HomeMy WebLinkAbout2014-08-11-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 8/11/2014- 12:55 PM
FINANCE
1. Approve a request from the Sheriff’s Office to replace 2 police
motorcycles for the Road Patrol Division.
Attachments
2. Approve the replacement of one F-450 Crew Truck from the
Utilities – Construction and Maintenance Department with an F-
550Crew Truck.
Attachments
3. Approve the purchase of micro trenching equipment consisting
of 1 trencher tractor, 1 trencher attachment, 1 reel carrier, and 1
trailer mounted vacuum system for the Utilities Department -
Facilities Maintenance Division.
Attachments
4. Motion to approve the minutes of the Finance Committee held
on July 28, 2014.
Attachments
5. Receive as information financial reports for the period ended
June 30, 2014.
Attachments
6. Allow Coroner to use revenue funds collected from GRU to
help pay for his Part Time employee and to help pay for
the transportation costs to take all bodies to Atlanta.
Attachments
Finance Committee Meeting
8/11/2014 12:55 PM
2014 - Police Motorcycles
Department:Finance Department - Fleet Management Division
Caption:Approve a request from the Sheriff’s Office to replace 2 police
motorcycles for the Road Patrol Division.
Background:The motorcycles to be replaced are F02327 a 2003 Harley
Davidson with 86974 miles and 213272, a 2013 model Honda
which was recently totaled through no fault of the officer. The
insurance company has reimbursed Augusta for the full loss of the
motorcycle. Risk Management has agreed to release recovery
money for the replacement pending Commission approval. An
evaluation of the Harley Davidson is attached for review.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from 1 vendor, the results are as
follows: G J & L, Inc. = $22,400.00 each. The bid results are
attached for review. Bid 14-164
Financial Impact:The motorcycles will be purchased for $22,400.00 each for a total
of $44,800.00. Funding for the purchase of the Harley Davidson
will be through the use of Sales Tax Phase VI – Public Safety
Vehicles (forth year); and the totaled motorcycle will be funded
by the Risk Management Recovery Account.
Alternatives:1) approve the recommendation 2) approve the recommendation
in part 3) disapprove the recommendation.
Recommendation:Approve the purchase of two police motorcycles.
Funds are Available
in the Following
Accounts:
Recovery Account: 611-01-5214/5911110 Phase VI of Sales Tax
Referendum - Public Safety Vehicles.
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Attachment number 2 \nPage 1 of 1
Item # 1
Invitation to Bid
Sealed bids will be received at this office on Friday, May 23, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-163 Small Backhoe Loader for Fleet Management
Bid Item 14-164 Police Motorcycle for Fleet Management
Bid Item 14-165 Amphibious All-Terrain Vehicle for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 16,
2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle April 24, May 1, 8, 15, 2014
Metro Courier April 30, 2014
Revised: 3/7/2013
Attachment number 3 \nPage 1 of 1
Item # 1
UNOFFICIAL
Bid Item #14-164
Police Motorcycle
for Augusta, GA - Fleet Management
Department
Bid Opening Date: Friday, May 23,
2014 @ 11:00 a.m.
Vendors
GJ & L Inc
2804 Wylds Road
Augusta, GA 30909
Attachment B Yes
E-Verify Number 705362
SAVE Form Yes
5.00
Equipment Requirements
6.00
Emergency Equipment
6.01
Auxiliary Lighting $4,900.00
7.00
Accessories
8.00 Specialty Items
8.01 Keys
8.02
Manual
Approximate Delivery Schedule 45 Days ARO
$17,500.00
The following vendors did not respond:
Street & Trail Motorsports / 4277 Washington Rd / Evans, GA 30809
Honda of Cool Springs / 1096 W McEwen Dr / Franklin, TN 37067
First Coast Honda / 2000 North Ponce De Leon Blvd / St Augustine, FL 32084
Cycle World of Athens / 4225 Atlanta Hwy / Bogart, GA 30622
Aiken Motorcycle Sales & Service / 2129 Whiskey Rd / Aiken, SC 29803
5.01
ST1300PA
Honda Motorcycle
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 1
Attachment number 5 \nPage 1 of 1
Item # 1
Attachment number 6 \nPage 1 of 3
Item # 1
Attachment number 6 \nPage 2 of 3
Item # 1
Attachment number 6 \nPage 3 of 3
Item # 1
Finance Committee Meeting
8/11/2014 12:55 PM
2014 - Utilities - Construction F550 Crew Truck
Department:Finance Department - Fleet Management Division
Caption:Approve the replacement of one F-450 Crew Truck from the
Utilities – Construction and Maintenance Department with an F-
550Crew Truck.
