HomeMy WebLinkAbout2021-04-27 Meeting AgendaFinance Committee Meeting Virtual/Teleconference- 4/27/2021- 1:15 PM
FINANCE
1.Present the financial reports for the three month period ended
March 31, 2021. Attachments
2.Motion to approve the minutes of the Finance Committee held
on April 13, 2021.Attachments
3.Request approval to continue GPS tracking of city fleet vehicles
with UniteGPS (RFP 21-121). Attachments
www.augustaga.gov
Finance Committee Meeting
4/27/2021 1:15 PM
3-31-2021 Financial Report
Department:Finance
Presenter:Donna B Williams, Finance Director
Caption:Present the financial reports for the three month period ended
March 31, 2021.
Background:Periodic financial reports are presented to keep the Commission
apprised of the financial status of the organization
Analysis:The reports focus on the operation of the following funds.
General Fund Urban Service Fund Law Enforcement Fire
Protection Water & Sewerage Garbage Collection Augusta
Regional Airport Stormwater Utility
Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 1
Cover Memo
Item # 1
Financial Reports
(Unaudited)
March 31,2021
Attachment number 1 \nPage 1 of 30
Item # 1
/ Finance DePartment
-.
7a: ': a'o'n G l'A Donna B. Williams, CGFM Timothy E' Schroer, CPA' CGMA
Deputy Director
Apil?7,202l
The Honorable Hardie Davis, MaYor
Members of the Augusta Georgia Commission
Odie Donald, Jr., Administrator
535 Telfair Street
Augusta GA 30901
Dear Mayor Davis, Members of the Commission, and Mr. Donald:
This afternoon we are presenting for your information the financial reports of several major operational
funds for the period ended March 3I,2021. The quarterly reports are presented on a cash basis of
accounting, which differs from the basis used for the annual financial report. Additionally, information
on Local Sales Tax (LOST) collections and Special Purpose Local Sales Tax (SPLOST) collections
and projects are included.
What a difference ayear makes! The recovery from the economic impact of the COVID l9 pandemic
continues to improve. Ongoing vaccinations andthe relaxing ofpandemic restrictions are encouraging
signs of an improving fiscal environment. We are awaiting guidance from the US Department of
Treasury regarding the $84 million in American Rescue Plan funds. As with all federally funded
projects, it is imperative to have a complete understanding of the requirements of the program before
starting to spend the funds. What we do know for certain is the funding is a onetime infusion and must
be spent by December 31,2024.
Total revenues during the first quarter are not accurate indicators of Augusta's financial position. This
is particularly true in the category of Taxes. The primary reason is that ad valorem tax revenue is not
booked until third quarter and other types of revenue follow cyclical patterns. Other categories such
as Licenses, Charges for Service and Fines are less seasonal. For this reason, we concentrate much of
our analysis on the expenditure side of the budget equation, which occurs at a more even pace.
Electric franchise fees are a revenue stream received as a single payment in the first quarter. Georgia
Power and Jefferson Electric pay 4o/o of their revenues from the customers in fuchmond County to
Augusta. For the second year in a row, revenue from Georgia Power franchise fees had decreased.
The amount received, $9.98 million is a $1.5 mitlion decrease from 2020. Other fluctuations, both
positive and negative, will occur in revenues and expenditures for the remainder of the fiscal year, our
goal is to manage those over which we have control so that year end results are as expected.
Sales tax is a revenue source that has a major impact on both Augusta's operations and capital
expenditures. Collections for the last 5 months (October 2O2O-February 2021) have been higher than
the same period for the previous year. This trend is another indication of the recovery in our region.
Under the cash method of reporting, March revenue was not yet received and is not reported as of
March 31.
535 Telfair Stree! Suite 800, Augusta Georgia 30901 Olfice (706) 821'2429 Fax (706) 821-2520
WWW.AUGUSTAGA.GOV
Attachment number 1 \nPage 2 of 30
Item # 1
Page 12
While we have good news to share this quarter, I must urge caution to avoid the impulse to make majorchanges to our current year budget. The current trend toward recovery, while promising, is fragileand it is difficult to project at what rate it will continue.
