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HomeMy WebLinkAbout2021-10-26 Meeting AgendaFinance Committee Meeting Commission Chamber- 10/26/2021- 1:20 PM FINANCE 1.Approve Funding for the November 2, 2021 Referendum for the General Obligation new James Brown Arena Project Bonds and for other purposes. Attachments 2.Discussion on key aspects of the FY2022 Budget and motion to approve Administrator’s request to conduct budget work sessions. Attachments 3.Motion to approve the minutes of the Finance Committee held on October 12, 2021.Attachments www.augustaga.gov Finance Committee Meeting 10/26/2021 1:20 PM Approve funding for the November 2, 2021 Referendum Department:Board of Elections Presenter:Lynn Bailey Caption:Approve Funding for the November 2, 2021 Referendum for the General Obligation new James Brown Arena Project Bonds and for other purposes. Background:On July 20, 2021, the Augusta Commission adopted a resolution calling for an election to be held on November 2, 2021 to determine the issuance or non-issuance by Augusta, GA of General Obligation New James Brown Arena Project bonds and for other purposes. On August 9, 2021, the Board of Elections adopted a resolution calling for the same. This agenda item is a request for funding of the cost associated with the conduct of the referendum. Analysis:The Board of Elections does not budget for special elections. When they occur, funding is requested at that time. Financial Impact:$151,645 is the expected cost for the election. This is a reimbursable expense by the Coliseum Authority. Alternatives:None Recommendation:Approve funding Funds are Available in the Following Accounts: Coliseum Authority will provide funding for this election. REVIEWED AND APPROVED BY: Cover Memo Item # 1 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Board of Elections Cost Work Sheet November 2, 2021 Special Election Object Code Description Detail Amount Notes 101-01-4110-52.11114 Board Pay Election Day 1000 101-01-4110-52.32120 Postage - Print Shop only ab bal., polling locations, poll workers 3,800 101-01-4110-52.33111 Legal Ads referendum, L&A, AV 500 101-01-4110-52.35110 Local Mileage BOE employees 100 101-01-4111-51.12210 Temp part-Time S&W 250 Elec. Day Poll Workers 62,695 101-01-4111-52.24111 Building Rental Elec Day Polling sites 3500 101-01-4111-52.24219 Other Equip or Veh Rental Rental trucks for deployment 7500 101-01-4111-52.32112 Cellular Phone mifi boxes 675 101-01-4111-52.34110 Printing and binding