Background:The Construction & Maintenance Division requests the
replacement of a 2002 model F450 crew truck, asset number
F02058. The F-450 will be replaced with the F-550 crew truck.
The F-450 has proven to be too light of a truck for carrying the
crew’s equipment and pulling a trailer with a backhoe, mini-
excavator, or Bobcat. The replacement vehicle meets all required
commission approved criteria for replacement. Please see attached
evaluation.
Analysis:Fleet Management submitted a bid request for the crew truck
through the Procurement Department utilizing the Demand Star
electronic bid system which offers nationwide bid coverage. The
Procurement Department received quotes back from 4 vendors.
The results of the crew truck bid is as follows: Bid 14-117 –
17,500 GVW Trucks (F-550) – Allan Vigil Ford-Fayetteville = $
60,699.00 each; Allan Vigil Ford-Morrow = $59,344.00 each;
Bobby Jones Ford = $53,712.00 each; Thomson Motor Centre =
$60,869.00 each. See attachment
Financial Impact:The vehicle will be purchased for a total of $53,712.00 using the
GMA Lease Program with 3 annual payments of $17,904.00.
Alternatives:1) approve the replacement, 2) disapprove the replacement.
Recommendation:Approve request to purchase the one crew truck for the Augusta
Utilities Department-C&M Division, declare the replaced vehicle
as excess and available for auction sales.
Funds are Available
in the Following GMA Lease Program. Fund 506 Cover Memo
Item # 2
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Attachment number 2 \nPage 1 of 1
Item # 2
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 22, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-117 17,500 GVW Series Pickup Truck for Fleet Management
Bid Item 14-118 10,000 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
10, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 19, 26, 2013 and January 2, 9, 2014
Metro Courier December 25, 2013
Revised: 3/7/2013
Attachment number 3 \nPage 1 of 1
Item # 2
UNOFFICIAL
Vendors
Bobby Jones Ford
3480 Wrightsboro Rd
Augusta, GA 30909
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA 30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Wade Ford
3860 South Cobb Dr
Smyrna, GA 30080
Attachment B YES YES YES YES
MISSING BUSINESS
LICENSE INFO
E-Verify Number 117480 94460 224348 369935 314470
SAVE Form YES YES YES YES YES
5.01 Fullsize Truck, Rg Cab $34,928.00 $35,455.00 $37,473.00 $39,381.00
5.02 Fullsize Truck, Rg Cab $37,503.00 $37,978.00 $39,996.00 $41,331.00
5.03 Fullsize Truck, Ext Cab $36,851.00 $37,326.00 $39,344.00 N/A
5.04 Fullsize Truck, Ext Cab $40,068.00 $40,371.00 $42,398.00 N/A
5.05 Fullsize Truck, Crew Cab $37,721.00 $38,196.00 $40,214.00 $41,842.00
5.06 Fullsize Truck, Crew
Cab $40,938.00 $41,241.00 $43,259.00 $43,299.00
5.07 Min 6.8L Gas Engine -$6,687.00 -$6,550.00 -$8,130.00 N/A
5.08 Limited slip rear axle STANDARD $308.00 INCLUDED STANDARD
5.09 Heavy Duty Cool Pkg STANDARD STANDARD N/A STANDARD
5.10 Heavy Duty Elect Pkg STANDARD $325.00 N/A STANDARD
5.11 Heavy duty Suspen Pk STANDARD $107.00 $250.00 STANDARD
5.12 Rear Seat (deleted) EC N/A N/A N/A N/A
5.13 19,000 GVW payload P $985.00 $985.00 $1,155.00 N/A
5.00 Vehicle/Options Required
Bid #14-117
17,500 Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
Page 1 of 4
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
4
\
n
P
a
g
e
1
o
f
4
It
e