I hope this information along with the reports and narrative that follow are helpful. I will be happy toanswer any questions you might have.
Sincerely
,OoY,^n6-A.AA6an
Donna B. Williams, CGFM
Finance Director
Augusta Richmond County
Attachment number 1 \nPage 3 of 30
Item # 1
Augusta Richmond CountY
Analysis of Operating Statements for
Major Fund Groups as of March 3lr202l
1. GENERAL FUND (101) baee s)
Revenues:
Total revenue collection s are 25 .4Yo of the annual budget; this is on target for the first quarter
of the year. Ad valorem taxes represent $12.7 million or 13.8% of the total revenue budget of
the General Fund and will be billed in late third quarter. At the end of the first quarter, with
collections for January and February received, local sales tax revenue is 6.12% below budget'
Electric franchise fees are received in a single payment during the first quarter and are l2o/o
below budgeted amounts and $1.5 million lower than amounts received for 2020-
Expenditures:
Total expenditures are 22.2% of the annual budget. Budgets for fuel costs are closely
monitored and at the end of the first quarter, actual costs are below budget levels at 16.50/o.
However, the first quarter is historically a low usage quarter. The 2'd and 3'd quarters have a
higher usage of fuel. Expenditures for salaries and employee benefits are slightly below the
target of 25% at22.9%o.
2. URBAII SERVICES (271\ @aee6)
Revenues:
Total revenue is 8.70% of the annual budget as compared to 8.4 %o for the same period last
year; advalorem taxes are billed in third quarter. Ad valorem tax collections in the Urban
Service District are used to pay for services such as Fire Protection, Garbage Collection and
Street Lights. Streetlights are paid for separately as either mill rates or fees in the Suburban
district.
Expenditures:
Operating expenditure levels are below the target range of 25Yo, at 15.6%o which is normal
for first quarter. Transfers out to other funds which are supported by tax collections, Fire
Protection, Garbage Collection and Street Lights, are posted to match the timing of
expenditures with the booking of tax revenue. No unusual variances were noted.
Attachment number 1 \nPage 4 of 30
Item # 1
3.
Augusta Richmond County
Analysis of Operating Statements for
Major Fund Groups as of March 3l,20}l
LAW ENFORCEMENT (273) baeett
Revenues:
Major revenue sources supporting Law Enforcement are advalorem taxes and local option
sales tax. Total revenu e is 7 .2%o of the annual budget as compare d, to 6.6yo for the sameperiod last year. Other revenues relating to inmate population such as inmate commissary
sales and reimbursement from the state for prisoners are currently projected close to budgetedlevels.
Expenditures:
Total operating expenditures are slightly below the 25%budget target at Z4.l%. personnel
cost is 22.8% of budget compared to 260/o for the same period last year. Fuel costs are
budgeted at $1.5 million and are below the targeted range at 17 .9o/ofor the first quarter.
Expenditure items directly related to prisoner population are at 27 .5o/o of budgeted levels.
Medical costs for prisoners are at3O.2o/o of budget.
FIRE PROTECTION (274) tuage 8)
Revenues:
Revenue for the first quarter is 1.2% as compared,to 2.4% for the same period last year.
Insurance premium tax revenue, which is 62.4% of the total revenue for this fund, is received
from the state in mid-October. The other major source of funding for this fund come from ad
valorem tax collections, billed in the third quarter.
Expenditures:
Total expenditures at the end of the frst quarter are at 1,9.9Yo, slightly below the target range
of 25%- Personnel related expenditures, which comprise 85.6%of the total budget are
slightly below budget at20.7%o. Use of overtime is 26%o of budget at the end ofihe first
quarter compared to 48.2o/o for the same period in the prior year. There were 43 open
positions at the end of the fust quarter compared with 6l for the same period in the prior
year. Six new employees were hired in the first quarter of 2)2l,compared to 13 for the fust
quarter of 2020.
