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Home My WebLink About2015-04-14-Meeting Agendawww.augustaga.gov Finance Committee Meeting Commission Chamber- 4/14/2015- 1:10 PM FINANCE 1. Approve the purchase of one emergency response vehicle for the Richmond County Sheriff’s Office-Bomb Squad Division using a grant from Georgia Emergency Management Agency. Attachments 2. Approve the lease of two sewer vacuum trucks for the Augusta Utilities Department – Construction and Maintenance Division. Attachments 3. Approve development agreement with HIX Broad Street, LLC in the Downtown Tax Allocation District (TAD 4). Attachments 4. Motion to approve the minutes of the Finance Committee held on March 10, 2015. Attachments 5. Presentation by Rayonta Whitfield regarding taxes related to Augusta Boxing Club. Attachments Finance Committee Meeting 4/14/2015 1:10 PM 2015 - F-250 Bomb Truck Department:Finance Department - Fleet Management Division Caption:Approve the purchase of one emergency response vehicle for the Richmond County Sheriff’s Office-Bomb Squad Division using a grant from Georgia Emergency Management Agency. Background:The Sheriff’s Office is requesting to purchase one F250 pickup truck for the purpose of transporting bomb squad crew members in response to various bomb threats and activities throughout the area. This response vehicle will be crucial in the continuing effort of protecting the public by curtailing criminal or terroristic activity through the use of their expertise in explosives and other devices. Currently there is only one other vehicle being used for this purpose. This acquisition, with funding provided by a federal government grant, will be a tremendous asset in updating the divisions response fleet. Analysis:Fleet Management has requested use of the Georgia state bid contract for the purchase of this vehicle. The state contract number is 99999-SPD-ES40199373-002 and assures the best pricing throughout the state. The contract for this type vehicle is currently held by Allan Vigil Ford, Inc. of Morrow, Georgia. Please see attachment for pricing detail. Financial Impact:The price for the vehicle and required accessories is $50,432.49. The vehicle will be purchased entirely through use of a Georgia Emergency Management Agency (GEMA) grant. (See attachment) Alternatives:1.) Approve the request, 2.) Do not approve the request, Recommendation:Approve the purchase of one emergency response vehicle for the Richmond County Sheriff’s Office-Bomb Squad Division. Funds are Available in the Following GEMA Grant 220-03-9236-5422110 Cover Memo Item # 1 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 of 13 Item # 1 Attachment number 1 \nPage 2 of 13 Item # 1 Attachment number 1 \nPage 3 of 13 Item # 1 Attachment number 1 \nPage 4 of 13 Item # 1 Attachment number 1 \nPage 5 of 13 Item # 1 Attachment number 1 \nPage 6 of 13 Item # 1 Attachment number 1 \nPage 7 of 13 Item # 1 Attachment number 1 \nPage 8 of 13 Item # 1 Attachment number 1 \nPage 9 of 13 Item # 1 Attachment number 1 \nPage 10 of 13 Item # 1 Attachment number 1 \nPage 11 of 13 Item # 1 Attachment number 1 \nPage 12 of 13 Item # 1 Attachment number 1 \nPage 13 of 13 Item # 1 Attachment number 2 \nPage 1 of 3 Item # 1 Attachment number 2 \nPage 2 of 3 Item # 1 Attachment number 2 \nPage 3 of 3 Item # 1 Attachment number 3 \nPage 1 of 3 Item # 1 Attachment number 3 \nPage 2 of 3 Item # 1 Attachment number 3 \nPage 3 of 3 Item # 1 Finance Committee Meeting 4/14/2015 1:10 PM 2015-2-Sewer Vac Lease - Utilities Department:Finance Department - Fleet Management Caption:Approve the lease of two sewer vacuum trucks for the Augusta Utilities Department – Construction and Maintenance Division. Background:The Augusta Utilities Department-Construction and Maintenance Division would like approval to lease two sewer vacuum trucks under a four year contract. The new trucks will be a tremendous asset to the 2 trucks that were leased in 2013 in assisting in the tremendous amount of sewer drain maintenance required of the city and surrounding areas. The department has included the implementation of a full maintenance program with the lease due to the specialty requirements of these vehicles. The department feels the lease would allow them to obtain two units with the full maintenance program at a portion of the straight purchase price. The two new units would help significantly in staying abreast of the sewer drain maintenance requirements of the Augusta area therefore enabling them to meet their compliance requirements. We have included details of the lease program for your review. Analysis:Fleet Management has requested the use of the Georgia State Bid contract assuring the best price throughout the state. The state contract bid number for these vehicles is SWC-99999-001- SPD0000102-0010 Environmental Products of Georgia straight buy and 4 year lease program details as follows: Trucks straight purchase price is $357,228.00 each ($714,456.00 total) 48 Mo Lease = Four (4) annual payments of $138,671.66 total 48 Mo Maintenance Contract = Four (4) annual payments of $24,000 total Lease end options: (1) To purchase trucks for $107,000 each, (2) allow lease to expire with the vendor paying the final $214,000 balloon payment, or (3) renew another lease Financial Impact:The trucks will be leased through the use of the department’s enterprise funds. The total lease cost for