HomeMy WebLinkAbout2021-03-09 Meeting AgendaFinance Committee Meeting Virtual/Teleconference- 3/9/2021- 1:20 PM
FINANCE
1.Approve funding for the January 5, 2021 General and Special
Election Runoff and remaining 2021 elections. Attachments
2.Motion to approve the minutes of the Finance Committee held
on February 23, 2021.Attachments
www.augustaga.gov
Finance Committee Meeting
3/9/2021 1:20 PM
Approve Funding for the January 5, 2021 General and Special Election Runoff
Department:Board of Elections
Presenter:Lynn Bailey
Caption:Approve funding for the January 5, 2021 General and Special
Election Runoff and remaining 2021 elections.
Background:A state-wide runoff was conducted on January 5, 2021 for two
US Senate seats and one Public Service Commission. The
election was required by law.
Analysis:This was a very large election with an unprecedented turnout for
a runoff. Preliminary cost for the election is approximately
$400,000. $140,000 has been set aside in the Contingency
Budget for runoffs in 2021. This is a request to draw down those
funds to apply to the cost of the Election. Other funding sources
for this runoff will be through grant awards. The balance of the
election funds wail be used for the SPLOST election in March
and the potential November election. With the enhanced safety
requirements due to the ongoing pandemic, the cost per election
is estimated to be between $200,000 and $250,000.
Financial Impact:$140,000 from Contingency designated for elections and
runoffs. $107,750 from 2020 contingency designated for
elections and runoffs.
Alternatives:None
Recommendation:Approve the request
Funds are
Available in the
Following
Accounts:
$140,000 Contingency $107,750 carryover from 2020
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Augusta Georgia
2020 Election Expenditures
2021 projection
Budget Actual Balance
Board of Elections 652,570 664,910 (12,340)
Election Expenses 1,329,040 1,658,396 (329,356)
CTCL Grant- 1st Grant 2020 386,280 386,279 1
2,367,890 2,709,585 (341,695)
Additional Funding
Georgia CARES allocation 250,000
CTCL Grant - 2nd (total $284,650)91,695
341,695
2020 Deficit (341,695)
Balance 0
Budget Actual Balance
Election Expenses 154,800 - 154,800
CTCL Grant 2nd ($248,650-$91,695)192,955 179,066 13,889
347,755 179,066 168,689
Additional Funding
Contingency - 2021 140,000
Contingency - 2020 107,750
247,750
Total Funds Available for remaining
2021 Elections 416,439
2020
2021
Attachment number 1 \nPage 1 of 1
Item # 1
Finance Committee Meeting
3/9/2021 1:20 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Finance Committee held
on February 23, 2021.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance Committee Meeting VirtuaUTeleconference - 2 I 23 I 202I
ATTENDANCE:
Present: Hons. Sias, Chaiffnan; D. Williams, Vice Chairman; McKnight
and Scott, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
FINANCE
1. Motion to approve the minutes of the Finance Committee held on February 9, Item2021. Action:
Approved
Motions
Motion
Type
Approve
Seconded By
www.augustaqa.gov
Motion Text
Motion to
approve.
Motion Passes
4-0.
Made By
Commissioner
Dennis Williams
Commissioner
Catherine Smith- Passes
McKnight
Motion
Result
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2