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Home My WebLink About2021-08-31 Meeting AgendaFinance Committee Meeting Commission Chamber- 8/31/2021- 1:05 PM FINANCE 1.Present the financial reports for the six month period ended June 30, 2021. Attachments 2.Motion to approve the minutes of the Finance Committee held on August 11, 2021.Attachments 3.Motion to approve a request from the Richmond County Sheriff’s Office to move funds out of State Drug Forfeiture Account's fund balance. The agency intends to use this funding to purchase a new vehicle and to use funding for training. Attachments 4.Presentation by Augusta's Financial Adviser, Davenport & Company, providing an update on Augusta's outstanding bond debt, upcoming bond issuance's and current rating by bond rating agencies. Attachments www.augustaga.gov Finance Committee Meeting 8/31/2021 1:05 PM 6-30-2021 Financial Reports Department:Finance Presenter:Donna B Williams, Finance Director Caption:Present the financial reports for the six month period ended June 30, 2021. Background:Periodic financial reports are presented to keep the Commission apprised of the financial status of the organization, Analysis:The reports focus on the operations of the following funds: General Fund Urban Service District Fund Law Enforcement Fire Protection Water & Sewerage Garbage Collection Augusta Regional Airport Stormwater Utiltiy Financial Impact: Alternatives: Recommendation:receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Cover Memo Item # 1 Finance Committee Meeting 8/31/2021 1:05 PM Minutes Department: Presenter: Caption:Motion to approve the minutes of the Finance Committee held on August 11, 2021. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 -ft A - 811U2021Finance Committee Meeting Commission Chamber ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Sias, Chairman; D. Williams, Vice Chairman; McKnight and Scott, members. FINANCE 1. Motion to approve the minutes of the Finance Committee held on July 27, Item2021. Action: Approved Motions Motion Type Approve www.augustaqa.qov Motion Text Motion to approve. Motion Passes 4-0. Made By Commissioner Dennis Williams seconded By ffilil Commissioner Catherine Smith- Passes McKnight Attachment number 1 \nPage 1 of 2 Item # 2 Attachment number 1 \nPage 2 of 2 Item # 2 Finance Committee Meeting 8/31/2021 1:05 PM Request to move funds from 2021 State Drug Forfeiture Fund Balance to Vehicles and Training budget Department:Richmond County Sheriff's Office Presenter: Caption:Motion to approve a request from the Richmond County Sheriff’s Office to move funds out of State Drug Forfeiture Account's fund balance. The agency intends to use this funding to purchase a new vehicle and to use funding for training. Background:The Richmond County Sheriff's Office has funding available in the State Drug Forfeiture Account's Fund balance. The Sheriff’s Office would like to use the funding to purchase a new vehicle and provide additional training opportunities for the Richmond County Sheriff’s Office. Analysis:The Richmond County Sheriff's Office would like to purchase a vehicle for the Administration Division. Also, funding will be used for a Fallen Officers event and used for additional training. Financial Impact:The Richmond County Sheriff's Office has funding available in the State Drug Forfeiture Account's Fund balance and RCSO is requesting to move $80,000. Alternatives:None Recommendation:Move the funding in the amount of $35,000 from 212000000- 1342210 to vehicles (212032110-5422110). And, move $45,000 from 212000000-1342210 to Training and Education 212031410-5237110 for Fallen Officer Event and Training. Funds are Available in the Following Accounts: Funding is available in account 212000000-1342210. Cover Memo Item # 3 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 8/3/2021 Buyer: Cell: Augusta