sources. The dual display
system is used for VTC conferences, allowing the display of the far end and near
end camera at the
same time. The client has the ability to preview both video and computer sources
on the touch panel
prior to routing them to the projection screen or plasma displays, ensuring that
the proper image is
being displayed to the audience.
Video Teleconferencing/Briefing Auditorium
Project Summary
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
10 of 43
Matrix Switching Systems
CPS installed one Extron 64x64 RGBHV matrix to route the high-resolution
sources. CPS installed one
Extron 64x64 AV matrix switch to route video and audio sources. The switches
control the entire flow
of video and high-resolution signals in the auditorium. They are rack-mounted
and controlled by a
Crestron control system.
Audio System
CPS installed three Polycom Vortex Audio Mixers/Noise Cancellers for mixing
audio sources in the
auditorium. CPS installed several Extron digital signal processors to improve
the overall quality of the
sound output by providing equalization and gain management. CPS installed twelve
Shure gooseneck
microphones and two lavaliere microphones to provide audio and video
conferencing capability using
the new sound system. There is also a shotgun microphone. The outputs of the
Polycom mixer feed a
Crown power amplifier. This amplifier feeds eight custom overhead ceiling
speakers that provide a
professional quality sound system.
Remote Control System
CPS installed five 6”, 12” and 15” AMX color touch panels for use at the
lectern, control room,
principal’s table, facilitator’s table, and in the rack. This system provides
control for all source
equipment in the room, including source selection and switching, audio/video
teleconference dialing
and control functions, lighting control for the entire auditorium, and volume
level controls. This
system incorporates video and computer preview capability at the touch panel.
Video Teleconference System
The conference room provides state of the art video conferencing utilizing a
Tandberg CODEC 6000.
The system provides the ability to have a VTC session utilizing ISDN protocol
(H.320) or IP protocol
(H.323). This connectivity provides the ability to have up to 4 sites in one
multi-point call without the
use of an external bridging system. The CODEC also provides the ability to
transmit high-resolution
signals from a computer. The system utilizes four Sony 3-chip video
teleconference cameras that
have the ability to pan/tilt/zoom/focus and are designed specifically for VTC
usage. The
videoconference cameras are all controlled by the control system, which provides
the ability to
preview, switch, and give individual camera control functions for each camera.
Video Dubbing and Editing System
The video dubbing system has its own control panel and rooming assignment in the
video matrix
switch, making it virtually a stand-alone system. The Sony dubbing system shares
some source
equipment and recording equipment with devices used in the editing system. This
setup will provide
the ability to record in Betacam format, VHS, and S-VHS. The signal processor in
the control room
system will provide the capability to record high-resolution and video sources
with the dubbing
system.
The video editing system utilizes Sony production quality editing equipment.
This system is
connected to the matrix switching system, allowing the control room operator to
do both live and
post-production editing. This system utilizes its own independent set of source
and recording
equipment that is separate from the dubbing system and the equipment utilized
for the main
auditorium.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
11 of 43
Assistive Listening System
This system is designed for use in assistive listening or simultaneous
interpretation applications. The
system is offered in infrared (IR) wireless with a single channel to be used for
one application at a
time .
CATV System
The CATV system provides five 43” Hitachi plasma screens and two 20” flat panel
monitors
throughout the facility. CPS connected outputs from the matrix switching system
to a CFE cable
plant. This allows for the display of any video input at the monitor locations.
Control for the channel,
volume, and power of the plasma screens is from the operator’s touch panel.
User and Technical Training
CPS provided training sessions for all onsite personnel to instruct the users on
the full functionality
and use of the system. CPS provided a detailed instruction manual for reference
purposes to ensure
that any new users who have not received formal training can review how the
system operates.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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Contract Title: Audio Visual System Design, Installation, Operations and
Maintenance Support
Contract Number and Type: N00178-00-D-2010; Delivery Order
Procuring Agency: Fort Detrick, Maryland Contracting
Period of Performance: May 2001 – October 2003
Dollar Value: $3,000,000.00
Procuring Contracting Officer: Jennifer Sisco 18385 Frontage Road, Building 1450
Dahlgren, VA
22448(540) 653-3976jsisco@jwac.com
Contracting Officer Technical POC: Chief Robert Hayes 18385 Frontage Road
Building 1450A
Dahlgren, VA 22448-5100 540-653-1607
Relevancy of the contract to the proposed requirement
CPS provided end-to-end design/build services for JWAC over a two and a half
year period. This
consisted of interfacing with the architect, the general contractor, all other
building trades, and JWAC
personnel in identifying audio/visual considerations for the new 100,000 square
foot, three story
building. For any contemplated new building designs, this project highlights
CPS’ ability to provide
end-to-end engineering, design and implementation support.
Project Summary
Corporate Presentation Services, Inc. (CPS) engineered, designed and installed a
complete turnkey
audio/visual (AV) system for JWAC at NSWC – Dahlgren in building 1450A. The
system incorporates
the latest commercial, off the shelf technology and provides the ability to
present high impact
presentations and videoconferencing applications in seven different conference
rooms and command
center environments, along with two building wide systems. CPS provided hardware
design,
integration and installation for a state-of-the-art facility that represents the
finest in cutting edge
presentation and videoconferencing technology.
The following represents the different environments that CPS designed and
installed for JWAC:
• JWAC Command Center
• JWAC VTC Center
• JWAC Commanders Conference Room
• JWAC Collaborative Meeting Room
• JWAC Situation Analysis Room
• JWAC Small Conference Room
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
13 of 43
• JWAC Building Wide Paging and Sound Masking System
• JWAC Closed Circuit Security Monitoring System
JWAC Command Center Sub-System Overview
JWAC Display System Requirements:
• Provide the Command Center with a large screen display in the corner of the
room with eight
additional plasma displays placed throughout the facility for supplemental
viewing.
• Ensure that all displays are clearly visible to any participant in the
conference center. The display
is capable of displaying various combinations of multiple images of any format
available in the
Command Center.
CPS Display System Design Solutions:
• CPS furnished and installed two Rear Screen Projection (RPS) systems
consisting of two Barco
SLM UXGA 5000 lumen projectors mounted in to Draper RPS cradles. The projected
images are
shown onto a custom nine-foot diagonal screen utilizing the folded optics
system. The custom
screens are enclosed by a custom façade that also houses the program speakers
for the AV
system.
• CPS furnished and installed eight Pioneer 50” plasma wall mounted displays
throughout the facility
for supplemental viewing.
JWAC VTC System Requirements:
• Connect a secured video teleconferencing system to the JWAC T1 network.
Participants on the far
end of the conference must be able to view the team chief and the room’s
participants at various
locations, which require multiple camera positions and flexible audio pickup.
There can be as
many as four locations participating in a VTC at one time.
• Provide adequate directed lighting to ensure quality video images are
transmitted to far end
participants.
CPS VTC System Design
• CPS furnished and installed one Tandberg CODEC 6000 video conferencing system
located in the
head end room. This system is connected to a GFE serial video conferencing
connection.
• CPS furnished and installed two Tandberg color video cameras. These cameras
were installed for
use at the briefing position and at the center workstation, which covers the two
positions from
which the presenters would be located.
JWAC Source Equipment Requirements:
• Install a VCR, DVD, and a document camera in the pullout rack located in the
wall adjacent to the
main projection screen. Participants need to be able to view and hear content
from either device.
• The system installed should have the ability to utilize multiple types of
media on the projection
and audio systems. These include VCR tapes, DVD’s, hard copy documents,
transparencies,
television programming, CD’s and multiple computer sources.
CPS Source Equipment Design:
• CPS furnished and installed one new professional JVC SVHS VCR.
• CPS furnished and installed one new Philips DVD 175 professional DVD player.
This unit provides
the ability to play CDs and DVDs and have RS-232 control capability for reliable
control system
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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interoperability.
• CPS furnished and installed ten new Sony DBS receivers, located in the head
end room, and
connected to a satellite dish.
• CPS furnished and installed one new DBS dish on the roof.
• CPS furnished and installed one new Elmo HV-5000XG document camera located in
a pullout
drawer in the rack adjacent to the screen. This unit provides the ability to
capture hard copy
documents (including transparencies) and display them on the projection screens,
as well as, all
of the plasma displays.
JWAC Interface, Switching and Distribution Requirements:
Provide auxiliary connection panels for portable devices that may be brought
into the room. Auxiliary
panels located near the large screen display and the center of the room will
provide flexibility. Each
auxiliary panel provides a connection point for computer display, an NTSC video
or stereo audio
device and user interface. There are 38 work areas in the conference center.
Each work area may
have up to three PCs each with an individual display. Each work area has a sub-
switch to permit
display of any one PC or one laptop from that station on the large screen
displays.
CPS Interface, Switching and Distribution Design:
• CPS furnished and installed one new Extron document camera interface where the
output of the
Elmo document camera was connected. The output of the Elmo was then connected to
the
routing switch for use on the display system.
• CPS furnished and installed 152 new Extron DVI interfaces, four located at
each work area. The
output of each GFE computer was connected to each interface, which was then
connected to the
subsystem switch for use on the display system.
