HomeMy WebLinkAbout2014-05-27-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 5/27/2014- 1:05 PM
FINANCE
1. Approve the replacement of 2 cars for Augusta Richmond County
Correctional Institute.
Attachments
2. Approve the replacement of 1-F-250 and 1- F-350 Crew Cab pickup
truck for Augusta Engineering Department-Maintenance Division.
Attachments
3. Approve the replacement of 2 vehicles for Augusta Richmond County
Code Enforcement Department.
Attachments
4. Approve the replacement of 3 vehicles for the Richmond County Tax
Assessor’s Office.
Attachments
5. Motion to approve agreement with Rachel Longstreet Foundation, Inc.
(Jessye Norman School of the Arts) for funding as authorized in
SPLOST VI.
Attachments
6. Motion to authorize the Finance and Utility departments to begin the
process of issuing bonds to refund the Augusta, Georgia Water and
Sewer Revenue Bonds, Series 2004, currently outstanding in the
aggregate principal amount of $160,000,000 and up to $30,000,000 of
additional bonds for new water and sewer projects, with PFM, Inc.
serving as financial advisor, McKenna Long & Aldridge, LLP serving as
bond counsel and Murray Barnes Finister, LLP serving as disclosure
counsel.
Attachments
7. Motion to approve a request from the Richmond County Sheriff's Office
to apply for and accept the JAG 2014 grant award and increase the 2014
budget in the amount of $92,103.
Attachments
8. Motion to approve the minutes of the Finance Committee held on May
12, 2014.
Attachments
9. Motion to approve adjusting the funding level provided to Augusta's
Accountability Court.
Attachments
Finance Committee Meeting
5/27/2014 1:05 PM
2014 - ARCCI Vehicles
Department:Finance Department-Fleet Management Division
Caption: Approve the replacement of 2 cars for Augusta Richmond County
Correctional Institute.
Background:Fleet Management would like to request replacement of 2 older
vehicles used by their road supervisors; F02325 a 2003 Ford
Crown Victoria with 134,146 miles and F02326 a 2003 Ford
Crown Victoria with 147,869 miles.. The designated vehicles are
in dire need of replacement. These vehicles are used by Road
Supervisors that check on the work details throughout the
day. They also transport sick or injured prisoners from work
details to ARCCI. Vehicle evaluations and bid tabsheet results
are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 2014 Dodge Charger certified
police vehicle: Bid 14-120 results were as follows: Akins Ford
Corp. = $25,755.00 each; Butler Dodge = Non-Compliant Bid;
Carl Gregory = Bid Incomplete; Emergency Equipment
Specialists = Non-Compliant Bid; Thomson Motor Centre =
$25,780.00 each.
Financial Impact:Two Dodge Chargers @ $25,755.00 each for a total cost of
$51,510.00. The funds will be provided by the Special Purpose
Local Sales Tax Phase VI - 4th Year
Alternatives:1. Approve the request, 2. Disapprove the request.
Recommendation:Approve the purchase of 2 Dodge Chargers and declare the
replaced vehicles as surplus and available for auction
Funds are Available
in the Following
Accounts:
SPLOST VI - 4th Year Public Safety Vehicles
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Finance Committee Meeting
5/27/2014 1:05 PM
2014 - Engineering F-250-F-350
Department:Finance Department - Fleet Management
Caption:Approve the replacement of 1-F-250 and 1- F-350 Crew Cab
pickup truck for Augusta Engineering Department-Maintenance
Division.
Background:Fleet Management would like to request replacement of 2 older
pickup trucka used in the department’s daily work activities. The
designated vehicles are in need of replacement. The older
vehicles are: 994198 a 2000 model Ford F250 with 254,194
miles and 994487 a 2001 F-350 crew truck with 183,449 miles on
it. Vehicle evaluations and bid tab sheets are attached for your
review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 8,500 and 10,000 GVW
pickup trucks: Bid 14-116 (8,500 GVW) results were as follows
for this model truck: Allan Vigil-Fayetteville = $27,063.00 each;
Allan Vigil-Morrow = $24,103.00 each; Bobby Jones Ford =
$24,848.00 each; and Thomson Motor Centre = Truck Model Not
Available NOTE: Bobby Jones Ford will meet the non-local low
bid of $24,103.00 utilizing the Local Vendor Preference Bid 14-
118 (10,000 GVW) results were as follows for this model truck:
Allan Vigil-Fayetteville = $38,577.00 each; Allan Vigil-Morrow =
$36,331.00 each; Bobby Jones Ford = $35,963.00 each; Fairway
Ford = $38,701.00 each; and Thomson Motor Centre =
$37,239.00 each.
Financial Impact:One F250 pickup truck @ $24,103.00 and one F350 pickup truck
@ $35,963.00 for a total cost of $60,066.00. The funds will be
provided by the City Capital outlay account.
Alternatives:: (1) Approve the request; (2) Do not approve the request (3)
approve the request in part.
