HomeMy WebLinkAbout2019-05-14 Meeting AgendaSpecial Called Meeting Commission Chamber- 5/14/2019- 11:00 AM
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Attachments
2. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.Attachments
3. Motion to approve the RFP award for misdemeanor probation
supervision services for Richmond County State and Magistrate
Courts. (Requested by Commissioner Dennis Williams)
Attachments
www.augustaga.gov
Legal Administration Committee Meeting
5/14/2019 11:00 AM
Legal Meeting
Department:
Presenter:
Caption:LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Legal Administration Committee Meeting
5/14/2019 11:00 AM
Legal Meeting Affidavit
Department:
Presenter:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Legal Administration Committee Meeting
5/14/2019 11:00 AM
Misdemeanor probation contract
Department:
Presenter:Commissioner Dennis Williams
Caption:Motion to approve the RFP award for misdemeanor probation
supervision services for Richmond County State and Magistrate
Courts. (Requested by Commissioner Dennis Williams)
Background:On February 19, 2019 the Augusta Commission approved an
amendment to the existing Probation Services Order to allow for
the Commission to enter into a private probation services
contract for misdemeanor probation cases.
Analysis:Staff negotiated contract for an initial two-year period, followed
by a potential three one-year renewals thereafter.
Financial Impact:The total contact amount is not to exceed $282,419.80 for the
first year.
Alternatives:
Recommendation:Awarded contract to CSRA Probation Services
Funds are
Available in the
Following
Accounts:
Funding source is from Adult Probation 151-03-3510.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Request for Proposal
Request for Proposals will be received at this office until Wednesday, February 20, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-180 Misdemeanor Probation Supervision Services For Augusta, GA – State Court
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
A Mandatory Pre Proposal/Telephone Conference will be held on Friday, February 8, 2019, @ 3:00 p.m. in the
Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee.
Make the $35.00 check payable to “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta
Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, February 11, 2019 @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 24, 29, 31, February 7, 2019
Metro Courier January 24, 2019
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CSRA PROBATION SERVICES, INC
802-D OAKBROOK DRIVE
EVANS, GA 30809
A. Package submitted by the deadline Pass/Fail PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS
Project Plan/Approach to Work 40 35
Qualifications of Key Personnel 10 10
Relevant Project Experience/ Past Performance 13 12
Availability of Key Personnel 10 10
Local Small Business Preference 7 7
Cost Proposal 20 5
Total 100 79
Procurement DepartmentRepresentative:___Nancy Williams________________________________
Evaluator: Cumulative Date: ___3/8/19___________________
Procurement Department Completion Date: 3/8/19
Internal Use Only
Evaluation Sheet - RFP Item #19-180
Misdemeanor Probation Supervision Services
for Augusta, Georgia - State Court
Evaluation Meeting Date: Friday, March 8, 2019
@ 9:00 a.m.
Vendors
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Evaluation Criteria
Submittal and Quality of RFP
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OFFICIAL
VENDORS Procurement
Forms
Addendum
1
Responsiveness
Checklist Original 5
Copies
Fee
Proposal
CSRA PROBATION SERVICES, INC
802-D OAKBROOK DRIVE
EVANS, GA 30809
Yes Yes Yes Yes Yes Yes
SOUTHEAST CORRECTION
1960 SATELITE BLVD
DULUTH, GA 30097
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 9
Mandatory Pre-Proposal: 1
Telephone Conference Attendees: 1
Total packages submitted: 1
Total Noncompliant: 0
RFP Item #19-180 Misdemeanor Probation
Supervision Services
for Augusta, Georgia - State Court
RFP Date: Tuesday, February 20, 2019 @ 11:00 a.m.
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