• CPS furnished and installed two new Extron interfaces. These interfaces are
located at the center
table to provide a laptop connection. The output of this device was connected to
the routing
switch for use on the display system.
• CPS furnished and installed three new Auxiliary Extron interfaces. These
interfaces also contain
connection points for an S-video device with audio. The output of these devices
where connected
to the routing switch for use on the display system. Two auxiliary panels are
located adjacent to
the podiums.
• CPS furnished and installed one new Extron scaler located in the head end
room.
• CPS furnished and installed thirty-eight new Extron 4x1 RGBHV routing
subsystem switches,
located at each work area, for all computer and other high-resolution sources.
CPS connected the
output of this switch to the display system.
• CPS furnished and installed one new Extron 64x32 RGBHV matrix routing switch,
located in the
head end room, for all computer and other high-resolution sources. The output of
this switch
was connected to the display system, for display on the projection system and
plasma screens,
and the control system, for computer preview in the equipment room.
• Furnished and installed one new Extron 32x32 S-video and audio matrix switch,
located in the
head end room, for all video sources. CPS connected the output of this switch to
the display
system, for display on the projection system and plasma screens, and the control
system, for
video preview in the equipment room and the source equipment for recording video
images.
• CPS furnished and installed two new Folsom video wall processors.
• CPS furnished and installed four new Extron distribution amplifiers to allow
the signal to go to
both video wall processors.
• CPS furnished and installed two new Extron dual S-Video distribution
amplifiers to allow the signal
to go to both video wall processors.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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• CPS furnished and installed one new Folsom edge blending processor.
• CPS furnished and installed four new Opticonx fiber optic patch panels located
in the head end
room. The panels were connected to the GFE fiber optic plant for signal
distribution. Fiber
terminations are provided by JWAC.
• 14. FCPS furnished and installed two new Optelecom high-resolution RGB
receivers rack mounted
in the A/V Room. The receivers were connected to the GFE fiber optic plant for
reception of RGB
signals.
• CPS furnished and installed one new Optelecom high-resolution RGB transmitter
rack mounted in
the A/V Room. The transmitter was connected to the GFE fiber optic plant for
transmission of
RGB signals.
• CPS furnished and installed two new Optelecom video receiver modules in the
A/V Room. The
receivers were connected to the GFE fiber optic plant for reception of video and
audio sources.
• CPS furnished and installed one new Optelecom video transmitter modules in the
A/V Room. The
transmitter was connected to the GFE fiber optic plant for transmission of video
and audio
sources.
JWAC Control System Requirements:
Install an electronic control system to provide a user-friendly control
interface for the new A/V
system. The system should be able to provide five touch panels that will allow
the operation of all of
the system equipment. From the push of a button, an operator will be able to
turn the system on,
select which source to display, adjust volume levels, dial VTC calls, and power
the system down.
There is a need for both limited user controls and an advanced user section.
CPS Control System Design:
• CPS furnished and installed three new Crestron 15” touch panels. These panels
will be located in
the following areas:
• Head end room with RGB preview
• Team Chief station
• Head end rack
• CPS furnished and installed two new Crestron 6” touch panels with video
preview. These panels
will be located, one each, on the briefer podiums.
• CPS furnished and installed one new Crestron integrated control system,
located in the head end
room, to operate all system devices. The control system will provide these
functions to users:
• Power on/off for A/V system device
• Routing of computer, video, and audio sources
• Volume control for multimedia and microphone audio
• Computer and video preview for equipment room only
• VCR, DVD, CD & transport controls
• Tuner selection and channel selection
• Help icon with button explanations
JWAC Audio System Requirement:
Audio reinforcement of the briefing or any selected source is required within
the room. Sound
masking music is not required in this space due to the audio/visual system
content.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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CPS Audio Systems Design:
• CPS furnished and installed two new AKG gooseneck microphones, one at each
podium.
• CPS furnished and installed four new Shure table microphones for the VTC
system, located at the
center console.
• CPS furnished and installed one new Polycom audio matrix mixer located in the
head end room.
Furnished and installed two new Rane graphic equalizers located in the head end
room.
• CPS furnished and installed one new Crown four channel amplifier located in
the head end room,
which will give power to the speakers.
• CPS furnished and installed two new JBL wall mounted speakers recessed in
custom enclosures in
the wall.
• CPS furnished and installed nine new JBL ceiling speakers recessed into the
ceiling knee wall.
User and Technical Training
CPS provided multiple extensive four-hour training sessions for all onsite
personnel to instruct the
users on the full functionality and use of the system. CPS provided Training
Manuals complete with
bitmap images of the control panel button layouts and narrative descriptions as
to their use.
Innovative solutions to problems encountered during contract performance
JWAC requested that CPS provide and install a custom metallic façade for RPS
system to match the
system furniture located in the Command Center. Working closely with our
millwork contractor, CPS
was able to provide precise fit, form and functionality to JWAC to meet the
requirement. CPS also
devised an innovative solution to JWAC switching and distribution system that
allowed for a 4 x 1,
accommodating the display requirements at each workstation. This allowed the
matrix switcher to
received only one output per workstation gave JWAC a flexible, cost effective
method of
accommodating all participates within the room without providing individual
interfaces to each
workstation.
Cost growth, number, type, frequency, duration and impact of any quality,
delivery or
cost problems encountered, and corrective action taken
None encountered.
Statement as to completion of project on time
CPS has completed the contract to the 100% satisfaction of our client.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
17 of 43
Contract Title: Audio Visual System Design, Installation, and
Preventative Maintenance Support
Contract Number: PO 4500704699
Contract Type/Amount: Fixed Price, $350,717.00
Period of Performance: December 2003 – December 2005
Construction Duration: December 2003 – March 2003
Outcome: Completed On Time – On Budget
Procuring Contracting Officer: Bruce Swenson
1710 SAIC Drive
Tower 1, 9th Floor
McLean, VA 22102
(703) 676-5117
Project Description
Science Applications International Corporation (SAIC) is the largest employee-
owned research and
engineering company in the United States, providing information technology,
systems integration and
eSolutions to commercial and government customers. Corporate Presentation
Systems, Inc. (CPS) is
proud to have been chosen to redesign their existing Decision Support Center
into a flagship facility
that incorporates sleek design, complete flexibility of use, and the latest
technology to provide a truly
unparalleled company resource.
CPS designed this conference room for effective communication. Incorporating 16
computer
interfaces, two 61” plasma displays, a complete distribution system with
customized control
programming, as well as a point-to-point/multipoint video teleconferencing
system. This conference
room can effectively be used for many applications. SAIC uses this room as a
full service training
room, briefing room with the ability to video teleconference other locations, as
well as an impressive
client conference room with the ability to view all types of presentation
formats. This is an example of
economy and functionality at its finest making it one of the most utilized rooms
in the facility.
Display System Solutions
CPS designed this display system around the concept of complete flexibility.
Brighter LCD projectors
were installed for professional quality images during all types of lighting
conditions. Two 100” tab
tensioned electronic projection screens were ceiling recessed at the front of
the conference room.
CPS provided a customized valance in front of the new screens that matched the
current décor for a
professional and finished appearance. Two 61” plasma displays were installed to
the left and right of
the projection screens for improved viewing in the conference room.
CPS provided a unique design to emulate a TelePrompTer environment without the
high price tag. A
17” LCD monitor was mounted between the projectors to allow the presenter to see
the presentation
without having to turn around to look at the displays. With this solution, the
presentation can be
Science Applications International Corporation (SAIC)
Project Summary
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
18 of 43
viewed by the presenter while still facing the audience. This monitor was
installed in the ceiling with
an LCD flip down mount for storage when the LCD is not in use and provides a
unique combination of
functionality, sleek design, and cost economy for a user friendly environment.
Video Teleconferencing (VTC) System Solutions
CPS designed and implemented a digital teleconferencing system to provide
interactive VTC sessions
with as many as four locations at one time. Participants on the far end of the
conference are able to
view the presenter and the room’s participants from one of three Canon video
cameras strategically
located throughout the room. CPS furnished and installed one Tandberg CODEC 6000
video
conferencing system, which allows both ISDN and IP connectivity. A Natural
Presenter Package was
also supplied to view high-resolution PC images during VTC sessions
Source Equipment Solutions
CPS designed this system to utilize multiple types of media with the display and
audio systems.
Source formats included VCR tapes, DVD’s, hard copy documents, transparencies,
CD’s and multiple
computer sources. This system provides the ability to easily present any format
material at a
moments notice. All devices have RS-232 control capability for reliable
operation from easy to use
touch panels.
Interface, Switching and Distribution Solutions
The distribution system was specifically designed to view any source on any
display within the
Decision Support Center. Combining the quality features of Extron’s 32x32 RGB
and 16x16 S-video
switchers, clear images can be displayed from any source. The true versatility
of the system is
demonstrated with the ability to display one image on all displays devices or
simultaneously displaying
up to 25 different images on individual monitors. No presenter will be limited
by the room design or
configuration for years to come regardless of the application.
Computer interaction was a critical need for SAIC’s training applications. CPS
provided 16 interfaces
for workstations located in the conference table, four interfaces mounted in
movable tables for laptop
portability, and two interfaces strategically located for guest’s laptop
connections.