m
#
2
UNOFFICIAL
Vendors
Bobby Jones Ford
3480 Wrightsboro Rd
Augusta, GA 30909
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA 30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Wade Ford
3860 South Cobb Dr
Smyrna, GA 30080
Bid #14-117
17,500 Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
5.14 Trailer Tow Mirrors STANDARD STANDARD STANDARD STANDARD
5.15 Roof Clearance Lights STANDARD STANDARD STANDARD STANDARD
5.16 Speed Control/tilt
Steering Wheel $200.00 $200.00 $235.00 STANDARD
5.17 Black platform Run Bd $316.00 $316.00 $370.00 $594.00
5.18 Elec Windows & Door Locks $942.00 $942.00 $1,105.00 $625.00
5.18 Skid Plate Pkge (4X4)$85.00 $85.00 $100.00 $50.00
5.19 Power Take-Off Provis $239.00 $239.00 $280.00 $295.00
6.01 Fire Extinguisher $48.00 $85.00 $81.12 $82.00
6.02 Outlet receptacle $55.00 $40.00 $38.95 $39.00
6.03 Electric brake control $198.00 $230.00 $160.00 $160.00
6.04 Service body $6,625.00 $7,695.00 $7,655.00 $7,655.00
6.05 Crane Serv Body $8,500.00 $8,787.00 $8,737.00 $8,737.00
6.06 Service Crane $8,560.00 $10,700.00 $10,665.00 $10,665.00
6.07 J-hook railing $2,200.00 $195.00 $180.00 $180.00
6.08 Panel Top-60 inch $3,950.00 $5,350.00 $5,300.00 $5,300.00
6.09 Panel Top-72 inch $4,595.00 $6,295.00 $6,270.00 $6,270.00
6.10 Serv Body Bumper $413.00 $530.00 $520.00 $520.00
6.11 Serv Body Bumper $343.00 $485.00 $475.00 $475.00
6.00 Outfitter's Speciality Items
Page 2 of 4
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
4
\
n
P
a
g
e
2
o
f
4
It
e
m
#
2
UNOFFICIAL
Vendors
Bobby Jones Ford
3480 Wrightsboro Rd
Augusta, GA 30909
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA 30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Wade Ford
3860 South Cobb Dr
Smyrna, GA 30080
Bid #14-117
17,500 Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
6.12 Stake Body $4,300.00 $4,340.00 $4,300.00 $4,300.00
6.13 Tommy gate lift $2,295.00 $2,225.00 $2,200.00 $2,200.00
6.14 Spotlight $295.00 $415.00 $402.00 $402.00
6.15 Spotslight $590.00 $825.00 $804.00 $804.00
6.16 Toolbox $240.00 $690.00 $340.00 $420.00
6.17 Trailer hitch $250.00 $370.00 $355.00 $355.00
6.18 Trailer wiring $35.00 $133.00 $75.00 STANDARD
6.19 Trailer ball $10.00 $95.00 $90.00 $25.00
6.20 Pintle hook $258.00 $195.00 $183.00 $183.00
6.21 Pintle hook $125.00 $190.00 $183.00 $183.00
6.22 Pipe vise $100.00 $300.00 $294.00 $294.00
6.23 Spot mirrors STANDARD $370.00 $352.00 $352.00
6.24 Window tint reg cab $95.00 $165.00 $150.00 $140.00
6.25 Window tint ext cab $120.00 $185.00 $175.00 $140.00
6.26 Window tint crew cab $150.00 $210.00 $200.00 $140.00
6.27 Safety Cone holder $45.00 $20.00 $16.75 $17.00
6.28 Safety cones $60.00 $65.00 $56.78 $57.00
7.01 Backup alarm $35.00 $80.00 $75.00 $75.00
7.00 Alert Warning Systems
Page 3 of 4
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
4
\
n
P
a
g
e
3
o
f
4
It
e
m
#
2
UNOFFICIAL
Vendors
Bobby Jones Ford
3480 Wrightsboro Rd
Augusta, GA 30909
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA 30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Wade Ford
3860 South Cobb Dr
Smyrna, GA 30080
Bid #14-117
17,500 Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
7.02 Magnetic LED light $355.00 $650.00 $645.00 $645.00
7.03 LED topmount light $462.00 $635.00 $620.00 $620.00
7.04 Traffic advisor light br $605.00 $780.00 $746.00 $746.00
7.05 Trafic Adviser light br $1,210.00 $1,525.00 $1,493.48 $1,494.00
