HomeMy WebLinkAbout2022-11-08-Meeting AgendaFinance Committee Meeting Commission Chamber- 11/8/2022- 1:10 PM
FINANCE
1.Motion to approve additional funding to open Advance Voting sites early.
Attachments
2.Discuss Fund Balance Policy. (Requested by Mayor Hardie Davis, Jr.)Attachments
3.Discuss lapsed salary policy amendments. (Requested by Mayor Hardie Davis, Jr.)
Attachments
4.Motion to approve the minutes of the Finance Committee held on October 25, 2022. Attachments
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Finance Committee Meeting
11/8/2022 1:10 PM
Additional Funding for Advance Voting
Department:Board of Elections
Presenter:W. Travis Doss, Jr.
Caption:Motion to approve additional funding to open Advance Voting sites early.
Background:The Board of Elections voted to open 2 additional sites for Advance
Voting prior to the scheduled opening date.
Analysis:The additional three days were not originally budgeted. Each site requires
hiring and training poll workers. Setting up voting equipment and printing
extra materials and applications.
Financial Impact:
Alternatives:
Recommendation:Approve additional funding to open more early voting locations
Funds are Available in
the Following
Accounts:
In anticipation of additional costs related to the election cycle, funds are
reserved in the Contingency account for this purpose consistant with past
practice. Approval would move $30,000 to the Board of Election budget
for election expenses.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
November 8, 2022
Budget Request
ITEM TOTAL COST
Advance Voting
101-01-4111-52.39112
$26,100.00
Truck Rental
101-01-4111-52.24219
$300.00
Miscellaneous Supplies
101-01-4111-53.11110
$100.00
Print Shop Charges
101-01-4110-55.31111
$200.00
Overtime
101-01-4110-51.13110
$2,000.00
TOTAL ESTIMATED COST $28,700.0
0
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Item # 1
Finance Committee Meeting
11/8/2022 1:10 PM
Discuss Fund Balance Policy
Department:Mayor's Office
Presenter:Mayor Hardie Davis, Jr.
Caption:Discuss Fund Balance Policy. (Requested by Mayor Hardie Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance Committee Meeting
11/8/2022 1:10 PM
Discuss lapsed salary policy amendments
Department:Mayor's Office
Presenter:Mayor Hardie Davis, Jr.
Caption:Discuss lapsed salary policy amendments. (Requested by Mayor Hardie
Davis, Jr.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Finance Committee Meeting
11/8/2022 1:10 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held on October
25, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Finance Committee Meeting Commission Chamber - lOlZSlZ02Z
ATTENDANCE:
Present: Hons. D. Williams, Chairman; McKnight, Vice Chairman; Scott and Mason, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1. Motion to approve the minutes of the Finance Committee held on October 11,2022. Item
Action:
Approved
Motions
X::" Motion Texr Made By seconded By fJJjlil ype
Motion to
Approve ixlffiurr., fr"trfii"ner
catherine Smith- commissioner Alvin passes
4-0.
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Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4