GA 30901 Phone: Phone: Fax: Fax: Make: Make: Model: Model: Year: Year: Color: Color: VIN: VIN: Stock #: Stock #: Mileage: Mileage: ACV: $32,065.00 $25,813.00 included in price included in price included in price included in price $25,813.00 Units 1 Balance Due $25,813.00 Manager Customer Mac McAlister Fleet Manager 2158 Washington Road NE, Thomson GA 30824 Ofiice: 706-986-5714 Cell:706-699-1624 ParkView Rear Backup Camera Options Included Sale Price Augusta Georgia 535 Telfair Street Suite 800 Dodge Charger SXT 2021 Smoke Show Attn: Kaycee Braswell Bi-Function Halogen Projector Headlamp LED Daytime Running Lamps Cloth Sport Seats Carpet Flooring Throughout 17X7.0 Painted Cast Aluminum Wheels 2C3CDXBG5MH608168 3.6L V6 24V VVT Engine 8-Speed Auto Transmission 221677 10 MSRP Mac McAlister Sub Total Options Total DOC Tag Available Options Attachment number 1 \nPage 1 of 1 Item # 3 QUOTE Date 8/3/2021 Quote # 6868 Name / Address FIRSTVEHICLE ATTN: TERRI PO BOX 507 AUGUSTA, GA 30903 W EST W ARN IN G EQ U IPM EN T SALES & SERVICE, LLC 115 SAND BAR FERRY ROAD Phone # 706-855-6916 Total Sales Tax (8.0%) Item DescriptionQty Rate Total ADMIN PKG- 2021 DODGE CHARGER-CIVILIAN MODEL FEN-C-4010 FENIEX C-4010 4200 MINI CONTROLLER1 120.00 120.00 SOU-EMPS2STS3B SOUND OFF EMPS2STS3B MPOWER 4'' STUD MOUNT-SINGLE COLOR BLUE 4 105.00 420.00 SOU-PMP2WSDDB SOUND OFF PMP2WSDDB DUAL WINDOW SHROUD KIT FOR 4'' LIGHT W/ STUD MOUNT 2 25.00 50.00 SOU-ETTFK03 SOUND OFF ETTFK03 TAILLIGHT FLASHER KIT FOR A 2010-2020 DODGE CHARGER 1 240.00 240.00 COD-MICROPAK-D... CODE3 MICROPAK-DC-BW DIRECTIONAL LED HIDE A BLAST MULTI COLOR BLUE/WHITE (SIDE FRONT FENDER) 2 75.00 150.00 FEN-FN-0416-B FENIEX FN-0416-B FUSION 400 LED LIGHTSTICK BLUE (REAR DECK) 1 220.00 220.00 FEN-FN-4016 FENIEX FN-4016 FUSION L BRACKET2 15.00 30.00 FEN-C-4014 FENIEX C-4014 STORM PRO 100W SIREN1 150.00 150.00 FEN-S-2009 FENIEX S-2009 TRITON 100W SPEAKER1 125.00 125.00 ABL-140553 TRIPLE OUTLET1 30.00 30.00 TINT WINDOW TINT W/ 6" STRIP1 190.00 190.00 5LB - 25614 5LB FIRE EXTINGUISHER W/ VEHICLE BRACKET1 55.00 55.00 LABOR LABOR TO INSTALL ABOVE1 1,000.00 1,000.00 This Quote is an offer by West Warning Equipment to purchase Goods and/or provide Services (as applicable) to the recepiant of this quote in accordance with the specifications stated herein. This Quote is not binding or accepted until the recepitant supplies West Warning Equipment with a purchase order for the quoted goods and/or serivces. Commencement of purchasing goods and/or providing serives will occur once both parties agree upon a date. Quoted Prices are good for 30 days. $2,780.00 $0.00 Attachment number 2 \nPage 1 of 1 Item # 3 Finance Committee Meeting 8/31/2021 1:05 PM Update- Augusta's bonds and bond ratings Department:Finance Presenter:Timothy Schroer, Deputy Finance Director Caption:Presentation by Augusta's Financial Adviser, Davenport & Company, providing an update on Augusta's outstanding bond debt, upcoming bond issuance's and current rating by bond rating agencies. Background:Periodic updates are provide to keep the commission abreast of Augusta's status in the bond market and upcoming bond issuance's. Analysis:There is the potential for several bonds to be issued in the next 12 months. SPLOST 8 bonds will be issued during the first part of 2022 and if approved by the voters in November 2021 a GO bond will be issued for the construction of the New James Brown Arena Complex. The purpose of this update is to review: the current outstanding bond debt, the current bond ratings, the anticipated rating process for the up coming bond issuance's, upcoming opportunities for the refinancing of outstanding bonds. Financial Impact:none Alternatives: Recommendation:receive as information Funds are Available in the Following Accounts: N/A Cover Memo Item # 4 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 4