ab, prov, emergency ballots 12,400 14,400 total 101-01-4111-52.34110 Printing and binding Elec Day BMD ballots 2000 101-01-4111-52.39112 Temporary Workers L&A testers and laborers 4500 42,175 total 101-01-4111-52.39112 Temporry Workers Elec. Day Custodial 725 101-01-4111-52.39112 Temporary Workers Advance Voting workers - 4 locations over 3 weeks 25,000 101-01-4111-52.39112 Temporary Workers Office Assistance 4000 101-01-4111-52.39112 Temporary Workers early ab. Bal. processing 1500 101-01-4111-52.39112 Temporary Workers Security - East Cent. Hosp. - 2 guards @ $255 per day 450 101-01-4111-52.39112 Temporary Workers Elec. Assistants - election night, election day tech., deployment crew 6375 101-01-4111-53.11110 Gen Supplies and materials Office and PPE supplies 15,000 101-01-4111-53.13110 Food Elec Night team 300 152,020 Attachment number 1 \nPage 1 of 1 Item # 1 Finance Committee Meeting 10/26/2021 1:20 PM FY2022 Budget Department:Office of City Administrator Presenter:Administrator Donald Caption:Discussion on key aspects of the FY2022 Budget and motion to approve Administrator’s request to conduct budget work sessions. Background:Administrator brings forth a recommendation for the FY2022 budget and in addition to a detailed overview of the budget, requests scheduling of the FY2022 Budget work sessions for November 2, 2021 (prior to the public hearing), November 4, 2021 at 11:00am, and/or November 10, 2021 at 1:00pm. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 PROPOSED Attachment number 1 \nPage 1 of 24 Item # 2 Attachment number 1 \nPage 2 of 24 Item # 2 ME]SV HEVHMI DEZMW, JV. TeVQ 2019 - 2022 aRd Xhe AYKYWXE-RMGLQSRH CSYRX] CSQQMWWMSR žRANSMIžžAL LEžžER DiWXVicX 1 JSVHER JSLRWSR TIVQ 2021 - 2024 DiWXVicX 2 DIRRMW ;MPPMEQW TIVQ 2019 Ɓ 2022 DiWXVicX 3 CEXLIVMRI SQMXL MGORMKLX TIVQ 2021 -2024 DiWXVicX 4 APZMR MEWSR IRXIVMQ DiWXVicX 5 BSFF] ;MPPMEQW TIVQ 2021 - 2024 DiWXVicX 6 BIR HEWER TIVQ 2019 - 2022 DiWXVicX 7 SIER FVERXSQ TIVQ 2021 - 2024 DiWXVicX 8 BVERHSR GEVVIXX TIVQ 2019 - 2022 DiWXVicX 9 FVERGMRI SGSXX TIVQ 2021 - 2024 DiWXVicX 10 JSLR CPEVOI TIVQ 2019 - 2022 Attachment number 1 \nPage 3 of 24 Item # 2 OcXSbeV 19, 2021 DIEV HSRSVEFPI ME]SV ERH CSQQMWWMSRIVW: OR behaPf Sf Xhe QSVe XhaR 200,000 ciXi^eRW Sf AYgYWXa, ePecXed SfficiaPW, cSRWXiXYXiSRaP SfficeVW, deTaVXQeRXW aRd WXaff, I aQ hSRSVed XS XVaRWQiX XS ]SY Xhe TVSTSWed FiWcaP YeaV 2022 BYdgeX, fScYWed SR eRWYViRg a ReWiPieRX AYgYWXa. ThiW TVSTSWed bYdgeX TVSZideW aR iR-deTXh PSSO aX AYgYWXaƅW fiRaRciaP aRd STeVaXiSRaP fYXYVe, [hiPe highPighXiRg Xhe cSQQiXQeRXW Qade XS Xhe ciXi^eRW Sf AYgYWXa. 