Recommendation:: Approve the purchase of 2 pickup trucks and declare the replaced
vehicles as surplus and available for auction Cover Memo
Item # 2
Funds are Available
in the Following
Accounts:
Capital Outlay for 2014
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Attachment number 2 \nPage 1 of 1
Item # 2
Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Attachment B YES YES YES YES YES
E-Verify Number 117480 689847 94460 224348 369935
SAVE Form YES YES YES YES YES
5.01 Fullsize Truck, Rg Cab $28,796.00 $30,698.00 $28,225.00 $30,243.00 $33,840.00
5.02 Fullsize Truck, Rg Cab $30,012.00 $32,114.00 $29,441.00 $31,659.00 $34,168.00
5.03 Fullsize Truck, R 8FT $31,232.00 $33,134.00 $30,661.00 $32,679.00 $36,740.00
5.04 Fullsize Truck, R 8FT $32,444.00 $34,546.00 $31,873.00 $34,091.00 $37,068.00
5.05 Fullsize Truck, Ext C $31,084.00 $32,986.00 $30,513.00 $32,531.00 N/A
5.06 Fullsize Truck, Ext C $32,100.00 $34,202.00 $31,529.00 $33,747.00 N/A
5.07 Fullsize Truck Ext C $33,627.00 $35,422.00 $32,949.00 $34,967.00 N/A
5.08 Fullsize Truck , Ext C $34,639.00 $36,634.00 $33,961.00 $36,179.00 N/A
5.09 Fullsize Truck, Crew $32,302.00 $34,404.00 $31,731.00 $33,949.00 $32,450.00
5.10 Fullsize Truck, Crew $33,314.00 $35,416.00 $32,743.00 $34,961.00 $33,278.00
5.11 Fullsize Truck, Crew $34,845.00 $36,840.00 $34,167.00 $36,385.00 $37,907.00
5.12 Fullsize Truck, Crew $35,857.00 $37,852.00 $35,179.00 $37,397.00 $38,235.00
5.13 Min 6.2L Gas Engine -$6,976.00 STANDARD -$6,500.00 -$8,480.00
EXCEPTION NOTED
5.00 Vehicle/Options Required
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
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Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
5.14 Heavy Duty Tow Pkge STANDARD $425.00 N/A N/A $395.00
5.15 Heavy Duty Suspen
Package front and rear
Stabilizer
$137.00 $125.00 $107.00 $125.00 STANDARD
5.16 Rear Seat deleted N/A N/A N/A N/A N/A
5.17 Pickup Box deleted -$258.00 -$281.00 -$225.00 $625.00 N/A
5.18 Trailer Tow Mirrors STANDARD STANDARD STANDARD STANDARD STANDARD
5.19 Roof Clearance Lights $48.00 $55.00 $48.00 $55.00 STANDARD
5.20 Speed Con/Tilt Steer $200.00 $595.00 $200.00 $235.00 STANDARD
5.21 Skid Plate Pkg (4X4)$85.00 $125.00 $85.00 $185.00 $50.00
5.22 Power Take-Off Provis $239.00 $280.00 $239.00 $280.00 $295.00
5.23 Black Platform Run Bd $273.00 $495.00 $316.00 $370.00 $594 - $734
5.24 Electric Win & Dor Lck $763.00 $1,190.00 $942.00 $1,105.00 EXCEPTION NOTED
5.25 All veh keyed diff 3 ste $19.85 $75.00 $25.00 $100.00 STANDARD
6.01 Fire Extinguisher $49.00 $48.00 $85.00 $81.12 $82.00
6.02 Outlet receptacle $55.00 $55.00 $40.00 $38.95 $39.00
6.03 Bedliner $300.00 $300.00 $375.00 $370.00 $370.00
6.00 Outfitter's Speciality Items
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Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
6.04 Electric brake contro $230.00 $125.00 $205.00 $160.00 $160.00
6.05 Service body $4,549.00 $4,549.00 $5,150.00 $5,102.75 $5,103.00
6.06 Service body-dual $5,195.00 $5,195.00 $4,890.00 $4,840.00 $4,840.00
6.07 Crane service body $7,100.00 $7,100.00 $7,582.00 $7,542.00 $7,542.00
6.08 Service crane $8,700.00 $8,700.00 $9,791.00 $9,721.00 $9,721.00
6.09 J-hook railing $220.00 $220.00 $190.00 $180.00 $180.00
6.10 Panel top-60 inch $3,400.00 $3,400.00 $4,275.00 $4,226.00 $4,226.00
6.11 Panel Top-72 inch $3,950.00 $3,950.00 $4,830.00 $4,700.00 $4,700.00
6.12 Service body bump SR $346.00 $346.00 $425.00 $426.00 $426.00
6.13 Service body bump D $413.00 $413.00 $525.00 $514.00 $514.00
6.14 Service body bump, S $276.00 $276.00 $415.00 $410.00 $410.00
6.15 Service body bump, D $343.00 $343.00 $515.00 $500.00 $500.00
6.16 Flatbed Body $3,000.00 $3,000.00 $2,625.00 $2,600.00 $2,600.00
6.17 Tool box $500.00 $500.00 $360.00 $347.00 $347.00
6.18 Spotlight $295.00 $295.00 $415.00 $402.00 $402.00
6.19 Spotlights $590.00 $590.00 $825.00 $804.00 $804.00
6.20 Toolbox $240.00 $240.00 $415.00 $403.00 $403.00
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Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
6.21 Trailer hitch $250.00 $250.00 $360.00 $355.00 $355.00
6.22 Trailer Wiring $35.00 $35.00 $80.00 $75.00 STANDARD
6.23 Trailer Ball $10.00 $10.00 $95.00 $90.00 $90.00
6.24 Pintle Hook $100.00 $100.00 $55.00 $50.56 $51.00
6.25 Pintle Hook-Dual $125.00 $125.00 $190.00 $183.00 $183.00
6.26 Tommy Lift Gate $2,250.00 $2,250.00 $2,096.00 $2,076.00 $2,076.00
6.27 Pipe Vise $2,580.00 $258.00 $305.00 $294.00 $294.00
6.28 Spot mirrors STANDARD $40.00 $2.00 $1.76 $2.00
6.29 Window tint, reg cab $95.00 $140.00 $165.00 $150.00 $140.00
6.30 Window tint, ext cab $125.00 $145.00 $189.00 $175.00 $140.00
6.31 Window tint, cre cab $150.00 $155.00 $210.00 $200.00 $140.00
6.32 Safety Cone Holder $45.00 $45.00 $17.00 $16.75 $17.00
6.33 Safety Cones $60.00 $120.00 $59.00 $56.78 $57.00
7.01 Backup alarm $35.00 $35.00 $80.00 $75.00 $75.00
7.02 Magnetic LED light $355.00 $355.00 $660.00 $645.00 $645.00
7.03 Cab Mount Light $462.00 $462.00 $675.00 $660.00 $660.00
7.04 Traffic advisor light br $605.00 $605.00 $760.00 $746.74 $747.00
7.00 Alert Warning Systems
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Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Allan Vigil Ford
6790 Mt. Zion Blvd
Morrow, GA 30260
Allan Virgil Ford
275 Glynn St N
Fayetteville, GA
30214
Thomson Chrysler
Dodge Jeep Ram
2158 Washington Road
Thomson, GA 30824
Bid #14-118
10,000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Management
Bid Opening Date: Wednesday, January 22, 2014 @ 11:00 a.m.
7.05 Traffic advisor light br $1,210.00 $1,210.00 $1,515.00 $1,493.48 $1,494.00
Year 2015 2015 2015 2015 2014
Make FORD FORD FORD FORD RAM
Model F-350 F-350 F-350 F-350 3500
Delivery Date 60 TO 90 DAYS
AFTER 3/15/14 30 TO 120 DAYS NONE LISTED 18 TO 22 WEEKS 10 TO 12 WEEKS
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Attachment number 4 \nPage 1 of 2
Item # 2
Attachment number 4 \nPage 2 of 2
Item # 2
Attachment number 5 \nPage 1 of 1
Item # 2
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 15, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-115 6,000 GVW Series Pickup Truck for Fleet Management
Bid Item 14-116 8,500 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
3, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 12, 19, 26, 2013 January 2, 2014
Metro Courier December 18, 2013
Revised: 3/7/2013
Attachment number 6 \nPage 1 of 1
Item # 2
Attachment number 7 \nPage 1 of 4
Item # 2
Attachment number 7 \nPage 2 of 4
Item # 2
Attachment number 7 \nPage 3 of 4
Item # 2
Attachment number 7 \nPage 4 of 4
Item # 2
Attachment number 8 \nPage 1 of 1
Item # 2
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen Street N
Fayetteville GA
30214
Thomson Chrysler
Dodge Ram
2158 Washington Rd.
NE
Thomson, GA 30824
YES YES YES YES
117480 94460 224348 369935
YES YES YES YES
5.01 Full-Size Truck-Reg Cab $21,255.00 $19,999.00 $22,220.00 $21,947.00
5.02 Full-Size Truck-Reg Cab $23,586.00 $22,580.00 $24,715.00 $23,513.00
5.03 Full-Size Truck-Ext Cab $23,337.00 $22,092.00 $24,565.00 N/A
5.04 Full-Size Truck-Ext Cab $24,978.00 $24,592.00 $27,078.00 N/A
5.05 Full-Size Truck-Crew Cab4 $24,556.00 $23,295.00 $25,619.00 $24,278.00
5.06 Full-Size Truck-Crew Cab4 $27,096.00 $25,875.00 $28,132.00 $24,943.00
5.07 Diesel Engine, min 6.0 lite $7,088.00 $7,088.00 $8,315.00 SEE EXCEPTIONS
5.08 Heavy Duty tow package STANDARD N/A STANDARD STANDARD
5.09 Rear Seat (Extended Cab)N/A N/A N/A N/A
5.10 Pickup Box Deleted -$281.00 -$250.00 -$533.00 -$127.00
5.11 Trailer Tow Mirrors STANDARD STANDARD STANDARD SEE EXCEPTIONS
5.12 Black platform running brds $273.00 $316.00 $370.00 $560.50-693.00
5.13 Electric windows and do loc $763.00 $942.00 $1,105.00 SEE EXCEPTIONS
5.14 Roof Clearance Lights $48.00 $48.00 $55.00 $68.00
5.15 Speed Control/Tilt Steering $200.00 $200.00 $235.00 STANDARD
5.16 Skid Plate Pack (4X4 only)$85.00 $85.00 $100.00 $43.00
6.01 Fire Extinguisher $48.00 $85.00 $82.00 $81.12
6.02 Outlet Receptacle $55.00 $45.00 $39.00 $38.95
6.03 Bedliner $300.00 $325.00 $370.00 $370.00
6.04 Electric Brake Controller $196.00 $196.00 $160.00 $196.00
6.05 Service Body $4,549.00 $4,200.00 $4,100.00 $4,100.00
6.06 Service Body Bumper BH $346.00 $395.00 $395.00 $395.00
6.07 Service Body Bumper PH $280.00 $435.00 $432.00 $432.00
6.08 Spotlight $295.00 $415.00 $402.00 $402.00
6.09 Spotlights $590.00 $830.00 $804.00 $804.00
6.10 Toolbox $240.00 $300.00 $403.00 $403.00
6.11 Trailer Hitch STANDARD $45.00 $355.00 SEE EXCEPTIONS
6.12 Trailer Wiring STANDARD NO CHARGE $75.00 STANDARD
6.13 Trailer Ball $10.00 $25.00 $90.00 $24.55
5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Attachment B
E-Verify Number
SAVE Form
Bid Item #14-116
8500 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 15, 2014 @ 11:00 a.m.
Vendors
Page 1 of 2
Attachment number 9 \nPage 1 of 2
Item # 2
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen Street N
Fayetteville GA
30214
Thomson Chrysler
Dodge Ram
2158 Washington Rd.
NE
Thomson, GA 30824
Bid Item #14-116
8500 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 15, 2014 @ 11:00 a.m.
Vendors
6.14 Pintle Hook $125.00 $155.00 $183.00 $183.00
6.15 Pipe Vise $258.00 $300.00 $294.00 $294.00
6.16 Tommy Gate Lift $2,275.00 $2,200.00 $2,076.00 $2,076.00
6.17 Window Tint, Reg Cab $90.00 $125.00 $150.00 $150.00
6.18 Window Tint, Ext Cab $105.00 $150.00 $175.00 $175.00
6.19 Window Tint, Crew Cab $125.00 $175.00 $200.00 $200.00
7.01 Backup Alarm $35.00 $75.00 $75.00 $75.00
7.02 Magnetic LED Light $355.00 $695.00 $645.00 $645.00
7.03 LED Top Mount Light $462.00 $680.00 $620.00 $620.00
2015 2015 2015 2014
FORD FORD FORD RAM
F2B
X2A
X2B
W2A
W2B F-250 F-250 $2,500.00
90 DAYS 60 TO 90 DAYS ARO 14 TO 16 WEEKS ARO 6 TO 10 WEEKS
The following venodrs submitted a statement of "No Bid":
Carl Black Chevrolet / 110 Roberts Blvd. / Kennesaw, GA 30144
7.00 Alert Warning Systems
Year
Make
Model
App Delivery Time
Page 2 of 2
Attachment number 9 \nPage 2 of 2
Item # 2
Attachment number 10 \nPage 1 of 2
Item # 2
Attachment number 10 \nPage 2 of 2
Item # 2
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 22, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-117 17,500 GVW Series Pickup Truck for Fleet Management
Bid Item 14-118 10,000 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
10, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 19, 26, 2013 and January 2, 9, 2014
Metro Courier December 25, 2013
Revised: 3/7/2013
Attachment number 11 \nPage 1 of 1
Item # 2
Attachment number 12 \nPage 1 of 4
Item # 2
Attachment number 12 \nPage 2 of 4
Item # 2
Attachment number 12 \nPage 3 of 4
Item # 2
Attachment number 12 \nPage 4 of 4
Item # 2
Finance Committee Meeting
5/27/2014 1:05 PM
2014 - Planning and Zoning Vehicle Replacement
Department:Finance Department - Fleet Management
Caption:Approve the replacement of 2 vehicles for Augusta Richmond
County Code Enforcement Department.
Background:Fleet Management would like to request replacement of 2 older
vehicles used by Code Enforcement inspectors. The designated
vehicles are in need of replacement. The 2 older vehicles are a
2005 model Ford Ranger (asset: 204324)with 135,456 miles, and
1999 Ford Ranger (asset: 994149) with 138,066 miles. Vehicle
evaluations and bid tab sheet results are attached for your review.
One of the trucks will be a 4x4 truck used by the environmental
inspector which is often required to go off road to inspect illegal
dump sites. The 4x4 ensures the inspector can safely go into a
rough area and return. The second vehicle will be replaced with a
Ford Explorer which will increase efficiency of the Department
when multiple inspectors go to the same location, when inspectors
go to training activities and when the Director is involved in
specific issues where inspectors accompany her to locations to
resolve issues.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 6,000 GVW pickup trucks:
Bid 14-115 results were as follows for the 4x4 truck: Allan Vigil-
Fayetteville = $22,888.00 each; Allan Vigil-Morrow = $21,710.00
each; Bobby Jones Ford = $21,604.00 each; Fairway Ford =
$22,071.00 each; Langsdale Chevrolet = $26,059.00 each; Master
Buick-GMC = $30,955.00 each; Thomson Motor Centre =
$23,462.00 each. Fleet Management has requested to use the
Georgia State Wide Contract program to purchase the Ford
Explorer. This assures the best competitive pricing across the
state. The state contract number for this purchase is 99999-SPD-
ES40199373-002. All relative paperwork has been attached for
review.
Financial Impact:: (1) Ford F150 4x4 @ $21,604.00 and (1) Ford Explorer @
$24,747.00 for a total of $46,351.00. The funds will be provided
by the Capital outlay account.Cover Memo
Item # 3
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the replacement of two vehicle of Planning and
Zoning/Code Enforcement with a Ford F-150 (4X4) and a Ford
Explorer and declare the two replaced vehicles as excess and
available for auction.
Funds are Available
in the Following
Accounts:
2014 Capital Outlay
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Attachment number 2 \nPage 1 of 1
Item # 3
Attachment number 3 \nPage 1 of 5
Item # 3
Attachment number 3 \nPage 2 of 5
Item # 3
Attachment number 3 \nPage 3 of 5
Item # 3
Attachment number 3 \nPage 4 of 5
Item # 3
Attachment number 3 \nPage 5 of 5
Item # 3
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 15, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-115 6,000 GVW Series Pickup Truck for Fleet Management
Bid Item 14-116 8,500 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
3, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 12, 19, 26, 2013 January 2, 2014
Metro Courier December 18, 2013
Revised: 3/7/2013
Attachment number 4 \nPage 1 of 1
Item # 3
UNOFFICIAL
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
YES YES YES YES Yes YES YES
94460 224348 523776 689847 665555 117480 369935
SAVE Form YES YES YES YES Yes YES YES
5.01 Full-Size Truck-Reg Cab2W $16,690.00 $17,074.00 $20,900.00 $17,476.00 $26,053.00 $17,072.00 $20,515.00
5.02 Full-Size Truck-Reg Cab4W $19,663.00 $20,197.00 $23,999.00 $20,336.00 $29,717.00 $19,932.00 $21,623.00
5.03 Full-Size Truck-Ext CabSW $18,800.00 $19,021.00 $23,545.00 $19,370.00 $29,559.00 $21,000.00 $20,578.00
5.04 Full-Size Truck-Ext CabSW $21,088.00 $22,009.00 $26,610.00 $22,411.00 $33,221.00 $22,023.00 $23,433.00
5.05 Full-Size Truck-Ext CabSW $19,586.00 $19,781.00 $24,480.00 $20,183.00 $30,490.00 $19,852.00 $20,026.00
5.06 Full-Size Truck-Ext Cab 4D $22,594.00 $22,769.00 $27,540.00 $23,171.00 $34,152.00 $22,784.00 $22,468.00
5.07 Full-Size Truck-Crew Cab 4 $22,993.00 $23,520.00 $27,099.00 $23,922.00 $34,538.00 $23,288.00 $22,321.00
5.08 Full-Size Truck-Crew Cab 4 $25,866.00 $26,303.00 $29,349.00 $26,705.00 $37,436.00 $26,146.00 $24,465.00
5.09 Speed Control/Tilt Steering $192.00 $225.00 STANDARD $225.00 NA $192.00 STANDARD
5.10 Skid Plate Pack (4X4 only)$137.00 $160.00 $129.00 $160.00 $150.00 $137.00 $150.00
5.11 Minimum 8 Foot Bed $375.00
Reg $278.00
Super $1,206.00 $391.00 $325.00 $375.00 $278.00 $340.00
5.12 Black platform running brds $256.00 $250.00 $601.00 $315.00 $690.00 $256.00 $560.50-$693.50
5.13 Electric windows & do locks $981.00 $950.00 $519.00 $1,150.00 NA $811.00 EXCEPTION
5.14 Trailer Tow Package $320.00 $375.00 $326.00 $350.00 $375.00 $320.00 EXCEPTION
6.01 Fire Extinguisher $85.00 $95.00 $73.00 $48.00 $48.00 $81.12
6.02 Outlet Receptacle $45.00 $225.00 $97.00 $55.00 $55.00 $38.95
6.03 Bedliner $325.00 $450.00 $400.00 $300.00 $475.00 $300.00 $370.00
6.04 Toolbox $300.00 $700.00 $331.00 $240.00 $250.00 $403.00
6.05 Trailer Hitch $365.00 $278.00 $38.00 $220.00 $475.00 $30.00 EXCEPTION
6.06 Trailer Wiring $80.00 INCLUDED INCLUDED $25.00 INCLUDED STANDARD
6.07 Trailer Ball $25.00 $24.00 $37.00 $10.00 $40.00 $10.00 $24.55
6.08 Window Tint, Reg Cab $125.00 $200.00 $144.00 $140.00 $100.00 $90.00 $140.00
E-Verify Number
Attachment B
E-Verify Number
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
5.00 Vehicle/Options Required5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Page 1 of 2
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UNOFFICIAL
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
6.09 Window Tint, Ext Cab $150.00 $225.00 $181.00 $145.00 $100.00 $105.00 $140.00
6.10 Window Tint, Crew Cab $175.00 $300.00 $206.00 $155.00 $100.00 $130.00 $140.00
6.11 Safety Cone Holder $80.00 $125.00 $94.00 $45.00 $45.00 $75.00
6.12 Safety Cones $80.00 $55.00 $90.00 $120.00 $60.00 $45.00
7.01 Backup Alarm $75.00 $86.00 $63.00 $35.00 $138.00 $65.00 $75.00
7.02 Magnetic LED Light $695.00 $458.00 $462.00 $355.00 $355.00 $645.00
7.03 LED Top Mount Light $680.00 $625.00 $594.00 $462.00 $462.00 $620.00
2014 2014 2014 2014 2014 2014 2014
FORD FORD CHEVROLET FORD GMC FORD RAM
F-150 F-150
CC15703
CK15703
CC15753
CK15753
CC15753
CK15753
CC15743
CK15743 F-150 SIERRA
F-1C
F-1E
X1C
X1E
W1C & W1E 1500
60 TO 90 DAYS 12 TO 14 WEEKS ARO 60 TO 70 DAYS ARO 60 TO 90 DAYS ARO 60 TO 75 DAYS ARO 6 TO 8 WEEKS
The following vendor submitted a statement of "No Bid":
Carl Black Chevrolet, 110 Roberts Blvd., Kennesaw, GA 30144
Appox Delivery Time
Year
Make
Model
7.00 Alert Warning Systems
Page 2 of 2
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Attachment number 6 \nPage 1 of 2
Item # 3
Attachment number 6 \nPage 2 of 2
Item # 3
Attachment number 7 \nPage 1 of 5
Item # 3
Attachment number 7 \nPage 2 of 5
Item # 3
Attachment number 7 \nPage 3 of 5
Item # 3
Attachment number 7 \nPage 4 of 5
Item # 3
Attachment number 7 \nPage 5 of 5
Item # 3
Finance Committee Meeting
5/27/2014 1:05 PM
2014 - Tax Assessor Vehicles
Department:Finance Department - Fleet Management Division
Caption:Approve the replacement of 3 vehicles for the Richmond County
Tax Assessor’s Office.
Background:Fleet Management would like to request the replacement of two
Ford Crown Victoria’s and one Ford Escort with one Ford F-150
Pickup Truck and 2 Ford Focus’. The three vehicles to be replaced
are: (1) a 2003 For Crown Victoria with 152,823 miles, (2) a 1998
Ford Crown Victoria with 160,242 miles on it and a 1998 Ford
Escort with 158,814 miles on it. Evaluations on all vehicles are
attached.
Analysis:The Procurement Department published a competitive bid using
the Demand Star electronic bid application for the 6,000 GVW
pickup trucks: Bid 14-115 results were as follows for the pickup
truck: Allan Vigil-Fayetteville = $19,230.00 each; Allan Vigil-
Morrow = $18,280.00 each; Bobby Jones Ford = $18,287.00 each;
Fairway Ford = $18,701.00 each; Langsdale Chevrolet =
$22,505.00 each; Master Buick-GMC = $26,766.00 each; and
Thomson Motor Centre = $21,855.00 each. NOTE: Bobby Jones
Ford will meet the non-local low bid of $18,280.00 utilizing the
Local Vendor Preference Program. Fleet Management has
requested that the 2 automobiles be purchased through the Georgia
State Wide Contract bid system, assuring the best pricing for the
units, The awarded state contract vendor is Allan Vigil Ford of
Morrow, Georgia, and the SWC # is 99999-SPD-ES40199373-
002. The state contract price is $16,041.00 each. The vehicles
purchase documentation is attached for your review.
Financial Impact:One (1) Ford F150 @ $18,280.00 and two (2) Ford Focus S
models @ $16,041.00 each for a total of $50,362.00. The funds
will be provided by the Capital Outlay account.
Alternatives:1. Approve the recommendation, 2. Approve the recommendation
in part, and 3. Disapprove the recommendation.
Cover Memo
Item # 4
Recommendation:Approve the purchase of 1 F150 pickup truck and 2 ford focus
automobiles and declare any replaced vehicles as surplus and
available for auction.
Funds are Available
in the Following
Accounts:
Capital Outlay for 2014
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 3
Item # 4
Attachment number 1 \nPage 2 of 3
Item # 4
Attachment number 1 \nPage 3 of 3
Item # 4
Attachment number 2 \nPage 1 of 1
Item # 4
Attachment number 3 \nPage 1 of 6
Item # 4
Attachment number 3 \nPage 2 of 6
Item # 4
Attachment number 3 \nPage 3 of 6
Item # 4
Attachment number 3 \nPage 4 of 6
Item # 4
Attachment number 3 \nPage 5 of 6
Item # 4
Attachment number 3 \nPage 6 of 6
Item # 4
Invitation to Bid
Sealed bids will be received at this office on Wednesday, January 15, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-115 6,000 GVW Series Pickup Truck for Fleet Management
Bid Item 14-116 8,500 GVW Series Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, January
3, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 12, 19, 26, 2013 January 2, 2014
Metro Courier December 18, 2013
Revised: 3/7/2013
Attachment number 4 \nPage 1 of 1
Item # 4
UNOFFICIAL
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
YES YES YES YES Yes YES YES
94460 224348 523776 689847 665555 117480 369935
SAVE Form YES YES YES YES Yes YES YES
5.01 Full-Size Truck-Reg Cab2W $16,690.00 $17,074.00 $20,900.00 $17,476.00 $26,053.00 $17,072.00 $20,515.00
5.02 Full-Size Truck-Reg Cab4W $19,663.00 $20,197.00 $23,999.00 $20,336.00 $29,717.00 $19,932.00 $21,623.00
5.03 Full-Size Truck-Ext CabSW $18,800.00 $19,021.00 $23,545.00 $19,370.00 $29,559.00 $21,000.00 $20,578.00
5.04 Full-Size Truck-Ext CabSW $21,088.00 $22,009.00 $26,610.00 $22,411.00 $33,221.00 $22,023.00 $23,433.00
5.05 Full-Size Truck-Ext CabSW $19,586.00 $19,781.00 $24,480.00 $20,183.00 $30,490.00 $19,852.00 $20,026.00
5.06 Full-Size Truck-Ext Cab 4D $22,594.00 $22,769.00 $27,540.00 $23,171.00 $34,152.00 $22,784.00 $22,468.00
5.07 Full-Size Truck-Crew Cab 4 $22,993.00 $23,520.00 $27,099.00 $23,922.00 $34,538.00 $23,288.00 $22,321.00
5.08 Full-Size Truck-Crew Cab 4 $25,866.00 $26,303.00 $29,349.00 $26,705.00 $37,436.00 $26,146.00 $24,465.00
5.09 Speed Control/Tilt Steering $192.00 $225.00 STANDARD $225.00 NA $192.00 STANDARD
5.10 Skid Plate Pack (4X4 only)$137.00 $160.00 $129.00 $160.00 $150.00 $137.00 $150.00
5.11 Minimum 8 Foot Bed $375.00
Reg $278.00
Super $1,206.00 $391.00 $325.00 $375.00 $278.00 $340.00
5.12 Black platform running brds $256.00 $250.00 $601.00 $315.00 $690.00 $256.00 $560.50-$693.50
5.13 Electric windows & do locks $981.00 $950.00 $519.00 $1,150.00 NA $811.00 EXCEPTION
5.14 Trailer Tow Package $320.00 $375.00 $326.00 $350.00 $375.00 $320.00 EXCEPTION
6.01 Fire Extinguisher $85.00 $95.00 $73.00 $48.00 $48.00 $81.12
6.02 Outlet Receptacle $45.00 $225.00 $97.00 $55.00 $55.00 $38.95
6.03 Bedliner $325.00 $450.00 $400.00 $300.00 $475.00 $300.00 $370.00
6.04 Toolbox $300.00 $700.00 $331.00 $240.00 $250.00 $403.00
6.05 Trailer Hitch $365.00 $278.00 $38.00 $220.00 $475.00 $30.00 EXCEPTION
6.06 Trailer Wiring $80.00 INCLUDED INCLUDED $25.00 INCLUDED STANDARD
6.07 Trailer Ball $25.00 $24.00 $37.00 $10.00 $40.00 $10.00 $24.55
6.08 Window Tint, Reg Cab $125.00 $200.00 $144.00 $140.00 $100.00 $90.00 $140.00
E-Verify Number
Attachment B
E-Verify Number
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
5.00 Vehicle/Options Required5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Page 1 of 2
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UNOFFICIAL
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Morrow, GA 30260
Allan Vigil Ford
Fayetteville
275 Glen St North
Fayetteville GA
30214
Langdale Chevrolet
1006 W Franklin St
Sylvester GA 31791
Fairway Ford
4158 Washington
Road
Evans, GA 30809
Master Buick GMC
3710 Washington
Road
Augusta, GA 30907
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Thomson Chrysler
Dodge Jeep Ram
2158 Washington
Road
Thomson GA 30824
Bid Item #14-115
6000 GVW Series Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, November 15, 2014 @ 11:00 a.m.
Vendors
6.09 Window Tint, Ext Cab $150.00 $225.00 $181.00 $145.00 $100.00 $105.00 $140.00
6.10 Window Tint, Crew Cab $175.00 $300.00 $206.00 $155.00 $100.00 $130.00 $140.00
6.11 Safety Cone Holder $80.00 $125.00 $94.00 $45.00 $45.00 $75.00
6.12 Safety Cones $80.00 $55.00 $90.00 $120.00 $60.00 $45.00
7.01 Backup Alarm $75.00 $86.00 $63.00 $35.00 $138.00 $65.00 $75.00
7.02 Magnetic LED Light $695.00 $458.00 $462.00 $355.00 $355.00 $645.00
7.03 LED Top Mount Light $680.00 $625.00 $594.00 $462.00 $462.00 $620.00
2014 2014 2014 2014 2014 2014 2014
FORD FORD CHEVROLET FORD GMC FORD RAM
F-150 F-150
CC15703
CK15703
CC15753
CK15753
CC15753
CK15753
CC15743
CK15743 F-150 SIERRA
F-1C
F-1E
X1C
X1E
W1C & W1E 1500
60 TO 90 DAYS 12 TO 14 WEEKS ARO 60 TO 70 DAYS ARO 60 TO 90 DAYS ARO 60 TO 75 DAYS ARO 6 TO 8 WEEKS
The following vendor submitted a statement of "No Bid":
Carl Black Chevrolet, 110 Roberts Blvd., Kennesaw, GA 30144
Appox Delivery Time
Year
Make
Model
7.00 Alert Warning Systems
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Attachment number 6 \nPage 1 of 5
Item # 4
Attachment number 6 \nPage 2 of 5
Item # 4
Attachment number 6 \nPage 3 of 5
Item # 4
Attachment number 6 \nPage 4 of 5
Item # 4
Attachment number 6 \nPage 5 of 5
Item # 4
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Finance Committee Meeting
5/27/2014 1:05 PM
Approve agreement with Rachal Longstreet Foundation, Inc
Department:Finance
Caption:Motion to approve agreement with Rachel Longstreet Foundation,
Inc. (Jessye Norman School of the Arts) for funding as authorized in
SPLOST VI.
Background:Project funding in the amount of $95,000 for the Jessye Norman
School was approved in the SPLOST VI referendum. The Jessye
Norman School of the Arts Handicap Access Project will improve
access with the installation of an elevator.
Analysis:The Jessye Norman School of the Arts has raised the matching funds
($23,750)as required by the SPLOST VI Challenge Grant Guidelines.
The agency has provided documentation as required. The SPLOST
funding has been collected as is avaiable for disbursement in
accordance with the attached agreement upon approval by the
governing body.
Financial Impact:The funding is available in SPLOST VI.
Alternatives:na
Recommendation:approve contract
Funds are Available
in the Following
Accounts:
328-06-4310/5721110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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A.
B.
C.
D.District:All
E.
F.
G.Quality of Life
A.
B.
C.
D.
Total SPLOST VI Request: 1 95,000.00$
Annual Operating Cost: 2 1,000.00$
1 Figure from section III. Project Costs, first column (Total) for SPLOST VI Project Total
2 Figure from section V. Operating Costs, first column (Annual Costs) for Total Operating Costs for Project.
Fax Number:N/A E-mail Address:
Contact Person:
Work Phone:
Project Name Jessye Norman School of Arts Handicap Access Project
Project Name / Brief Description:
I. PROJECT JUSTIFICATION:
706-860-7477
capital501@hotmail.com
Project Name
Project Classification
Jessye Norman School of Arts Handicap Access Project
Check box if Site Selection required:
(If site selection is required, fill out section VI. Site Criteria & Standards)
Submitting Department, Agency, or Association:
PROJECT SUMMARY SHEET
Jessye Norman School of the Arts
Check box if project represents a continuation from a previous SPLOST:
Project Location / Address:
In 2008, the Jessye Norman School of the Arts was the recipient of a 20,000 ft2 building located at the corner of Eighth and Greene
Streets in Downtown Augusta. Only the 2nd floor was renovated. This project supports the final phase to renovate the first floor. The
size of this building enables the school to quadruple the number of children it currently serves. As part of this growth, the school wants
to have the ability to serve children with disabilities. In order to accomplish this, this project supports the installation of an elevator and
minor building modifications making it completely handicap accessible.
739 Greene Street, Augusta, Georgia
Current Property Owner (if applicable):Rachel Longstreet Foundation, Inc.
706-840-0008 Home Phone:
Roger Duke
Proposed Project Budget (round to nearest thousands):
Project Mission Statement / Goals & Objectives:
This project needs to be completed by 2011.
The Mission of The Jessye Norman School of the Arts (JNSA) is to provide children (5th thru 11th grade) , who may be economically
disadvantaged, with a broad-ranged, professional-quality Fine Arts education. The school nurtures and develops youths to respect and
appreciate art in its myriad forms and to recognize the role and value of the arts in society. The goal of this project is to modify the
school's facilities to accomodate all children, including those that are physically disadvantaged, as well as economically disadvantaged.
In order to accomplish this, the objective of this project is to install an elevator.
Why should this project be considered for SPLOST 2010 type funding?
The Jessye Norman School of the Arts (JSNA) will aggressively begin its first floor renovation project in January 2009. The current
plan is to complete the renovations of the first floor within 18 months. The final phase of the project will be the installation of the
elevator, which scheduled to take place in 2010 (design) and 2011 (installation).
To meet the Project Goals & Objectives, when should this project be completed?
How will this project help meet the Public Safety, Basic Facilities / Infrastructure, and/or Quality of Life needs in Augusta
Richmond County?
The Jessye Norman School of the Arts (JSNA) is an after-school program designed to develop and nurture the artistic and creative
talents of students. The School of the Arts serves the cultural and educational needs of these traditionally under-served youth by
providing: free fine arts instruction, academic tutoring, an opportunity for advanced study in dance, drama, music, and art exposure to
professionals working within the arts fields, information on possible careers in the arts knowledge of technical aspects of presentation
and performance. This project will enable the school to better serve youths that are physically challenged, as well as economically
challenged. Studies have shown that JNSA students outperform their peers academically, thus improving their overall quality of life.
12/7/2008 1
Attachment number 2 \nPage 1 of 5
Item # 5
E.
A.
B.
C.
Check box if site currently owned by Augusta Richmond County:
A.
YR1 (11)YR2 (12)YR3 (13)YR4 (14)YR5 (15)YR6 (16)
8,000
82,000
5,000
$95,000 $0 $0 $0 $0 $0SPLOST VI Project Total:$95,000
10. Other (describe):$0
11. Other (describe):$0
Project Name Jessye Norman School of Arts Handicap Access Project
Is this project recommended / included in any existing Augusta Richmond County Land Use Plan or Masterplan? If yes, please
explain and provide necessary information.
No.
Project Construction Program / Description:
Projected Useful Life of Project:
30 to 50 Years.
Project Name
Site Specific Information: (address, tax map parcel #, etc.)
II. PROJECT DESCRIPTION:
The installation of the elevator is the final phase of a $500K project to renovate the first floor of the building. The construction program
description will approach renovations in the following order: critical structural modifications; utilities (plumbing, electrical, HVAC);
ceiling, walls and floors, and the elevator. Detailed construction information will be available during the technical review process.
(Provide within this space a Construction Program / Description for the project. Agencies and departments submitting requests should
be prepared to submit detailed construction information, etc., as required during the technical review process.)
Jessye Norman School of Arts Handicap Access Project
$8,000
8. Construction Contingency $0
4. Fixtures, Furniture, and Equipment
2. Design Fees:
5. Construction:
$0
1. Land Acquisition / ROW / Easement:
Detailed project capital budget costs (to be funded from SPLOST VI only):
Project Costs (round to thousand)Total
$82,000
6. Testing:
$0
$0
739 Greene Street, Augusta, Georgia
Project Name
III. PROJECT COSTS:
3. Miscellaneous Fees:$0
Jessye Norman School of Arts Handicap Access Project
9. Project Management:$5,000
12/7/2008 2
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Item # 5
A.
YR1 (11)YR2 (12)YR3 (13)YR4 (14)YR5 (15)YR6 (16)
95,000
$95,000 $0 $0 $0 $0 $0
B.
A.
Note: The operating costs are just for the project, i.e., the elevator.
B.
Full-Time:N/A
Part-Time:N/A
Sewer:-
4. Equipment Maintenance:1,000
3. Operating Supplies:-
5. Facility Maintenance:-
Phone:-
Computers:-
1. Personnel Costs:
Jessye Norman School of Arts Handicap Access Project
-$
V. OPERATING COSTS:
-
Annual Costs
Total Annual Operating Costs when Project is complete:
(Estimated) Operating Revenues
Operating Cost (round to thousand)
8. Other (describe):$0
As previously described in Section 2A, the elevator ($95,000) is the final part of a $500,000 project to renovate the first floor of the
building. The remaining $405,000 is forecasted to come from the following sources: Grants ($200,000), Private Donations,
($150,000), In-Kind Services ($55,000). The JNSA Board of Directors is committed to raising the balance of funding required
($405,000) to complete this project.
Project Name
7. Other (describe):$0
Total Sources:$95,000
* Amount from section III.A., “Detailed project capital budget costs” (SPLOST VI Project Total).
Describe the current commitments for the other sources funding this project:
$95,000
6. Testing:$0
7. Reimbursement Amount
2. ARC General Fund:
$0
4. Federal Grant:
3. State Grant:
$0
$0
Project Name
-
Electrical:-
Water:-
2. Utilities:
Gas:-
Detailed project capital budget costs (to be funded from SPLOST VI only):
Jessye Norman School of Arts Handicap Access Project
IV. PROJECT FINANCING:
5. Previous SPLOST:
Project Sources (round to thousand)Total
1. SPLOST VI *
6. Non-Capital:
8. Other (describe):-
TOTAL OPERATING COSTS OF PROJECT: (in thousands) 1,000$
There will be no increase in staff as result of the installation of the elevator.
-
7. Other (describe):-
Additional Personnel Information:
1. Identify the number of additional staff positions needed when project is completed:
2. Briefly describe the responsibilities of each additional staff position:
NET INCOME (ESTIMATED):(1,000)$
12/7/2008 3
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Item # 5
A.
1. Acreage:
B.
A.
B.
Jessye Norman School of Arts Handicap Access Project
General Criteria:
Project Name
There will be no increase in staff as result of the installation of the elevator.
VI. Site Criteria and Standards (only applicable if site Selection is required):
Jessye Norman School of Arts Handicap Access Project
3. Identify the projected salary and fringe benefit cost for each additional staff position:
Size: Minimum acreage necessary for project, inclusive of parking and other
Topography: Describe type of topography necessary to meet Goals and Objectives.
Estimated cost per acre: Provide an estimated cost per acre and an explanation of how
2. Location / Accessibility:
Relative to its service area: Define location relative to the project's service area that
Vehicular: If necessary to meet the Goals and Objectives, describe what types of
Pedestrians: Same as vehicular, but for pedestrians.
Bicycle Access: Same as vehicular, but for bicycles.
No further information on site criteria and standards is necessary for the project request form at this time. However, additional
information may be requested during the administrative or technical review processes. If applicable, be prepared to furnish
Development / Adjacent Impacts (visibility, compatibility with land use plan, buffering,
Economy / Financing (on- and off-site development costs, joint development
Environmental (historic standards, traffic impacts, aesthetic standards, air quality, noise
There are definitely positive impacts in the Richmond County School System and in ARC Criminal Justice Organizations. 90-95% of
students accepted are on free or reduced meals, which means very limited incomes. Last year 70% or more were from single parent
homes. Studies have shown that juvenile crimes are the highest between 4-6:30 in the afternoon, when many kids are unsupervised.
After school programs are known to reduce juvenile crime. Statistics also show that students involved in the arts have better school
attendance, and improved academic scores. A comparison of student reading scores revealed that music and music education students
had the highest reading scores of any major on campus. While there are positve academic impacts, being a part of JNSA gives these
youths opportunities to be with peers of similar interests, and these interests have nothing to do with gangs or cruising the streets after
school.
Positive / Negative Impacts on existing Infrastructure / Systems:
Community Values (displacements required, security needs, etc.)
Positive / Negative Impacts on ARC Departments, Agencies, or other Organizations:
Project Name
VII. OTHER IMPACTS:
There should be no impacts to existing Infrastructure/Systems as a result of this project.
12/7/2008 4
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Item # 5
C.
A.Provide other information that would assist in the review of this proposed project:
Completing the first floor renovations of the building will increase the property value.
N/A
Jessye Norman School of Arts Handicap Access Project
VIII. OTHER INFORMATION:
Project Name
Positive / Negative Impacts on Augusta Richmond County Tax Base:
12/7/2008 5
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Item # 5
Finance Committee Meeting
5/27/2014 1:05 PM
Augusta Utilities Refunding 2004 series bonds
Department:Utilities
Caption:Motion to authorize the Finance and Utility departments to begin
the process of issuing bonds to refund the Augusta, Georgia Water
and Sewer Revenue Bonds, Series 2004, currently outstanding in
the aggregate principal amount of $160,000,000 and up to
$30,000,000 of additional bonds for new water and sewer projects,
with PFM, Inc. serving as financial advisor, McKenna Long &
Aldridge, LLP serving as bond counsel and Murray Barnes
Finister, LLP serving as disclosure counsel.
Background:Augusta issued bonds in 2004 to finance various water and sewer
improvements. The bond documents provided that the bonds
could be called after ten years.
Analysis:Current interest rates on tax exempt municipal bonds are lower
that the rates on the existing bonds which makes refunding these
bonds a prudent financial decision. Current projections show
present value interest savings of approximately $17,600,000 if the
bonds are refunded at today’s prevailing interest rates. In addition,
the Utilities Department has needed projects that cannot be timely
funded through cash flow. These projects are estimated to total
between $20 million and $30 million.
Financial Impact:Described above
Alternatives:a) Issue bonds to refund the existing bonds and issue additional
bonds for needed projects. b) Not refund the existing bonds and
not issue bonds for new projects. c) Either refund the existing
bonds and not issue additional bonds or not refund the existing
bonds and issue additional bonds.
Recommendation:Refund the existing bonds and issue bonds to include additional
funds of up to $30 million for new projects.
Funds are Available
This is an enterprise fund and does not impact the General Fund
Cover Memo
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in the Following
Accounts:
budget. Receipts from operations will pay debt service.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Finance Committee Meeting
5/27/2014 1:05 PM
JAG 2014 Grant Acceptance Request & Budget Increase
Department:Sheriff
Caption:Motion to approve a request from the Richmond County Sheriff's
Office to apply for and accept the JAG 2014 grant award and
increase the 2014 budget in the amount of $92,103.
Background:The Richmond County Sheriff's Office has applied annualy for the
Edward Byrne Memorial Justice Assistance Grant funding. This
2014 grant has no local match, and will be spent in its entirety to
purchase 61 Tasers and associated accessories (batteries, holsters,
cartridges, and warranties). This purchase will be made within the
2014 budget year, pending Commission approval.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve acceptance of grant award and increase of 2014 budget.
Funds are Available
in the Following
Accounts:
No local match. All funding to be provided by JAG 2014
program.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Finance Committee Meeting
5/27/2014 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
May 12, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Finance Committee Meeting
5/27/2014 1:05 PM
Motion to Approve Adjusting the Funding Level Provided to Augusta's Accountability Court
Department:Finance
Caption:Motion to approve adjusting the funding level provided to
Augusta's Accountability Court.
Background:The commission approved, as part of the 2012 budget, the
establishment of an Accountability Court operated as a division of
the State Court of Richmond County. This court is funded by
participant fees, state grants and a transfer from the general fund.
The general fund contribution level was approved at $140,000 the
first year and $80,000 each subsequent year. Additional general
fund monies were provided in 2013 after, State Court Judges
requested and commission approved, adding a case manager
position at a cost of $75,000.
Analysis:At 2013 year end, Accountability Court revenues exceeded
expenses by $68,300; this amount will be added to the current
fund balance of $92,160.
Financial Impact:This motion seeks to allow adjustment of the general fund transfer
dependent on Accountability Court's fund balance. A fund balance
of $50,000 will be maintained to cover unforeseen situations.
Alternatives:Leave the general fund contribution to Accountability Court at
$80,000 annually regardless of necessity.
Recommendation:Approve motion allowing adjustment of transfer
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
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Item # 9
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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