HomeMy WebLinkAbout2012-07-09-Meeting Agendawww.augustaga.gov
Special Called Meeting Commission Chamber- 7/9/2012- 12:00 PM
Executive Session
1. Motion to approve Choate Construction Change Order #7 -
New Fixed Base Operations (FBO) in the amount of
$78,492.62 as approved by the Augusta Aviation Commission
at their May 31st, 2012 meeting. (No recommendation by
Public Services Committee June 11, 2012)
Attachments
2. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Attachments
3. Motion to authorizing execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Attachments
Legal Administration Committee Meeting
7/9/2012 12:00 PM
Choate Construction Change Order #7
Department:Augusta Regional Airport
Caption:Motion to approve Choate Construction Change Order #7 - New
Fixed Base Operations (FBO) in the amount of $78,492.62 as
approved by the Augusta Aviation Commission at their May 31st,
2012 meeting. (No recommendation by Public Services
Committee June 11, 2012)
Background:The Augusta Commission through the Augusta Aviation
Commission awarded a contract to Choate Construction Company
on June 30, 2011 for the construction of the new Fixed Base
Operation (FBO) building at the Augusta Regional Airport. The
original contract was for $5,045,461.00.
Analysis:Contract Modification #7 is a request for Choate to make revisions
in the following areas: • Building Interior Finishes $13,152.16 •
Building Exterior $12,600.57 • IT Additions $21,959.44 • Parking
Lot Area $40,410.44 • Credits & No-Cost Proposals ($9,630.00)
TOTAL $78,492.61 Below is a change order log for the Choate
FBO contract project that details CM #7. Original Contract
$5,045,461.00 Previous Contract Modifications $131,211.56 This
Contract Modification $78,492.61 Revised Contract Total
$5,255,165.17
Financial Impact:The original project budget included $100,000.00 in owner
contingency for a total project budget of $5,145,461.00. Due to
the modifications, the project budget is exceeded by $109,704.17
(2.1%).
Alternatives:Deny request.
Recommendation:Approve Choate Construction Change Order #7 for construction
of the new FBO in the amount of $78,492.62.
Funds are Available
in the Following 551-08-1206/54-13130 Cover Memo
Item # 1
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Contract Modification #7
Airport: Augusta Regional Airport Date Initiated: 17 May 12
Owner: City of Augusta Project: New FBO Terminal
Contractor: Choate Construction Company Project Number: 0733-17
The contractor is requested to perform the following work described upon receipt of an
approved copy of this document or as directed by the engineer.
Item
#
Choate
Contract Mod #Description Unit Quantity Line Item Price
1 27 Irrigation Sleeves LS 1 $0.00
2 29 Acoustical Ceiling Change LS 1 $7,321.23
3 32 Exterior Soffit Revisions LS 1 $3,746.82
4 33 Roof Expansion Joint LS 1 $847.18
5 34 Light Fixture Allowance Reconciliation LS 1 $2,626.25
6 35 Light Fixture Revisions LS 1 $1,775.22
7 36 Delete Temp/Permanent Power Budget LS 1 ($9,630.00)
8 37 Additional Concrete Apron LS 1 $5,737.55
9 38 Pole Base Revisions LS 1 $7,079.08
10 39 Floor Leveling at Rooms #119 and #120 LS 1 $0.00
11 42 IT Room HVAC LS 1 $0.00
12 43 Relocate Access Control Panel LS 1 $5,053.58
13 44 IT Room Electrical Addition LS 1 $3,189.21
14 47 Conduit from HH7 to HH-C2 LS 1 $9,823.61
15 50 Gate “N” Revision LS 1 $4,783.84
16 51 Canopy Drop Off Island LS 1 $3,222.73
17 52 IT Room Cabinets and Accessories LS 1 $3,893.04
18 53 Landscaping and Irrigation LS 1 $26,119.00
19 55 Granite at Fireplace Hearth LS 1 $1,429.46
20 57 Yard Drain at SW Corner of Building LS 1 $1,474.81
$78,492.61
Total Contract Amount
Original Contract Total $5,045,461.00
Previous Contract Modification Total (CM #1 -6)$131,211.56
This Contract Modification Total (CM #7)$78,492.61
Revised Contract Total $5,255,165.17
Attachment number 1 \nPage 1 of 5
Item # 1
Total Contract Time
Original Contract Time 250 calendar days
Changes to Contract Time from Previous Contract Modifications 2 calendar days
Changes to Contract Time from This Contract Modification 0 calendar days
Revised Contract Time Total 252 calendar days
This document shall become an amendment to the contract and all provisions of the
contract will apply.
Justification for Change
Brief description of the proposed contract changes and locations:
Brief description of the proposed contract changes and locations:
1.Irrigation Sleeves.This COP is to provide sleeves required for irrigation lines to
be installed under pavement. The cost to install the sleeves is associated with
the irrigation and landscape budget. Therefore, there are no separate costs
associated with this item. Refer to Choate Change Order Proposal #27.
2.Acoustical Ceiling Change.As a result to the submittal associated with the
acoustical ceiling tile (ACT), it was determined the quantities of the three (3)
types of ACT did not match the intent of the ACT layout. The type of the ACT
listed in the plans was not correct. This COP ensures the quantity of the ACT iscorrect, and increases the contract amount by $7,321.23.Refer to ChoateChange Order Proposal #29.
3.Exterior Soffit Revisions.As a result to the revised architectural drawings
A5.0, A5.1 and A6.6R, additional framing at the soffits of the line room andcupolais required. This COP also accounts for the incorporation of vented soffitmaterials per the architect.This COP is an increase to the contract amount by
$3,746.82. Refer to Choate Change Order Proposal # 32.
