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Finance Committee Meeting Commission Chamber- 1/27/2014- 12:55 PM
FINANCE
1. Consider a request from Mr. James K. Smith, Jr. regarding a
refund of taxes related to his status as a 100% disabled veteran.
Attachments
2. Motion to approve the minutes of the Finance Committee held
on January 13, 2014.
Attachments
3. Discuss and approve the Recommended Reorganization Plan
and Related Budget Amendments and Fee Schedule Changes
for the Planning and Development Department.
Attachments
4. Update from the Interim Administrator regarding the budget
reduction. (Requested by Commissioner Wayne Guilfoyle)
Attachments
Finance Committee Meeting
1/27/2014 12:55 PM
James K. Smith Jr.
Department:Clerk of Commission
Caption:Consider a request from Mr. James K. Smith, Jr. regarding a
refund of taxes related to his status as a 100% disabled veteran.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Item # 1
Finance Committee Meeting
1/27/2014 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
January 13, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Finance Committee Meeting
1/27/2014 12:55 PM
Planning and Development Department Reorganization and Fee Schedule
Department:Planning and Development
Caption:Discuss and approve the Recommended Reorganization Plan and
Related Budget Amendments and Fee Schedule Changes for the
Planning and Development Department.
Background:The Planning and Development Department was created in
November 2011 by merging the staffs of the License and
Inspection Department and the Augusta-Richmond County
Planning Commission. Last year the Carl Vincent Institute at the
University of Georgia was engaged to complete an analysis of the
department. A report summarizing the analysis was published last
month.
Analysis:The Planning and Development Department Director has
developed a set of recommendations based on the UGA report and
in consultation with the administrator, deputy administrator,
Human Resources Director and Finance Director. The
recommended actions include reorganizing the Planning Division,
reclassifying positions and adjusting salary levels across all three
divisions, adjusting staffing levels to achieve the department’s
strategic plan and develop an incentive program for staff to
achieve certification and education levels commensurate with their
job descriptions. The recommendations are explained in more
detail in the attached memo and supporting documentation.
Financial Impact:See attached memorandum from Department Director
Alternatives:None recommended
Recommendation:
Funds are Available
in the Following
Accounts:
Cover Memo
Item # 3
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
* Current Item Current Fees Amount Current Revenue New Fees New Fees Projected Revenue
Rezoning Petition (A and R-1 zones)$600.00 21 $12,600.00 $750.00 $15,750.00
all other zones - Less than 10 acres $600.00 $750.00
all other zones - More than 10 acres $1,000.00 3 $3,000.00 $1,250.00 $3,750.00
Special Exception $500.00 22 $11,000.00 $600.00 $13,200.00
Site Plan Review (for properties under 1 acre)$300.00 30 $9,000.00 $375.00 $11,250.00
(for properties over 1 acre & up to 5 acres)$600.00 30 $18,000.00 $750.00 $22,500.00
(for properties over 5 acre & up to 10 acres)$1,000.00 10 $10,000.00 $1,250.00 $12,500.00
(for properties over 10 acres)$1,000.00 10 $10,000.00 $1,250.00 $12,500.00
Telecommunication Towers $1,000.00 1 $1,000.00 $1,250.00 $1,250.00
Plan revisions (each revision including subdivisions)$100.00 $150.00
Administrative Approval $50.00 79 $3,950.00 $75.00 $5,925.00
$0.00 $20.00 $0.00
review / approval - 2 to 4 Lots $20.00 21 $420.00 $50.00 $1,050.00
review / approval - 5 to 10 Lots $50.00 $0.00 $25.00 $0.00
Subdivision - /development Plan $20.00 $0.00 0
Final Plat (where Dev. Plan is approved)$75.00 $300.00 $0.00
Subdivision Variance $200.00 3 $600.00 300 $900.00
Mobile Home Park Review $100.00 $0.00 $100.+25/lot
Individual & Commercial Mobile Home Permits $20.00 57 $1,140.00 25 $1,425.00
with GIS map $25.00 $0.00 $0.00
Tree Variance $100.00 7 $700.00 $250.00 $1,750.00
HPC (COA) Certificate of Appropriateness - Staff Approval $20.00 117 $2,340.00 $25.00 $2,925.00
Commission approval - demolition or major renovations $100.00 10 $1,000.00 $250.00 $2,500.00
Minor renovations $50.00 30 $1,500.00 $100.00 $3,000.00