the new trucks with full maintenance contract will be a total of $650,686.64. Alternatives:1. Approve the lease 2. Disapprove the lease Cover Memo Item # 2 Recommendation:Approve the request to lease two sewer vacuum trucks with full maintenance contract included from Environmental Products of Georgia. Funds are Available in the Following Accounts: Enterprise Fund-Utilities Department 506-04-3410/52.24219 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 of 22 Item # 2 Attachment number 1 \nPage 2 of 22 Item # 2 Attachment number 1 \nPage 3 of 22 Item # 2 Attachment number 1 \nPage 4 of 22 Item # 2 Attachment number 1 \nPage 5 of 22 Item # 2 Attachment number 1 \nPage 6 of 22 Item # 2 Attachment number 1 \nPage 7 of 22 Item # 2 Attachment number 1 \nPage 8 of 22 Item # 2 Attachment number 1 \nPage 9 of 22 Item # 2 Attachment number 1 \nPage 10 of 22 Item # 2 Attachment number 1 \nPage 11 of 22 Item # 2 Attachment number 1 \nPage 12 of 22 Item # 2 Attachment number 1 \nPage 13 of 22 Item # 2 Attachment number 1 \nPage 14 of 22 Item # 2 Attachment number 1 \nPage 15 of 22 Item # 2 Attachment number 1 \nPage 16 of 22 Item # 2 Attachment number 1 \nPage 17 of 22 Item # 2 Attachment number 1 \nPage 18 of 22 Item # 2 Attachment number 1 \nPage 19 of 22 Item # 2 Attachment number 1 \nPage 20 of 22 Item # 2 Attachment number 1 \nPage 21 of 22 Item # 2 Attachment number 1 \nPage 22 of 22 Item # 2 Finance Committee Meeting 4/14/2015 1:10 PM Development Agreement with HIX Broad Street, LLC Department:Finance / Administrator Caption:Approve development agreement with HIX Broad Street, LLC in the Downtown Tax Allocation District (TAD 4). Background:In 2013 the Augusta Commission creates the Downtown Tax Allocation District (TAD 4) using the Redevelopment Powers Law (O.C.G.A. 36-44-1). The purpose of a Tax Allocation District is to offer economic incentives to enhance the redevelopment within the district. This will be the first redevelopment agreement in this TAD. Analysis:The use of a TAD has allowed Augusta to offer economic incentives funded by the incremental growth in the tax base of the TAD. The Holiday Inn Express (HIX) is the first business to redevelop a property in TAD 4. The attached development agreement reimburses HIX Broad Street, LLC for its investment in infrastructure redevelopment costs from the Special Fund as ad valorem taxes are collected. Financial Impact:Funds for the reimbursement of the redevelopment costs will come from the incremental growth in TAD 4. No sales tax will be used for the reimbursement of HIX Broad Street, LLC redevelopment costs. The local sales taxes generated by the Holiday Inn Express go to Augusta. Alternatives:n/a Recommendation:approve development agreement Funds are Available in the Following Accounts: fund 294 (TAD 4) REVIEWED AND APPROVED BY: Cover Memo Item # 3 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 of 46 Item # 3 Attachment number 1 \nPage 2 of 46 Item # 3 Attachment number 1 \nPage 3 of 46 Item # 3 Attachment number 1 \nPage 4 of 46 Item # 3 Attachment number 1 \nPage 5 of 46 Item # 3 Attachment number 1 \nPage 6 of 46 Item # 3 Attachment number 1 \nPage 7 of 46 Item # 3 Attachment number 1 \nPage 8 of 46 Item # 3 Attachment number 1 \nPage 9 of 46 Item # 3 Attachment number 1 \nPage 10 of 46 Item # 3 Attachment number 1 \nPage 11 of 46 Item # 3 Attachment number 1 \nPage 12 of 46 Item # 3 Attachment number 1 \nPage 13 of 46 Item # 3 Attachment number 1 \nPage 14 of 46 Item # 3 Attachment number 1 \nPage 15 of 46 Item # 3 Attachment number 1 \nPage 16 of 46 Item # 3 Attachment number 1 \nPage 17 of 46 Item # 3 Attachment number 1 \nPage 18 of 46 Item # 3 Attachment number 1 \nPage 19 of 46 Item # 3 Attachment number 1 \nPage 20 of 46 Item # 3 Attachment number 1 \nPage 21 of 46 Item # 3 Attachment number 1 \nPage 22 of 46 Item # 3 Attachment number 1 \nPage 23 of 46 Item # 3 Attachment number 1 \nPage 24 of 46 Item # 3 Attachment number 1 \nPage 25 of 46 Item # 3 Attachment number 1 \nPage 26 of 46 Item # 3 Attachment number 1 \nPage 27 of 46 Item # 3 Attachment number 1 \nPage 28 of 46 Item # 3 Attachment number 1 \nPage 29 of 46 Item # 3 Attachment number 1 \nPage 30 of 46 Item # 3 Attachment number 1 \nPage 31 of 46 Item # 3 Attachment number 1 \nPage 32 of 46 Item # 3 Attachment number 1 \nPage 33 of 46 Item # 3 Attachment number 1 \nPage 34 of 46 Item # 3 Attachment number 1 \nPage 35 of 46 Item # 3 Attachment number 1 \nPage 36 of 46 Item # 3 Attachment number 1 \nPage 37 of 46 Item # 3 Attachment number 1 \nPage 38 of 46 Item # 3 Attachment number 1 \nPage 39 of 46 Item # 3 Attachment number 1 \nPage 40 of 46 Item # 3 Attachment number 1 \nPage 41 of 46 Item # 3 Attachment number 1 \nPage 42 of 46 Item # 3 Attachment number 1 \nPage 43 of 46 Item # 3 Attachment number 1 \nPage 44 of 46 Item # 3 Attachment number 1 \nPage 45 of 46 Item # 3 Attachment number 1 \nPage 46 of 46 Item # 3 Finance Committee Meeting 4/14/2015 1:10 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Finance Committee held on March 10, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 of 2 Item # 4 Attachment number 1 \nPage 2 of 2 Item # 4 Finance Committee Meeting 4/14/2015 1:10 PM Rayonta Whitfield Department:Clerk of Commission Caption:Presentation by Rayonta Whitfield regarding taxes related to Augusta Boxing Club. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 of 1 Item # 5