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Finance Committee Meeting Commission Chamber- 5/12/2014- 1:05 PM
FINANCE
1. Motion to approve budget amendment to increase the Drug
Court (Fund 205) revenues and expenditures to
reflect Columbia County revenues for Participant Fees.
Attachments
2. Motion to approve the minutes of the Finance Committee held
on April 28, 2014.
Attachments
3. Motion to approve budget amendment to reflect savings in
Public Defender's office realized by converting positions from
State of Georgia to City of Augusta. (Referred from April 28,
2014 Finance Committee)
Attachments
4. Discuss public safety exempt employees not being paid for
services provided under the inclement weather policy during the
ice storm. (Referred from April 28 Finance Committee)
Attachments
5. Receive as information financial reports for the period ended
March 31, 2014. (Referred from April 28 Finance Committee)
Attachments
Finance Committee Meeting
5/12/2014 1:05 PM
Increase the Drug Court Fund's Revenue and Expenditure budgets
Department:Drug Court Fund
Caption:Motion to approve budget amendment to increase the Drug Court
(Fund 205) revenues and expenditures to reflect Columbia County
revenues for Participant Fees.
Background:During budget preparation it was unknown how much the revenue
collections from Columbia County might be for the Drug Court
Fund. Columbia County has informed us the revenue should be
about $120,000/yearly. Drug Court needs those funds added to
their budget so they can pay the Therapists for treatment provided
to Drug Court participants. In March 2014 we received a check
from Columbia County for the year 2013. The revenues were
over $120,000.
Analysis:The funds are available and on hand. The budget should be
amended to reflect that and allow for the operational level
necessary to sustain the activities of the Drug Court.
Financial Impact:increase 205000000/3511410 by $120,000 increase
205021111/5212117 by $120,000
Alternatives:Do not approve request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
increase 205000000/3511410 by $120,000 increase
205021111/5212117 by $120,000
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 1
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Finance Committee Meeting
5/12/2014 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
April 28, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 4
Item # 2
Attachment number 1 \nPage 2 of 4
Item # 2
Attachment number 1 \nPage 3 of 4
Item # 2
Attachment number 1 \nPage 4 of 4
Item # 2
Finance Committee Meeting
5/12/2014 1:05 PM
Motion to Approve Budget Amendment to Reflect Savings in Public Defender's Office
Department:Finance
Caption:Motion to approve budget amendment to reflect savings in Public
Defender's office realized by converting positions from State of
Georgia to City of Augusta. (Referred from April 28, 2014
Finance Committee)
Background:Augusta pays the State of Georgia Office of Public Defender
under a contract for the salaries and benefies of personnel in the
Public Defender's office. For the reasons cited below it is more
cost effective to pay those employees thru the City of Augusta.
Because the approved budget is in an expenditure line item for
contract expenses, but will need to be moved to a salary and
benefit expenditure item, the Commission must authorize the
budget amendment. The number of positions remains unchanged
but Augusta realizes savings of 22% of the cost of these positions.
Analysis:Due to the benefit rate structure charged by the state and the
administrative fee for handling payroll, it is more cost effective for
those positions to be paid thru the Augusta payroll process with
the benefits offered by Augusta.
Financial Impact:Savings realized by converting the 5 positions listed on the
attachment from the state payroll to Augusta's payroll would be
22% or $68,152.80 annually.
Alternatives:forego the savings which would be over $68,000 of the required
$79,000 for the Public Defender's office as the 2.4% 2014 budget
reduction.
Recommendation:approve the requested budget amendment
Funds are Available
in the Following
Accounts:
none required - this amendment will reflect the savings of $68,000
annually for Augusta
Cover Memo
Item # 3
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
In order to save the funding counties the expense of State benefits, the following full time positions are
requested to be changed from County Funded State Paid positions to County funded County paid
positions for the Office of the Public Defender:
Position: Base Salary Salary plus benefits Salary plus benefits
State Local
Administrative Assistant $28,805.04 $48,013.98 $37,446.55
Clerk $27,450.00 $45,756.85 $35,685.00
Clerk $25,500,00 $42,508.68 $33,150.00
Assistant Public Defender $52,101.12 $86,818.87 $67,731.45
Assistant Public Defender $52,101.12 $86,818,87 $67,731.45
Totals: $309,917.25 $241,764.45
Total Savings for changing from County funded State Paid to County funded County paid for these five
positions: $68,152.80
Attachment number 1 \nPage 1 of 1
Item # 3
Finance Committee Meeting
5/12/2014 1:05 PM
Public Safety Exempt Employees' Pay During Ice Storm
Department:Administrator
Caption:Discuss public safety exempt employees not being paid for
services provided under the inclement weather policy during the
ice storm. (Referred from April 28 Finance Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Finance Committee Meeting
5/12/2014 1:05 PM
Receive as information 1st qtr 2014 Financial Reports
Department:Finance
Caption:Receive as information financial reports for the period ended
March 31, 2014. (Referred from April 28 Finance Committee)
Background:Periodic financial reports are presented to keep the commission
apprised of the financial status of the organization.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5