WATER AI\D SEWERAGE (506-514) @age e)
Revenues:
Revenues billed for services are at2L 3% of annual budget, or $19.3 million. During the
same period in2020, the percentage was zo.B% or $19.1 million.
5.
Attachment number 1 \nPage 5 of 30
Item # 1
Augusta Richmond CountY
Analysis of Operating Statements for
Major Fund Groups as of March 3lr202l
Exnenditures:
Totul .rp.rditures are well within the targeted range of 25% at 12.8% of the annual budget,
compared to 15.6%oof budget in the previous year. Personnel cost is at 18.8% of annual
budget. No other major variances were noted.
Capital Proiects:
As construction typically occurs over several years, fund balance appropriation is used to
account for funds not provided by current year operations. The sources of revenues to fund
capital projects and debt service is net income from operations. Capital projects can also be
funded through the issuance of revenue bonds. In first quarter of 2021a total of $3.4 million
was spent on capital outlay and a total of $6.8 million was required for debt service.
6. GARBAGE COLLECTION (542) @age r0)
Revenues:
Garbage collection services are billed with ad valorem taxes in late third or early fourth
quarter.
Expenditures:
Total expenditures are 17.lYo of the annual budget. No other major variances were noted.
7. AUGUSTA REGIONAL AIRPORT (551) 1paee I l)
Revenues:
Revenues billed for services are 19.9Yo of annual budget, or $3.4 million. During the same
period in2020,the percentage was 18.9% or $4.1 million. Passenger volume is seasonal,
with higher volumes in summer and during holidays and special events, although initially
will be lower due to pandemic travel restrictions.
Expenditures:
totut op..raitures, excluding depreciation and capital spending, are at9.|Yo of the annual
budget. Personnel cost is at}l.l% of annual budget. No other major variances were noted.
8. STORMWATER UTILITY (581) @age t2)
Revenues:
Revenues billed for services are 25.60/o of annual budget or $3.6 million. During the same
period in2}2O,the percentage was 24.8% or $3.4 million'
Exrenditures:
iotal expenditures are \6.8oh of the annual budget. No other major variances were noted.
Attachment number 1 \nPage 6 of 30
Item # 1
Augusta Richmond County
Analysis of Operating Statements for
Major Fund Groups as of March 3lr}O2l
Notes to the financial reports
First Quarter indicators: The first quarter report is not the most accurate indication of theacfual performance of the govemment because revenue percentages tend to be skewed due to
the billing of property taxes during the third quarter. As a result, expenditure levels against
budget are used as key indicators to monitor financial position.
Basis of Accounting: The attached financial reports are presented on the cash basis of
accounting which differs from the annual financial audit which is presented using the
modified accrual basis of accounting. The most significant difference between cash basis andmodified accrual basis of accounting is the recording of accrued expenditures and revenue.
We have determined that any potential benefit that may be derived from preparing the
financial reports on a modified accrual basis would be lost by the number of resources that
would be required to prepare the financial reports on this basis.
Attachment number 1 \nPage 7 of 30
Item # 1
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Augusta Georgia
Sales Tax Receipts
as of February 28,2021
Actual il1l21 to
YTDYo
Change Yool
from Prior Budget Budteted
Month Total 2/28121 2021 Budget Year collected Collection %
LOST
Genera|Fund522,873.481,081,893'765,914,870'003'97%t5'65%t6'67%
LawEnforcement2,027,728.874,tg5,636'7726,783,530'003'97%L5'66%16'67Yo
Urban 424,648.71 878,478'2L 5,489,100'00 3'97o/o 76'00% 16'670/o
SPLOST 3,104,318.82 6,425,7!7.46 37,20O,OOO.OO 3.70% 17.28/o 76'67%
T. SPLOST
csRA Region 6,235,630.59 12,834,205.07 72,825,900.00 77.62% 16'67%
Augusta
Revenue Generated 2,857,7t6.09 5,92t,7L4.1,6
Revenue Received 319,883.63 658,386.05 3,500,000.00 18.81% t6.67%
Comparative Revenue Collections
For The Month Ended
February 28,2021 February 29,2020 S Change %
LOST 2,975,25t.07 2,936,732.29 38,518.78
spLosr 3,104,318.82 3,058,761.04 45,s57.78 1.4
Year To Date
February 28,2021 February 29,ZO2O S Change %
LOST 5,156,008.74 5,9L1,349.28 244,559.46 3.97%
spLosr 6,426,7L7.46 5,188,859'86 237 ,857 .60 3.
