HomeMy WebLinkAbout2014-03-24-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 3/24/2014- 12:50 PM
FINANCE
1. Approve the replacement of one (1) 2000 emergency response
fire apparatus for Augusta Regional Airport. (Bid 14-133)
Attachments
2. Approve the purchase of mid-sized hydraulic excavator with
transport trailer for Augusta Engineering Department –
Maintenance Division.
Attachments
3. Motion to approve abatement of all County Ad Valorem Taxes
on Land Bank owned property.
Attachments
4. Approve $78,000 for the 2014 fiscal year operating budget for
the Land Bank Authority.
Attachments
5. Motion to approve the minutes of the Finance Committee held
on March 10, 2014.
Attachments
6. Motion to approve budget for initial phase costs related to ice
storm clean up.
Attachments
7. Request to approve lease agreement for OPEX Mail Processing
Machine.
Attachments
Finance Committee Meeting
3/24/2014 12:50 PM
2014 - Airport Fire Rescue Vehicle
Department:Finance Department - Fleet Management
Caption:Approve the replacement of one (1) 2000 emergency response fire
apparatus for Augusta Regional Airport. (Bid 14-133)
Background:The Augusta Regional Airport is requesting the replacement of an
older model emergency response fire apparatus for the Airport
Fire Department. The older unit, asset number 995220, is a 2000
model, is outdated, and has become undependable for its critical
emergency response mission. By containing many additional
features, the new apparatus will greatly update the department’s
emergency response capabilities and keep them in compliance
with the FAA’s requirements.
This request was reviewed by and approved by the Augusta
Aviation Commission.
Analysis:The Procurement Department published a competitive bid using
the Demand Star electronic bid system with the following results:
Bid 14-133; NAFECO/KME, Inc = $496,052.00; Southern
Emergency Products/Rosenbauer = $494,979.00 and; Fireline,
Inc/E-One,, Inc = $470,802.00. The bid results are attached for
review.
Financial Impact:The proposed fire apparatus will be purchased through the use of
the GMA lease program for 10 years with an annual cost of
$47,080.20.
Alternatives:1, Approve the request 2. Do not approve the request.
Recommendation:Approve the purchase of 1 replacement emergency response fire
apparatus. The older unit will be transferred to the airport flight
line and utilized as a maintenance support unit.
Funds are Available
in the Following Georgia Municipal Association (GMA) Lease Pool. 631-00-
0000/11-19114 Cover Memo
Item # 1
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
Item # 1
Attachment number 1 \nPage 2 of 2
Item # 1
Invitation to Bid
Sealed bids will be received at this office until Tuesday, February 18, 2014 @ 11:00 a.m. for furnishing:
Bid Item #14-133 1500 GPM Pumper Fire Apparatus for Fleet Management
Bids will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday,
February 4, 2014 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 9, 16, 23, 30, 2014
Metro Courier January 15, 2014
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 1
Vendors
Seagrave Fire
Apparatus
105 E 12th Street
Clintonville, WI 54929-
1518
NAFECO/KME
1515 West Moulton
Street
Decatur, AL 35601
Southern Emergency
Prod/Rosenbauer
286 Lake City Drive
Flintstone, GA 30725
Fireline Inc/E-One
725 Patrick Industrial
Winder, GA, 30680
Southern Fire
Serv/American
LaFrance
229 Confederate Ave
Jasper, GA 30143
Ten-8 Fire
Equipment/Pierce
Manufacturing
1591 Collier Road
Forsyth, GA 31029
Ferrara
Attn: Robert Jones
309 Prestwick Court
Summerville, SC 29483
Attachment B NO BID
RESPONSE YES YES YES LATE
E-Verify Number 249836 262618 112687
Addendums 1-2 YES YES YES
Bid Bond YES YES YES
SAVE Form YES YES YES
MAKE KME ROSENBAUER E-ONE NON-
COMPLIANT
MODEL PREDATOR
PANTHER PUMPER TYPHOON
1500 GPM
NON-
COMPLIANT
YEAR 2015 2015 2014
NON-
COMPLIANT
BID PRICE $496,052.00 $494,979.00 $470,802.00
NON-
COMPLIANT
PROPOSED
DELIVERY
DATE
300-360
DAYS ARO
365 DAYS
ARO 220-240 DAYS NON-
COMPLIANT
Bid Item #14-133
1500 GPM Pumper Fire Apparatus
for the City of Augusta - Fleet Management Department
Bid Opening Date: Tuesday, February 18, 2014 @ 11:00 a.m.
2014/15 1500 GPM Pumper Fire Apparatus:
Page 1 of 1
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Attachment number 5 \nPage 3 of 3
Item # 1
Finance Committee Meeting
3/24/2014 12:50 PM
2014-Engineering Mid Size Excavator
Department:Finance-Fleet Management
Caption:Approve the purchase of mid-sized hydraulic excavator with
transport trailer for Augusta Engineering Department –
Maintenance Division.
Background:The Augusta Engineering Department-Maintenance Division
would like to request the acquisition of one mid-sized excavator
with transport trailer to assist in the many construction projects
that often confront the department. The new unit will be
extremely beneficial in working in limited space repair situations
creating minimal damage to the surrounding work area. The
department is currently utilizing either a large excavator or
backhoe for their construction and repair jobs which in some cases
can create damage to public property in the repair process. The
new excavator will be a tremendous asset to handle the smaller to
medium sized projects for the department
Analysis:: Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from six vendors with the
following results: (Bid 14-124): (1) Flint Equipment Co =
$113,150.00; (2) Neff Rental Equipment Co = Did Not Meet
Required Specifications; (3) J & B Tractor = Did Not Meet
Required Specifications; (4) Yancey Bros. Co. = $115,560.00; (5)
United Rentals Equipment Co. = Did Not Meet Required
Specifications; (6) Border Equipment Co = $98,244.00 – Lowest
Compliant Bid
Financial Impact:: The compactor will be purchased through the use of 2014 Capital
funds account. The cost of the hydraulic excavator with trailer will
be $98,244.00.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the request to purchase one mid-sized excavator from
Cover Memo
Item # 2
Border Equipment Company of Augusta, Georgia.
Funds are Available
in the Following
Accounts:
Capital Outlay 272-01-6440/54.22510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Invitation to Bid
Sealed bids will be received at this office on Wednesday, February 19, 2014 @ 11:00 a.m. for furnishing:
Bid Item 14-120 Dodge Police Automobile for Fleet Management
Bid Item 14-124 Hydraulic Excavator w/Transport Trailer for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February
7, 2014 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle January 16, 23, 30, February 6, 2014
Metro Courier January 22, 2013
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 2
UNOFFICIAL
Vendors
Flint Equipment Co
1900 William Few
Parkway
Grovetown, GA 30813
Neff Rental
2325 Tubman Home
Road
Augusta, GA 30906
GJ&L
d/b/a Border Equip
2804 Wylds Road
Augusta, GA 30909
Yancey Bros
4165 Mike Padgett
Hwy
Augusta, GA 30906
J & B Tractor
3585 Mike Padgett
Hwy
Augusta, GA 30906
United Rental
2425 Mike Padgett
Hwy
Augusta, GA 30906
Attachment B YES YES YES YES YES YES
E-Verify Number 339942 425224 705362 686717 515905 234401
SAVE Form YES YES YES YES YES YES
YEAR 2014 2014 2014 2014 2014 2014
MAKE JOHN DEERE IHI CASE CATAPILAR KUBOTA TAKEUCHI
MODEL 85G 80VX3 CX80 3.08E+02 KX080-4R3 TB290
BID PRICE $102,250.00 $86,585.00 $88,894.00 $104,710.00 $85,978.00 $83,757.00
YEAR 2014 2014 2014 2014 2014 2014
MAKE ANDERSON ANDERSON HOOPER ANDERSON D&E TRAILER ANDERSON
MODEL TA82512TC TA82512TW EX1225 TA82510TW D&E 25' TA82512TW
BID PRICE $10,900.00 $11,530.00 $9,350.00 $10,850.00 $8,965.00 $11,718.00
TOTAL BID
PRICE $113,150.00 $98,115.00 $98,244.00 $115,560.00 $94,943.00 $95,475.00
PROPOSED
DELIVERY
SCHEDULE
3 - 6 WEEKS
ARO
30 TO 60
DAYS ARO
60 TO 90
DAYS ARO
30 DAYS
ARO
30 TO 60
DAYS 4 - 8 WEEKS
Bid Item #14-124
Hydraulic Excavator w/Transport Trailer
for the City of Augusta - Fleet Management Department
The following vendor submitted a "No Bid Response":
ASC Construction Equipment / 2303 Airport Rd / Cayce, SC 29033
Ditch Witch of Georgia / 5430 Highway 85 / Forest Park, GA 30297
TRANSPORT TRAILER:
Bid Opening Date: Wednesday, February 19, 2014 @ 11:00 a.m.
HYDRAULIC EXCAVATOR:
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 2
Attachment number 4 \nPage 1 of 1
Item # 2
Attachment number 5 \nPage 1 of 2
Item # 2
Attachment number 5 \nPage 2 of 2
Item # 2
Finance Committee Meeting
3/24/2014 12:50 PM
Abatement of County Ad Valorem Taxes
Department:Augusta, Georgia Land Bank Authority (LBA)
Caption:Motion to approve abatement of all County Ad Valorem Taxes on
Land Bank owned property.
Background:Land Bank Authority recently acquired several parcels of property
in Richmond and pursuant to OCGA 48-4-64, is requesting the ad
valorem taxes on said properties be abated. Attached is a list of
said properties and the amount of taxes to be abated.
Analysis:See background.
Financial Impact:Approve motion to abate County Ad Valorem taxes on attached
list of LBA properties.
Alternatives:Do not approve
Recommendation:Approve.
Funds are Available
in the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
2012
Augusta, GA
061-4-003-01-0 580 Laney Walker $1,423.43
128-0-014-03-0 3035 Tobacco Rd $993.36
128-0-014-07-0 3047 Tobacco Rd $343.93
128-0-014-09-0 3043 Tobacco Rd $447.75
017-4-068-00-0 3117 Chelsea Dr $2,188.02
025-2-034-03-0 467 Boy Scout Rd $410.18
070-4-070-00-0 1905 Farris St $52.00
070-4-071-00-0 1907 Farris St $88.22
070-4-058-02-0 1946 Rozella Rd $37.39
Land Bank Authority 2013 2012 2011 2010 2009
046-3-150-01-0 1448A Kingston St $10.86 $13.39 $101.00
046-3-180-00-0 1449 Wrightsboro Rd $398.66
046-4-474-00-0 1008 James Brown $60.81
059-1-074-00-0 1117 Cedar St $151.71 $281.98
059-1-291-00-0 1334 Wrightsboro Rd $281.95 $428.47 $490.73 $528.19
059-2-184-00-0 1113 Cedar St $151.71 $296.95
059-2-193-00-0 1327 Eleventh St $176.38
059-2-320-00-0 850 Laney Walker $1,414.24
059-2-321-00-0 848 Laney Walker $67.48
059-2-349-00-0 831 Spruce St $36.21 $48.81
059-2-352-00-0 841 Spruce St $132.48
059-2-353-00-0 847 Spruce St $36.21
059-2-354-00-0 1220 James Brown $18.93
059-2-356-00-0 1212 James Brown $69.40
059-2-558-00-0 911 Wrightsboro Rd $349.24
059-2-561-00-0 921 Wrightsboro Rd $309.29 $370.09
059-2-562-00-0 923 Wrightsboro Rd $310.15 $371.15
059-2-679-00-0 1423 Picquet Ave $264.66 $307.44
059-2-680-00-0 1425 Picquet Ave $195.14
059-2-700-00-0 924 Wrightsboro Rd $224.13
059-2-718-00-0 1417 James Brown $422.60
059-2-763-00-0 918 Boyd Ln $299.14
059-4-013-00-0 1557 Twiggs St $325.49 $390.01
059-4-032-00-0 1438 Twiggs St $283.77 $330.37
059-4-084-00-0 24 Ash St $271.88 $316.10
059-4-085-00-0 26 Ash St $235.55 $272.53
059-4-095-00-0 1534 Twiggs St $251.62 $299.10
059-4-096-00-0 1536 Twiggs St $251.62 $299.10
083-0-037-08-0 2368 Barton Chapel Rd $1,199.63
083-1-010-00-0 3605 Ollie Rd $91.01
083-1-011-00-0 3607 Ollie Rd $91.01
083-1-012-00-0 3609 Ollie Rd $91.01
083-1-029-00-0 3624 Ollie Rd $121.33
Attachment number 1 \nPage 1 of 8
Item # 3
083-1-030-00-0 3626 Ollie Rd $121.33
083-1-031-00-0 3628 Ollie Rd $121.33
083-1-032-00-0 3630 Ollie Rd $121.33
059-4-014-00-0 1555 Twiggs St $325.49 $390.01
059-1-082-00-0 1109 Perry Ave $387.56 $493.61 $588.29 $588.43
059-2-187-00-0 1110 Cedar St $153.23 $208.13 $390.25 $314.63
059-2-285-00-0 946 Cedar St $153.23 $208.13 $275.25 $227.50
059-2-549-00-0 906 Perry Ave $197.09 $321.67 $274.00 $300.17
059-2-572-00-0 1382 Tenth St $167.85 $436.72 $400.11 $425.01
059-2-575-00-0 1370 Tenth St $167.85 $430.88 $459.51 $518.76
045-4-207-00-0 1480 Wrightsboro Rd $79.50
059-4-090-00-0 1518 Twiggs St $225.52
045-4-185-00-0 1463 Wrightsboro Rd $45.67
059-1-227-00-0 1426 Augusta Ave.$16.76
097-1-093-00-0 2546 Lyman St.$847.50 $888.76 $1,044.51 $1,056.95 $1,138.21
059-1-010-00-0 1251 Twelfth St.$4,847.50
087-2-216-00-0 2016 Willow St.$25.75
087-2-207-00-0 2015 Golden Rod St.$25.75
059-2-355-00-0 1216 James Brown Bl $58.72 $63.52 $69.55 $75.49 $154.62
045-4-223-00-0 1462 Wrightsboro Rd.$258.46
097-1-077-00-0 2538 Dover St.$543.65 $629.05 $671.26 $716.70 $765.67
097-1-122-00-0 2567 Lyman St.$141.78 $369.82 $196.54 $200.70 $217.56
097-3-021-00-0 2533 Miles St.$286.60 $302.74 $254.50 $263.70 $400.81
151-2-010-00-0 2906 Pepperdine Dr.$28.36
151-2-011-00-0 2902 Pepperdine Dr.$28.36
197-0-046-00-0 4042 Union Grove $253.36 $337.80 $292.92 $305.48 $342.31
034-1-356-00-0 2432 Porter St.$0.00
034-2-071-00-0 2310 Fitten St.$0.00
034-1-339-00-0 2508 Porter St.$0.00
059-2-566-00-0 943 Wrightsboro Rd 197.58
059-2-691-00-0 956 Wrightsboro Rd 431.96
059-2-692-00-0 954 Wrightsboro Rd 49.93
059-2-693-00-0 952 Wrightsboro Rd 421.12
059-2-758-00-0 936 Boyd Ln 313.76
059-4-030-00-0 1505 Twiggs St 49.93
045-4-201-01-0 1499 Wrightsboro Rd 49.93
045-4-218-00-0 1472 Wrightsboro Rd 1465.67
045-4-219-00-0 1470 1/2 Wrightsboro Rd 97
045-4-221-00-0 1466 Wrightsboro Rd 1017.34
045-4-222-00-0 1464 Wrightsboro Rd 15.38
045-4-231-00-0 1450 Wrightsboro Rd 753.16
045-4-232-00-0 1440 Wrightsboro Rd 449.87
045-4-235-00-0 1410 McCauley St 237.81
045-4-236-00-0 1414 McCauley St 477.78
045-4-237-00-0 1416 McCauley St 445.84
Attachment number 1 \nPage 2 of 8
Item # 3
045-4-241-00-0 1430 McCauley St 205
045-4-243-00-0 1407 Hunter St 424.84
045-4-246-00-0 1417 Hunter St 27.09
045-4-247-00-0 1419 Hunter St 230.67
047-3-256-00-0 821 Seventh St 74.92
047-3-257-00-0 815 Seventh St 56.92
047-3-258-00-0 811 Seventh St 49.13
058-2-003-00-0 1434 McCauley St 38.11
058-2-004-00-0 1438 McCauley St 246.79
058-2-005-00-0 1442 McCauley St 45.09
059-1-009-00-0 1257 Twelfth St 200.3
059-1-126-00-0 1320 Thirteenth St 382.05
059-1-149-00-0 1216 Perry Ave 436.91
059-1-150-00-0 1218 1/2 Perry Ave 62.91
059-1-151-00-0 1220 1/2 Perry Ave 129.09
059-1-154-00-0 1342 Twelfth St 107.84
059-1-184-00-0 1412 Wrightsboro Rd 889.05
059-1-250-00-0 1374 Wrightsboro Rd 57.18
059-1-421-00-0 1432 Forest St 49.93
059-2-003-00-0 1242 Twelfth St 49.93
059-2-017-00-0 1235 Pine St 197.58 236.7 230.93
059-2-033-00-0 1249 Eleventh St 49.93
059-2-038-00-0 1012 Spruce St 49.93
059-2-039-00-0 1242 Eleventh St 49.93
059-2-040-00-0 1246 Eleventh St 49.93
059-2-041-00-0 1250 Eleventh St 49.93
059-2-104-00-0 1144 James Brown 3149.3
059-2-174-01-0 1103 Cedar St 590.55
059-2-179-03-0 1101 1/2 Cedar St 445.28
059-2-182-00-0 1109 1/2 Cedar St 49.21
059-2-183-00-0 1111 Cedar St 449.96
059-2-185-00-0 1115 Cedar St 49.93
059-2-196-00-0 1341 Eleventh St 341.9
059-2-203-01-0 1318 Eleventh St 680.4
059-2-302-00-0 1331 James Brown 319.12
059-2-355-00-0 1216 James Brown 58.72 63.52 69.55 75.49 154.6
059-2-553-00-0 1353 James Brown 476.4
059-2-554-00-0 1355 James Brown 49.93
059-2-567-00-0 945 Wrightsbror Rd
059-2-690-00-0 962 Wrightsboro Rd 49.93 54.21 131.57
059-2-703-00-0 925S S Boundary Ln 49.93
059-2-699-00-0 930 Wrightsboro Rd 297.71
059-2-704-00-0 923 S S Boundary Ln 49.93
059-2-705-00-0 931 S S Boundary Ln 345.01
059-2-706-00-0 933 S S Boundary Ln 49.95 76.25 230.69
059-2-707-00-0 929 Boyd Ln 197.58
059-2-708-00-0 937 Boyd Ln 49.93
Attachment number 1 \nPage 3 of 8
Item # 3
059-2-710-00-0 945 Boyd Ln 49.93
059-2-720-00-0 909 Boyd Ln 49.93
059-2-721-00-0 920 S Boundary Ln 49.93
059-2-757-00-0 938 Boyd Ln 49.93
059-2-759-00-0 932 Boyd Ln 150.05
059-2-760-00-0 930 Boyd Ln 49.93
059-2-761-00-0 924 Boyd Ln 401.91
059-2-810-00-0 1426 Twiggs St 68.98
059-4-015-00-0 1553 Twiggs St 49.93
059-4-016-00-0 1549 Twiggs St 49.93
059-4-017-00-0 1547 1/2 Twiggs St 49.93
059-4-018-00-0 1543 Twiggs St 49.93
059-4-023-00-0 1527 Twiggs St 297.71 345.51 264.77
059-4-025-00-0 1523 Twiggs St 297.71
059-4-026-00-0 1519 Twiggs St 282.38 297.71
059-4-028-00-0 1511 Twiggs St 131.69 197.58
059-4-031-00-0 1436 Twiggs St 787.58
059-4-087-00-0 1506 Twiggs St 55.45 60.21 138
059-4-137-00-0 1518 Maple St 215.01
059-4-138-00-0 1522 Maple St 15.04
072-2-188-00-0 2007 Dyer Pl 70.18
087-2-114-00-0 207 Aragon Dr 61.09
087-2-206-00-0 2013 Golden Rod 25.75 55.96 133.09
097-1-077-00-0 2538 Dover St 543.65 629.05 671.26 716.7 765.67
097-1-115-00-0 2577 1/2 Dover St 566.17
097-1-116-00-0 2579 Dover St 503.7
097-1-122-00-0 2567 Lyman St 141.78 369.82 196.54 200.7 217.56
097-3-021-00-0 2533 Miles St 286.66 302.74 254.5 263.7 400.81
097-3-024-00-0 2522 Dover St 980.33 1087.21 1170.38
097-3-026-00-0 2525 Dover St 950.42 1056.89 1137.66
151-2-010-00-0 2906 Pepperdine Dr 28.36
151-2-011-00-0 2902 Pepperdine Dr 28.36
Attachment number 1 \nPage 4 of 8
Item # 3
2008 2007 2006 2005
$554.60 $569.64 $604.28 $465.94
Attachment number 1 \nPage 5 of 8
Item # 3
$774.76
$459.64 $469.64 $652.90
$484.73 $495.80 $525.72 $388.19
$308.00 $308.76 $327.36 $178.69
$443.02 $451.40 $479.15 $339.03
$543.97 $558.89 $592.87 $456.39
$1,204.68 $1,702.93 $1,801.66
$105.75 $110.29 $115.29
$804.56 $1,342.11 $1,423.61
$232.09 $185.55 $263.02
$428.89 $431.56 $453.32
$484.78
Attachment number 1 \nPage 6 of 8
Item # 3
182.08 167.66 176.57
105.75 110.29 115.29
83.19 87.12 90.07
246.14 258.04 271.15
Attachment number 1 \nPage 7 of 8
Item # 3
265.92 261.49 275.64
88.33 91.83 95.84
88.32
112.72
804.55 1342.11 1423.61
232.09 185.55 263.02
428.89 431.56 453.32
1413.61 1718.27 1819.38
1203.49 1710.64 1810.21
Attachment number 1 \nPage 8 of 8
Item # 3
Finance Committee Meeting
3/24/2014 12:50 PM
Land Bank Authority 2014 Budget Request
Department:Augusta, Georgia Land Bank Authority
Caption:Approve $78,000 for the 2014 fiscal year operating budget for the
Land Bank Authority.
Background:The Land Bank Authority (LBA) was created in 1977 to serve as a
redevelopment tool for turning around blighted areas to a
productive and liviable condition. The Land Bank Authority was
initially funded with a $150,000 from General Fund Budget,
adopted on December 6, 2007, for Operating Expenses, and was
staffed with a Director and Administative Assistant. The Land
Bank has participated in moving forward several major
redevelopment project that will generate future tax revenue, that
otherwise may not have been possible. Projects include: KROC
Center, Laney-Walker/Bethlehem, Dover-Lyman, United House
of Prayer-Wrightsboro Road. Others projects that have benefited
or planned include: Georgia Regents University, CHDO's,
Augusta Housing Authority and Habitat for Humanity. The Land
Bank Authority received $65,000 of the projected 2014 operating
budget of $187,181. The Land Bank has carried over $14,188
from the previous fiscal year; and project to generate
approxiamately $30,000 real eatate sales and fees to go toward
the total budget, of $187,181. This will leave a budget short
fall of approximately $78,000, for this fiscal year.
Analysis:The Land Bank Authority's actual budget for fiscal year 2012 and
2013 were $166,088 and 171,292, respectively. The Land Bank
Authority received $65,000 of the projected 2014 operating
budget of $187,181. The Land Bank has carried over $14,188
from the previous fiscal year; and project to generate
approxiamately $30,000 real eatate sales and fees to go toward the
total budget, of $187,181. This will leave a budget short fall of
approxiamately $78,000, for this fiscal year. If the Land Bank is to
continue carrying out it's mission of returning non tax producing
property to the tax roll, it has to be fully funded. It continues to
explore ways of being fund generating authority and anticipate
generating $45-$50,000, in fiscal year 2015.
Cover Memo
Item # 4
Financial Impact:In order to operate for the balance of this fiscal year LBA will
require $78,000, in additional funds, to get through the
remaimnder of this year. If the Land Bank is to continue carrying
out it's mission of returning non tax producing property to the tax
roll, it has to be fully funded. It continues to explore ways of
being fund generating authority and anticipate generating $45-
$50,000, in fiscal year 2015.
Alternatives:If funding is not received the Land Bank will only have enough
funds to operating through May.
Recommendation:Approve funding
Funds are Available
in the Following
Accounts:
forwarded for discussion purposes by Finance Dept no funding
source identified-dbw
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Proposed LBA 2014 Operating Budget
REVEUE
City Contribution $ 142,993
Approved 65,000
Additional 77,993
Real Estate Sales 25,000
Funds Carried Forward 14,188
Fees 5,000
Total Revenue $ 187,181
EXPESES
Staff Wages/Benefits $ 149,681
Local Mileage 250
Education & Training 1,500
Advertising (Sheriff Levy Sale) 1,000
Dues/Membership/Subscriptions 250
Audit/Bookkeeping 7,500
Office Rent 7,600
Legal 5,000
Technical Purchase 1,000
Property Maintenance 1,000
Demolition 7,500
Other Professional Svc. (Survey, etc.) 1,500
Operating Supplies 750
IT/Computer Equipment 2,650
__ __
Total Expenses $ 187,181
Attachment number 1 \nPage 1 of 1
Item # 4
Finance Committee Meeting
3/24/2014 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
March 10, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 4
Item # 5
Attachment number 1 \nPage 2 of 4
Item # 5
Attachment number 1 \nPage 3 of 4
Item # 5
Attachment number 1 \nPage 4 of 4
Item # 5
Finance Committee Meeting
3/24/2014 12:50 PM
Motion to approve budget for initial phase costs related to ice storm clean up
Department:Finance
Caption:Motion to approve budget for initial phase costs related to ice
storm clean up.
Background:During February 10-14 the Augusta area experienced ice
accumulations in excess of one inch. As a result, there was
widespread damage and accumulation of debris from falling trees
and limbs. On March 7 a Presidential declaration of disaster was
issued, making Augusta eligible for federal reimbursement.
Analysis:When the Federal Declaration of Disaster was approved, Augusta
became eligible for Federal and possible State reimbursement of
qualifying expenditures. The estimate for initial "first push"
response costs is $5 Million from the Engineering Department.
Financial Impact:Reimbursement percentages from discussions with FEMA and
GEMA could be as follows: 75% FEMA 10% GEMA 15%
Augusta Since FEMA and GEMA proceeds are considered grant
monies, the accounts must be set up in the grant fund and
Augusta's matching portion transferred in from the General Fund.
Only the amounts actually required will be transferred.
Alternatives:Under some FEMA elections, the Federal reimbursement rate may
be slightly higher for some portion of expenditures. This
determination is made later in the process. If GEMA funds are not
allocated from the State, residual costs to Augusta could be 25%.
Recommendation:Establish an initial expenditure budget for expenditures elgible for
reimbursement during this initial phase in the amount of $5
million. Establish revenue budgets for the amounts of estimated
percentages of reimbursement from FEMA and GEMA. Establish
a revenue budget for Augusta's portion of the expenses funded
from our Reserve for Extraordinary Losses as identified by
Finance at the called meeting 2-24-14.
Cover Memo
Item # 6
Funds are Available
in the Following
Accounts:
GRANT FUND Expenses: 220-04-1250 - Ice Storm Damage
$5,000,000 Revenue: 220-000000-3833110 – FEMA – Ice Storm
$3,750,000 220-000000-3833210 – GEMA – Ice Storm 500,000
220-000000-3911101 - Trf In from Gen Fund 750,000 GENERAL
FUND Expense: 101-111110-6111220 - Trf to Grant Fund
750,000 Revenue: 101-000000-3952130 - Use of FB/Extrdny
Loss 750,000
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Finance Committee Meeting
3/24/2014 12:50 PM
Request to approve lease agreement for OPEX Mail Processing Machine
Department:Tax Commissoner's Office
Caption:Request to approve lease agreement for OPEX Mail Processing
Machine.
Background:The Tax Commissioner has created a new Communications
Center. The responsibility of this department will be to field all
phone calls coming into the Tax Commissioner's Office regardless
of the topic (i.e., property tax, motor vehicle, homestead
exemption, etc.). If more specific assistance is needed, the
operator will forward the call to that specific department. This
department will also handle all mail and mail in payments for the
Tax Commissioner's Office. This includes motor vehicle,
property tax, delinquent tax, etc. There has also been discussion
of this office handling collection of "City Services", which would
include storm water, street lights and solid waste on a separate
billing. This machine will allow us to expedite the handling of all
of these payments regardless of the billing time frame, without
hiring additional staff. Use of the machine will also reduce the
possiblity of errors.
Analysis:A team from the Tax Commissioner's Office visited several
comparable counties within the State that use the machine to
determine if it would be advantageous to our office. The team
included members from the IT department. It was an
overwhelming concensus that it would definitely be advantageous
not only to this office but to other offices within the city also.
Financial Impact:$3,500/month
Alternatives:
Recommendation:Approval of request.
Funds are Available
in the Following 101015611/5224219 Cover Memo
Item # 7
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7