4.Roof Expansion Joint.This COP is associated with RFI #41 and includes the
addition of roof expansion joints.This COP is an increase to the contract amountby $847.18. Refer to Choate Change Order Proposal # 33.
5.Light Fixture Allowance Reconciliation.This COP reconciles the actual costs
of the light fixtures against the light fixture allowance. In addition, this COP
includes the cost to install four (4) additional Type M fixtures which requiresadditional power circuits. This COP is an increase to the contract amount by
$2,626.25. Refer to Choate Change Order Proposal # 34.
6.Light Fixture Revisions.This COP includes additional light fixtures that were
not previously included in the office or fireplace additions.This COP is an
Attachment number 1 \nPage 2 of 5
Item # 1
increase to the contract amount by $1,775.22. Refer to Choate Change Order
Proposal # 35.
7.Delete Temp/Permanent Power Budget.Choate offered to credit the budgetamount associated with the temporary and permanent power associated with the
FBO.This COP is a credit to the contract amount by $9,630.00. Refer to Choate
Change Order Proposal # 36.
8.Additional Concrete Apron.Originally, the plans called for a landscaped areaon the apron side of the FBO. It was felt the vegetation could have created a
FOD issue. Therefore, the landscape area was removed and concrete was
placed instead of the vegetation.This COP is an addition to the contract amount
by $5,737.55. Refer to Choate Change Order Proposal # 37.
9.Pole Base Revisions.This COP is associated with the base/foundation
associated with the 53’ light poles that illuminate the apron area. The
architectural plans did not include a pole base/foundation for this specific pole.
However, the contractor utilized the pole base/foundation for the parking lot
lights, which was determined to be undersized for the 53’ pole. A design wasperformed for the 53’ pole base/foundation, which increased the diameter of the
base/foundation. This COP is an addition to the contract amount by $7,079.08.
Refer to Choate Change Order Proposal # 38.
10.Floor Leveling at Rooms at Rooms #119 and #120.A COP request to levelthese rooms was made. However, an alternative was determined to accomplishthe concerns at no cost to the client. This COP does not increase the contract
amount. Refer to Choate Change Order Proposal # 39.
11.IT Room HVAC.This COP does not increase the contract amount. Refer toChoate Change Order Proposal #42.
12.Relocate Access Control Panel.A revision to the plans was made to relocate
the access control panel in the IT Room. However, the panel and wiring was
installed as originally shown in the plans. This COP reflects relocating the panel
and wiring to the IT Room as requested by IT Department. This COP is anadditionto the contract amount by $5,053.58. Refer to Choate Change Order
Proposal #43.
13.IT Room Electrical Addition.This COP is associated with the revisions made
to the IT Room. This includes additional power and date circuits as requested byIT Department. This COP is an addition to the contract amount by $3,189.21.
Refer to Choate Change Order Proposal #44.
14.Conduit from HH7 to HH-C2.This work is associated with the rerouting of the
COMCAST service which feeds the terminal building, new FBI and the buildings
Attachment number 1 \nPage 3 of 5
Item # 1
south the new FBO. This COP is an addition to the contract amount by
$9,823.61. Refer to Choate Change Order Proposal #47.
15.Gate “N” Revision. The original plans required a chain link gate be used atGate “N”. However, it was noted the gate needed to be similar to the ornamental
fence type on the observation brick wall. This COP is an addition to the contract
amount by $4,783.84. Refer to Choate Change Order Proposal #50.
16.Canopy Drop Off Island.This COP includes a sidewalk area around thecanopy columns as a precautionary measure to protect the columns from
damage from vehicles. This COP is an addition to the contract amount by
$3,222.73. Refer to Choate Change Order Proposal #51.
17.IT Room Cabinets and Accessories.This COP is associated with a changerequired by IT Department to meet their requirements for cabinets used in the IT
Room. The originally proposed cabinet was not of sufficient dimensions. This
COP is an addition to the contract amount by $3,893.04. Refer to Choate
Change Order Proposal #52.
18.Landscaping and Irrigation.This COP is associated with the required
landscaping in the parking lot, as well as the irrigation required to assure the
growth of the vegetation. This COP is an addition to the contract amount by
$26,119.00. Refer to Choate Change Order Proposal #53.
19.Granite at Fireplace Hearth.This COP is associated with a change in thematerial of the fireplace hearth. It was highly recommended to use a granite
material as opposed to corian due to the heat from the fireplace.This COP is an
addition to the contract amount by $1,428.46. Refer to Choate Change Order
Proposal #55.
20.Yard Drain at SW Corner of Building.This COP proposes to install a yard
drain in area that potential could hold water near the southwest corner of the new
FBO building. This COP is an addition to the contract amount by $1,474.81.
Refer to Choate Change Order Proposal #57.
C&PE Project #: 0733-18
Contract Modification #7
Recommended
by:___________________________________Campbell & Paris Engineers May 17,2012Date
Accepted by:_______________________________________________
Attachment number 1 \nPage 4 of 5
Item # 1
Choate Construction Company Date
Approved by:___________________________________
Augusta Regional Airport
____________
Date
Approved by:_____________________________________
City of Augusta
_____________
Date
Submit 4 original copies to the City of Augusta.
Attachment number 1 \nPage 5 of 5
Item # 1
Legal Administration Committee Meeting
7/9/2012 12:00 PM
Legal Meeting
Department:Clerk of Commission
Caption:LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Legal Administration Committee Meeting
7/9/2012 12:00 PM
Legal Meeting Affidavit
Department:Clerk of Commission
Caption:Motion to authorizing execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3