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LeZeVagiRg TaVXReVWhiTW [iXh AYgYWXa TechRicaP CSPPege, AYgYWXa URiZeVWiX], Xhe GeSVgia DeTaVXQeRX Sf PYbPic HeaPXh, aRd SXheV Oe] TaVXReVW XS iRcVeaWe ZacciRaXiSR VaXeW aRd QiXigaXe Xhe RegaXiZe iQTacXW Sf COVID-19. LeZeVage Xhe $45,000 FY2021 iRZeWXQeRX [iXh Xhe CSPiWeYQ AYXhSViX] XS TYVWYe QSVe XhaR $15 QiPPiSR iR TSXeRXiaP fedeVaP VeWSYVceW fSV AYgYWXa TVSjecXW. bYdgeX: 6.E\XIVREP RIPEXMSRWLMTW WhiPe gSZeVRQeRXW aVe chaVged [iXh WeVZiRg aW a Oe] VeWSYVce fSV WeVZice dePiZeV] aRd ecSRSQic QSbiPiX], Xhe TYbPic WecXSV iW SRe WQaPP cSg iR Xhe WeVZice dePiZeV] ecSWTheVe. IR YRdeVWXaRdiRg XhiW, AYgYWXa PeadeVW haZe XaOeR a WXVaXegic aTTVSach XS QaRagiRg aRd gVS[iRg VePaXiSRWhiTW [iXh RSR- gSZeVRQeRX SVgaRi^aXiSRW (NGO). GVS[iRg XheWe VePaXiSRWhiTW VeZSPZe aVSYRd cS-WTSRWSViRg gVaRX iRiXiaXiZeW XS cSQbaX iWWYeW faciRg Xhe VegiSR, TaVXReViRg SR iRiXiaXiZeW TSiWed XS TVSdYce WhaVed deWiVed SYXcSQeW, aRd iRiXiaXiZeW XhaX aide ZYPReVabPe ciXi^eR gVSYTW aRd SXheV CSQQiWWiSR TViSViXieW. The FY2022 TVSTSWed bYdgeX TVSZideW WYTTSVX XS gVS[iRg e\XeVRaP VePaXiSRWhiTW b]: Attachment number 1 \nPage 13 of 24 Item # 2 HS[ [iPP each deTaVXQeRXW bYdgeX addVeWW Xhe CSQQiWWiSRƅW QajSV TViSViXieW? HS[ [iPP QajSV STeVaXiSRaP e\TeRWeW iQTVSZe WeVZice UYaPiX] fSV SYV VeWideRXW? WhaX aVe Xhe YRiUYe deTaVXQeRX iRiXiaXiZeW TPaRRed, aRd hS[ [iPP Xhe] hePT Xhe SVgaRi^aXiSR QeeX CSQQiWWiSR TViSViXieW? AYgYWXa YXiPi^ed aR iRcVeQeRXaP bYdgeXiRg aTTVSach fSV Xhe fiWcaP ]eaV 2022 TVSTSWed bYdgeX. ThiW QeXhSd iW YWed dYe XS iXW WiQTPiciX] aRd eaWiReWW XS YRdeVWXaRd. The cYVVeRX bYdgeX (FY2021) iW YWed aW a baWe XS [hich iRcVeQeRXaP aWWYQTXiSRW aVe added SV WYbXVacXed fVSQ Xhe baWe aQSYRXW XS deXeVQiRe Re[ bYdgeX aQSYRXW. AQSRg aPP bYdgeXiRg QeXhSdW, iRcVeQeRXaP bYdgeXiRg iW cSQQSRP] cSRWideVed aW Xhe QSWX cSRWeVZaXiZe aTTVSach. ThVSYghSYX Xhe 2022 bYdgeX TVSceWW, WXaff aRd ePecXed SfficiaPW haZe TPaced a heighXeRed eQThaWiW SR Xhe WXVaXegic TViSViXieW QeRXiSRed. 