Year 2015 2015 2015 2014
Make FORD FORD FORD RAM
Model
F-5G; F-5H; X-
5G; X-5H; W-5G F-550 F-550 5500
Delivery Date
60 TO 90 DAYS
AFTER 3/17/14 90 TO 120 DAYS 18 TO 24 WEEKS 10 TO 12 WEEKS
The following vendor submitted a statement of "No Bid":
Carl Black Chevrolet / 1110 Roberts Blvd / Kennesaw, GA 30144
Page 4 of 4
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
4
\
n
P
a
g
e
4
o
f
4
It
e
m
#
2
Attachment number 5 \nPage 1 of 3
Item # 2
Attachment number 5 \nPage 2 of 3
Item # 2
Attachment number 5 \nPage 3 of 3
Item # 2
Attachment number 6 \nPage 1 of 2
Item # 2
Attachment number 6 \nPage 2 of 2
Item # 2
Finance Committee Meeting
8/11/2014 12:55 PM
2014 - Utilities Micro-Trencher
Department:Finance Department - Fleet Management Division
Caption:Approve the purchase of micro trenching equipment consisting of
1 trencher tractor, 1 trencher attachment, 1 reel carrier, and 1
trailer mounted vacuum system for the Utilities Department -
Facilities Maintenance Division.
Background:The Augusta Utilities Department-Facilities Maintenance
Division, requests the purchase of micro trenching equipment
designed specifically to facilitate their fiber optic cable installation
projects located throughout the city and county. The division is
currently leasing this equipment on a month-to month lease
program and would like to purchase it due to their long term cable
installation obligations. The vendor has offered to allow their
lease payments to be credited towards the purchase of the
equipment. Since the cable installations will be an ongoing
endeavor possibly for years in the future, this purchase is critical
to their current and long term job obligations.
Analysis:The Procurement Department published a competitive bid using
the Demand Star electronic bid system with the following results:
Bid 14-184; Vermeer South East Sales & Service, Inc. =
$134,400.00 (with option to purchase item 10.01 for $16,500.00).
No other bidders responded. The bid results are attached for
review. NOTE: The vendor has offered to allow the division to
apply their previous lease payments of $40,500.00 to the bid total.
The final bid price will be $110,400.00 (including the optional
item 10.01 – a core saw). See attachment for details.
Financial Impact:The proposed micro trenching system will be purchased for a final
price of $110,400.00 (including optional item 10.01 – a core saw)
through the use of the Georgia Municipal Association lease
account program with three annual payments of $36,800.00.
Alternatives:1, Approve the request 2.) Do not approve the request.
Recommendation:Approve the purchase of the micro trenching equipment.Cover Memo
Item # 3
Funds are Available
in the Following
Accounts:
GMA Lease Program - Fund 506
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Invitation to Bid
Sealed bids will be received at this office on Friday, July 18, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-184 Micro Trenching System for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, July 7,
2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle June 19, 26, July 3, 10, 2014
Metro Courier June 25, 2014
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 3
UNOFFICIAL
Bid Item #14-184
Micro Trenching System
for the Augusta, GA -
Fleet Management Department
Bid Opening Date: Friday, July 18, 2014 @ 11:00
a.m.