CPS provided a distinctive feature to make this a truly state-of-the-art
training facility. Control buttons
were installed at the side of each workstation located around the conference
table. Each user is able
to switch between two sources within the system for viewing on their individual
monitor screen. The
training facilitator controls which sources can be accessed by using a custom
programmed control
touch panel. This ensures students access appropriate material at the correct
time.
Control System Solutions
CPS designed an electronic control system to provide a user-friendly control
interface for the new A/V
system. This system includes a 17” touch panel that operates all of the system
components from a
single location. From the push of a button, an operator can turn the system on,
select which source
to display, adjust volume levels, dial VTC calls, control VTC camera
pan/tilt/zoom, operate the zoned
lighting effects, initiate an conference call, select sources for individual
computer display, and power
the system down.
Audio System Solutions Ambient Sound
CPS updated the existing audio system to provide professional sound quality re-
enforcement
especially important to ATC/VTC sessions. Two Polycom audio microphone mixers
were installed to
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
19 of 43
compensate for weak or strong conference call signals by automatically providing
gain control, echo
cancellation, feedback elimination and mix-minus functionality without any
intervention from the
presenter or technical staff. A Polycom telephone hybrid with four (4)
microphone inputs supplies
local participant audio support. Quality sound could not be simpler with this
sophisticated system.
Participants frequently need to hear PC based audio files and to speak or record
files via NetMeeting
or other software connection tools provided by SAIC. Headsets and local
microphones were provided
for participants to do so without interrupting their neighbor. Each computer
station around the main
conference table includes phone jacks and volume control for the individual
headsets. Microphones
selected for this application contain programmable LED buttons and nineteen-inch
flexible goosenecks
to allow recording from a comfortable sitting position without leaning into the
microphone.
CPS also furnished ceiling recessed speakers to provide better sound quality as
part of the sound
reinforcement. The speakers provide better coverage and control without feedback
during
presentations to complete this professional audio solution.
User and Technical Training
CPS provided multiple in-depth training sessions for all onsite personnel to
instruct the users on the
full functionality and use of the system. CPS provided training manuals complete
with bitmap images
of the control panel button layouts and narrative descriptions as to their use.
Relevancy of the contract to the proposed requirement
CPS provided a design that not only matched but exceeded SAIC’s initial
requirements. As
suggestions and alternatives were discussed, SAIC quickly discovered that this
room could accomplish
multiple training and meeting needs as well as become a venue to “showcase”
various technologies to
clients. CPS was able to provide above and beyond engineering, installation, and
maintenance
services to a completely satisfied customer.
Innovative solutions to problems encountered during contract performance
While control of the AV systems for the room is a common service provided by
CPS, providing user
control for 16 computer workstations offered an interesting challenge. CPS
designed a unique KVM
solution that allows the presenter to operate a student’s computer remotely from
the presenter’s
station. The KVM solution combined with a traditional AV control system, allows
the presenter to
monitor student progress, select specific files or programs for individual
students to access, as well as
provide private one-on-one instruction to slower students without disrupting
others, which is
especially important for adult learners. This CPS design offers a state-of-the-
art training environment
adaptable to any situation.
Cost growth, number, type, frequency, duration and impact of any quality,
delivery or
cost problems encountered, and corrective action taken
None encountered. Because of the superior performance of CPS’ engineering and
installation staff,
SAIC requested a two-year maintenance contract to ensure the optimal working
condition of their
new systems.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
20 of 43
Project Summary
Contract Title: Audio Visual System Design, Installation and
Maintenance Support
Contract Number and Type: N00178-01-D-3071
Multiple Delivery Order Contracts
Procuring Agency: NSWC-DD
Period of Performance: May 2003 – September 2003
Dollar Value: $1,114,564.85
Procuring Contracting Officer: Mr. Don Becker
Financial Business Officer
NSWC-DD J-Department
17320 Dahlgren Road, Building J08
Dahlgren, Virginia 22448
(540) 653-6897
Relevancy of the contract to the proposed requirement
CPS provided end-to end design/build services for J-Department over several
months. This consisted
of interfacing with the architect, the general contractor, all other building
trades, and J-Department
personnel in identifying audio/visual considerations for the new multi-story
building that went up in
early 2003. For any contemplated new building designs, this project highlights
CPS’ ability to provide
end-to-end engineering, design and implementation support.
Project Summary
CPS has provided on-going design, installation and maintenance support for the
Naval
Surface Warfare Center – Dahlgren Division since 1987. The J-Department moved
into a brand new
building during the early part of 2003 and contracted with CPS to provide them
with five state of the
art audio visual environments. CPS built the Director’s Conference Room, a Video
Teleconferencing
(VTC) suite, Mission Assurance Operation Center (MAOC), Decision Support Center
(DSC) and the
Data Fusion Center (DFC).
Director’s Conference Room (JDC) - $127,648.48 Delivery Order 0022
CPS was contracted by the J-Department to build a Director’s Presentation System
in Building 1460,
room 2217 for the J-Department Director. The room components include: one 61”
plasma display,
one 37” plasma display, one electronic interactive whiteboard, VCR player, DVD
player, document
camera, cable/satellite tuner, Crestron integrated control system with 12” touch
panel, automatic
microphone mixer, six channel amplifier, 8x8 RGBHV matrix switcher, 8x8 S-video
and audio matrix
switcher, PC/laptop interfaces, custom wood credenza to house the equipment,
custom wood lectern
that can be used on either side of the room, and custom blackout drapes for the
windows.
Naval Surface Warfare Center – Dahlgren Division
Joint Warfare Applications Department (JWAD)
Project Summary
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
21 of 43
VTC Suite - $278,027.74 Delivery Order 0021
CPS was contracted by the J-Department to build a state of the art video
teleconferencing suite within
a SCIF in its new building. The VTC suite was built using theater style seating.
Two plasma displays
were installed in the front of the room and two plasma displays were installed
on each side wall half
way to the rear of the suite to allow better viewing for those sitting in the
very back of the room. A
Tandberg 6000 CODEC provides the VTC capability. Two professional quality 3-chip
color video
cameras were installed at the front of the room. One camera picks up the meeting
participants
sitting around the conference table and first few rows while the second camera
picks up the rest of
the rows. The person operating the VTC system can preview all material shown
through the VTC call
before it goes out. J-Department has the ability to conduct multi-site calls and
can send graphics
over the dedicated line to the far end. J-Department is able to show and
transmit from many sources
– VCR, DVD, document camera, cable/satellite TV tuner, and from multiple
laptops/PC’s that can be
interfaced into the system. There is a complete audio systems with microphones,
speakers, amplifies,
noise cancellation devices, mixers, etc. The entire system is controlled through
a Crestron Control
System and two color 12” touch panels. J-Department has the ability to conduct a
JWICS call from
this suite.
Mission Assurance Operation Center (MAOC) - $172,171.88 Delivery Order 0024
CPS was contracted by the J-Department to provide all necessary labor and
materials to install audio
video systems and activate the Mission Assurance Operation Center (MAOC) in
Building 1460, room
1218 at the Naval Surface Warfare Center, Dahlgren Division (NSWC-DD). This
facility is divided into
two rooms: The Conference Planning Center (CPC) and the Primary Operations
Center (POC). The
CPC contains a ceiling mounted projector; eight foot diagonal screen; and an
electronic interactive
whiteboard for its display devices. The POC has two ceiling mounted high
resolution projectors; two
eight foot diagonal ceiling recessed motorized screens, two 27” television
monitors on ceiling
suspended extension poles; and an electronic interactive whiteboard for its
display devices. CPS had
a custom rolling VTC cart built to allow the MAOC to conduct video
teleconference calls from either
the CPC or the POC. Other source devices included the ability to display
graphics from a PC/laptop,
VCR players, DVD player, CD/cassette deck, and document camera. Computer
interfaces are located
throughout the facility to allow multiple inputs for PC/laptops. Several matrix
switchers were installed
to handle the routing of source signals to the various displays. There is a
complete audio systems
with microphones, speakers, amplifies, noise cancellation devices, mixers, etc.
The entire system is
controlled through a Crestron Control System and two color 12” touch panels. CPS
also installed a
lighting control system with two zones. Other equipment installed include an
Alpha Bright sign with
two inch lettering providing information on room status; power conditioners; and
a wireless mouse
and keyboard system for each room.
Decision Support Center (DSC) - $371,716.75 Delivery Order 0023
CPS was contracted by the J-Department to provide a complete state of the art
audio visual
presentation system for the Decision Support Center that is the largest meeting
space within JDepartment.
CPS furnished and installed two large venue ceiling mounted projectors; two
permanently mounted twelve foot diagonal screens; two 19” UXGA LCD displays; an
electronic
interactive whiteboard on a mobile cart; VCR players; DVD player; document
camera; DSS receiver to
allow cable/satellite TV feed to be displayed; two pan, tilt, zoom cameras to
record various meetings;
PC/laptop interfaces; and several matrix switchers to route signals. There is a
complete audio
systems with microphones, speakers, amplifies, noise cancellation devices,
mixers, etc. The audio
system includes a 24 microphone chairman/delegate conferencing system. The
entire A/V system is
controlled through a Crestron Control System and two color 12” touch panels. CPS
furnished and
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
22 of 43
installed a directed lighting system over the groupware tables to enhance images
being recorded.