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Attachment number 1 \nPage 14 of 24 Item # 2 $600,000 iRZeWXQeRX iR bSd] caQeVaW fSV AYgYWXaƅW MaVWhaPƅW Office fYRded b] Xhe ARP PYVchaWe Sf X[S Re[ SUVW fSV E-911 XS e\TaRd TYbPic edYcaXiSR aRd SYXVeach aX WchSSPW, cSQQYRiX] gVSYTW, aRd chYVcheW IQTPeQeRXaXiSR Sf Xhe AYgYWXa FiVe DeTaVXQeRXƅW E\TPSVeV PVSgVaQ TVSZideW STTSVXYRiXieW XS high WchSSP jYRiSVW aRd WeRiSVW XS VeceiZe XVaiRiRg XS becSQe fiVe fighXeVW LeZeVageW Xhe ARPA XS TVSZide WYTTPeQeRXW [hich VaiWeW Xhe QiRiQYQ [age Sf AYgYWXa fiVefighXeVW XS $15.00/hSYV PVSZideW $540,000 fSV TVSXecXiZe cPSXhiRg aRd eUYiTQeRX fYRded b] Xhe ARPA/ARP LighX UT AYgYWXa iRiXiaXiZe fYRded aX $2.75 QiPPiSR Zia Xhe ARPA/ARP $3 QiPPiSR fSV Re[ QeXeVW fYRded Zia Xhe ARPA/ARP ([iXh aR addiXiSRaP $3 QiPPiSR aPPScaXed iR FY2023 Zia Xhe WaQe fYRdiRg WSYVce) $5 QiPPiSR iR VSad VeWYVfaciRg iR SPLOST 8, cSYTPed [iXh $1.5 QiPPiSR XS iQTPeQeRX PSXhSPe PaPSS^a Zia SPLOST 7 fYRdiRg IR Xhe TVSTSWed bYdgeX, Xhe AiVTSVX [iPP iRcVeaWe XheiV head cSYRX b] 3-FTE, TVaRWiX b] 2- FTE, aRd UXiPiXieW [iPP iRcVeaWe XheiV headcSYRX b] 9 FTEƅW IQTPeQeRXaXiSR Sf a Re[ We[eV aWWeWWQeRX TVSgVaQ fYRded aX $400,000 iR FY 2022 ReaPigRQeRX Sf AYgYWXa ERgiReeViRg aRd AYgYWXa UXiPiXieW WaPaV] WXVYcXYVeW XS VeXaiR aRd aXXVacX WXaff QeQbeVW [iXh QSVe XhaR $2 QiPPiSR iR XSXaP adjYWXQeRXW APPScaXiSR Sf $25 QiPPiSR XS Xhe Re[ JaQeW BVS[R AVeRa TVSjecX. PVSZideW $1 QiPPiSR fSV Xhe QaiRXeRaRce aRd VeZiXaPi^aXiSR Sf TaVOW/TYbPic WTaceW Zia Xhe ARPA/ARP PVSZideW $1 QiPPiSR XS bPighX/affSVdabPe hSYWiRg PeZeVagiRg Xhe ARPA/ARP [iXh addiXiSRaP fYRdiRg TVSZided XhVSYgh SPLOST 8 PVSZideW $2.5 QiPPiSR XS e\TaRd caTaciX] VePaXed XS cSYRX][ide QaiRXeRaRce, [iXh aR addiXiSRaP aQSYRX Sf $1,050,000 caVZed SYX fSV Xhe QYicO SXViOe CPeaR TeaQ ($500,000 Sf XhiW aQSYRX iW dedicaXed XS dS[RXS[R-WTecific acXiZiXieW) fSV FY2022 aRd 2023 Zia Xhe ARPA/ARP IQTPeQeRXaXiSR Sf cSYRX][ide aQReWX] da]W fSV aPP RichQSRd CSYRX] VeWideRXW 2.IRJVEWXVYGXYVI OYV WXaff aRd ePecXed SfficiaPW aVe a[aVe XhaX iRZeWXQeRXW iR iRfVaWXVYcXYVe geReVaXe WSciaP, ecSRSQic, aRd eRZiVSRQeRXaP beRefiXW fSV Xhe cSQQYRiX]. TheVefSVe, Xhe FY22 VecSQQeRded bYdgeX iRcPYdeW: 3.QYEPMX] SJ LMJI AYgYWXa iW a gPSbaP ciX] fYPP Sf cYPXYVe aRd diZeVWiX]. FYVXheV iQTVSZiRg SYV UYaPiX] Sf Pife aXXVacXW ZiWiXSVW [hiPe VeXaiRiRg VeWideRXW [hS aPVead] caPP AYgYWXa hSQe. 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BYiPdiRg a gSZeVRQeRX XhaX [SVOW fSV Xhe ciXi^eRW Sf AYgYWXa WXVeaQPiReW TVSceWWeW Attachment number 1 \nPage 15 of 24 Item # 2 A $50,000 TeV ]eaV iRZeWXQeRX iR Xhe DDA XS e\TaRd aRd VeXaiR dS[RXS[R bYWiReWWeW iR FY2022 aRd FY2023 fYRded b] Xhe ARPA/ARP CSRXiRYed e\TeRdiXYVeW fVSQ Xhe $13 QiPPiSR iRZeWXQeRX iR eQeVgeRc] VeRXaP aWWiWXaRce aRd VePief fSV PaRdPSVdW fYRded b] Xhe US TVeaWYV] DeTaVXQeRX. IRZeWXiRg iR SYXVeach