HomeMy WebLinkAbout2013-11-25-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 11/25/2013- 1:00 PM
FINANCE
1. Approve a request from the Sheriff’s Office to replace 2 police
motorcycles for their Road Patrol - Traffic Division.
Attachments
2. Motion to authorize the conducting of a public hearing
regarding the adoption of the Amended Augusta Richmond
County Redevelopment Plan for TAD Number One and to
receive such plan and a proposed resolution approving the Plan.
Attachments
3. Motion to approve increasing the Disadvantaged Business
Enterprise Department expenditure level, funding source will be
provided by contributions from 6th Annual Business Expo
Platinum Sponsors.
Attachments
4. Motion to authorize the conducting of a public hearing
regarding the adoption of the Augusta Richmond County
Downtown Redevelopment Plan for TAD 4 and the creation of
the Downtown TAD and to receive such plan and a proposed
resolution to approve the Plan and create the district.
Attachments
5. Motion to approve the minutes of the Finance Committee held
on November 12, 2013.
Attachments
Finance Committee Meeting
11/25/2013 1:00 PM
2013 - Police Motorcycles
Department:Finance Department - Fleet Management Division
Caption:Approve a request from the Sheriff’s Office to replace 2 police
motorcycles for their Road Patrol - Traffic Division.
Background:The Richmond County Sheriff's Office - Road Patrol - Traffic
Division has a total of 16 police motorcycles; 12 acitve and 4
reserve. The Road Patrol Division requests the replacement of two
police motorcycles. The motorcycles to be replaced are asset
numbers F02327 a 2002 Harley Davidson and 204275 a 2004
Harley Davison. Both of these police motorcycles are past their
life expectancy with extensive wear and tear and meet the
replacement criteria approved by the Augusta
Commission. Evaluations are provided as attachments for review.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from 2 vendors, the results are
provided as an attachment. Bid 13-215
Financial Impact:The motorcycles will be purchased for $21,610.00 each or for a
total of $43,220.00. Funding for the purchase of this equipment
will be through the use of Sales Tax Phase VI – Public Safety
Vehicles (third year).
Alternatives:1. Approve the request, 2. Disapprove the request, 3.Approve the
request in part.
Recommendation:Approve request from the sheriff’s office for the purchase of two
police motorcycles using the phase 6 sales tax funds and declare
the turn in motorcycles as surplus and available for auction.
Funds are Available
in the Following
Accounts:
Sales Tax - Phase VI
Cover Memo
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REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Invitation to Bid
Sealed bids will be received at this office on Friday, November 1, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-215 Honda Police Motorcycle for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October
18, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle September 26, October 3, 10, 17, 2013
Metro Courier October 2, 2013
Revised: 3/7/2013
Attachment number 3 \nPage 1 of 1
Item # 1
Vendors
Street & Trail Motorsports
4277 Washington Rd
Evans, GA 30809
Honda of Cool Springs
1096 W McEwen Dr
Franklin, TN 37067
First Coast Honda
2000 North Ponce De
Leon Blvd
St Augustine, FL 32084
Cycle World of Athens
4225 Atlanta Hwy
Bogart, GA 30622
Aiken Motorcycle Sales
& Service
2129 Whiskey Rd
Aiken, SC 29803
GJ & L Inc
2531 Peach Orchard Rd
Augusta, GA 30906
Attachment B Yes Yes
E-Verify Number 319519 705362
SAVE Form Yes Yes
5.00
Equipment
Requirements
6.00
Equipment
Requirements
6.01
Auxiliary Lighting $4,527.00 $4,110.00
Delivery Date 90 days 45 days ARO
$17,500.00$18,266.00
Bid Item #13-215
Honda Police Motorcyle
for the City of Augusta - Fleet Management Department
5.01
ST1300PA
H Motorcycle
Bid Opening Date: Friday, November 1, 2013 @ 11:00 a.m.
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Finance Committee Meeting
11/25/2013 1:00 PM
Amend Redevelopment Plan for TAD 1
Department:Finance / Administrator
Caption:Motion to authorize the conducting of a public hearing regarding the
adoption of the Amended Augusta Richmond County Redevelopment
Plan for TAD Number One and to receive such plan and a proposed
resolution approving the Plan.
Background:The Commission approved moving forward with the creation of TAD
4 in December, 2012. The parcels that will be used to create TAD 4
are currently a portion of TAD One, which must be amended to
remove the parcels. A hearing must be held on the amendment to the
existing plan. After the public hearing the Commission at its next
meeting would consider adopting the revised plan and Resolution
regarding TAD One. The public hearing would be held on November
25, 2013.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Finance Committee Meeting
11/25/2013 1:00 PM
DBE - Increasing Expenditure Level
Department:Clerk of Commission
Caption:Motion to approve increasing the Disadvantaged Business
Enterprise Department expenditure level, funding source will be
provided by contributions from 6th Annual Business Expo
Platinum Sponsors.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Finance Committee Meeting
11/25/2013 1:00 PM
Downtown Redevelopment Plan - TAD 4
Department:Finance / Administrator
Caption:Motion to authorize the conducting of a public hearing regarding the
adoption of the Augusta Richmond County Downtown
Redevelopment Plan for TAD 4 and the creation of the Downtown
TAD and to receive such plan and a proposed resolution to approve
the Plan and create the district.
Background:The Commission approved moving forward with the creation of TAD
4 in December, 2012. A hearing must be held regarding the plan and
creation of the district. After the public hearing the Commission at its
next meeting would consider adopting the plan and approving the
Resolution that was drafted at the direction of the Commission and
create the tax district. The public hearing would be held on December
3, 2013.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Finance Committee Meeting
11/25/2013 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
November 12, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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