CPS furnished a custom facilitator’s console and a custom podium.
Data Fusion Center (DFC) - $165,000.00
CPS was contracted by the J-Department to provide all necessary labor and
materials to install
audio/visual systems and activate the Data Fusion Center (DFC) located in
Building 1460 at the Naval
Surface Warfare Center, Dahlgren Division (NSWC-DD). CPS furnished and installed
a ceiling
mounted projector; an eight foot diagonal ceiling recessed, motorized screen
mounted between two
61” plasma displays furnished and installed by CPS. Using Government Furnished
software the JDC is
able to “fuse” the data on the two plasma displays onto the drop down screen.
The system has a full
array of source equipment to include – VCR player, DVD player, document camera
and a DSS receiver
to allow the display of a cable/satellite feed onto any of the display devices
in the room. Several
matrix switchers were installed to handle the routing of source signals to the
various displays. CPS
furnished and installed a two-channel amplifier two wall mounted speakers. The
entire A/V system is
controlled through a Crestron Control System and one color 6” touch panel. CPS
also furnished and
installed a custom credenza to house the A/V components and a custom table with
two popup
PC/laptop interfaces.
User and Technical Training
CPS provided training on all of the equipment installed in the different
environments. A
comprehensive user guide was also developed and delivered for each room built by
CPS. CPS
continues to interface with the Government contractor hired by NAVFAC to provide
day to day
support for the Command.
Cost growth, number, type, frequency, duration and impact of any quality,
delivery or
cost problems encountered, and corrective action taken
None encountered.
Statement as to completion of project on time
CPS has completed the contract to the 100% satisfaction of our client.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
23 of 43
Contract Title: Audio Visual System Design, Installation, and
Maintenance Support
Contract Number and Type: Purchase Order: 20-001671O
Project Owner: SRI International, Menlo Park, California
Period of Performance: July 2004 – August 2004
Dollar Value: $562,036.55
Procuring Contracting Officer: Mr. David Pirogowicz
P.O. Box 2203
Menlo Park, CA 94026
(650) 859-2027
Email: davy.pirogowicz@sri.com
Technical Contact: Mr. Jerry DeMoney
1100 Wilson Blvd.
Arlington, VA 2209-2268
(703) 247-8480
Email: demoney@sri.com
General Scope of the Project
CPS was contacted and then contracted by SRI International to design and install
a
presentation/display environment for an SRI project (government client). This
project was to utilize
state of the art Audio/Visual technology with new IT technology to demonstrate
new and innovative
ways to process information. The project was to have a very short installation
time frame
(approximately 30 days) and would require a large effort from both SRI
International and CPS to
ensure that the desired end product would meet overall expectations. Due to the
scope and cutting
edge technologies specified for this particular project, both SRI and CPS
invested many resources to
ensue that it went smoothly. The display environment is still operational and
has led to CPS being
awarded a separate follow-on service contract to help maintain the system. For
any contemplated
new building designs, this project highlights CPS’ ability to provide end-to-end
engineering, design
and implementation support. In addition, it also highlights CPS’s dedication to
ensuring customer
satisfaction.
Role and Work Performed by CPS
Prime. Corporate Presentation Services, Inc. (CPS) engineered, designed and
installed a complete
turnkey audio/visual (A/V) system for SRI International in the Washington DC
region. The system
incorporates the latest commercial, off the shelf and cutting edge technologies
to provide the ability
for high impact presentations, information processing, and videoconferencing in
both conference
room and command center environments. CPS provided hardware design, integration
and installation
Stanford Research Institute
Audio Visual System Design, Installation, and Maintenance
Support
Project Summary
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
24 of 43
for a state-of-the-art facility. This installation show cases cutting edge
presentation and
videoconferencing technology in addition to new and innovate solutions.
Supplemental Information
The following are services that CPS provided for this project:
Original Award:
• Audio/Visual System
Contract Modifications:
• Custom Consoles/Workstations and Furniture
• Custom Façade for Video Wall and Supplemental Displays
• Additional Room Modifications
• Supplemental LCD Displays
• Additional Audio/Visual System Upgrades
• Lighting and Control
• HVAC
• Electrical
• UPS
• Acoustic Ceiling Tiles
SRI International Sub-System Overview
Display System Requirements:
• Provide the display environment with an 8 million pixel main display solution.
Main display is to
be controlled via CPU or processor and must have the ability to display multiple
images and any
given time.
• Include two large plasma displays for VTC purposes.
• Incorporate two (2) extremely high resolution LCD displays and workstations
for collaboration
purposes.
• Supplemental displays throughout room.
• Ensure that all displays are clearly visible to any participant in the
conference center. The display
solution must be capable of displaying various combinations of multiple images
in any format
available within the room.
CPS Display System Design Solutions:
• CPS furnished and installed a 2x3 video wall consisting of six (6) 50” Clarity
cubes and a Jupiter
Fusion processor. The video wall and processor provided the ability to route and
display both
computer and video images over a main display and satisfied the 8 million pixel
requirement.
• CPS furnished and installed two 50” plasma displays that were mounted on
either side of the
video wall.
• CPS furnished and installed two extremely high resolution LCD displays that
were mounted and
integrated with pull out keyboards into custom facade. Façade housed video
cubes, plasma
displays and LCD displays. Façade also housed three speakers and two VTC
cameras.
• CPS furnished and installed three 40” LCD displays. Displays were wall mounted
at the rear and
side of the room to provide the ability to view additional content.
• All displays were easily viewable and were mounted in the custom façade or
custom shadow
boxes to enhance overall effect of room.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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• Entire display system provided the ability of matrix switching and viewing.
Any source could be
routed and displayed on any and all display devices.
VTC System Requirements:
• Connect a secured video teleconferencing system to the JWICS network.
Participants on the far
end of the conference must be able to view the room’s participants at various
locations. Require
multiple camera positions and flexible audio pickup.
• Provide adequate lighting to ensure quality video images are transmitted to
far end participants.
CPS VTC System Design:
• CPS furnished and installed one Tandberg CODEC 6000 video conferencing system.
This system
is connected to a GFE network.
• CPS furnished and installed three Sony color video cameras. Two of the cameras
were installed
on either side of the video wall and the third was wall mounted at the rear of
the room. The
cameras provided adequate viewing of the entire room and participants.
• Multiple boundary Shure microphones were installed at the console/workstation
locations for
participant audio during VTC.
Source Equipment Requirements:
• Provide for VCR, DVD player/record, and CFE satellite tuner in source rack
next to operator’s
console.
• The system installed should have the ability to utilize multiple types of
media on the display and
audio systems. These include VCR tapes, DVD’s, television programming, CD’s and
multiple
computer sources (computer sources are both DVI and analog with a minimum native
resolution
of 1600x1200).
CPS Source Equipment Design:
• CPS furnished and installed one new professional JVC SVHS VCR for play back.
• CPS furnished and installed one new professional JVC SVHS VCR for record only.
• CPS furnished and installed one Panasonic DVD player/recorder with hard drive.
Unit provided
the capability of playing DVD or CD, burning to media, and recording to hard
drive.
• CPS installed one CFE RCA satellite receiver connected to a CFE satellite
dish.
Interface, Switching and Distribution Requirements:
• Provide ability for connecting and routing multiple analog computers to the
system for display.
Each computer will display a minimum resolution of 1600x1200.
• Provide the ability of connecting and routing multiple DVI computers to the
system for display.
Each computer may contain multiple headed video cards and each head will display
a minimum
resolution of 1600x1200. System must provide the ability to configure display
system so that
multiple DVI sources can be aligned for one continuous or multiple images (at
both local
workstation and video wall).
• Picture quality and maximum resolution is desired.
• System must provide for display/routing computer and video sources.
CPS Interface, Switching and Distribution Design:
• CPS furnished and installed sixteen (12) Extron universal analog interfaces.
Each universal
interface allows for both vertical and horizontal picture adjustment. The output
of each GFE
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
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computer was connected to each interface, which was then connected to the
subsystem matrix
switch fro use in the display system.
• CPS furnished and installed sixteen (16) Extron DVI interfaces, four located
at each work area.
The output of each GFE computer was connected to each interface and connected to
the
subsystem matrix.
• CPS furnished and installed one new Extron Universal Signal Processor for the
display system to
further adjust signals as needed.
• CPS furnished and installed one Extron 32x16 RGBHV matrix routing switch for
all computer and
other high-resolution sources. The outputs of the switch were connected to the
various displays
and video wall processor, for display on the plasma displays, LCD displays,
video wall processor
and the control system (for computer preview on touch panel).
• CPS furnished and installed one new Extron MAV S-video and audio matrix switch
for all video
sources. CPS connected the output of this matrix switch to the displays within
the system (see
above).
• CPS furnished and installed three (3) Extron Universal Signal Processors for
scaling images to the
three supplemental LCD displays. The processors allow for maximum picture
quality while scaling
images from 1600x1200 to the displays at their native resolution of 1280 x768.