aRd edYcaXiSR eZeRXW XaVgeXiRg bYWiReWW aRd iRdYWXV], aPPS[iRg fSV bYWiReWW STeR hSYWeW aRd cSRRecXiSR eZeRXW A $750,000 iRZeWXQeRX iR Xhe CVB XS QaVOeX aRd TVSQSXe AYgYWXa aW a gPSbaP deWXiRaXiSR iR FY2022 aRd FY2023 fYRded b] Xhe ARPA/ARP PVSZideW a PiaiWSR beX[eeR aPP ecSRSQic deZePSTQeRX eRXiXieW [iXh Xhe iRXeRX Sf TVSZidiRg QSVe XiQeP] YTdaXeW XS Xhe CSQQiWWiSR, XVaRWTaVeRc] XS Xhe TYbPic, aRd eRWYVe beXXeV cSSVdiRaXiSR acVSWW TaVXReVW MaiRXaiRiRg a WXVSRg, diZeVWe, aRd VeWiPieRX AYgYWXa VeUYiVeW XhaX bYWiReWW aRd iRdYWXV] haZe Xhe abiPiX] XS STeVaXe iR aR eRZiVSRQeRX XhaX WYTTSVXW cSQQeVce. We accSQTPiWh XhiW b] RYVXYViRg WQaPP bYWiReWW aWWeXW, aRd iRXeRXiSRaPP] cSRRecXiRg PScaP bYWiReWWeW XS gSZeVRQeRX WeVZice dePiZeV]. SSQe [a]W Xhe FY2022 BYdgeX WYTTSVXW AYgYWXa aW a Oe] deWXiRaXiSR fSV bYWiReWWeW iRcPYde: ȊǑNjNjKȞ ALLOCAžED žO njnj POSIžIONS IRZeWXiRg iR TVSfeWWiSRaP deZePSTQeRX aRd WXaff XVaiRiRg [iXh Xhe CaVP ViRWSR IRWXiXYXe Sf GSZeVRQeRX aRd Xhe GeSVgia MYRiciTaP AWWSciaXiSR IRZeWXiRg XS e\TaRd aRd cSRRecX Re[ aRd e\iWXiRg XVaRWTaVeRc] iRiXiaXiZeW WYch aW OTeR RecSVdW, TeVfSVQaRce QaRageQeRX TVSjecX XVacOiRg (i.e. See.CPicO.Fi\), aRd deZePSTiRg a caTiXaP TVSjecXW VeTSVXiRg TPaXfSVQ. A ciX]-[ide cSQTeRWaXiSR WXYd] XS addVeWW VeXeRXiSR aRd Ta] diWTaViXieW fYRded aX aTTVS\iQaXeP] $250,000 AR e\TaRWiSR Sf 311, XS cVeaXe a YRified 311 caPP ceRXeV YRdeV Xhe aYXhSViX] Sf Xhe adQiRiWXVaXSV, PeZeVagiRg Oe] WXaff fVSQ CeRXVaP SeVZiceW aRd PYbPic UXiPiXieW fYRded b] Xhe ARPA/ARP IR Xhe TVSTSWed bYdgeX, PPaRRiRg aRd DeZePSTQeRX [iPP iRcVeaWe XheiV head cSYRX b] 1-FTE fSV a TSWiXiSR XhaX [iPP cSRdYcX bYWiReWW aYdiXW WYch aW e\ciWe Xa\, XVaRWTSVXaXiSR, aRd XSYViWQ feeW. The cSWX Sf Xhe VSPe iW SffWeX b] TVSjecXed VeZeRYeW TVSceWWeW aRd iQTVSZeW efficieRc]. TS eRWYVe XhaX Xhe SVgaRi^aXiSR haW Xhe caTaciX] aRd caTabiPiX] XS iQTPeQeRX TVSceWWeW aRd WXVaXegieW XS QeeX cSQQYRiX] gSaPW, iX iW ZiXaP XS iRZeWX iR gSZeVRaRce. The FY22 bYdgeX iRcPYdeW: Attachment number 1 \nPage 16 of 24 Item # 2 LeZeVageW e\iWXiRg VeWSYVceW iR TYVWYiX Sf WXaXe fYRdiRg XS e\TaRd Xhe caTaciX] Sf RichQSRd CSYRX] fSSd baROW The hiViRg Sf aR EcSRSQic DeZePSTQeRX OfficeV aRd AdQiRiWXVaXiZe CSSVdiRaXSV [iPP faciPiXaXe beXXeV cSPPabSVaXiSR aRd cSSVdiRaXiSR [iXh NGOW aRd AYXhSViXieW FYRdiRg XS e\TaRd fedeVaP PSbb]iRg effSVXW ($45,000 iR FY2021) XS WXaXe aRd PScaP TVSgVaQQiRg ($75,000) iR adZaRce Sf Xhe GeSVgia GeReVaP AWWeQbP] JaRYaV] 2022 WeWWiSR. TS daXe, cYVVeRX effSVXW haZe e\TaRded