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Attachment number 1 \nPage 29 of 30
Item # 1
Attachment number 1 \nPage 30 of 30
Item # 1
Finance Committee Meeting
4/27/2021 1:15 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held
on April 13, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance committee Meeting virtual/Teleconferenc.e - 4113/2021
ATTENDANCE:
Present: Hons. Sias, chairman; D. williams, vice chairman; McKnight
and Scott, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
l. Motion to approve the minutes of the Finance committee held
2021.
4_0.
2. Consider request from probate Judge
position in the Probate Court.
Motions
Motion
Type
Approve
Motions
Motion MotionType Text
Motion Text Made By
Motion toapprove. Commissioner
Motion Passes Dennis Williams
Seconded By
on March 9, Item
Action:
Approved
Motion
Result
Commissioner
Catherine Smith- passes
McKnight
Harry James regarding a new staff ltem
Action:
Rescheduled
Made By seconded By Motion
Result
Approve ffil'""*:" f,l,H,;;t3Hl'- s:ilHin;i,,h.
No action is taken on this motion due to the passage of the substitutemotion.
Motions
Attachment number 1 \nPage 1 of 2
Item # 2
Motion Motion Text Made By seconded By Motion
Type Result
Substitute motion to
refer this item to the Commissioner
^ full Commission Commissioner Catherine pDefer ;ffi"",Drrv, Francine scott i;ilif Passes
recommendation. McKnight
Motion Passes 4-0.
3. Discuss the purpose and process of our annual budget'@equested by Item
Commissioner Sammie Sias)
^i;:;
Motions
Motion Motion Text Made By seconded By Motion
Type tlon r ext rvlauE ,Jr pvlvusvs sJ Result
Motion to aPProve
authorizing the
Administrator to
organue a budget Commissioner
^workshopandanCommissionerCatherineApprove Lli.ri.un Rescue Plan Francine scott smith- Passes
workshoP for the McKnight
Commission in MaY.
IvIr. D. Williams out.
Motion Passes 3-0.
www.augustaga.gov
Attachment number 1 \nPage 2 of 2
Item # 2
Finance Committee Meeting
4/27/2021 1:15 PM
RFP 21-121 New GPS Tracking Service Vendor
Department:Finance-Risk Management
Presenter:Andy Oates
Caption:Request approval to continue GPS tracking of city fleet vehicles
with UniteGPS (RFP 21-121).
Background:The Vehicle Oversight Program and purchase of the initial GPS
tracking units via GPS North America (SkyBitz) was approved
by the Commission in November 2008. Currently 462 city
vehicles (approximately 85% of non-public safety vehicles) are
equipped and monitored. The current contract with SkyBitz has
expired and they no longer offers tracking of fleet vehicles. An
RFP for a new service provider was issued through Procurement.