Control System Requirements:
• Install an electronic control system to provide a user-friendly control
interface for the new A/V
system. The system should be able to provide for one central touch panel that
will allow the
operation of all of the system equipment. From the push of a button, an operator
will be able to
turn the system on, select which source to display, adjust volume levels, dial
VTC calls, and power
the system down. There is a need for both limited user controls and an advanced
user section.
CPS Control System Design:
CPS furnished and installed one Crestron 15” color touch panel with Creston
control system. The
control system was designed to be hot-swap-able to minimize any down time if
control system
problems were to occur. The panel was mounted at the operator’s location and
provided for the
following functions via the touch panel:
• Power on/off for A/V system and devices
• Routing of computer, video, and audio sources
• Volume control for multimedia and microphone audio
• Computer and video preview on touch panel
• VCR, DVD, and Satellite TV tuner transport controls
• Lighting presets and dimmer controls
• Video wall presets
• Help icon with button explanations
Audio System Requirements
• Audio reinforcement of any selected source and VTC is required within the
room. Sound masking
music is not required in this space due to white noise being generated outside
of the room.
CPS Audio Systems Design:
• CPS furnished and installed three (3) K-Mack recessed surface speakers for
audio reinforcement
within the room. Speakers were recessed into custom faced so that the units were
not visible.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
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• CPS furnished and installed twelve (12) Shure table push to talk microphones
for the VTC system.
The units were mounted at the consoles/workstations.
• CPS furnished and installed two (2) Shure gooseneck microphones for the VTC
system. The units
were custom mounted to the façade for two collaborative workstations.
• CPS furnished and two (2) ClearOne audio mixers. Mixers were calibrated to
maximize room and
system acoustics.
• CPS furnished and installed one (1) Biamp amplifier to power the three newly
installed speakers.
User and Technical Training
CPS provided multiple extensive four-hour training sessions for all onsite
personnel to instruct the
users on the full functionality and use of the system. CPS provided Training
Manuals complete with
bitmap images of the control panel button layouts and narrative descriptions as
to their use.
Innovative solutions to problems encountered during contract performance
After contract award, CPS was informed by SRI International that the room
originally designated for
installation had been changed. CPS modified design to accommodate new room
without any delays
in installation time line. During this project, CPS was awarded the following
contract modifications
that included items outside of CPS’s original scope:
• Custom Consoles/Workstations and Furniture
• Custom Façade for Video Wall and Supplemental Displays
• Additional Room Modifications
• Supplemental LCD Displays
• Additional Audio/Visual System Upgrades
• Lighting and Control
• HVAC
• Electrical
• UPS
• Acoustic Ceiling Tiles
3.6. General Contract
This section addresses page 14 of the RFP.
Early Termination
CPS has no penalties that apply to early termination of the contract. However,
CPS would require
payment for all services provided and all services delivered at the time of
termination.
Option to Terminate
CPS agrees that this contract will include an option to terminate the contract
within 30 days of written
notification.
4. System Overview
This section addresses pages 15-18 of the RFP.
4.1. Project Objectives
The objectives of this project are:
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April 4, 2006
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1. To provide a presentation system that is easy to use and view material
presented by all
individuals attending meetings in the Lee Bead Commission Chambers Room 804.
2. To create a system that will allow staff, citizens and vendors to make
presentations to
Commissioners that is both easy to utilize and read information presented.
3. To facilitate institutional purchases of cost-effective presentation
products, services and
support.
4. To acquire a contract with one vendor to provide a single point of contact
for the purchase of
a presentation system, installation, warranty and maintenance issues. The vendor
must be
capable of providing all services associated with the presentation system.
4.2. System Description
CPS will provide an audio visual system with the following features:
Display System
1. The display system is capable of displaying sources including DVD, VCR,
Computer, and
auxiliary video from either of two lecterns.
2. One of the two projectors will display these sources for exhibition to the
audience on a
motorized screen located behind the commissioners.
3. The other projector will display these sources for exhibition to the
commissioners on a
motorized screen located behind the audience.
4. Each projector can display the same source image or display two independent
source images.
Control System
1. The control system will provide each commissioner with the ability to
electronically vote and
have his or her vote automatically tabulated.
2. In addition, commissioners can be provided with some control over the system,
if desired.
3. The control system will control all source devices, projectors, projector
screens, and audio.
4. The control system will include a wireless touch panel for control of the
system from any
location within the room.
Audio System
1. The audio system that will automatically input, mix and output audio from
microphones and
source devices.
2. The audio system includes a mix-minus system that automatically prevents
interaction
between speakers and microphones that can cause feedback and echo.
Distribution System
1. The distribution system provides all the physical connections between source
devices, display
systems, and audio systems.
2. The distribution system is controlled by the control system for easy
operation.
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5. Services
This section addresses pages 15-20 of the RFP.
5.1. Display Devices
This section addresses page 15, #3 and #4 and #9 of the RFP.
5.1.1. CPS will furnish and install two (2) Sanyo PLC-XT11 2700 Lumen XGA
projectors with Wide Shot Lens. The first projector will be positioned to
display images for the audience on a projection screen located behind the
commissioners. The second projector will be positioned to display images for
the commissioners on a projection screen located behind the audience. Each
projector will be able to display images from all source devices in the system
and will be operated by the control system. The exact locations of these
projectors will be determined at the Final Design Review.
This section addresses page 15, #6 and #7 of the RFP.
5.1.2. CPS will furnish and install two (2) Draper Access V 150” motorized
screens
with additional screen drops and low voltage controllers. The first screen
will be positioned behind the commissioners to display images for the
audience from a projector located behind the audience. The second screen
will be positioned behind the audience to display images for the
commissioners from a projector located behind the commissioners. Each
screen will be operated by the control system. The exact locations of these
screens will be determined at the Final Design Review.
5.1.3. CPS will furnish and install all necessary cable kits, hardware, and
projector
and screen mounts to complete the implementation of a complete display
system.
5.2. Interface, Switching, & Distribution
This section addresses page 15, #1 of the RFP.
5.2.1. CPS will furnish and install one (1) Extron CrossPoint 300 84, 8x4, RGBHV
and stereo audio switcher. This switcher will be installed in one (1) of the
two (2) equipment racks located in two (2) custom lecterns. The CrossPoint
300 84 will provide for complete matrix switching of all RGBHV video and
stereo audio sources to all display systems and audio systems located within
the facility.
This section addresses page 15, #1 of the RFP.
5.2.2. CPS will furnish and install one (1) Extron MAV 84 SVA, 8x4 S-Video and
stereo audio switcher. This switcher will be installed in one (1) of the two (2)
equipment racks located in two (2) custom lecterns. The MAV 84 SVA will
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provide for complete matrix switching of all S-Video and stereo audio sources
to all display systems and audio systems located within the facility.
This section addresses page 15, #8 of the RFP.
5.2.3. CPS will furnish and install two (2) Extron RGB 192 Universal Computer-
Video
Interfaces with audio. These interfaces will be installed in each lectern and
will provide a dedicated computer interface to the audio and video system for
customer-furnished tower PCs.
This section addresses page 15, #8, and #17 of the RFP.
5.2.4. CPS will furnish and install two (2) Extron CIA114 Architectural Computer
Interfaces with audio and with local monitor output. These interfaces will be
mounted on top of each lectern and will provide a dedicated interface to the
audio and video system for customer-furnished notebooks PCs.
This section addresses page 15, #8 of the RFP.
5.2.5. CPS will furnish and install two (2) custom lectern-mounted composite
video
with audio and XLR interfaces. These interfaces will allow for the connection
of devices with composite video and audio to the audio and video system.
They will also provide an interface for two (2) wired, handheld microphones
to located at each lectern.
This section addresses page 15, #8 of the RFP.
5.2.6. CPS will furnish and install one (1) Extron YVC100N Composite Video to
Svideo
decoder. This decoder will convert video from the composite video
interfaces located at the lecterns to S-video for connection to the S-Video
switcher.
5.2.7. CPS will furnish and install all necessary cable kits, hardware, and
mounts to
complete the implementation of the interface, switching and distribution
system.
5.3. Source Equipment
This section addresses pages 15-16, #17 of the RFP.
5.3.1. CPS will furnish and install two (2) JVC SR-V101US DVD/VCR combo units.
Each DVD/VCR combo will be installed in the two (2) equipment racks located
in two (2) custom lecterns. These units are for display of DVD and VCR
sources on the display system.
This section addresses pages 15-16, #17 of the RFP.
5.3.2. CPS will furnish and install two (2) Wolfvision VZ-8 XGA Document
cameras.
Each document camera will be installed in the document camera pullout
drawers in two (2) custom lecterns. These units are for display of nonelectronic
sources (papers, books, etc.) on the display system.
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5.3.3. CPS will furnish and install all necessary cable kits, hardware and
mounts to
complete the implementation of the source equipment.
5.4. Video Conferencing System
5.4.1. No Video Conferencing System is required for this design.
5.5. Audio System
This section addresses page 15, #5 of the RFP.