HPC remodeling & additions for accessory structure New Fee $150.00 $0.00
Board of Zoning Appeals Variance $150.00 107 $16,050.00 $300.00 $32,100.00
Zoning Confirmation Letter $25.00 100 $2,500.00 $25.00 $2,500.00
Special Use Permit (PCH)New Fee $250.00
Home Business License $100.00 381 $38,100.00 $100.00 $38,100.00
Construction Trailer permit w/approved site plan $20.00 20 $400.00 $25.00 $500.00
Construction Trailer permit w/approved site plan / if plan need to be approved $50.00 2 $100.00 $75.00 $150.00
Parking Variance 200 7 $1,400.00 $300.00 $2,100.00
$144,950.00 $187,625.00
15,750.00
15.750.00
3750 15750.00 150
13,200.00 15.750.00 75
11,250.00 3750.00
22,500.00 13200.00 20 per lot
12,500.00 11250.00 50 per lot
12,500.00 22500.00 25 per lot
1,250.00 12500.00
12500.00
5,925.00 1250.00 100 +25 per lot
420 25
5925.00
250
25
900 250
100
1,425.00 900.00 300
1,750.00 1425.00
2,925.00 25
2,500.00 1750.00 75
3,000.00 2925.00 300
2500.00
32,100.00 3000.00 250
2,500.00
32100.00 250
95,250.00 2500.00 1250
500 600
150 95250.00 700
2,100.00 500.00 25
$150.00
244,145.00 2100
250
243725.00 300
150
225
REVISED 04.18.2013
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DRAFT FOR DISCUSSION ONLY
Current Item Current Fees Amount
Current
Revenue
Proposed ew
Fees
ew Fees Projected
Revenue
Rezoning Petition (A and R-1 zones)$600.00 21 $12,600.00 $800.00 $16,800.00
all other zones - Less than 10 acres $600.00 $1,000.00
all other zones - More than 10 acres $1,000.00 3 $3,000.00 $1,250.00 $3,750.00
Special Exception
Special Exception (churches, PCH,Fam Daycare, institutional uses)$500.00 14 $11,000.00 $750.00 $10,500.00
All other Special Exceptions $500.00 8 $800.00 $6,400.00
Site Plan Review (for properties under 1 acre)$300.00 30 $9,000.00 $350.00 $10,500.00
(for properties over 1 acre & up to 5 acres)$600.00 30 $18,000.00 $800.00 $24,000.00
(for properties over 5 acre & up to 10 acres)$1,000.00 10 $10,000.00 $1,200.00 $12,000.00
(for properties over 10 acres)$1,000.00 10 $10,000.00 $1,500.00 $15,000.00
Telecommunication Towers $1,000.00 1 $1,000.00 $1,500.00 $1,500.00
Plan revisions (each revision including subdivisions)$100.00 $150.00
Administrative Approval $50.00 79 $3,950.00 $100.00 $7,900.00
Subdivision lot review/approval - 1(Mortgage Plat)$0.00 $20.00 $0.00
review / approval - 2 to 4 Lots $20.00 21 $420.00 $50.00 $1,050.00
review / approval - 5 to 10 Lots $50.00 $0.00 $25.00 $0.00
Subdivision - /development Plan $20.00 134 $2,680.00 $25.00 $3,350.00
Final Plat (where Dev. Plan is approved)$75.00 215 $16,125.00 $100.00 $21,500.00
Subdivision Variance $200.00 3 $600.00 $500.00 $1,500.00
Mobile Home Park Review $100.00 $0.00 $100.+25/lot
Individual & Commercial Mobile Home Permits $20.00 57 $1,140.00 $75.00 $4,275.00
with GIS map $25.00 $0.00 $0.00
Tree Variance $100.00 7 $700.00 $300.00 $2,100.00
HPC (COA) Certificate of Appropriateness - Staff Approval $20.00 117 $2,340.00 $25.00 $2,925.00
Commission approval - demolition or major renovations $100.00 10 $1,000.00 $200.00 $2,000.00
Minor renovations $50.00 30 $1,500.00 $100.00 $3,000.00
HPC remodeling & additions for accessory structure New Fee $150.00 $0.00
Board of Zoning Appeals Variance $150.00 70 $10,500.00 $300.00 $21,000.00
BZA Multiple Variances 37 $700.00 $25,900.00
Zoning Confirmation Letter $25.00 100 $2,500.00 $50.00 $5,000.00
Special Use Permit (PCH)New Fee $200.00
Home Business License $100.00 381 $38,100.00 $100.00 $38,100.00
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DRAFT FOR DISCUSSION ONLY
Construction Trailer permit w/approved site plan $20.00 20 $400.00 $50.00 $1,000.00
Construction Trailer permit if plan need to be approved $50.00 2 $100.00 $100.00 $200.00
Parking Variance 200 7 $1,400.00 $300.00 $2,100.00
Zoning Resolution New Fee $700.00
Readvertisement New Fee $150.00
$158,205.00 $243,350.00
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Attachment number 2 \nPage 1 of 4
Item # 3
Attachment number 2 \nPage 2 of 4
Item # 3
Attachment number 2 \nPage 3 of 4
Item # 3
Attachment number 2 \nPage 4 of 4
Item # 3
Finance Committee Meeting
1/27/2014 12:55 PM
Update on Budget Reduction
Department:Clerk of Commission
Caption:Update from the Interim Administrator regarding the budget
reduction. (Requested by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4