Vendors
VERMEER SE SALE & SERVICE
1320 GRESHAM ROAD
MARIETTA, GA 30062
Attachment B YES
E-Verify Number 111350
SAVE Form YES
Make VERMEER
Model RTX550
Bid Price $81,400.00
Make VERMEER
Model MT12
Bid Price included in RTX550
Make VERMEER
Model RC550
Bid Price included in RTX550
Make MCLAUGHLIN
Model V800LE-HD
Bid Price $53,000.00
Total Bid Price $134,400.00
Delivery Schedule 30-60 DAYS
Make MCLAUGHLIN
Model N/A
Bid Price $16,500.00
The following vendors did not respond:
NEFF EQUIPMENT COMPANY / 2325 TUBMAN HOME RD. / AUGUSTA, GA 30906
HERTZ EQUIPMENT CO., / 2017 RAWLEY RD. / AUGUSTA, GA 30906
SUNBELT EQUIPMENT CO., / 2530 PEACH ORCHARD RD. / AUGUSTA, GA 30906
SOUTHEASTERN EQUIP CO., / 5115 BRISCOL INDUSTRIAL WAY / BUFORD, GA 30518
UNITED RENTAL CO., / 2425 MIKE PADGET HWY / AUGUSTA, GA 30906
5:00 Tractor
2014 Micro Trenching System
7.00 Reel Carrier
6.00 Microtrencher Attachment
10.01 Core Saw
8.00 Trailer Mounted Vacuum System
10.00 Optional Item
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 3
Attachment number 4 \nPage 1 of 2
Item # 3
Attachment number 4 \nPage 2 of 2
Item # 3
Attachment number 5 \nPage 1 of 3
Item # 3
Attachment number 5 \nPage 2 of 3
Item # 3
Attachment number 5 \nPage 3 of 3
Item # 3
Finance Committee Meeting
8/11/2014 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
July 28, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 3
Item # 4
Attachment number 1 \nPage 2 of 3
Item # 4
Attachment number 1 \nPage 3 of 3
Item # 4
Finance Committee Meeting
8/11/2014 12:55 PM
Recieve as information 2nd qtr 2014 Financial Reports
Department:Finance
Caption:Receive as information financial reports for the period ended June
30, 2014.
Background:Periodic financial reports are presented to keep the commission
apprised of the financial status of the organization
Analysis:
Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Finance Committee Meeting
8/11/2014 12:55 PM
Request to use revenue received from GRU for Coroner lab usage.
Department:Coroner
Caption:Allow Coroner to use revenue funds collected from GRU to help
pay for his Part Time employee and to help pay for
the transportation costs to take all bodies to Atlanta.
Background:On December 20, 2013, GRU entered into an agreement with the
Richmond County Coroner's Office. The agreement allows the
GRU Medical Center Tissue Donor Services to use the Coroner's
lab for tissue donor recoveries, at a rate of $500 per recovery. The
Coroner is requesting permission to be allowed to use $30,000 of
those funds to help pay for his Part Time employee, and for
Transportation costs. Transportation costs have increased
drastically since the Augusta Coroner's lab was closed, and all
bodies have to be transported to Atlanta. As of 5/30/14, we have
already collected $24,000, and anticipate collecting at least
$10,000 more before year end.
Analysis:
Financial Impact:Increase Coroner-GRU revenue by $30,000 Increase Part-Time
S&W by $10,000 Increase Other Professional Services by $25,000
for transportation fees.
Alternatives:Do not approve.
Recommendation:Approve request to use collected revenue funds.
Funds are Available
in the Following
Accounts:
101000000/3419520 $30,000 101036110/5111210 $10,000
101036110/5212999 $20,000
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6