5.5.1. CPS will furnish and install three (3) Gentner XAP800 Microphone
Automixers. These automixers will be installed in one (1) of the two (2)
equipment racks located in two (2) custom lecterns. The XAP800 will mix all
audio from microphones with audio from other audio sources connected to
the system. The XAP800 will also provide a mix-minus system for
microphones and speakers to eliminate echo and feedback in the microphone
system. The output of the XAP800 will be sent to the volume control in the
control system and then to the amplifier and system speakers.
This section addresses page 15, #5 of the RFP.
5.5.2. CPS will furnish and install one (1) BiAmp 8-Channel Amplifier. This
amplifier
will be installed in one (1) of the two (2) equipment racks located in two (2)
custom lecterns. The amplifier will provide source audio to up to eight zones
for the sixteen speakers in the system
This section addresses page 15, #5 of the RFP.
5.5.3. CPS will furnish and install sixteen (16) JBL Control 26CT Ceiling-
mounted
speakers. These speakers will provide audio from audio source equipment
and microphones. The exact locations of these speakers will be determined
at the Final Design Review.
5.5.4. CPS will furnish and install sixteen (16) Audio Technica 18” Gooseneck
microphones with shock mounts and push-to-talk buttons. These
microphones will be installed at each lectern, table, and each commissioner’s
seat at the commissioner’s table. These microphones will voice
reinforcement through the speakers in the system.
5.5.5. CPS will furnish and install two (2) Shure SM58 Wired Handheld
Microphones
and microphone stands. These microphones will be installed in each lectern.
These microphones will provide voice reinforcement from each lectern to
people who are not speaking from the lecterns.
This section addresses page 15, #10 of the RFP.
5.5.6. CPS will furnish and install three (3) Shure ULXS14/85 Wireless Lavaliere
microphones. The receivers for these speakers will be installed in the
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lecterns. These microphones will provide wireless voice reinforcement for
people who are moving around the room as they are speaking.
5.5.7. CPS will furnish and install all necessary cable kits, hardware, and
mounts to
complete the implementation of the interface, switching and distribution
system.
5.6. Control System
This section addresses page 15, #3, #13, #14, #15, and #16 of the RFP.
5.6.1. CPS will furnish and install one (1) AV2 Integrated Controller with power
supply. The control system will include a volume control interface, a dual
Ethernet card, a 1GB flash card for the EVOTE system, and a wireless router.
The controller will be installed in one (1) of the two (2) equipment racks
located in two (2) custom lecterns. The control system is capable of remote
communications and diagnostics. The control system will control the
projectors, motorized screens, matrix switchers, automixers, amplifiers,
DVD/VCR combo units, touch panels and will provide voting and tabulating
capability.
This section addresses page 15, #12 of the RFP.
5.6.2. CPS will furnish and install one (1) Crestron TPMC-10 10.4” Wireless
Touch
panel with docking station. This touch panel will be the graphic interface for
system users and will operate the system from anywhere in the room.
This section addresses page 16, #18 of the RFP.
5.6.3. CPS will furnish and install fourteen (14) Crestron TPS-2000 5” wired
touch
panels. These touch panels will be the graphic interface for the
commissioners and will be the interface for the voting system. The panels
will be installed at each commissioner’s seat at the commissioner’s table.
The specific installation location will be determined at the Final Design
Review.
5.6.4. CPS will furnish and install all necessary cable kits, hardware and
mounts to
complete the implementation of all control system equipment.
5.7. Furniture & Miscellaneous
This section addresses page 15, #2 and pages 15-16, #17 of the RFP.
5.7.1. CPS will furnish and install two (2) VFI audiovisual lecterns. The
lecterns will
include:
5.7.1.1. Rack Rails
5.7.1.2. PC Tower Bay
5.7.1.3. Keyboard Drawer
5.7.1.4. Flex Light
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5.7.1.5. Pocket Doors
5.7.1.6. Rear Access Panels
5.7.1.7. Document Camera Pullout Drawer
5.7.1.8. Recessed monitor bay
5.7.1.9. Casters and cutouts for laptop interface and gooseneck
microphone
This section addresses page 15, #2 and pages 15-16, #17 of the RFP.
5.7.2. CPS will furnish and install two (2) Rack-mount Surgex power conditioners
that will be located in each lectern.
This section addresses page 15, #2 and pages 15-16, #17 of the RFP.
5.7.3. CPS will furnish and install two (2) Stand-alone Surgex power
conditioners
that will be located with each projector.
This section addresses page 15, #11 of the RFP.
5.7.4. CPS will furnish and install one (1) Logitech Wireless Keyboard and
Optical
Mouse.
5.7.5. CPS will furnish and install all necessary cables for the connection of
all
systems included in this proposal.
5.8. System Testing
5.8.1. Within five (5) days after complete installation of the system, CPS will
confirm all functionality of the system.
5.8.2. CPS and The August-Richmond Procurement Department will perform a
System Acceptance Test as outlined and approved by The Augusta-Richmond
Procurement Department during the Final Design Review to confirm that all
the required systems work properly.
5.9. System Acceptance
5.9.1. After completion of testing on the system, CPS will request that The
Augusta-
Richmond Procurement Department submit a written report showing any
deficiencies within five (5) days.
5.9.2. If no deficiencies are detected, CPS will request that The Augusta-
Richmond
Procurement Department provide an acceptance letter for the room being
tested.
5.9.3. The absence of any deficiency report within ten (10) days after the
completion of the testing period will be regarded as acceptance.
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5.10. System Training and Documentation
5.10.1. System Training in conformity with the outlined format approved during
Final
Design Review would then be conducted.
5.10.2. CPS will provide at minimum- four, two-hour training sessions on the AV
System and room configurations to technological groups.
5.10.3. CPS will provide at minimum- two, half-hour overview sessions on AV
System
and room configurations to interested The Augusta-Richmond Procurement
Department employees.
5.10.4. CPS will provide training materials, including user manuals, which may
be
duplicated and distributed for usage and future training.
5.10.5. CPS will also allow The Augusta-Richmond Procurement Department to
videotape instructional sessions for future training.
5.10.6. System Documentation and As Built drawings would then be delivered to
The
Augusta-Richmond Procurement Department within five (5) days of the
completion of System Training.
5.11. System Warranty
5.11.1. CPS will provide a one-year warranty from the date of acceptance of
substantial completion for the room on all installation related cabling and
workmanship, and will activate the warranties of all equipment for The
Augusta-Richmond Procurement Department.
6. Support
This section addresses pages 19-20 of the RFP.
6.1. Implementation Plan
The CPS Implementation Plan is designed to satisfy the engineering, integration,
installation and training requirements of the RFP and will be comprehensive in
nature. It
will consist of the following:
6.1.1. After notification of award, CPS will immediately schedule a Final Design
Review (FDR) with The Augusta-Richmond Procurement Department as well
as other city government personnel that will be involved with this project. At
the Final Design Review CPS will discuss and finalize decisions pertaining to
the following Proposal Documents and related topics:
6.1.1.1. Review of CPS Bill of Materials
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6.1.1.2. Review of CPS Statement of Work
6.1.1.3. Review of CPS System Drawings
6.1.1.4. Submission of Project Plan for Approval
6.1.1.5. Preliminary (In-House) System Acceptance Test Plan Formal for
Approval
6.1.1.6. Final System Test Plan Format for Approval
6.1.1.7. Crestron Control System Panel Layout for Approval
6.1.1.8. System Training Format for Approval
6.1.1.9. System Documentation Format for Approval
6.1.1.10. Optional Preventative Maintenance Discussion
6.1.1.11. CPS Terms and Conditions Discussion
6.1.1.12. Discussion of The Augusta-Richmond Procurement Department
Facility Access Procedures
6.1.1.13. Discussion of Coordination with Other Facility Contractors
6.1.2. After completion of the Final Design Review resulting in The Augusta-
Richmond Procurement Department signoff, CPS would commence ordering
equipment, cables and supplies from the approved Bill of Materials. CPS
would immediately notify The Augusta-Richmond Procurement Department of
any identified long lead items that may affect the Project Schedule.
6.1.3. Within two weeks of the completion of the Final Design Review and in
accordance with the accessibility to the Lee Beard Commission Chambers,
Room 804, CPS will dispatch a team of installers to complete the following
tasks:
6.1.4. Cable runs from the podiums to all endpoint wiring locations on the
reflective
ceiling plan.
6.1.5. CPS will de-install all of the current GFE equipment that will not be a
part of
the final installation.
6.1.6. Prior to that activity, at the CPS facility a team of installers will
integrate all of
the rack devices into the podiums and complete all inter-rack cabling. All
system functionality will be tested to ensure performance within the required
system parameters.
6.1.7. Our control system programmer will then install the customprogrammed
Crestron control system in conformity with The Augusta-
Richmond Procurement Department’s approved panel layout (see Final
Design Review). Our programmer will test for complete system controllability
and functionality from each of the two panels. The performance test will
consist of the following functions:
6.1.7.1. RGB/Video source routing selection for display
6.1.7.2. Source selection mapping location on designated display
6.1.7.3. VCR transport controls
6.1.7.4. DVD transport controls
6.1.7.5. Tuner transport controls
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6.1.7.6. Audio configuration
6.1.7.7. Voting tally system
6.1.7.8. Motorized Screen control
6.1.7.9. Projector control
6.1.8. After completing in-house system testing, CPS will arrange for The
Augusta-
Richmond Procurement Department as well as other city government
personnel that will be involved with this project to test the system in
conformity with the approved Preliminary System Acceptance Plan covered
during the Final Design Review. This test could either take place at the CPS
facility or onsite prior to complete termination of all devices into the central
equipment rack.