SYV WYTTSVX Sf fedeVaP VePaXiSRWhiTW [iXh CSRgVeWWiSRaP SfficeW. LeZeVageW fedeVaP VeWSYVceW (HUD) Sf QSVe XhaR $7 QiPPiSR XS cSRXiRYe XhViZiRg TaVXReVWhiTW [iXh URiXed Wa] Sf Xhe CSRA, Xhe LaRd BaRO AYXhSViX], CSQQYRiX] BaROiRg iRWXiXYXiSRW, aRd iQTPeQeRX ePigibPe VecSQQeRdaXiSRW Sf Xhe HSQePeWW TaWOfSVce. WhiPe gSZeVRQeRXW aVe chaVged [iXh WeVZiRg aW a Oe] VeWSYVce fSV WeVZice dePiZeV] aRd ecSRSQic QSbiPiX], Xhe TYbPic WecXSV iW SRe WQaPP cSg iR Xhe WeVZice dePiZeV] ecSWTheVe. IR YRdeVWXaRdiRg XhiW, AYgYWXa PeadeVW haZe XaOeR a WXVaXegic aTTVSach XS QaRagiRg aRd gVS[iRg VePaXiSRWhiTW [iXh RSR-gSZeVRQeRX SVgaRi^aXiSRW (NGO). The FY2022 bYdgeX: The iQTacXW Sf COVID-19 haZe VeWYPXed iR WigRificaRX TVSjecXed PSWX VeZeRYe fSV SYV gSZeVRQeRX. WhiPe VeZeRYeW haZe beeR WigRificaRXP] VedYced, e\TeRWeW cSRXiRYe XS ViWe. The AQeVicaR ReWcYe PPaR AcX Sf 2021 (ARPA; P.L. 117-2) [aW WigRed iRXS Pa[ b] PVeWideRX JSWeTh BideR SR MaVch 11, 2021. ARPA iW Xhe PaXeWX iR a WeVieW Sf CSVSRaZiVYW DiWeaWe 2019 (COVID-19)-VePaXed VePief aRd ecSRSQic WXiQYPYW PegiWPaXiSR TVSZided [iXh Xhe iRXeRX Sf QiXigaXiRg Xhe RegaXiZe iQTacX SR cSQQYRiXieW RaXiSR[ide. MSVe XhaR $1 biPPiSR haW beeR aPPScaXed XS RichQSRd CSYRX], [iXh a diVecX aPPScaXiSR Sf $82 QiPPiSR iR diVecX fYRdiRg aPPScaXed XS Xhe cSRWSPidaXed gSZeVRQeRX. The fVaQe[SVO fSV XhiW aPPScaXiSR Zia Xhe AYgYWXa ReWcYe PPaR (ARP) [aW aTTVSZed b] Xhe AYgYWXa CSQQiWWiSR SR AYgYWX 19, 2021. AYgYWXaƅW XST TViSViXieW aVe Xhe QiXigaXiSR Sf Xhe iQTacXW Sf COVID-19 aRd WPS[iRg Xhe WTVead Sf Xhe ZiVYW. 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SYMXI 910 AYKYWXE, GA 30901 PLSRI: (706) 821-2400 FE\: (706) 821-2819 GMX].EHQMRMWXVEXSV@EYKYWXEKE.KSZ Attachment number 1 \nPage 24 of 24 Item # 2 Finance Committee Meeting 10/26/2021 1:20 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Finance Committee held on October 12, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Finance Committee Meeting Commission Chamber - l0lTz/z0zl ATTENDANCE: Present: Hons. D. Williams, Chairman; McKnight, Vice Chairman; Scott and Mason, members. Absent: Hon. Hardie Davis, Jr., Mayor. FINANCE 1. Motion to approve the minutes of the Finance Committee held on 29,2021. Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 4-0. Made By Seconded By Commissioner Commissioner Alvin Mason Francine Scott www.auqustaqa.qov September Item Action: Approved Motion Result Passes Attachment number 1 \nPage 1 of 2 Item # 3 Attachment number 1 \nPage 2 of 2 Item # 3