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Finance Committee Meeting Commission Chamber- 2/10/2014- 12:50 PM
FINANCE
1. Motion to consider the request from Mr. James K. Smith, Jr.
regarding a refund of taxes related to his status as a 100%
disabled veteran and have the Tax Commissioner report the
actual dollar amount of the tax refund for which Mr. Smith
qualifies to the committee. (Referred from February 4
Commission meeting)
Attachments
2. Approve the purchase of one (1) prisoner transport vehicle for
the Richmond County Sheriff’s Office-Civil Division .
Attachments
3. Consider the issuance of a Tax Anticipation Note as funding
mechanism for GRU Cancer Center Request in SPLOST VII.
Attachments
4. Motion to approve the minutes of the Finance Committee held
on January 13, 2014.
Attachments
5. Motion to approve a refund for property located at 3629 San
Sebastian Drive, owned by Doanphuong N. Nguyen, in the
amount of $114.61 for prior tax year 2012 due to value change
revision/correction.
Attachments
6. Update from the Interim Administrator regarding the budget
reduction. (Requested by Commissioner Wayne Guilfoyle)
Attachments
Finance Committee Meeting
2/10/2014 12:50 PM
James K. Smith Jr.
Department:Clerk of Commission
Caption:Motion to consider the request from Mr. James K. Smith, Jr.
regarding a refund of taxes related to his status as a 100% disabled
veteran and have the Tax Commissioner report the actual dollar
amount of the tax refund for which Mr. Smith qualifies to the
committee. (Referred from February 4 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
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Finance Committee Meeting
2/10/2014 12:50 PM
2014 - Sheriff Transport Vehicle
Department:Finance - Fleet Management
Caption:Approve the purchase of one (1) prisoner transport vehicle for the
Richmond County Sheriff’s Office-Civil Division .
Background:The Richmond County Sheriff’s Office-Civil Division would like
to request the purchase of one automobile to assist in local and
cross country prisoner transport. They are proposing the purchase
of the new vehicle to improve reliability in their transport fleet and
simultaneously reduce their maintenance costs. These transport
vehicles accrue high mileages rather quickly due to the long
distances of travel required, so the new vehicle would aid in the
additional life cycle longevity of their fleet.
Analysis:The new vehicle would be purchased through the Georgia
Statewide Contract bid program, contract number SWC-ES-RFR-
40199-409, assuring the best pricing available throughout the
state.
Financial Impact:The vehicles will be purchased using the Sheriff’s Capital Outlay
funds. The cost of the new transport vehicle is $24,716.00.
Alternatives:1) Approve the request; 2)disapporve the request.
Recommendation:Approve the replacement of one prisoner transport automobile for
the Richmond County Sheriff’s Office-Civil Division.
Funds are Available
in the Following
Accounts:
Phinizy Road Capital Outlay: 278-03-2511/5422110
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 2
Procurement.
Law.
Administrator.
Clerk of Commission
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Finance Committee Meeting
2/10/2014 12:50 PM
Funding Mechanizm for GRU Cancer Center Request
Department:Mayor/Administrator/Finance
Caption:Consider the issuance of a Tax Anticipation Note as funding
mechanism for GRU Cancer Center Request in SPLOST VII.
Background:Georgia Regents University has requested $8 million in funding
from SPLOST VII. To facilitate the timing requirement a Tax
Anticipation Note could be used as the funding mechanism.
Analysis:The use of a tax anticipation note(TAN) would facilitate the
funding of the request made by George Regents Univeristy. The
TAN is a short term funding mechanism and would be repaid by
funds from SPLOST VII.
Financial Impact:Funding of Debt Service would be from proceeds of SPLOST VII.
Alternatives:
Recommendation:Approve TAN concept and authorize the Administrator and
Finance Department to begin working on TAN resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Finance Committee Meeting
2/10/2014 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
January 13, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Finance Committee Meeting
2/10/2014 12:50 PM
REFUND REQUEST FOR D. NGUYEN_M/P#141-0-272-00-0
Department:Tax Assessors
Caption:Motion to approve a refund for property located at 3629 San
Sebastian Drive, owned by Doanphuong N. Nguyen, in the amount
of $114.61 for prior tax year 2012 due to value change
revision/correction.
Background:Valuation change resulted from notification of owner's husband
(Travis Nguyen) questioning labeling of addition that was added to
rear of the house. After a site inspection and review, the label was
changed from addition to enclosed frame porch due to construction
and the degree of interior finish that will be completed. Prior years
revision 2012/2013 - $115,150 to 105,703.
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:Approve refund for property located at 3629 San Sebastian Drive,
in the amount of $114.61 for prior tax year 2012.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Finance Committee Meeting
2/10/2014 12:50 PM
Update on Budget Reduction
Department:Clerk of Commission
Caption:Update from the Interim Administrator regarding the budget
reduction. (Requested by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
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