6.1.9. After approval of complete system functionality, CPS will terminate all
cables
into the central equipment rack.
6.1.10. Final System Acceptance would then commence in conformity with the Test
Plan outlined during the Final Design Review. The warranty period for the
system would commence upon The Augusta-Richmond Procurement
Department signoff.
6.1.11. System Training in conformity with the outlined format approved during
Final
Design Review would then be conducted. CPS will provide at minimum – four
(4), two-hour training sessions on the AV System and room configurations to
technological groups. CPS will provide at minimum – two (2), half-hour
overview sessions on AV System and room configurations to interested
Augusta-Richmond Procurement Department employees as well as other city
government personnel that will be involved with this project. CPS will
provide training materials, including user manuals, which may be duplicated
and distributed for usage and future training. CPS will also allow The
Augusta-Richmond Procurement Department to videotape instructional
sessions for future training.
6.1.12. System documentation and as-built drawings would then be delivered to
The
Augusta-Richmond Procurement Department within five (5) days of the
completion of System Training.
6.1.13. CPS anticipates that the approximate time frames associated with each of
the
above outlined tasks would be as follows:
6.1.13.1. Final Design Review 2 Days after contract award
6.1.13.2. Receipt of Equipment 14 Days after contract
award
6.1.13.3. Completion of De-installation 28 Days after contract
award
6.1.13.4. Completion of Onsite Cabling 30 Days after contract
award
6.1.13.5. Completion of Final System Test 42 Days after contract
award
The Augusta-Richmond Procurement Department
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6.1.13.6. Completion of Training 45 Days after contract
award
6.1.13.7. Completion of Deliverables 60 Days after contract
award
6.1.13.8. (Documentation, Drawings)
6.1.14. On-Time Completion of the above tasks is tied to variables such as
access to
the facility, long-lead items from manufactures, project management
cooperation with other construction trades, etc. Notwithstanding those
identified variables, CPS stands prepared and is confident of its ability to
satisfy The Augusta-Richmond Procurement Department ’s schedule for
project completion.
6.1.15. During the Project Schedule, CPS will meet with The Augusta-Richmond
Procurement Department personnel and other construction trades at regular
intervals as required by The Augusta-Richmond Procurement Department. At
the conclusion of each meeting a Project Update Report will be issued to
promptly identify any and all issues pertaining to maintaining the Project
Schedule shown above.
6.1.16. During the final three weeks of the Project Schedule, the CPS Project
Manager and a team of installers will be onsite every day to ensure timely
provision of all system functionality and System Deliverables. The Project
Team will not leave the site until Final System Acceptance is signoff on by
The Augusta-Richmond Procurement Department and 100% customer
satisfaction is achieved.
6.2. Implementation Support
Mike Stroble, CPS Atlanta Operations Manager, will be the focal point for
implementation.
• Alan Jackson, AV Engineer, will report to Mike Stroble is responsible for the
overall
design of this system.
• Wayne Johnson, CPS Senior Engineer will report to Mike Stroble and will be
responsible
for programming and testing the Crestron control system
6.3. Escalation Procedure
Mike Stroble is the first point of contact to resolve any issues arising during
the
implementation. Should an issue arise that requires additional company
resources, Mike
will contact Bob Thornton, CPS General Manager for resolution. Ultimately, Bob
Thornton
reports to directly to Michael Perch, President of CPS.
6.4. Customer Support & Problem Resolution
Account Team Support
Dawn Ouwerkerk, Atlanta Regional Sales Manager, is responsible for all sales
activities that
take place in the Atlanta Southeast Regional Office. All account managers report
to her.
The Augusta-Richmond Procurement Department
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April 4, 2006
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Jeff Baker, Account Manager, is responsible for reviewing the requirements of
this RFP,
working with engineering to insure that the best design is being offered to The
Augusta-
Richmond Procurement Department. In addition, he is responsible for preparing
this
response to the RFP and working with the implementation team to insure that the
system
is implemented successfully.
6.5. Customer Support – Preventative Maintenance Inspections (PMI) and
Service Plans
6.5.1. CPS offers a full range of service contracts to meet the specific needs
of any
client. These include Preventative Maintenance, Corrective Maintenance/
Technical Support, and Emergency Maintenance services. Each will be
described in detail in the following paragraphs and can be customized to
meet your specific requirements and budget.
6.5.2. Before a maintenance contract can be finalized, an itemized list of
equipment
to be serviced must be complied by room and location. This will be used as a
basis for the service contract.
6.5.3. Preventative Maintenance Inspection (PMI) service provides up to four
(4) periodic operational checks of the equipment to ensure your investment
is kept in optimum working order.
6.5.3.1. This includes such services as: cleaning projector lenses and other
critical surfaces, lubricating moving parts as recommended by the
respective manufacturers, adjusting and aligning parts as needed
to maintain optimum registration, color balance and focus.
Performance of these services on a regular basis will keep the
equipment operating at maximum efficiency and provide
additional assurance of quality performance.
6.5.3.2. While it is suggested to schedule PMI’s on a quarterly basis, the
number of visits and the associated cost can be modified to meet
your requirements and budget.
6.5.4. Corrective Maintenance/Technical Support services provide repair for
equipment that is not performing properly between scheduled preventative
maintenance inspections. This service is available during normal business
hours Monday – Friday.
6.5.4.1. CPS offers remote troubleshooting via help desk phone support or
remote access. Response time can be guaranteed as soon as 4
hours depending on your needs and budget.
The Augusta-Richmond Procurement Department
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6.5.4.2. In the event CPS cannot solve the problem via the telephone or
remote access, a field engineer will be dispatched to your
location. Upon arrival, the field engineer will diagnose the
problem, correct it if possible, and initiate part replacement orders
if necessary.
6.5.4.3. If replacement parts are required, the account manager will
prepare a Change Order request itemizing associated part and
labor costs (if applicable to your service plan) for client approval.
6.5.4.4. After approval from the client has been obtained, the corrective
action will be performed. Performance time frame to complete this
repair will be customized to meet your need and budget.
6.5.5. Priority Emergency Service provides corrective maintenance and technical
support during evening, weekend, and holiday hours for mission critical
systems requiring little or no down time. Response time can be as little as
two hours depending on your needs and budget constraints.
6.5.6. CPS Service Deliverables
6.5.6.1. Upon completion of a scheduled quarterly PMI or a
troubleshooting call, CPS will provide an itemized work order
detailing the nature of the problem and corrective actions taken.
This document will be submitted for your approval and considered
a certificate of completion for the service call.
7. Contract Information
This section addresses pages 19-20 of the RFP.
7.1. Basic Terms and Conditions
7.1.1. This proposal is submitted on a firm fixed price basis and will be valid
for a
period of one hundred-twenty (120) days from the date of submittal unless
otherwise renewed in writing by CPS.
7.1.2. The price quoted assumes that all labor is based upon regular working
hours,
Monday through Friday 8AM – 6PM. CPS is fully aware that access to the
room must be done by advance reservation. Labor prices are calculated
reflecting continued and unrestricted access (with a valid reservation) to the
job site and facility where the work is to take place. Any access restrictions,
interruptions, work stoppages or rescheduling of work caused by The
Augusta-Richmond Procurement Department may result in additional labor
charges.
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
40 of 43
7.1.3. Changes to the firm fixed price agreed upon will not be made except
through
the mutual written agreement of the parties.
7.1.4. The Augusta-Richmond Procurement Department is responsible for providing
the following items, as indicated below, prior to the commencement of the
work listed in this Proposal.
7.1.4.1. Itemize Government responsibilities including electrical, lighting,
etc.
7.1.4.2. Any required escorts needed to gain access to the work area
7.1.4.3. Unlimited access to the work area during scheduled work hours
7.1.4.4. Government Furnished Equipment
8. Four Phases of System Implementation, Timeline and Progress
Payment Billing
Implementation Action
Days After
Contract Award
Progress Payment
Billing
Final Design Review Five 50%
Preliminary (In House) Sub-System
Testing
Seventy-Five 0%
Delivery of Integrated System Onsite Ninety 40%
Final System Testing and System
Acceptance and Training
One Hundred and
Twenty
10%
8.1. Final Design Review – GSI will provide the following deliverables during
the Final
Design Review:
8.1.1. Review of GSI Bill of Materials
8.1.2. Review of GSI Statement of Work
8.1.3. Review of GSI System Drawings
8.1.4. Review of Client facility drawings
8.1.5. Review of Optional System Upgrades
8.1.6. Submission of Project Plan for Approval
8.1.7. Preliminary (In-House) System Acceptance Test Plan Formal for Approval
8.1.8. Final System Test Plan Format for Approval
8.1.9. Control System Panel Layout for Approval
8.1.10. System Training Format for Approval
8.1.11. System Documentation Format for Approval
8.1.12. Optional Preventative Maintenance Discussion
8.1.13. GSI Terms and Conditions Discussion
8.1.14. Discussion of Client facility access procedures
8.1.15. Discussion of coordination with other facility contractors
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
41 of 43
8.2. Preliminary (In House) Sub-System Testing – GSI will provide the following
deliverables during the Preliminary (In House) Sub-System Testing:
8.2.1. Testing of Display Sub System Functionality
8.2.2. Testing of Interface Switching and Distribution Sub system Functionality
8.2.3. Testing of all source equipment
8.2.4. Testing of VTC System
8.2.5. Testing of Audio System
8.2.6. Testing of Control System
8.2.7. Inspection of inter-rack cabling
8.3. Delivery of Integrated System Onsite – GSI will provide the following
deliverables
during the Delivery of Integrated System onsite:
8.3.1. At the GSI location, proper inventorying of all system components to
include
manufacturer, model number, description and serial number.
