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Finance Committee Meeting Commission Chamber- 3/10/2014- 12:50 PM
FINANCE
1. Approve Motorola be used to find a buyer for the Motorola
Gold Elite Consoles that have been replaced at the 911 Center.
Attachments
2. Motion to recommend First Vehicle Services provide fleet
maintenance services for Augusta, Georgia.
Attachments
3. Approve the hosting and support agreement between the
Richmond County Board of Elections and the SOE Corporation
to provide online poll worker training to supplement existing
training.
Attachments
4. Approve the transfer of $10,000 from the Sheriff's Department
(fund 273) to Accountability Court (Fund 204) for Drug Abuse
Treatment & Education (DATE).
Attachments
5. Discuss exempting the Sheriff's Department and the Fire
Department from the proposed budget cuts. (Requested by
Mayor Pro Tem Johnson)
Attachments
6. Consider a request from the Garden City Rescue Mission
regarding a refund of the shelter's annual land taxes.
Attachments
7. Motion to approve the minutes of the Finance Committee held
on February 24, 2014.
Attachments
Finance Committee Meeting
3/10/2014 12:50 PM
2014 - Sale of 911 Consoles
Department:Finance Department - Fleet Management
Caption:Approve Motorola be used to find a buyer for the Motorola Gold
Elite Consoles that have been replaced at the 911 Center.
Background: The consoles have been replaced in the 911 Center leaving the
old consoles as excess/surplus. Motorola has indicated that they
would find a buyer for the surplus units for 10% of the sale. These
units are designed for a specific purpose and it is very unlikely
that using GovDeals to sell these items would result in any
reasonable sale value.
Analysis:Using GovDeals would result in paying GovDeals 7.5% of the bid
price with an expectation that the bid price would yield a
minimum price. Motorola would be better suited to obtain a better
sale price than GovDeals and will charge 10% of the sale value.
Financial Impact:All proceeds go into the 911 Fund “Sale of Surplus Property”
account: 216-00-0000/3923110.
Alternatives:(1) approve Motorola finding a buyer and authorize the 10%
sellers fee; (2) sell the items on GovDeals.
Recommendation:Approve Motorola finding a buyer for the Gold Elite Consoles and
authorize the seller's fee.
Funds are Available
in the Following
Accounts:
Not Applicable
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 1
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Finance Committee Meeting
3/10/2014 12:50 PM
2014 Fleet Maintenance Proposal
Department:Finance Department - Fleet Management Division
Caption:Motion to recommend First Vehicle Services provide fleet
maintenance services for Augusta, Georgia.
Background:In September 2013 the Augusta Commission did not approve the
extension of the existing contract. At that time First Vehicle
Services proposed an extension cost of $3,659,793.02 for
2014. The Augusta Commission expressed a desire to see if other
contractors might submit better bids. The Augusta Request For
Proposal emphasizes the need for experience and performance.
Analysis:Two venders provided proposals to the RFP; First Vehicle
Services the incumbent and Vector Fleet Management. The
evaluation committee evaluated both proposals (see attached
evaluation averages). First Vehicle Services’ proposal was
measurably better than Vector Fleet Management. First Vehicle
Services responded to all requirements of the RFP. Vector Fleet
Management provided only 6 government references of 10
required by the RFP. First Vehicle Services provided 68. Vector
Fleet Management failed to provide a response to section 8 of the
RFP which address’ parts support to the Solid Waste Department.
The RFP requires the successful bidder to use the CCG-FASTER
software for fleet maintenance and parts management. This
software has been used since 2000 and Augusta has maintenance
records on vehicles since its implementation. Vector Fleet
Management indicated they were going to use FMIS (Fleet
Maintenance Management System) for maintenance and parts
management, contrary to the RFP requirements. In reviewing their
cost proposal Vector Fleet Management’s proposal figures parallel
to those of 2005. Cost proposals of both venders are attached as
the second attachment.
Financial Impact:See attachment “Cost Proposals”. The vehicle maintenance cost is
included in the 2014 budget.
Alternatives:(1) Approve the request, (2) Disapprove the request Cover Memo
Item # 2
Recommendation:Approve the Recommendation of the Evaluation Committee and
accept the proposal of First Vehicle Services.
Funds are Available
in the Following
Accounts:
2014 Budget.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Request for Proposal
Request for Proposals will be received at this office until Wednesday, December 11, 2013 @ 11:00 a.m. for
furnishing:
RFP Item #13-225 Fleet Maintenance Service for Fleet Management
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
A Mandatory Pre Proposal Conference will be held on Friday, November 22, 2013 @ 11:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, November 26, 2013 @ 5:00 P.M. No RFP will be accepted by
fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. . A 10%
Bid bond is required to be submitted; a 100% performance bond and a 100% payment bond will be
required for award.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the request for
proposal including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 31, November 7, 14, 21, 2013
Metro Courier November 6, 2013
Revised: 3/5/2013
Attachment number 1 \nPage 1 of 1
Item # 2
VENDORS Attachment B E-Verify #Addendum
1-2 SAVE Form Bid Bond Original 9 Copies
Fee
Proposal
FIRST VEHICLE
SERVICES
3009 PAMOLICO
HIGHWAY
FLORENCE, SC
29505
Yes 51762 Yes Yes Yes Yes Yes Yes
VECTOR FLEET
9300 HARRIS
CORNERS PKWY,
SUITE 170
CHARLOTTE, NC
28269
Yes HKEE1159/
699145 Yes Yes Yes Yes Yes Yes
RFP Opening
RFP Item #13-225
Fleet Maintenance Service
for Augusta, Georgia - Fleet Management Department
RFP Due: Wednesday, December 11, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 2
Evaluation Criteria PTS
FIRST VEHICLE
SERVICES
3009 PAMOLICO
HIGHWAY
FLORENCE, SC
29505
VECTOR FLEET
9300 HARRIS
CORNERS PKWY,
SUITE 170
CHARLOTTE, NC
28269
RESPONDENTS EXPERIENCE:
Measured in terms of Respondent’s current and past experience in providing
directly related services of equal magnitude and complexity. Respondent must
possess a minimum of 5 years’ experience in providing above average performance
of government fleet maintenance with fleets with a minimum of 1000
vehicles/equipment.
25 23 16.8
RESONSIVENESS TO RFP REQUIREMENTS:
Measured in terms of the effectiveness of the Respondent’s proposed technical
plan in implementing the maintenance and repair program, Respondent’s
understanding of the scope of work including the feasibility of the proposed
approach in meeting the requirements of the STATEMENT OF WORK and satisfying
the Augusta-Richmond Government goals as outlined in the INTENT section
40 35.2 31
QUALIFICATION OF KEY PERSONNEL
Measured in terms of relevant experience of key personnel and their ability to
execute the project. Number of full time staff assigned to this project, their
credentials and demonstrated knowledge of the disciplines required providing the
services .
15 14.4 11.4
Subtotal 80 72.6 59.2
FINANCIAL CAPABILITY:
Will be rated Satisfactory or Unsatisfactory. This factor will be analyzed on the
basis of the Proposer’s documentation of its financial capacity to undertake the
project. Proposer must submit audited financial statements for the prior three (3)
years of operation. This Government, at its discretion will judge the viability of
statements. Unsatisfactory rating will be cause for rejection of Proposal. Rating of
Satisfactory / Non-Satisfactory
S/NS S S
COST:
Measured as the yearly target budget and the proposed maintenance performance
standards incentives.
20 18 20
Total 100 90.6 79.2
Cumulative Evaluation Sheet
RFP Item #13-225
Fleet Maintenance Service
for Augusta, Georgia - Fleet Management Department
Attachment number 3 \nPage 1 of 1
Item # 2
Attachment number 4 \nPage 1 of 2
Item # 2
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Attachment number 6 \nPage 1 of 1
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Attachment number 7 \nPage 1 of 3
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Item # 2
Attachment number 7 \nPage 3 of 3
Item # 2
Finance Committee Meeting
3/10/2014 12:50 PM
Approve the Hosting and Support Agreement between the Richmond County Board of Elections and
SOE Corporatoin
Department:Board of Elections
Caption:Approve the hosting and support agreement between the
Richmond County Board of Elections and the SOE Corporation to
provide online poll worker training to supplement existing
training.
Background:The software suite provides poll worker training that will
supplement existing training provided for by the Richmond
County Board of Elections. All poll workers are required to come
to in person training prior to each election. The software suite
contains in depth sensitivity and accessiblity training and is
therefore eligible for partial funding from the Georgia Secreatary
of State's Office through a federal grant program.
Analysis:Access to this type application by poll workers would give them
the added benefit of being able to review training at their leisure.
The application also includes assesment modules and management
tools that will assist the Board of Elections Office in ensuring that
our workers are adequately trained and have an understanding of
the various laws pertaining to voting, elections, and disability
access.
Financial Impact:The Board of Elections Office has applied for and has been
awarded a grant in the amount of $12,000 to be applied toward the
purchase of the software. The purchase requires matching funds in
the amount of $26,000 from the City of Augusta. In addition, an
annual assurity Plan of $5,700 will be required beginning one year
from the date of purchase.
Alternatives:Do no purchase the software to enhance poll worker training.
Recommendation:Approve the contract and purchase the software.
Funds are Available Cover Memo
Item # 3
in the Following
Accounts:272-01-4111-54.24910
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
SOE SOFTWARE CORPORATION Page 1 of 15 2/17/20142/10/20142/7/2014
CLARITY ELECTION SUITE HOSTING AND SUPPORT AGREEMENT
This Clarity Election Suite Hosting Agreement (“Agreement”) is made and entered by and between the
Richmond County Georgia Board of Elections with offices located at 530 Greene St. Suite 500A Augusta,
GA 30901 (hereinafter “Customer”) and SOE Corporation, a Florida corporation, having its principal place of
business located at 5426 Bay Center Drive, Ste. 525, Tampa, Florida, 33609 (hereinafter "Licensor ").
WHEREAS, Licensor grants Customer a nonexclusive license to use of the Online Training Program known as
Clarity Online Training Program (OTP) (hereinafter the “Software”) and the associated documentation.
WHEREAS, Customer’s use of the Software will be restricted to our hosted computer environment.
WHEREAS, Licensor will provide and maintain the hosted computer environment for Customer’s use of the
Software (the “Service”).
WHEREAS, in addition to the maintenance and support services that are included in certain fees paid by
Customer to Licensor, Customer may opt to acquire additional maintenance services for the Software and
documentation in accordance with the terms and on the conditions set forth in this Agreement.
WHEREAS, Customer desires to receive a license for the Software and engage Licensor to provide the Service.
NOW, THEREFORE, in consideration of the covenants, representations and warranties set forth herein and other
good and valuable consideration, the receipt and sufficiency of which the parties hereby acknowledge, the parties,
by their authorized signatures below, hereby agree as follows:
1. Definitions
1.1. The term “Agreement” shall mean this Agreement and all Exhibits, Schedules and Attachments
attached hereto now or in the future.
1.2. The term “Customer Data” shall mean the content and characteristics within the service that are
modified through the use of the Service features by the authorized Account users of the Service.
1.3. The term “Documentation” shall mean all documentation and/or other materials (including manuals,
instructions, training materials, specifications, flow charts, logic diagrams, and other support
materials) relating to the use, operation and functionality of the Service.
1.4. The term “Effective Date” shall be shown at the end of this Agreement and is the date when the
parties intend the Service to commence.
1.5. The term “Service” shall have the meaning set forth in the Recitals above, and further described in
Section 2. When the term “Service” is used alone herein, it shall also be deemed to include the term
“Hosting Services” as that term is further described in Section 2.
1.6. The term “Service Level Agreement” shall mean Exhibit D, which sets forth the service levels at which
identified portions of the Service are to be provided by Licensor and sets forth certain remedies for
Customer in the event that Licensor does not attain such service levels.
1.7. The term “Term” shall mean the period of time this Agreement is in effect (absent any earlier
termination as provided herein) and is a period of (3) years commencing on the Effective Date,
subject to extension as provided herein.
Attachment number 1 \nPage 1 of 15
Item # 3
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2. Services
2.1. Services Scope - Licensor agrees to provide to Customer services for hosting the Software and for
hosting other software required for the operation of the Software (the “Clarity Election Suite
software,”). Licensor will permit Customer to, on a 24 x 7 basis, remotely access and use the
Software referred to as the “Hosting Services”. Licensor’s performance of the Service shall be
pursuant to the terms and conditions set forth herein and also must conform to Customer’s standard
technical support requirements set forth in Sec. 2.2 hereto. Customer will be given an account
allowing it to access the Licensor site. Licensor shall serve as the single point of contact for all
Service and Hosting Services issues and shall be solely responsible for coordinating and ensuring the
resolution of any problems involving the Service and Hosting Services in a prompt and timely fashion.
2.2. Technical Support - As part of the Hosting Services, Licensor will provide the support set forth in
Exhibit B, the Hosting Environment Agreement, attached to and incorporated in this Agreement by
reference, and understands and agrees that Customer will be entitled to the remedies stated therein.
3. Grant of License
3.1 Licensor grants Customer and its operating divisions a non-exclusive, perpetual license to use the
Hosted Software in machine readable form as long as Customer maintains its status in good standing
as a Customer of Licensor’s Annual Software Assurance and Support Agreement and has purchased
all requisite licensing fees. Licensor also grants Customer a non-exclusive perpetual license to use
the Documentation.
3.2 Software upgrades are full version releases (e.g. version 4.x to version 5.0) and are included as part
of the Annual Software Assurance and Support Agreement provided by Licensor to Customer.
3.3 Software updates (e.g. version 4.1 to version 4.2), including bug fix builds, are included as part of the
Service provided by Licensor to Customer provided that Customer is current on all monies due to
Licensor.
4. Obligations
4.1. Implementation - As a condition to Licensor’s obligation to provide the Hosting Services, both parties
shall be responsible for fulfillment of all of their obligations under the Agreement and completion of the
project implementation plan. The project implementation plan will be jointly developed by Licensor
and Customer subsequent to execution of this Agreement by both parties and payment of fee(s) as
outlined in Exhibit A.
4.2. Technical Environment - Licensor will provide the services and other products, as set forth on
Exhibit B, (or similar services and products that provide a similar level of service), and will also
provide any and all equipment, to provide the Hosting Services (the “Hosting Environment”) pursuant
to Exhibit B. Licensor shall be responsible for the costs associated with obtaining and maintaining the
Hosting Environment, unless otherwise indicated on Exhibit A. Licensor also shall pay the costs of the
services or other products necessary to permit Customer to transmit data to and receive data from the
Hosting Environment; however Customer is responsible for the costs of its own communication lines.
Licensor shall maintain and insure the server and shall indemnify Customer for any damage, loss or
injury to the equipment (other than normal wear and tear).
4.3. Data Transmission - Should Customer require a special data transmission format to the Software,
such as SSL, the format and any additional costs and implementation timeline effects will be agreed
upon, in writing, between Licensor and Customer.
4.4. Coordination - Each party shall designate a contact to coordinate day-to-day communication with the
other party.
Attachment number 1 \nPage 2 of 15
Item # 3
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5. Term, Termination, and Transition Assistance
5.1. The initial term of this Agreement will be for (3) years on the Effective Date (the “Initial Term”).
5.2. Renewal Term - Customer may exercise its option to renew this Agreement, for an additional twelve
(12) month term beyond the Initial Term (the “Renewal Term”), at any time prior to the end of the Initial
Term by giving notice thereof in writing to the Licensor. In the absence of notification, the Customer
will be deemed not to have agreed to the renewal of this Agreement.
5.3. Termination for Material Breach - A party may terminate this Agreement if the other party commits a
material breach or default (including nonpayment of fees) and fails to remedy such breach or default
within thirty (30) days after receiving written notice of the same from the other party. In the event of
termination due to a breach or default by Customer, no refunds or credits will be due to Customer. In
the event of termination due to a breach or default by Licensor, Customer will receive a refund of the
fees for the remaining Annual Assurance Plan Payment.
5.4. Effect of Termination or Expiration - Upon the termination or expiration of this Agreement, all payment
obligations of one party to the other under this Agreement incurred through the date of termination or
expiration will immediately become due. Upon notification by Customer, and at Customer’s sole
discretion, Licensor shall either return all Customer’s Data within thirty (30) days of the date of
termination or expiration, or shall commence implementation of the Transition Plan.
5.5. Termination of Agreement Upon Bankruptcy - Either party may terminate this Agreement upon written
notice to the other party if the other party becomes insolvent, makes a general assignment for the
benefit of creditors, files a voluntary petition of bankruptcy, suffers or permits the appointment of a
receiver for its business or assets, or becomes subject to any proceeding under any bankruptcy or
insolvency law, whether domestic or foreign, or has wound up or liquidated, voluntarily or otherwise.
5.6. Termination of Agreement Upon Service Level Failures - Customer may terminate this Agreement
upon thirty (30) days’ written notice to Licensor upon the failure of Licensor to provide technical and
customer support constituting a material breach of this Agreement in accordance with the service
levels outlined in the Service Level Agreement (Exhibit “D”). In the event of termination of this
Agreement due to a material breach of this Agreement pursuant to this Section 5.3, Customer will
receive a refund of the fees for the remaining Annual Assurance Plan Payment.
5.7. Termination for Convenience – Customer may terminate the ongoing annual assurance payment for
convenience upon thirty (30) days written notice of the renewal date. If the customer decides to
terminate for convenience they must submit a written notice (30) days prior to the next annual renewal
payment date which is determined by the execution date of this agreement. If customer terminates
within the time frame of this clause all services will be discontinued and no further payments will be
issued.
5.8. Transition Services - The parties acknowledge that, prior to the termination or expiration of this
Agreement, Customer may engage a successor vendor to perform such services or bring such
services in-house. From the time that Customer notifies Licensor to whom Customer plans to migrate
the services, Licensor agrees to cooperate with Customer (and, if applicable, the successor vendor) to
effect an orderly and efficient transition. Within sixty (60) calendar days after termination or expiration
of this Agreement by either party, Customer shall pay Licensor all undisputed amounts due and owing
as of the termination of the Agreement, and, except to the extent reasonably necessary for the
transition services described in this Section 5.7, shall immediately cease any and all use of the Service
and materials or services provided by Licensor pursuant to this Agreement. At such time as Customer
reasonably determines necessary to effect the transition, Licensor shall provide in electronic format a
copy of all Customer, data without limitation, residing on Licensor's systems that is necessary for an
effective transition. Cooperation by Licensor may include, without limitation, continuing to host
Customer images, making qualified service personnel available for questions and consultations,
transferring contact numbers or URL addresses, and providing any required technical assistance and
cooperation to Customer as Customer may from time to time reasonably request. Such transition
period will not extend past six (6) months from the termination or expiration of this Agreement, unless
otherwise negotiated. Customer and Licensor agree to act in good faith in complying with these
Attachment number 1 \nPage 3 of 15
Item # 3
SOE SOFTWARE CORPORATION Page 4 of 15
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obligations. Customer will pay the reasonable expenses of Licensor in providing services during the
transition period. Licensor shall bill Customer for transition expenses on a monthly basis, and shall
submit complete, fully documented and accurate itemized monthly invoices, which shall include dates
of service, a brief description of the services provided, and respective time (in hours) charged per date
for services. Within thirty (30) days after the transition period ends, upon written request, each party
shall deliver to the other party all copies of the Confidential Information of the other party in every form
that such party continues to hold. Upon a party’s written request, the other party shall certify, in writing,
to the requesting party that the other party has performed the foregoing delivery or destruction.
6. Fees Price - Payment
6.1. Fees - Customer shall pay the fees as set forth in Exhibit A within thirty (30) days of the execution of
this agreement.
6.2. Service Fees - Customer shall pay to Licensor the fees set forth in Exhibit A, to the extent applicable.
All fees shall remain the same during the original Term and the initial 12-month extension, if Customer
opts for such extension. If Customer and Licensor agree in writing to further extend the Term, such
writing shall set forth the fees that shall be applicable during the extension of the Term.
6.3. Payment Terms - Licensor shall submit invoices to Customer on an annual basis. Payment on
undisputed amounts shall be due within thirty (30) days after Customer’s receipt of Licensor's invoice.
Customer shall pay interest at a rate of 1.5% per month on any overdue invoices. Customer shall
have no obligation to pay amounts not invoiced within ninety (90) days of the final date the services
being invoiced were delivered, unless the vendor had notified customer in writing within such ninety
(90) day period, that the invoices will be delayed and has indicated in writing when the invoice will be
delivered to customer.
6.4. Taxes - Customer shall pay or reimburse Licensor for sales and use taxes if applicable and any other
governmental charges levied, imposed or assessed on the Services, excluding, however, ordinary
personal property taxes assessed against or payable by Licensor, taxes based upon Licensor's net
income.
6.5. Funding - The parties expressly agree that this Contract shall have the opportunity to terminate if for
any reason the County, State and/or Federal ability to satisfy the funding of this Contract is withdrawn,
limited, or impaired. This Contract may also be renegotiated in the event of a reduction in the
anticipated County, State, or Federal funding revenue required to satisfy this Contract. If funding is
not available once implementation has commenced the hourly and implementation cost will be due
within 30 days of termination of the Contract.
7. Licensor Representations and Warranties.
In addition to the representations and warranties in the Agreement:
7.1. General Licensor Warranties - Licensor warrants that (a) the Service provided hereunder and the
underlying technology used by Licensor in performing the Service is owned free and clear of any
encumbrances or is in the public domain; (b) Licensor has full power and authority to enter into this
Agreement and to carry out its obligations under this Agreement; (c) there are no outstanding
assignments, grants, licenses, encumbrances, obligations or agreements (whether written, oral or
implied) that are inconsistent with this Agreement; (d) Licensor’s compliance with the terms and
conditions of this Agreement shall not violate any federal, state or local laws, regulations or
ordinances nor shall it violate any third party agreements; (e) there is no claim, litigation or proceeding
pending or threatened against Licensor with respect to the Service or its underlying technology or any
component thereof alleging infringement or misappropriation of any patent, trademark, copyright or
any trade secret or other proprietary right of any person; and (f) the Service does not infringe or
misappropriate in any respect upon any patent, trademark, copyright or any trade secret or other
proprietary right of any person or entity.
Attachment number 1 \nPage 4 of 15
Item # 3
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7.2. Authority and Performance - Licensor represents and warrants that it has the legal right and authority
to enter into this Agreement and perform its obligations hereunder, and the performance of its
obligations hereunder will not cause a breach of any agreements between Licensor and any third
parties, including all vendors critical to its performance obligations hereunder.
7.3. Service Level Commitment - Licensor warrants that it will perform its services in accordance with
Licensor’s service level commitment as set forth in Exhibit D. Customer’s sole and exclusive remedy
for Licensor’s failure to meet the service level commitment is the remedy set forth in Exhibit D.
7.4. NO OTHER WARRANTY - EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT THE
HOSTING SERVICES ARE PROVIDED AS IS AND LICENSOR DISCLAIMS ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES
OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ANY WARRANTY
THAT THE HOSTING SERVICES WILL BE UNINTERRUPTED OR ERROR-FREE.
7.5. LICENSOR AND ITS THIRD PARTY VENDORS SHALL NOT BE RESPONSIBLE FOR SPECIAL,
INCIDENTAL, CONSEQUENTIAL, EXEMPLARY OR OTHER INDIRECT DAMAGES (INCLUDING
WITHOUT LIMITATION LOSS OF PROFITS, LOSS OF DATA OR LOSS OF USE DAMAGES)
WHICH CUSTOMER MAY INCUR OR EXPERIENCE ARISING FROM THE SOFTWARE OR ON
ACCOUNT OF ENTERING INTO OR RELYING ON THIS AGREEMENT, EVEN IF LICENSOR HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
8. Customer Representations and Warranties.
In addition to the representations and warranties in the Agreement:
8.1. Authority and Performance. Customer represents and warrants that it has the legal right and authority
to enter into this Agreement and perform its obligations hereunder, and the performance of its
obligations hereunder will not cause a breach of any agreements between Customer and any third
parties.
9. Intellectual Property
9.1. Customer Data - Customer will own all Customer Data. Licensor will not sell, license or in any way
distribute the Customer Data to any person or entity, and shall not permit the Customer Data to be
used in any way (including any aggregation or summarized results of Customer Data) by any person
or entity other than Customer without Customer’s express written permission.
9.2. Aggregated Data - Notwithstanding the preceding section 9.1, Licensor may include in its
benchmark/comparison studies performance data about the Services provided hereunder such as
total number of users, overall customer count, average amount of disk usage, etc., so long as such
performance data is aggregated with the performance data of Licensor’s other customers so that
Customer’s information cannot be separately identified.
9.3. Licensor Technology - The Service and any technology, computer programs or computer codes
developed, created or produced by or on behalf of Licensor existing as of the Effective Date of this
Agreement, and any Licensor documentation relating thereto, are, as between Licensor and
Customer, the sole property of Licensor. To the extent that, during the term of this Agreement,
Customer pays in whole or in part for, or provides development personnel to work on, technical or
functional developments related to the Service, Licensor agrees to incorporate such developments
into the Service provided for Customer. Licensor shall have full right, title and interest in the
developments and may incorporate the developments into the services made available to Licensor’s
other customers.
9.4. No Rights in Other Party’s Intellectual Property - Neither party will have any rights in or with respect
to the other party’s property described in the preceding Section 9.1 and 9.2, except as expressly set
forth in this Agreement and the exhibits hereto.
Attachment number 1 \nPage 5 of 15
Item # 3
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10. Indemnification
10.1. Licensor shall indemnify, defend, and hold harmless Customer, its respective employees, directors,
shareholders and agents, from and against any expense, cost, damage, loss, fine, penalty, liability or
judgment (including attorneys’ fees and costs) suffered or incurred by Customer as a result of a third
party claim, demand, action, arbitration, suit or similar proceeding (hereafter “Claim”) related to
Licensor’s actual or alleged infringement of a patent, copyright, trade secret or other proprietary right
of any such third party. Licensor’s indemnification obligation is subject to: (i) Customer providing
Licensor with prompt written notice of any Claim, (ii) Licensor having sole control of the defense and
all negotiations for settlement or compromise thereof (provided, however, that any settlement or
compromise that imposes any current or future obligation on Customer or directly or indirectly,
explicitly or implicitly, acknowledges guilt or responsibility of Customer shall require the advance
review and approval of Customer, which approval may be withheld in Customer’s sole discretion) and
(iii) Customer reasonably cooperating, at Licensor’s expense, in the defense of such Claim. Failure to
provide prompt written notice shall not abrogate or diminish Licensor's obligations under this Section if
Licensor has or receives knowledge of the existence of such Claim by any other means or if such
failure does not materially prejudice Licensor's ability to defend the same. Licensor agrees to pay all
settlements entered into by Licensor, judgments finally awarded against Customer, and all attorneys’
fees and expenses for counsel hired by Licensor. Customer may elect to participate in any such
action with counsel of its own choice and at its own expense. In the event Customer is precluded by a
court of competent jurisdiction from using the Service as a result of Licensor’s infringement of any
such patent, copyright, trade secret or other proprietary right of such third party, Licensor shall do one
of the following (the election of which option to pursue being in Licensor’s reasonable discretion):
a. obtain the right for Customer to use the Service; or
b. replace or modify the Service so that it no longer infringes but maintains substantially the same
functionality and performance; or
c. if neither of the foregoing is, in Licensor’s reasonable opinion, commercially reasonable:
terminate this Agreement with respect to the Service and promptly reimburse to Customer all
amounts of unused prepaid fees paid by Customer and provide to Customer transition services
as described in Section 5.8.
11. Limitation of Liability
11.1. LICENSOR’S AND ITS THIRD PARTY VENDORS' AGGREGATE LIABILITY FOR ANY LOSS OR
DAMAGES RESULTING FROM ANY CLAIMS, DEMANDS, OR ACTIONS ARISING OUT OF OR
RELATING TO THIS AGREEMENT SHALL NOT EXCEED THE LICENSE FEE PAID BY
CUSTOMER TO LICENSOR FOR USE OF THE SERVICE.
12. Insurance
12.1. Throughout the entire Term of this agreement, Licensor shall keep in full force and effect, policies of
insurance meeting or exceeding the following specifications:
a) Commercial General Liability insurance, with coverage including premises/operations,
contractual (including without limitation coverage for all indemnities herein), personal and
advertising injury, and products/completed operations, with aggregate coverage limits of not
less than one million dollars ($1,000,000).
b) Workers’ Compensation insurance, as required by law, and Employer’s Liability insurance with
limits of liability of not less than one hundred thousand dollars ($100,000) per accident or
disease and five hundred thousand dollars ($500,000) aggregate by disease.
Such insurance shall be purchased from companies having a rating of A-VII or better in the current
Best’s Insurance Reports published by A. M. Best Company. Policies of insurance shall provide that
they will not be canceled or materially changed without at least thirty (30) days’ prior written notice to
Customer. Licensor shall, at Customer’s request, provide a Certificate of Insurance.
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13 Dispute Resolution
13.1 Procedures - For any dispute arising under the Agreement that is not resolved informally, either party
may give to the other party notice of the dispute, including reasonable detail concerning the alleged
deficiency in performance of the other party. The parties shall then meet by mutually acceptable
means and attempt in good faith to reach an agreement resolving the dispute. If they do not reach
such an agreement within seven (7) days after such notice is given, then each of them shall produce
a detailed report about the dispute for his or her appropriate management level (Second Level in the
chart below), who shall meet by mutually acceptable means and attempt in good faith to reach an
agreement. If they do not reach such an agreement within the period specified below, then each party
shall refer the dispute to higher levels of management as shown below. In each case, the parties’
specified representatives shall meet by mutually acceptable means, shall attempt in good faith to
reach an agreement and, if they do not do so within the period specified, shall refer the dispute to the
next level at the end of such period.
Management
Level
Customer
Management Level
Licensor Management
Level
Period of
Resolution
Efforts
First Level Project Mgr. or
equivalent Vice President, Sales 7 days
Second Level Group Manager or
equivalent Vice President, COO 7 days
Third Level Senior Level or
equivalent Chief Executive Officer 7 days
13.2. Mediation - If a dispute between the parties arising out of or relating to the Agreement remains
unresolved after the procedures in Section 13.1 have been completed or waived by both parties, then
the parties agree to try in good faith to settle the dispute by mediation administered by the American
Arbitration Association under the Commercial Mediation Rules, as modified by this Section 13.2. The
mediation shall take place in Richmond County, Georgia. If the two parties cannot otherwise agree
on the mediator, the mediator shall be selected according to the following process: (i) the parties shall
request the American Arbitration Association to provide to both parties, within 15 days of receipt of the
notice of mediation, a list of mediators that comply with the requirements set forth in this Section 13.2;
(ii) within 5 days of receipt of the list of mediators from the American Arbitration Association, each
party shall notify the other party of its selection of one person from the list; (iii) immediately following
the parties’ selection of the two persons, the parties shall send a notice to the two persons informing
them that they have been selected, that their role will be to select another person from the list who will
serve as the mediator of the dispute, and that they must inform both parties of their selection within 7
days; and (iv) if the two persons so selected fail to select an mediator within the stated 7-day period,
the parties shall provide notice to the American Arbitration Association and direct the American
Arbitration Association to select a mediator from the list within 7 days. Subject to the rules of the
American Arbitration Association, the parties shall request that the mediation occur within a period of
20 days after the mediator is selected, and each party shall act in good faith to facilitate completion of
the mediation within such period. The parties agree that a potential mediator’s experience in the
information-technology industry and experience in arbitrating disputes between service/equipment
Licensors and purchasers of services and equipment shall be relevant factors in selecting the
mediator.
13.3. No Effect on Injunctive Relief - A party must follow and participate in the processes outlined in Section
13.1 and 13.2 above before pursuing litigation or any other remedy.
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13.4. Performance Pending Outcome of Disputes - In the event of a dispute between the parties pursuant
to which Customer in good faith believes it is entitled to withhold payment, Customer shall be entitled
to withhold payment of the disputed amount during the pendency of the dispute-resolution process
described in this Section 13 and any subsequent litigation or other proceeding and Licensor shall
continue to provide the Service at the same level and quality required by this Agreement, so long as
Customer continues to pay undisputed amounts to Licensor.
14. Other Provisions
14.1 Notice - All notices, consents and other communications under or regarding this Agreement shall be
in writing and shall be deemed to have been received on the earlier of the date of actual receipt, the
third business day after being mailed by first class, certified mail return receipt requested, or the first
business day after being sent by a reputable overnight delivery service. Customer’s address for
notices is Richmond County Board of Elections located at 530 Greene St. Suite 500A Augusta,
GA 30901. Licensor’s address for notices is the address shown at the beginning of this Agreement.
Either party may change its address for notices by giving written notice of the new address to the
other party in accordance with this Section 14.1.
14.2 Benefit of Successors and Assignees - This Agreement and all of the terms and conditions hereof
shall be binding upon and inure to the benefit of Licensor and Customer and their respective
successors, transferees, or assignees. Any terms of this Agreement containing a reference to
Customer, Licensor, or a party hereto shall apply with equal effect to any such successor, assignee,
or transferee of the party in question.
14.3 Assignment - Customer may not assign this Agreement or convey any rights or obligations under this
Agreement to a third party. Licensor may not assign this Agreement or convey any rights or
obligations under this Agreement to a third party; provided however, Licensor may assign this
Agreement to a purchaser of all or substantially all of its assets, a subsidiary or business unit, or a
successor by merger or operation of law so long as such purchaser, subsidiary, business unit or
successor agrees to be bound by the terms of this Agreement.
14.4 Relationship - The relationship between the parties created by this Agreement is that of independent
contractors and not partners, joint ventures or agents. Nothing in this Agreement makes Licensor a
sole supplier to Customer, grants any exclusive rights to Licensor, or prohibits Customer from
obtaining similar or related services from other parties.
14.5 Severability - A determination that any provision of this Agreement is invalid or unenforceable shall
not affect the other provisions of this Agreement.
14.6 Headings Gender, Number and Language of Inclusion - Section headings are for convenience of
reference only and shall not affect the interpretation of this Agreement. Unless the context clearly
requires otherwise, the singular includes the plural and vice versa, and the masculine, feminine and
neuter adjectives include one another. As used in this Agreement, the word “including” shall mean
“including, but not limited to”.
14.7 Governing Law & Venue - This Agreement shall be governed by and construed under the laws of the
State of Georgia without regard to the conflicts of law provisions thereof. Venue is specifically set by
agreement of the parties in Richmond County, Georgia.
14.8 Publicity - Licensor may not use Customer’s trade names, trademarks, logos, service marks, or other
proprietary marks in any manner, including but not limited to advertising, publicity, user lists, or guest
lists or websites, unless Licensor has received prior consent from an authorized representative of
Customer to do so, which consent may not be unreasonably withheld by Customer.
14.9 Data Privacy - Licensor may use Customer’s contact information, including names, phone numbers,
and e-mail addresses only in connection with the performance of its obligations hereunder.
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14.10 Remedies - The rights and remedies of Customer set forth in this Agreement are not exclusive and
are in addition to any other rights and remedies available to it in law or equity. Notwithstanding
anything to the contrary in this Agreement, in the event of an alleged breach of this Agreement by
Customer, Licensor shall not use any type of electronic means to prevent or interfere with Customer’s
use of the Software without first obtaining a valid court order authorizing the use of such electronic
means.
14.11 Entire Understanding - This Agreement and its Schedules and amendments constitute the entire
agreement between the parties for the Software licensed hereunder, and will become binding when
signed by both parties. There are no understandings, agreements or representations not specified
herein with respect to Software licensed hereunder. This Agreement may not be modified, except by
a written amendment signed by duly authorized representatives of both parties.
14.12 Force Majeure - Any delay or failure of performance of either party to this Agreement shall not constitute
a breach of the Agreement or give rise to any claims for damages, if and to the extent that such delay or
failure is caused by an occurrence beyond the reasonable control of the party affected, including acts of
governmental authorities, acts of God, material shortages, wars, riots, rebellions, sabotage, fire,
explosions, accidents, floods, or strikes or lockouts of third parties. In the event one of the parties intends
to invoke this provision, that party shall (i) promptly notify the other party of the cause beyond its
reasonable control, the expected duration thereof, and the anticipated effect of such cause on its ability to
perform its obligations under this Agreement, and (ii) shall make reasonable efforts to mitigate any such
effects.
14.13 Costs of Litigation - If a dispute should arise relating to the rights and obligations of the parties under this
Agreement, and should that dispute result in litigation, the prevailing party shall be entitled to recover all
reasonable costs incurred in the defense or prosecution of the claim, including, without limitation, court
costs and reasonable attorneys’ fees.
14.14 No Waiver - Except as expressly set forth in this Agreement, the failure of either party at any time to
require performance of any provision of this Agreement or to exercise any right provided for herein shall
not be deemed a waiver of such provision or right unless made in writing and executed by the party
waiving such performance or right. No waiver by either party of any breach of any provision of this
Agreement or of any right provided for herein shall be construed as a waiver of any continuing or
succeeding breach of such provision or right or a waiver of the provision or right itself.
14.15 Survival - All representations, warranties, indemnities and obligations of confidentiality expressly set forth
herein shall survive the termination of this Agreement.
14.16 Confidentiality - SOE shall not disclose privileged or confidential communications or information
acquired in the course of the performance of services under this Agreement, unless authorized in
writing by Customer or as may be required by law. This provision does not apply to information that
1) has otherwise become publicly available (including, without limitation, any information filed with any
governmental agency and available to the public) other than as a result of disclosure in breach
hereof, 2) becomes available to the receiving party on a non-confidential basis from a source other
than the disclosing party that the receiving party believes is not prohibited from disclosing such
information to the receiving party by obligation to the disclosing party, 3) is known by the receiving
party prior to its receipt from the disclosing party without any obligation of confidentiality with respect
hereto, or 4) is developed by the receiving party independently of any disclosures made by the
disclosing party to the receiving party of such information.
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15. Effective Date
The Effective Date, when the parties intend for the Service to commence, is the date signed by
Customer below.
16. Schedules
The following Exhibits are attached hereto and deemed part of this Agreement:
Exhibit A Fees
Exhibit B Hosted Environment – Annual Software Assurance and Support
Exhibit C Technical Support Attachment
Exhibit D Service Level Agreement
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in duplicate originals by
authorized personnel who, on the date of such signing, have the necessary and appropriate corporate authority to
bind his or her respective organization hereunder.
Licensor: Customer:
By: By:
Name: Branden Elwell Name:
Title: GM North America Title:
Date: Date:
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EXHIBIT A
FEES
PRICING OVERVIEW
The following outlines our pricing model for SOE Software’s Online Training Program (Clarity OTP) suite.
Assurance Plan – This plan is included in the pricing listed below. The assurance plan provides Richmond
County with application hosting, customer support, maintenance, upgrades and the evolution of the products at no
additional charge. The SOE team completes all of the upgrades for you eliminating an Information Technology
burden on the county. Richmond County is entitled to up to 20 hours per year of new content production at
no additional charge based upon changing needs or requirements of CUSTOMER. Any content in excess
of 20 hours will be charged at the then current hourly rate LICENSOR is charging its other CUSTOMERS.
PRICING FOR RICHMOND COUNTY
The scenario below requires an implementation & license cost based on the selected products. These fees
include the comprehensive project management process of implementation, installation, licensing and training.
Payment Terms
**Total Upfront Cost is due within thirty (30) days of the execution of this agreement
Extra Hardware
Richmond County will need no additional hardware or server space as the Clarity Solutions are delivered as a
hosted and robust tool set. Services will be maintained, implemented and hosted by SOE Software.
CLARITY ONLINE TRAINING PROGRAM
Clarity OTP License Fee
Clarity OTP Implementation Fee
Total Upfront Cost**
$ 22,730.40
$ 15,153.60
$ 37,884
Ongoing Assurance Plan (Per Year) - $5,700
*Annual Assurance Due One Year from the execution of this agreement
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EXHIBIT B
HOSTED ENVIRONMENT
ANNUAL SOFTWARE ASSURANCE AND SUPPORT
1. Software Assurance Services - Operations
The software assurance services (the "Assurance") provided by Licensor to the Customer hereunder are in
consideration of the annual charge described in Exhibit A, unless otherwise specified herein. The Assurance
shall consist of:
1.1 All day to day operations of hosted products will be managed by Licensor staff or its agents, including
required operating system and system utility administrative tasks and system backup and recovery.
This includes management of system logs, coordination and installation of operating system patches
and upgrades and system tuning.
1.2 Licensor will act as the database administrator for the application. Licensor will perform data back-up
and recovery activities, manage and control database access, monitor and tune database
performance and implement any required database patches and/or upgrades. Daily incremental
backups will be performed Monday through Friday, after standard business hours. Full database
back-ups will be performed weekly, after standard business hours. Database patches and/or
upgrades are implemented as required, after standard business hours.
1.3 All maintenance will be performed done by Licensor staff or their agents.
1.4 Use of Licensor’s reasonable commercial efforts to correct errors in the licensed Software. Errors are
defined as the failure of the Software to operate in substantial conformity to the applicable
documentation provided by Licensor to Customer for such Software.
1.5 Licensor will manage and maintain other items necessary to Hosting Services, including Software,
internal network, firewall, routers, servers and data transmission equipment (including Licensors
virtual private network (VPN)).
2. Support
2.1 Operations and Technical Support will be available Monday – Friday, 8:30 AM – 8 PM, Eastern Time
(“Business Hours”).
2.2 Access to after-hour support (8:00 PM to 8:30 AM PT Monday – Friday, plus Saturday – Sunday), will
be available through our after-hours support team.
2.3 Response by Operations / Technical Support personnel will be within 4 hours, during Business
Hours.
2.4 Operation / Technical Support will cover data transfer and database / application availability issues.
2.5 Operation and Technical Support will not cover end-use or analytical issues or questions.
3. Bandwidth
3.1 Licensor will provide equipment and related software to send and receive data at approximately a
100 Mbps (Megabits) per second rate. However, Licensor cannot guarantee Internet latency and
over-all Internet performance.
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4. Redundancy
4.1 Primary Production Facility – Licensor will provide and maintain a fault-tolerant state-of-the-art
hosting facility, including redundant power and communications.
4.2 Licensor will also provide an out-of-state failover hosting facility, in case of massive failure of all
redundant systems, with similar capabilities as the main data center.
5. Security
5.1 Licensor will perform user ID and password management and dissemination. Access to Hosting
Systems, Software and Ancillary Software will be coordinated with the Customer.
5.2 Licensor and Customer may agree to set-up and use a mutually agreed upon data encryption
mechanism to transfer data between the Licensor’s and Customer’s sites within thirty (30) days from
the execution of this Schedule.
6. Additional Services
Customer may request Licensor to perform services of a different nature than, or beyond the scope of, those
described above, and Licensor may provide such services ("Additional Services") upon the execution of a
written amendment to the Agreement, and shall be compensated therefor by Customer at rates for such
services as are customarily charged by Licensor. Examples of such Additional Services are:
6.1 Retrieval of data lost by hardware malfunction or operator error.
6.2 Operational support beyond the allocated four hours per incident.
6.3 Designing, programming, or testing of “customer specific” customization or requested enhancements.
6.4 Changes required to Customer’s unique modifications to interface with updates to the standard
version of the Software.
6.5 Additional training and instruction (other than what is provided with normal implementation).
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EXHIBIT C
TECHNICAL SUPPORT ATTACHMENT
TECHNICAL SUPPORT RESPONSE AND RESOLUTION LEVELS SHALL BE AS FOLLOWS:
Severity
Classification Description Response Time* Resolution Time
Standard**
1 - Critical Business critical function is down
Major impact to Customer’s business
No workarounds exist
As soon as possible,
using reasonable
commercial efforts,
but no more than 20
minutes.
24 hours^
2 - Major Business critical function is impaired or
degraded
There are time-sensitive issues that impact
ongoing production
Workaround exists, but it is only temporary
4 hours 2 days^
3 - Minor Non-critical function down or impaired
Does not have significant current
production impact
Performance is degraded
1 business day 4 weeks^
4 - Low Non-critical, function down or impaired
No business impact
Generic Service Enhancements
1 business day Mutually agreed
timeframe based
on prioritization.
* Response Time is the elapsed time between Customer’s first report of a problem and when the Vendor assigns a ticket number for the
problem.
** Resolution Time is the elapsed time between Customer’s first report of the problem and the problem in the Software has been resolved.
^ Level 1 – 3 issues may require resolution times that exceed these Response Time Standards. If fixes to level 1 – 3 issues are not
resolvable within the timeframes listed above, Licensor will immediately notify Customer of the anticipated time to resolve the issue.
In the event that the issue is classified as a level 1 or level 2, Licensor will immediately assign a senior Product Developer to work exclusively on the issue. Additionally, the COO will be notified and the issue resolution will be given top priority. If the fix will require more
than one business week to implement, Licensor and Customer will mutually agree on a resolution timetable and Licensor will provide
updates at agreed upon intervals via email and/or telephone calls. Interim workarounds, if any, will also be communicated during the
initial meeting and any subsequent communications should a workaround become available after the initial meeting.
Failure to meet the mutually agreed upon maintenance response timetable in the preceding paragraphs using reasonable commercial
efforts will result, at the Customer’s option, in triggering the Dispute Resolution provisions outlined in section 13.
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EXHIBIT D
SERVICE LEVEL AGREEMENT
1. Licensor may schedule no more than 5 hours per week for routine maintenance, back-ups and data loads.
Licensor may or may not choose to use this time for maintenance, back-ups and data loads, but downtime in
this period will not count against Licensor’s service availability commitment. For major new releases Licensor
may from time to time require longer planned maintenance window. In the case of longer planned
maintenance due to major releases, Customer shall be notified twenty-four (24) hours in advance of any
scheduled down-time. Release builds and routine maintenance will typically be performed on weekends
between 7:00 a.m. Eastern Time Saturday morning and Sunday 12:00 p.m. Eastern Time. Occasionally, bug
fix builds will need to be performed during the business week. If a bug fix build is required to be performed
during the business week, it will take place after 9:00 p.m. Eastern Time.
2. The Hosting Services shall be deemed “unavailable” if Customer is unable for all practical business purposes
to transmit data to or receive data from the Hosting Environment, provided that the inability to transmit and
receive data is not due to problems with non-Hosting Environment equipment, services, communication lines,
or other products.
3. Failure to meet Availability service levels will result in penalties and will not be considered a breach of this
Agreement. Penalties will be calculated according to the following matrix if Licensor falls below minimum
service levels detailed below. All percentages exclude planned maintenance.
Availability
Guaranteed System Availability
Percentage
97% of Total Hours Per Month (excluding planned
maintenance referenced in 1.1 above)
Credit to Customer’s Account 3% of monthly fee for each 1% of the time period that the
Services are down beyond committed levels
Penalty Cap Maximum = Monthly fee
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Item # 3
Finance Committee Meeting
3/10/2014 12:50 PM
Approve Transfer of DATE (Drug Abuse Treatment & Education) Funds to Accountability Court
Department:Accountability Court
Caption:Approve the transfer of $10,000 from the Sheriff's Department
(fund 273) to Accountability Court (Fund 204) for Drug Abuse
Treatment & Education (DATE).
Background:Georgia Code allows for "moneys collected pursuant to this article
(O.C.G.A. 15-21-101) and placed in the 'County Drug Abuse and
Education Fund' shall be expended by the governing authority of
the county for which the fund is established solely and exclusively
for drug abuse tratment and education programs relating to
controlled substances and marijuana."
Analysis:Per a discussion between the Richmond County Sheriff, Richard
Roundtree and Accountability Court Judge David Watkins, the
Sheriff desires to transfer the sum of $10,000 to assist the
Accountability Court in their endeavor to help those in need of
assistance that go through the Accountability Court program.
Financial Impact:$10,000 from 273031221/5311110 CHAMPS
Program/Community Services
Alternatives:Do not approve.
Recommendation:Approve the transfer of $10,000 from the Sheriff's Department to
fund expenditures in the Accountability Court.
Funds are Available
in the Following
Accounts:
$10,000 from 273031221-5311110 to 204022320-5212999
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 4
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
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Item # 4
Attachment number 1 \nPage 2 of 4
Item # 4
Attachment number 1 \nPage 3 of 4
Item # 4
Attachment number 1 \nPage 4 of 4
Item # 4
Finance Committee Meeting
3/10/2014 12:50 PM
Exemptions from Budget Cuts
Department:Clerk of Commission
Caption:Discuss exempting the Sheriff's Department and the Fire
Department from the proposed budget cuts. (Requested by Mayor
Pro Tem Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Finance Committee Meeting
3/10/2014 12:50 PM
Garden City Rescue Mission
Department:Clerk of Commission
Caption:Consider a request from the Garden City Rescue Mission
regarding a refund of the shelter's annual land taxes.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Finance Committee Meeting
3/10/2014 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
February 24, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
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Item # 7
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Item # 7