Analysis:Entering our 13th year of GPS monitoring. The GPS units were
intended to modify the driving behavior of our workforce,
reduce the cost of fuel due to extending engine idling, and
ensure vehicles were being used properly in accordance with
established policies. Departments have assigned vehicle
managers who are responsible for reviewing monthly GPS
reports and receiving GPS alerts for driving violations. This tool
has given managers the ability to enhance safety, financial
savings and proficiency within their departments. 12 vendors
responded to the RFP issued by Procurement with 6 vendors
being non-compliant. The evaluation committee met to evaluate
the 6 compliant vendors. Unite GPS received the highest score
and the department entered into contract negotiations with the
vendor. Proposed service provider (UniteGPS) provides plug
and play devices that greatly reduces the time needed for
installation and maintenance. Due to advancement in GPS
technology, UniteGPS offers expanded monitoring capabilities
with savings of $3,614.06 monthly ($43,368.72 annually)
compared to the previous service provider. These savings could
be utilized to offset costs of expanding GPS monitoring to the
remaining 15% of fleet. Cover Memo
Item # 3
Financial Impact:For the 462 vehicles currently impacted, one-time cost for
purchase of new/updated technology is $50,358. Monthly
service fee is $7,355.04 or $88,260.48 annually. To expand the
program to the remaining fleet (approximately 85 vehicles) the
one-time costs is $9,156 and the additional monthly cost is
$1337.28 or $16,047.36 annually. This action still yields annual
savings of $27,321 for annual monitoring cost.
Alternatives:Do not approve the request and remove the GPS units from
service.
Recommendation:Approve the continuation of GPS monitoring with expansion of
program to remaining eligible vehicles with the recommended
vendor, UniteGPS.
Funds are
Available in the
Following
Accounts:
611-01-5211 Risk Management General Insurance Fund
Account
REVIEWED AND APPROVED BY:
Finance
Procurement
Law
Administrator
Clerk of Commission
Cover Memo
Item # 3
Request for Proposals
Request for Proposals will be received at this office until Tuesday, January 12, 2021 @ 11:00 a.m. for furnishing:
Opening will be via ZOOM Meeting ID: Meeting ID: 957 8345 5589 Passcode: 270246
RFP 21-121 Global Positioning System – for Augusta, GA – Finance Department – Risk Management Division
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, December 28, 2020,
@ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of ninety (90) days after qualifications have been opened, pending the
execution of contract with the successful vendor.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for qualification including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 3, 10, 17, 24, 2020
Metro Courier December 3, 2020
Attachment number 1 \nPage 1 of 1
Item # 3
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form Addendum1 Original 7
Copies
Fee
Proposal
NEXTRAQ LLC
1200 LAKE HEARN DRIVE, SUITE 500
ATLANTA, GA 30319
Yes 1266684 Yes Yes Yes Yes Yes
LB TECHNOLOGY INC.
70005 APPLING FARMS PKWY, STE 101
MEMPHIS, TN 38133
Yes 831238 Yes Yes Yes Yes Yes
M2M IN MOTION
1920 S, HOGHLAND AVE.
LOMBARD, IL 60148
Yes 1617970 Yes Yes Yes Yes Yes
SAMSARA NETWORKS INC.
1990 ALAMEDA STREET, 5TH FLOOR
SAN FRANCISCO, CA 94103
Yes 1438700 Non-
Compliant
Non-
Compliant Yes Yes Yes
AIR AUTOMATIVE TRACKING INC.
SUITE #1092 - 1820 AVENUE M
BROOKLYN, NY 11230
Yes 1621282 Yes Yes Yes Yes Yes
UNITE GPS, LLC
223 WESTERN PROMENADE
PORTLAND, ME 04102
Yes 1199900 Yes Yes Yes Yes Yes
FLEET ANALYTICS
29 ATLANTC AVE., STE 322
LITHONIA, GA. 30058
Yes 807974 Yes Yes Yes Yes Yes
US FLEET TRACKNG
NW 2812 156TH
EDMOND, OK 73013
Yes Non-
Compliant Yes Non-
Compliant Yes Yes Yes
MASTRACK
100 RESERVE ROAD, STE D1 BOX 34
DANBURY, CT 06811
THING TECH
3090 MANOR PLACE DRIVE
ROSWELL, GA 30075
CAL/AMP
15635 ALTON PKWY., SUITE #250
IRVIN, CA 92618
AZUGA, INC.
42840 CHRISTY STREET, SUITE 205
FREMON, CA 94538
RFP Item #21-121 Global Positioning System
for Augusta, GA Finance Department – Risk Management Division
Opening Date: Tuesday, January 12, 2021 @ 11:00 a.m. Via Zoom
Total Number Specifications Mailed Out: 28
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 16
GA Registry: 88
Total Packages Submitted: 8
Total Noncompliant: 6
Late
Late
Late
Late
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 3
NEXTRAQ LLC
1200 LAKE HEARN
DRIVE, SUITE 500
ATLANTA, GA 30319
LB TECHNOLOGY
70005 APPLING
FARMS PKWY,
STE 101
MEMPHIS, TN 38133
M2M IN MOTION
1920 S, HOGHLAND
AVE.
LOMBARD, IL 60148
AIR AUTOMATIVE
TRACKING INC.
SUITE #1092 - 1820
AVENUE M
BROOKLYN, NY 11230
UNITE GPS, LLC
2916 Nells Court
Augusta, GA 30906
FLEET ANALYTICS
7630 Stratton Pt.
Suwanee, GA 30024
SAMSARA
NETWORKS INC.
1990 ALAMEDA
STREET, 5TH FLOOR
SAN FRANCISCO, CA
94103
US FLEET TRACKNG
NW 2812 156TH
EDMOND, OK 73013
MASTRACK
100 RESERVE ROAD,
STE D1 BOX 34
DANBURY, CT 06811
THING TECH
3090 MANOR PLACE
DRIVE
ROSWELL, GA 30075
CAL/AMP
15635 ALTON PKWY.,
SUITE #250
IRVIN, CA 92618
AZUGA, INC.
42840 CHRISTY
STREET, SUITE 205
FREMON, CA 94538
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as required
per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS FAIL FAIL FAIL FAIL FAIL FAIL
2. Qualifications & Experience (0-5)15 4.7 3.7 3.7 4.0 4.7 3.7
3. Organization & Approach (0-5)10 4.0 3.7 3.3 3.0 4.7 3.7
Scope of Services
• Relevant Project Experience – The proposed Consulting Team
should submit examples of similar projects
• Firm’s proven track record of quality performance and
performance schedules with Global Positioning Systems.
• Firm’s responsiveness and capacity to perform to include report
quality.
• Familiarity with the Area and Project – A brief summary should
be submitted indicating the Consulting Team’s familiarity with the
area and the project at hand.
(0-5)30 3.7 3.7 3.0 3.7 4.3 4.0
5. Financial Stability (0-5)5 4.3 3.0 3.0 3.0 4.3 3.0
6. References (0-5)5 4.7 3.7 3.7 3.7 4.3 3.7
Within Richmond County 5 10 5
Within CSRA 5 6
Within Georgia 5 4 5 5
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5
All Others 5 1 5 5
26.3 22.7 21.7 22.3 27.3 23.0
8. Presentation by Team (0-5)10
9. Q&A Response to Panel Questions (0-5)5
Lowest Fees 5 10 5
Second 5 6 5
Third 5 4 5
Forth 5 2 5
Fifth 5 1 5
5 5 5 0 5 5
31.3 27.7 26.7 22.3 32.3 28.0
Evaluation Sheet
RFP Item #21-121 Global Positioning System
for Augusta, GA Finance Department – Risk Management Division
Evaluation Committee Meeting Date: Thursday, January 28, 2021 @ 10:00 a.m. Via Zoom
Vendors
Evaluator: __Cumulative _____________________________ Date: __3/1/21
Procurement DepartmentRepresentative:_____Nancy Williams____________________________________
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Procurement Department Completion Date: ___3/1/21_____________________
Phase 1
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125)
Total Cumulative Score
(Maximum point is 500)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Page 1 - Internal Use Only
Attachment number 3 \nPage 1 of 2
Item # 3
NEXTRAQ LLC
1200 LAKE HEARN DRIVE,
SUITE 500
ATLANTA, GA 30319
LB TECHNOLOGY
70005 APPLING FARMS
PKWY,
STE 101
MEMPHIS, TN 38133
M2M IN MOTION
1920 S, HOGHLAND AVE.
LOMBARD, IL 60148
AIR AUTOMATIVE TRACKING
INC.
SUITE #1092 - 1820 AVENUE
M
BROOKLYN, NY 11230
UNITE GPS, LLC
2916 Nells Court
Augusta, GA 30906
FLEET ANALYTICS
7630 Stratton Pt.
Suwanee, GA 30024
SAMSARA NETWORKS INC.
1990 ALAMEDA STREET, 5TH
FLOOR
SAN FRANCISCO, CA 94103
US FLEET TRACKNG
NW 2812 156TH
EDMOND, OK 73013
MASTRACK
100 RESERVE ROAD, STE D1
BOX 34
DANBURY, CT 06811
THING TECH
3090 MANOR PLACE DRIVE
ROSWELL, GA 30075
CAL/AMP
15635 ALTON PKWY., SUITE
#250
IRVIN, CA 92618
AZUGA, INC.
42840 CHRISTY STREET,
SUITE 205
FREMON, CA 94538
Evaluation Criteria
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as required
per this solicitation)
• Attachment B is complete, signed and notarized
PASS PASS PASS PASS PASS PASS FAIL FAIL FAIL FAIL FAIL FAIL
2. Qualifications & Experience 70.0 55.0 55.0 60.0 70.0 55.0
3. Organization & Approach 40.0 36.7 33.3 30.0 46.7 36.7
Scope of Services
• Relevant Project Experience – The proposed Consulting Team
should submit examples of similar projects
• Firm’s proven track record of quality performance and
performance schedules with Global Positioning Systems.
• Firm’s responsiveness and capacity to perform to include report
quality.
• Familiarity with the Area and Project – A brief summary should
be submitted indicating the Consulting Team’s familiarity with the
area and the project at hand.
110.0 110.0 90.0 110.0 130.0 120.0
5. Financial Stability 21.7 15.0 15.0 15.0 21.7 15.0
6. References 23.3 18.3 18.3 18.3 21.7 18.3
Within Richmond County 0 0 0 0 50 0
Within CSRA 0 0 0 0 0 0
Within Georgia 20 0 0 0 0 20
Within SE United States (includes AL, TN, NC, SC, FL) 0 10 0 0 0 0
All Others 0 0 5 5 0 0
Phase 1 Total - (Total Maximum Ranking 30 -
Maximum Weighted Total Possible 375)285.0 245.0 216.7 238.3 340.0 265.0
8. Presentation by Team 0 0 0 0 0 0
9. Q&A Response to Panel Questions 0 0 0 0 0 0
Lowest Fees 50 0 0 0 0 0
Second 0 0 0 0 0 30
Third 0 0 0 0 20 0
Forth 0 10 0 0 0 0
Fifth 0 0 5 0 0 0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 50 10 5 0 20 30
Total Cumulative Score
(Maximum point is 500) 335.0 255.0 221.7 238.3 360.0 295.0
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Evaluation Sheet
RFP Item #21-121 Global Positioning System
for Augusta, GA Finance Department – Risk Management Division
Evaluation Committee Meeting Date: Thursday, January 28, 2021 @ 10:00 a.m. Via Zoom
Weighted ScoresWeighted ScoresWeighted Scores
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only)
Evaluator: _____Cumulative__________________________ Date: __3/1/21
Procurement DepartmentRepresentative:________Nancy Williams_________________________________
Procurement Department Completion Date: ______3/1/21__________________
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Weighted Scores Weighted Scores
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award)
Weighted Scores Weighted Scores Weighted ScoresWeighted Scores Weighted Scores Weighted Scores Weighted Scores
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