8.3.2. Coordination of shipment of Integrated System and various room devices to
the Battle Staff location.
8.3.3. Proper coordination of transfer of ownership from GSI to the government.
8.3.4. Final System Testing and System Acceptance, Training, System warranty and
Preventative Maintenance - GSI will provide the following deliverables during
the Final System Testing and System Acceptance and Training:
8.3.5. Final Testing of Display Sub System Functionality
8.3.6. Final Testing of Interface Switching and Distribution Sub system
Functionality
8.3.7. Final Testing of all source equipment
8.3.8. Final Testing of VTC System
8.3.9. Final Testing of Audio System
8.3.10. Final Testing of Control System
8.3.11. System Training to include distribution of User Manual.
8.3.12. Activation of System Warranty and Quarterly Preventative Maintenance
Program.
8.4. For payments via electronic funds such as wire transfer, ACH, or EFT to:
Branch Banking & Trust
1717 King Street
Alexandria, VA 22314
ATTN: Doje Beyene
RTG: 056005318
ACCT:5237240016
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
42 of 43
8.5. For payments via check, remit to:
Corporate Presentation Systems
12353 Sunrise Valley Drive, Suite A
Reston, VA 20191
ATTN: Tracy Groff
9. Acceptance
9.1. City of Augusta
______________________________________________________________________
Printed Name
______________________________________________________________________
Authorized Signature Title Date
9.2. CPS
______________________________________________________________________
Printed Name
______________________________________________________________________
Authorized Signature Title Date
The Augusta-Richmond Procurement Department
RFP #05-118A Design Option
CPS
April 4, 2006
1230 Peachtree Street, Suite 2440 / Phone: 404-532-1650 / Fax: 404-532-1071
43 of 43
10. Bill of Material, Labor Estimate and Other Direct Costs
The Bill of Material, Labor Estimate and Other Direct Costs can be found on the
following
page.
To:
Qty. Model # Manufacturer Description Price Each Price Total
2 PLC-XT11 Sanyo 2700 Lumen True XGA Projector $3,503.50 $7,007.00
2 LNS-W10 Sanyo Wide shot lens for PLC-XT11 projector $1,943.50 $3,887.00
2 RPA-140 Chief Projector mount $181.09 $362.18
2 CMA-365 Chief Truss Ceiling adapter $44.59 $89.18
2 CMA-0305 Chief 3' - 5' extension column $117.39 $234.78
2 Custom CPS Projector mounting hardware $65.00 $130.00
2 CCPROJ CPS Projector cable kit $156.00 $312.00
2 102205 Draper Access / Series V 150" diagonal motorized screen $2,572.70
$5,145.40
2 121057 Draper LVCIII Low voltage controller w LVS switch $189.80 $379.60
1 60-219-16 Extron Crosspoint 300 84HVA Matrix Switcher $2,333.50 $2,333.50
1 60-554-22 Extron MAV Plus $780.00 $780.00
2 60-486-01 Extron RGB192 Computer Interface $422.50 $845.00
2 60-597-12 Extron CIA114 Computer interface plate $526.50 $1,053.00
1 60-558-02 Extron YVC 100N composite video to s-video decoder $123.50 $123.50
4 CCINT CPS Computer Interface cable kit $97.50 $390.00
2 Custom CPS Lectern Wall plate $97.50 $195.00
www.cpslink.com
Date: April 4, 2006
Project: RFP #05-118A – Alternate Bid
Gary A. Hewett, Technical Manager
The Augusta-Richmond IT Dept.
Augusta, GA 30911
Phone: 706-821-2525
Fax: 706-821-2530
Bill of Materials 1230 Peachtree Street, NE
Suite 2440
Atlanta, GA 30309
Fax: 404-532-1071
3.2 Interface, Switching and Distribution
Annex 101
E-Mail: jbaker@cpslink.com
From: Jeff Baker
Phone: 678-249-8217
3.1 Display Devices
E-Mail: hewett@augustaga.gov
530 Greene Street
RFP #05-118A – Alternate Bid Proprietary Information Page 1 of 3
Qty. Model # Manufacturer Description Price Each Price Total
2 CFE CFE Laptop computer CFE CFE
2 CFE CFE Dedicated computer with 15" monitor, keyboard, mouse CFE CFE
2 SR-V101US JVC DVD/VCR combo $195.00 $390.00
2 RSH4A3S SRV101US Middle Atlantic Custom DVD/VCR Rack shelf $121.60 $243.20
2 CCDVDVCR CPS DVD/VCR combo cable kit $390.00 $780.00
2 VZ-8Plus Wolfvision XGA Document camera $3,448.90 $6,897.80
2 CCDOC CPS Document camera cable kit $130.00 $260.00
None Required
3 910-151-101 Gentner Automixer $4,812.60 $14,437.80
3 CCMIX CPS Automixer cable kit $39.00 $117.00
1 MCA-8050 BiAmp 8-Channel amplifier $986.70 $986.70
1 CCAMP CPS Amplifier cable kit $26.00 $26.00
16 Control 26CT JBL Ceiling speakers $130.26 $2,084.16
16 CCSPK CPS Speaker cable kit $19.50 $312.00
17 ES917S/C Audio Technica 18" Gooseneck microphone with shock mount and PTT
button $280.80 $4,773.60
17 A400SM Shure Gooseneck shock mount adapter $22.06 $375.02
2 SM58 Shure Handheld microphone $127.40 $254.80
2 MS-10C Shure Mic stand $66.89 $133.78
3 ULXS14/85 Shure Wireless microphone lavaleire combo kit $708.76 $2,126.28
22 CCMIC CPS Microphone cable kit $26.00 $572.00
1 AV2 Crestron Integrated controller $1,755.00 $1,755.00
4 CNPWS-75 Crestron Power supply $292.50 $1,170.00
1 TPMC-10 Crestron 10.4" wireless control touch panel $2,470.00 $2,470.00
1 TPMC-10-DS Crestron Docking station for TPMC-10 touch panel $325.00 $325.00
14 TPS-2000 Crestron 5" control touch panel $1,235.00 $17,290.00
2 C2N-VEQ4 Crestron Volume control interface $520.00 $1,040.00
1 C2ENET-2 Crestron Dual port ethernet card for AV2 $845.00 $845.00
1 S153-2044 Sandisk 1 Gigabyte compact flash for AV2 controller (EVOTE
functionality) $103.99 $103.99
1 F5D8230-4 Belkin Pre-N router for TPMC-10 wireless control touch panel $175.02
$175.02
1 CCCONTROL CPS Control system cable kit $195.00 $195.00
3.3 Source Equipment
3.4 VTC System
3.5 Audio System
3.6 Control System
RFP #05-118A – Alternate Bid Proprietary Information Page 2 of 3
Qty. Model # Manufacturer Description Price Each Price Total
2 PD3002 VFI Audiovisual lectern with rack rails, pc tower bay, keyboard drawer,
$2,598.70 $5,197.40
rear access panel(s), document camera pullout drawer,
casters
2 SX1115RT SurgeX Rack mount power strip / conditioner $475.80 $951.60
2 SA15 SurgeX Standalone power conditioner $284.70 $569.40
1 Cordless MX-3100 Logitech Cordless Keyboard/Optical mouse $221.00 $221.00
1 MHR-5 CPS 1000' roll RGBHV cable $1,235.00 $1,235.00
1 MHR-2 CPS 500' roll S-Video cable $312.00 $312.00
1 RG-59 CPS 500' roll composite video cable $208.00 $208.00
1 AUD/Control CPS 1000' roll Audio / control cable $234.00 $234.00
2 Mic cable CPS 1000' roll microphone cable $522.60 $1,045.20
$93,379.89
$35,827.22
$129,207.11
$0.00
$129,207.11
3.7 Furniture and Miscellaneous Equipment
Total System Price with Sales Tax
Sales Tax @ 0%
Total System Price
Engineering, Implementation, Shipping and ODC's
Total Materials
RFP #05-118A – Alternate Bid Proprietary Information Page 3 of 3
Public Safety Committee Meeting
5/8/2006 3:30 PM
Radar for Ga. State Patrol
Department:Clerk of Commission
Caption:Motion to approve the purchase of radar units for the Georgia
State Patrol subject to the Administrator identifying a
funding source other than contingency. (No recommendation
from Public Safety Committee April 10, 2006) (Referred
from April 18 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission