HomeMy WebLinkAbout2013-09-09-Meeting Agenda
Finance Committee Meeting Commission Chamber- 9/9/2013- 12:55 PM
FINANCE
1. Request the one year extension option of the existing vehicle
and equipment maintenance contract with First Vehicle
Services for 2014.
Attachments
2. Request approval for the replacement of 5 public safety
vehicles of the Marshal’s Office and District Attorney’s Office
from Phase VI, Sales Tax Referendum.
Attachments
3. Approve the replacement of 2 Work Detail vans for
Engineering – Maintenance Division.
Attachments
4. Approve transfer of funds to cover Worker’s Compensation
claims through the end of 2013.
Attachments
5. Budget discussion. (Requested by the Administrator)
Attachments
6. Update from the Administrator on the Convention Center.
Attachments
7. Motion to designate Urban Redevelopment Area, receive
proposed Augusta Downtown Redevelopment Plan, authorize
a public hearing on the Redevelopment Plan and to appoint
members to the Urban Redevelopment Agency of Augusta.
Attachments
8. Motion to approve a request from the Richmond County
Sheriff's Office for acceptance of the JAG 2013 grant award
and increase the 2013 budget in the amount of $90,191.
Attachments
9. Motion to approve the minutes of the Finance Committee held
on August 12, 2013.
Attachments
10. Request refund for property located at 335 Berckmans
Road, M/P# 019-0-046-00-0; Owner: Berckman Residential
Properties LLC; refund amount $1,624.89 for tax year 2010;
Attachments
www.augustaga.gov
improvement demolished.
11. Request refunds for properties located at: 335 Berckmans Rd.
(M/P# 019-0-046-00-0 for 2011); 346 Heath Dr. (M/P# 019-0-
032-00-0 for 2010 & 2011); 346 Heath Dr. (M/P# 018-0-101-
00-0 for 2010 & 2011); 354 Heath Dr. (M/P# 018-0-123-00-0
for 2009, 2010 & 2011). Multiple parcel values were changed
for the tax years listed due to improvements and accessories as
demolished before tax year 2010.
Attachments
12. Consider a request for clarification from Mr. Richard Lee
Crawford regarding the state law applicable to his request and
the reason(s) his request was not approved and/or
disapproved.
Attachments
13. Motion to approve moving forward with the creation of the
Richmond County State Court Traffic Violations Bureau.
Attachments
Finance Committee Meeting
9/9/2013 12:55 PM
2013 - Contract Extension
Department:Finance - Fleet Management
Caption:Request the one year extension option of the existing vehicle and
equipment maintenance contract with First Vehicle Services for
2014.
Background:Augusta’s maintenance requirements are currently being fulfilled
by a maintenance agreement with First Vehicle Services. The
initial term of the current fleet maintenance agreement with First
Vehicle Services was January 2010 through December 2012. The
contract provides that it may be renewed on an annual basis with
the consent of both parties. The Commission exercised this option
to renew the contract for the calendar/fiscal year 2013. The
current fleet maintenance 2010 agreement with First Vehicle
Services, RFP-09-123, expires on December 31, 2013. The
original contract included the option to (1) renew the contract at
the end of the 36 month term; or (2) Extend the current contract on
a year-to year basis. Fleet Management has requested that the
contractor (First Vehicle Services) provide a history of previous
activity with Augusta and a cost proposal for the extension of the
existing contract for the Finance Director to review. This
proposal is attached for your review. The performance of this
Company during this period has been excellent as demonstrated in
the annual report attached.
Analysis:The total of the cost proposal for 2014, which includes labor, parts
and supplies, other direct costs, and management fees, is
$3,659.793.02 The contract cost for 2013 is $3,695,238.44. This is
a decrease of $35,445.42, (Please see attachment) The
maintenance contract covers over 2500 pieces of equipment &
vehicles to include approximately: 513 automobiles, 382 light
trucks, 44 heavy trucks, 36 agriculture tractors (for mowing), 702
pieces of landscaping equipment (including riding mowers), 39
fire machines, 177 trailers of all types, 692 pieces of small
equipment, and other specialty items. Per the attached
information, the existing contract one year extension would only
incur a minimal 1.5 percent increase over the current yearly cost.
Cover Memo
Item # 1
Financial Impact:Funding for fleet maintenance is included in the 2014 budget as
appropriate.
Alternatives:(1) Approve the extension with First Vehicle Services from 1
January 2013 to 31 December 2013; (2) Direct a new Request for
Proposal (RFP) to be published (3) Direct termination of the
existing contract and organize for “in-house maintenance”.
Recommendation:Approve the one year contract extension proposal
Funds are Available
in the Following
Accounts:
2014 Budget (Internal Service Fund) 626-01-6440/5223113
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Attachment number 2 \nPage 1 of 4
Item # 1
Attachment number 2 \nPage 2 of 4
Item # 1
Attachment number 2 \nPage 3 of 4
Item # 1
Attachment number 2 \nPage 4 of 4
Item # 1
AGREEMENT
FOR
FLEET MAINTENANCE SERVICES
FOR
AUGUSTA GEORGIA
WITH
FIRST VEHICLE SERVICES INC
600 Vine Street
Suite 1400
Cincinnati Ohio 45202
Attachment number 3 \nPage 1 of 30
Item # 1
Contents
SECTION PARAGRAPH TITLE PAGE
1 1 AereementTumandTummation 1
2 General Description of Services 1
3 Definitions 1
4 Performance Bond 2
5 Actions Under Default 2
6 Contractor Relationship to the Commission 2
7 Termination Other 3
8 Severability 3
9 Manner of performance General 3
10 Augusta Representative 3
11 Inspection ofWork 3
12 Agreement Discrepancy 3
13 Insurance 4
14 Other Insurance 4
2 Scope of Work 4
1 General 4
2 Preventive Maintenance 5
3 Hourly Inspection 5
4 Annual Inspection 5
5 Inspection Continuitv 6
6 Oil Analysis 6
7 Repairs 6
8 Non Target Non Contract Repairs 8
9 Road Testing 9
10 Other Services 9
a Assemblv 9
b Fabrication 9
c Modification 9
d Customer Contact ofCompleted Repairs Services 9
e Completed Service Orders 9
f Waste Hazardous Waste 9
g Scrap Tires 10
h Scrap Metal 10
i Accidents 10
j Investigations 10
11 Emergency Road Calls Towing Services 10
12 Towing 11
3 Personnel and Suooort Loeistics 12
1 Government Personnel 12
2 Contractor Personnel 12
3 Management Staff 12
4 Maintenance Staff 12
5 Staffing Provisions 13
6 Fleet Management Augmented Positions 14
7 Disciplinary Actions 14
8 Uniforms and Professional Attire 14
9 Facilities 14
10 Utilities 16
11 Tools 16
12 Radios 16
Attachment number 3 \nPage 2 of 30
Item # 1
SECTION PARAGRAPH TITLE PAGE
13 Vehicles 16
14 Damales 16
15 Permits 16
16 Securitv 17
17 Hours of Service 17
18 Emerlencv Support 18
19 Service Interruptions 18
20 Reoair ofPrivately Owned Vehicles 18
21 Safety 18
22 Eaual Oooortunity Compliance 18
23 Drug Free Workplace Certification 18
4 Repair Parts 18
1 Parts Supply 18
2 Inventory 19
3 Obsolete Parts 19
4 Repurchase of Contractor Active Inventory 20
5 Reoorts Records and Billing 20
1 Information Systems Requirements 20
2 Files 20
3 Records Management 20
4 Reoorts 20
5 Monthly Billing 21
6 Ooerating Statement 21
6 Costing Methodology 22
1 Cost Prooosal 22
2 Labor costs 22
3 Parts Suoolies Outside Services 22
4 Overhead Expenses 22
5 Administrative Costs and Management Fees 22
6 Cost Incentives 22
7 Additional Costs 22
8 Capital Expenditures 22
9 Directed Work 22
10 Transition Costs 22
11 Adjustments for he Approved Budget 22
12 Unusual Costs 22
13 Annual Adjustments 23
14 Changes in Fleet Size or Mix 23
15 Fundinl 23
Controlling Law 23
Venue 21
Augusta Richmond County Georgia does not operate a DBE MBE or WBE Program
but rather pursuant to its code of ordinance this local government instead operates a
local small business opportunity program
Attachment number 3 \nPage 3 of 30
Item # 1
AGREEMENT FOR FLEET MAINTENANCE SERVICES
FOR AUGUSTA GEORGIA
Section One
This agreement is made and entered into as of this 31 st day of December 2009 by and between
Augusta Georgia a political subdivision of the State of Georgia herein referred to as Augusta and
First Vehicle Services Inc 600 Vine Street Suite 1400 Cincinnati Ohio 45202 herein referred to as
Contractor
Augusta and the Contractor for the consideration stated herein agree as follows
1 AGREEMENT TERM AND TERMINATION The duration of the Agreement will be from January 1
2010 to December 31 2012 for a period of thirty six 36 months Further this agreement may be
renewed expanded and extended by mutual agreement in annual increments provided that the
funds for subject Agreement are available and an operating budget is approved by the Augusta
Commission and that the Contractor has established a satisfactory record of performance
2 GENERAL DESCRIPTION OF SERVICES The Contractor shall provide the full range of fleet
maintenance services to Augusta as set forth in the Scope of Work at Section 2
3 DEFINITIONS Where the following terms occur herein the intent and meaning shall be as follows
a Augusta shall mean Augusta Georgia a political subdivision of the State of Georgia
b Contractor shall mean First Vehicle Services Inc
c Cost Target shall mean the sum of 3402 779 86 for the calendar year 2010 3 517 972 76 for
the calendar year 2011 and 3 640 628 66 for the calendar year 2012 as adjusted if applicable
pursuant to Section 7 hereof
d Surety shall mean the party who is bound with and for the Contractor to ensure the payment of
all obligations and lawful debts pertaining to and for this Agreement
e Performance and Payment Bond shall mean the security approved by Augusta and furnished
by the Contractor as a guarantee that the Contractor will execute the work in accordance with the
terms of this Agreement and will pay all lawful claims
f Fleet Manager shall mean the designated representative of Augusta with the Authority to direct
the Contractor in the daily performance of the Agreement but shall have no authority to direct the
time manner or method of performance
g Fleet Shall mean all of the units listed in the equipment table of the Request for Proposal RFP
and provided in electronic format excel spreadsheet of the RFP and units that may be added to
or deleted from the Augusta fleet
h Agreement Documents The documents that will form the Agreement includes the Request for
Proposal all attachments thereto the proposal by First Vehicle Services Inc and the signed
Agreement ref paragraph 2 16 page 18 Request for Proposal RFP Item 09 123
i Target Services Contract Services Target services are generally those routing vehicle
maintenance and repair activities that are reasonably predictable and there fore lend themselves
1
Attachment number 3 \nPage 4 of 30
Item # 1
to projection and estimation Examples of target services include but not limited to preventive
maintenance services failures due to fair wear and tear remedial repairs compliances etc
Repairs necessitated by predictable normal deterioration incurred during the proper operation
use of the vehicle and equipment in proper applications
j Non target Services Non Contract Services are generally variable in nature and therefore
are not predictable they are also generally dependent on the actions or decisions of individuals
other than those who are providing maintenance services such as vehicle operators and
management personnel and therefore often avoidable Non target service include accident
repairs modifications or fabrications to vehicles vandalism repairs from operator abuse repairs
required to extend the life of the vehicles or equipment beyond the normal life cycle or adjusted
life expectancy agreed upon and attached here to
4 Performance Payment Bond The successful bidder shall furnish a Performance and Payment
Bond executed by a Surety Company duly authorized to do business in the State of Georgia in an
amount equal to at least one hundred ten percent 110 of the annual firm fixed contract amount
within 15 calendar days of the Notice of the Award Said bond shall be in full force and effect during
the term of this agreement and shall be issued on an annual basis No contract shall exist until the
Augusta Commission receives a duly executed Performance Bond made payable to the Augusta
Commission Failure to provide the Performance Bond as indicated will result in the offer being ruled
null and void and the award shall be made to the next most responsive respondent Payment Bond
A Payment Bond shall be executed in the full amount of the annual firm fixed amount of the
agreement for the protection of all claimants supplying labor and materials in the prosecution of the
work The Performance and Payment Guaranty shall be conditions upon the following
a if the Contractor performs this agreement between the Contractor and this Government for the
deliverables at the times and in the manner prescribed in this Agreement and
b promptly makes payments to all claimants supplying the Contractor with goods labor materials
or supplies used directly or indirectly by the contractor in the prosecution of and providing the
deliverables specified in this Agreement and
c pays this government all losses damages expenses costs and attorney fees including appellate
proceedings in accordance with this Agreement the Government sustains because of default by
the Contractor under this Agreement and
d provides all deliverables under this Agreement in the time specified in this agreement and such
deliverables are accepted by this Government as provided for in this Agreement then the
Performance and or Payment Bond are released otherwise they remain in full force
5 Actions Under Default To the extent provided for this Agreement if the Contractor shall be and is
declared to be in default under this Agreement and the Augusta Commission has performed its
obligations hereunder the funds available under the Performance Bond and Payment Bond may be
immediately claimed in their entirety and used by the Augusta Commission as needed to remedy the
default or may be used to
a complete this Agreement in accordance with its terms and conditions or
b obtain a proposal s for performing this Agreement in accordance with its terms and conditions
and at the Governments option arrange for a contract between such proposer s and this
Government and make sufficient funds available as work progresses whether or not there is a
default or succession of defaults under any agreement s or contract s for completion less the
balance of this agreed price
6 Contractor s Relationship to the Commission Augusta Commission Government
2
Attachment number 3 \nPage 5 of 30
Item # 1
a Contractor as Independent Contractor it is expressly agreed and understood that the
Contractor is in all respects an Independent Contractor as to the work and that the Contractor is
in no respect an agent servant or employee of this Government This contractagreement
specifies the work to be done by the Contractor but the method utilized to accomplish the work
shall be the responsibility of the Contractor
b Subcontracting The Contractor may subcontract services to be performed hereunder with the
prior approval of the Fleet Manager which shall not be unreasonably withheld No such approval
will be construed as making the government party of or to such subcontract nor shall approval
be construed as subjecting the Government to liability of any kind to any Subcontractor No
subcontract shall under any circumstance relieve the Contractor of its liability and obligation
under this contractagreement and despite such subcontracting the Government shall deal
through the Contractor and Subcontractors will be dealt with as workmen and representatives of
the Contractor
7 TERMINATION Other This Agreement may be terminated by the Augusta Commission without
cause upon providing the Contractor with at least thirty 30 days prior written notice Should either
party fail to perform any of its obligations under this contract for a period of thirty 30 days after
receipt of written notice of such failure the non defaulting party will have the right to terminate the
Agreement immediately upon delivery of written notice to the defaulting party of its election to do so
The foregoing rights of termination are in addition to any other rights and remedies that such party
may have
8 Severability If any term or position of this Agreement is found to be illegal and unenforceable such
terms shall be deemed stricken and the remainder of the Agreement shall remain in full force and
effect
9 Manner of Performance General The Contractor agrees to perform its duties and obligations under
this contract in a professional manner and in accordance with all applicable local Federal and State
laws rules and regulations The Contractor agrees that the services provided in this Agreement shall
be provided by employees that are educated trained experience certified ASE EVT and licensed
in all areas encompassed within their designated duties The Contractor will furnish all
documentation certification authorization license permit or registration currently required by
applicable laws or rules and regulations The Contractor further certifies that they and their
employees will keep all license permits registrations authorizations or certifications required by
applicable laws or regulations in full force and effect during the term of this contract Failure of the
Contractor to comply with the section shall constitute a material breach of this Agreement
10 Augusta Representative Unless provided otherwise elsewhere in this Agreement Augusta
authorizes the Fleet Manager as the representative a to act on behalf of Augusta on all matters
relating to this aAgreement an or services being performed hereunder The Fleet Manager shall
decide all questions which may arise as the quantity character and quality of services performed or
to be performed pursuant to this agreement
11 Inspection of Work The Contractor shall furnish Augusta s authorized representative with every
reasonable opportunity to determine whether the work is performed in accordance with the
requirements of the Agreement Augusta may appoint qualified persons to inspect the Contractor s
operations and equipment and the Contractor shall permit the authorized representative s to make
such inspections at a reasonable time and place
12 Agreement Discrepancy Verbal notification of an Agreement discrepancy will be made to the
Contractor s General Manager or designee as soon as a discrepancy is identified The Project
Manager shall immediately resolve the problem The Fleet Manager will determine whether a formal
Discrepancy Report shall be issued If a Report is issued it will be mailed or hand delivered to the
Contractor s General Manager Upon receipt of the Report the Contractor is required to respond in
writing to the Fleet Manager within the time period specified acknowledging the reported discrepancy
3
Attachment number 3 \nPage 6 of 30
Item # 1
or presenting contrary evidence and presenting a program for immediate correction of all failures of
performance identified in the Report The Fleet Manager will make the determination if the response
to the Discrepancy Report is appropriate and resolves the discrepancy reported Responses that are
determined to be unresponsive or inappropriate will be referred back to the General Manager in
writing with the reason for inappropriateness The General Manager will be provided another
opportunity to resolve the issues raised The Fleet Manager has the authority to apply a reasonable
penalty including monetary deductions to the monthly invoice as appropriate to the Discrepancy
When this is done the Contractor will be notified in writing with full justification and the amount to be
deducted The Fleet Manager s decision shall be final Nothing in this paragraph is meant to limit
either party s rights to pursue any action in a Court of Law
13 Insurance Prior to the commencement of the Agreement the Contractor shall obtain and keep in full
force and effect until the termination of the Agreement the following insurance with an insurance
company licensed and or qualified to do business in the State of Georgia as evidenced by the
Certificate of Insurance and or certified copies of the insurance policy ies The Augusta Commission
shall be named as an additional insured on all liability policies for claims specifically arising under the
Agreement
a Workers Compensation statutory minimum limits
b Employers Liability minimum of 1 000 000 combined single limit
c Commercial General Liability Minimum of 2 000 000 combined single limit of Bodily Injury and
Property Damage per occurrence Damages to Rented Premises each occurrence Medical
Expense anyone person 5 000 Personal Adv injury General Aggregate and Products
Comp Op agg
d Automobile Liability Minimum of 1 000 000 combined single limit of Bodily Injury and Property
Damage per occurrence including the following owned automobiles hired automobiles and non
owned automobiles
e Garage Keepers Liability any auto a minimum of 1 000 000 per occurrence
14 Other Insurance Provisions
a Each insurance policy required under this clause shall be endorsed to state that coverage shall
not be suspended voided canceled reduced in coverage or in limits except after thirty days prior
written notice has been provided to Augusta If the policy is cancelled for non payment of
premium only ten days notice is required
b Worker s Compensation and Employer s Liability Coverage the insurer shall agree to waive all
rights of subrogation against Augusta its officials employees and volunteers for losses arising
from the activities under this contract
c Certificates of Insurance and Endorsements affecting coverage required by this clause shall be
forwarded to the Fleet Manager 1568 Broad Street
Section Two
SCOPE OF WORK
1 General The Contractor shall provide preventive maintenance proactive and reactive remedial
repairs mobile service tire service overhaul services fleet in processing and de commissioning
towing fleet maintenance management and such other associated services as may be required to
assure the continuity of effective and economical operations of the Governments vehicles and
equipment The Contractor shall furnish all necessary supervision labor employee training technical
service manuals parts supplies and sub contract work required to maintain the fleet in a state of
4
Attachment number 3 \nPage 7 of 30
Item # 1
repair and service consistent with generally accepted fleet practices and as define in this Statement
of Work In addition the Contractor shall use and maintain a permanent detailed automated record
for each vehicle using the CCG Systems FASTER software program provided by Augusta
2 Preventive Maintenance A preventive maintenance Inspection PMI program is a systematic
approach to inspecting a vehicle at planned intervals This scheduled maintenance is a planned
servicing of equipment to maximize vehicle efficiency and to ensure compliance to the established
standards set forth by equipment manufacturers and to meet Federal State and local regulations
a The primary goal of preventive maintenance is to maximize the equipment availability of the fleet
by taking a proactive approach in minimizing unscheduled repairs
b The PMI program shall be designed in accordance with recognized good fleet management
practices and shall meet the terms and conditions necessary to comply with the original
equipment manufacturers OEM specifications or stricter warranties and recommendations but
may be modified by the Fleet Manager
c PM Cycle and Costing The preventive maintenance program schedule shall as a minimum
comply with the equipmentvehicle manufacturer s recommendation as published in the
owner s service manual In general vehicle PM services will be on a 5 000 mile or 6 month
whichever is first rotation Equipment with hour meters will be serviced at 250 hours or 6
months whichever comes first and non motorized equipment example trailers will be serviced
annually Service requirements will be in accordance with the manufacturers recommended
services from the operator s or service manual PM services will be included in the contract
cost The costing of services and supplies should take into consideration the requirements of the
manufacturer for the type of equipmentvehicle In every case a safety inspection will also be
conducted as a part of the service
d The Contractor is responsible for developing and providing a PM schedule notifying the user and
performing required maintenance preventive maintenance or inspections without requiring any
other authority The schedule should interfere minimally with normal work schedules and must be
flexible considering the requirements of the departments Departments should be notified
monthly of which vehicles and equipment require PM services The current methodology is by
email with an attached Excel spreadsheet form The Fleet Manager will be advised of vehicles
and or equipment that were scheduled but not provided by the user for the service This will be
done monthly and the format will be mutually agreed upon by the Contractor and Fleet Manager
3 Hourly Inspections Maintain hourly equipment within compliance of the OEM specifications or as
necessary based on historical data The format for this type of inspection will be mutually agreed
upon by the Contractor and Fleet Manager within thirty days of startup
4 Annual Inspections The Contractor will inspect and test all other required gasoline and diesel
power operated equipment on an annual basis in accordance with Federal State and local laws
Inspections and tests shall be performed by the Contractor in Augusta owned Maintenance Facilities
by properly authorized and trained mechanics or by authorized inspectors from outside sources The
Contractor shall perform these inspections within the fixed price of the Agreement The Contractor
may elect to perform these tests if their employees have been properly trained Copies of all current
certifications must be given to the Fleet Manager prior to commencement of performing the
inspections If no Contractor employee is trained and certified to perform these tests the Contractor
will subcontract these services to a qualified outside source The cost of performing these
inspections by outside vendor will be borne by the Contractor Target Cost The Contractor is
required to provide for the following mandated annual inspections
a Aerial truck dielectric testing
5
Attachment number 3 \nPage 8 of 30
Item # 1
b Aerial boom and bucket testing
c Fire truck pump flow testing
d Fire truck aerial ladder testing
e Crane and derrick truck testing
f Shop crane and hoist testing
g Other annual testing as required by the manufacturer with respect to specialty equipment
5 Inspection Continuity The Contractor will ensure continuity of inspections by performing the
required annual inspections in the same month of the previous year s inspection for each piece of
equipment It is expected the Contractor will schedule all mandated inspection in such a way as to
limit equipment downtime The Contractor may work with the affected department directly to
establish the best schedule and time for the inspections The Contractor will maintain the results of
the inspection in the equipments file
6 Oil Analysis The Contractor will perform a scheduled oil analysis with a reputable outside company
on all engines transmission and differentials on wheeled vehicles above 26 000 GVW and every
piece of tracked equipment in the Augusta inventory The oil analysis program can be used by the
Contractor to determine when fluids should be changed therefore substituting the normal PM cycled
timeframes The Contractor will recommend to the Fleet Manager any vehicles or equipment
recommend for the oil analysis program designation
7 Repairs Contractor shall make specific repairs to vehicles and equipment that have been identified
through PM services annual inspection by Department user s Fleet Management or by Risk
Management departmental reports and or breakdown or malfunction Repairs shall be made as
required limiting the nature and extent or repairs that are consistent with age mileage and cost to
repair criteria of good fleet maintenance
a Repair Service Timelines The Contractor shall be required to complete regular repair services
within reasonable times Scheduled contracttarget repairs shall be started the same day
schedules including PM services Unscheduled targetcontract repair shall be started with 3
work days Non contract repairs require Fleet Management approval and therefore cost
estimates shall be prepared and submitted electronically for approval within 3 days of receiving
the vehicle or equipment Parts shall be ordered if required within one working day after the
non contract estimate is approved
b PM Service Timelines PM Service for light vehicle will be completed within 8 hours or delivery if
scheduled by the Contractor 16 hours for heavy trucks maximum time allowed If a vehicle
requires repair in addition to the PM Service the above times do not apply
c Repair of Small Equipment The Contractor will be tasked to perform repair work and services of
small gas powered equipment which includes but not limited to chain saws lawn trimmers push
mowers tillers pressure washers tampers generators light towers pumps and sprayers
Target repairs will be limited to any PM Service requirements parts and labor of small
equipment blade sharpening or replacement belt replacement from normal use and normal tire
repair or replacement due to fair ware and tear
d Safety Inspections Whenever a unit requires any type of maintenance service the Contractor will
also perform a general safety inspection to ensure that the general condition of the equipment
6
Attachment number 3 \nPage 9 of 30
Item # 1
meets normal fleet requirements as well as legal safety requirements of law prior to the
equipment leaving the repair facility All PM services will include the safety inspection Safety
inspections will be documented on the respective work order Safety inspections will include as
a minimum the following
All lights including turn signals back up lamp license tag lamp
Horn
Windshield Wipers
Safety belt
Steering
Braking
Tire Tread
e Fire Extinguishers Vehicles with that have been issued fire extinguishers but the extinguisher is
missing or discharged will be replaced as a non target cost if the Contractor replaces the
extinguisher or at no cost if Fleet Management replaces the extinguisher All expended
extinguishers will be taken to Fleet Management for inspection recharging and reissue
f Quick Fix Repairs The Contractor shall provide a Quick Fix function for minor repairs of less than
one hour duration at all repair facilities when the vehicle operator chooses to wait for the service
This type of repair service is generally allocated to items such as windshield wipers tire repair or
replacement topping off fluid levels lighting repair or replacement or other such associated light
duty repair services
g Tire Services The Contractor will provide comprehensive tire services including tire
management inflation maintenance repairs rotation mounting demounting disposal and
disposal fees replacement wear management balancing field tire services warranty
management inventory security and maintenance of an inventory of mounted spares The
contractor will replace tires when tires have reached minimum tread depths as specified in
Georgia law appropriate to the type vehicle with the expectation that law enforcement pursuit
vehicles assigned to Sheriff Office Road Patrol Narcotics Division CID shall have a minimum
of 4 32 tread
h Warranty and Recall Work The contractor will negotiate manage administer claim and recover
all warranties and recalls offered by vehicle manufacturers parts and component suppliers and
any subcontracted repairs The contractor will add warranties to Augusta s MIS CCG Systems
FASTER warranty recovery module and return proceeds to Augusta via credits against target or
non target invoices The contractor is encouraged to obtain authorization from the various
vehicle manufacturers to perform in house warranty work on Augusta vehicles in order to reduce
the turnaround time for warranty repairs The deciding factor on warranty repairs is to obtain the
quickest turnaround time
i Outside Repairs The Contractor s bid proposal response will define the typed of repairs that will be
or anticipated to be conducted by subcontractors outside Augusta facilities The Contractor is
responsible for arranging and managing the conduct and performance to Contract requirements
of all outsource venders for any repairs that are not performed in house All responsibility for
the administration invoicing quality control vehicle movement vehicle security etc shall be that
of the Contractor Subcontractor invoices will be accepted solely by the Contractor and must be
addressed to the Contractor not Augusta
j Seasonal Equipment Preparation The Contractor shall coordinate with the Fleet Manager to set
up a program to ensure seasonal equipment is fully serviceable prior to the start of each season
Requirements include annual inspections and operational maintenance of air condition and
engine cooling systems during warm weather and the winterization of vehicles and equipment
7
Attachment number 3 \nPage 10 of 30
Item # 1
during cooler months as applicable Charges for all seasonal preparation will be included in the
target cost
k New Vehicle Preparation The Contractor is responsible for all vehicle and equipment preparation
which is brought into the fleet by the Fleet Manager The Contractor will perform the installation
of Government seals or insignia decals and equipment asset and bumper numbers as directed by
Fleet Management The Contractor will include in the target price the cost of all seals insignia
and lettering with eh exception of those insignia badges or seals for public safety use These
seals will be provided by the respective department
I Vehicle Disposal Preparation Vehicles and equipment being removed from the normal
Government fleet shall be prepared for disposal auction sales or storage by the Contractor
Costs associated with disposal prep will be included in the target cost Preparation shall include
but not limited to
1 The Contractor will provide a general vehicle condition assessment using a form provided by
Fleet Management
2 The Contractor will remove all insignias and lettering so that 0 distinguishable insignia or
lettering will remain to identify the retired unit as a Government vehicle
3 The Contractor will remove all emergency equipment from Public Safety vehicles and
equipment Equipment to be removed include spot lights emergency lights emergency
power boxes camera systems sirens
4 The Contractor shall make minor cost effective target cost repairs to increase the resale
value of the vehicle example replace dead batteries
5 The Contractor will transport the equipment to include the cost of any towing required to the
Government storage site or auction site as a target cost for a one time movement cost Any
charges for moving the vehicle or equipment more than once will be charged as non target
cost
8 Non Target Non Contract Repairs
a Repairs for Operator Abuse Operator abuse is defined as mechanical damage or breakdown
caused by the operator through the improper operation of the vehicle or equipment or failure of
the operator to provide the vehicle for scheduled service The Contractor shall identify repairs
caused by suspected operator abuse and shall forward estimates for repairs to the Fleet Manager
with the proper coding Fleet Manager will be the final authority in deciding operator abuse All
repairs coded as operator abuse will be a non target cost
b Repairs for Vandalism Is defined as government property is damaged by an individual and
causes mechanical or component damage to a unit through no fault of an Augusta Employee or
Contractor Employee Examples would include theft of parts deliberate damage to equipment
from unknown parties damage caused by suspects being transported in Government Vehicles
and other such damage Vandalism is charged as non target
c Directed Work The Government may direct the Contractor to perform additional tasks under
this Contract No such work shall commence without the Contractor receiving authorization to
proceed from the Fleet Manager It is the intent of the Government that all such work does not
reduce the level of service that is provided for in the fixed price portion of the contract Directed
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Item # 1
work shall be charged as non contract Directed work may include but not be limited to the
following
1 Welding fabrication or repair services to other than fleet equipment
2 Repairs of equipment outside life expectancy
3 Accident repairs Operator abuse repairs
4 Repairs for Vandalism Repairs due to acts of God Emergency Services
9 Road Testing The Contractor must conduct a road or appropriate operations test on all vehicles and
equipment that have had a safety related repair or adjustment The Contractor by releasing the
equipment or vehicle back to the department or Augusta employee implies that the vehicle and or
equipment is are safe to operate All such driving or operations check will be charged as a target
cost
10 Other Services
a Assembly The contractor will be tasked at times to perform assembly which is the initial
piecing together or assembly of equipment purchased and delivered in packages boxes or
crates The scope of the nature of assembly of small equipment shall be considered as a
targeted cost It is the intent of Fleet Management to procure most equipment in a state of ready
use
b Fabrication defined as the construction of a vehicle or equipment component Fabrication
includes but is not limited to the manufacture of an assembly or a component of security screens
and bars light bars mounting racks panels and switches and body parts or bodies ventilators
racks bumpers customization and reinforcing Fabrication is considered as directed work by the
Fleet Manager and shall be charged as non target
c Modification defined as an alteration of a vehicle or equipment component Examples of
modification would be the installation of accessory equipment that was not installed upon delivery
of the vehicle or equipment Modification is considered as directed work by the Fleet Manager
and shall be charged as non target
d Customer Contact of Completed Repairs Services The Contractor will immediately notify all
Departments or operator by telephone radio or email when repairs or services have been
completed The Fleet Manager will be informed if the vehicle or equipment is not picked up within
a reasonable time on the second notification
e Completed Service Orders The Contractor will provide a copy of the completed work order
generated by the FASTER work order system Customer copy to the employee picking up the
vehicle or equipment at the time of pick up
f Waste Hazardous Waste The Contractor shall be responsible for disposal of all trash and
other wastes generated during the course of the ContractAgreement The Contractor shall hold
Augusta its elected officials and employees free of liability for all actions of the Contractor
relating to waste disposal The Contractor is responsible for good environmental management of
all waste created to prevent pollution encourage recycling and meet all laws and regulations
pertaining to waste handling relating to its operation of this ContractAgreement This includes
the proper required documentation and implementation of programs and training associated with
hazardous waste and proper reporting of incidents associated with hazardous waste
9
Attachment number 3 \nPage 12 of 30
Item # 1
g Scrap Tires The Contractor is responsible for the proper disposal and associated required
documentation of scrap sued tires from the Augusta fleet Tires with resale value may be sold to
tire venders and all revenues acquired from the disposal of such tires will be reimbursed to the
Augusta Commission
h Scrap Metal All recyclable scrap metal will be sold to local scrap metal recyclers The
Contractor shall arrange for storage bins to be located at each major repair facility by the recycler
and all revenues acquired from the sale of scrap metal will be reimbursed to the Augusta
Commission
Accidents The Risk Management Department is responsible for coordinating repairs for
damages to vehicles resulting from accidents The Contractor will assist in assessing the extent
of mechanical damage associated with vehicle accidents This will be coordinated through Fleet
Management Preparation of estimates will be charged as target costs if done during the normal
workday Actual repairs will be covered as non target
k Investigations The Contractor shall support the Government with technical investigations
related to the automotive and truck fleet Such investigations may support accidents fire or
other issues of a technical nature The cost of this service will be included in the targeted cost
11 Emergency Road Calls and Towing Services
a The Contractor shall provide emergency road call service including towing service for vehicles in
the vehicle fleet on a twenty four 24 hour seven days per week basis
b Emergency road call service is considered as repairs to vehicles and equipment that require
immediate repairs to allow continued usage of equipment without having the equipment moved to
the repair facility Examples include but are not limited to tire repair 0 replacement clogged fuel
systems dead batteries or no start problems and drive shaft problems
c During normal business hours the Contractor shall have persons on call to expeditiously respond
to emergency road service calls for equipment breakdowns and the targeted response time shall
be less than 60 minutes within the County limits After normal business hours the Contractor
shall have persons on call to handle emergency road service calls for equipment breakdowns
with a targeted response time of no more than 120 minutes with the County limits
d The Contractor will ensure that repair personnel are sent to equipment breakdowns to determine
if repairs can be made on site or it towing services are required to deliver equipment to the repair
facility The on site technician will carry a compliment of tools and repair parts necessary to
eliminate excessive downtime or repeated trips to the repair facility
e The Contractor will have a minimum of one mechanic selected daily as the emergency road
service person at both the Broad Street Shop and Tobacco Road repair facilities
f The Contractor will ensure that no more than two service personnel are out of a repair facility at
anyone time for emergency road services
g The Contractor may select to utilize out source repair vendors to assist in expediting the
emergency road service calls but the Contractor must ensure the targeted response times
remain in effect Failure of the Contractor to ensure that the response times of out source repair
venders meet Agreement requirements shall be considered as a Contract discrepancy
10
Attachment number 3 \nPage 13 of 30
Item # 1
h The Contractor will include in the Cost Target Contract Cost the emergency road call services
inside the Augusta s defined support area The Support area for Augusta will be within a 50 mile
radius of the Broad Street repair facility The Contractor will assist Augusta in emergency road
service calls for outside the support area problems by arranging maintenance and or towing
services
i Fleet Management and the Contrator will review the outside the support area changes and
determine appropriate reimbursements as non targeted expenses
12 Towing
a The Contractor shall tow any Augusta owned or leased equipment requiring this service
regardless of whether or not the cause is a repair tire service or other breakdown incident
regardless of location
b Accident towing is the responsibility of the Risk Management Department and should be charged
as non contracUnon target It will not be included as part of the Contract cost
c The Contractor will include as a target expense towing for equipment that is six 6 years old or
newer The in service date entered in FASTER will be the date used for determination of Target
or Non target
d It will also include any towing associated with comeback repair
e Exceptions to the 6 year rule include confiscated vehicles added to the fleet used vehicles
added to the fleet These vehicles will be charged as non target
f If the Contractor selects to perform this service with an outsource vendor the related service will
be awarded annually to a single point of contact dispatch provider The Contractor will make
bid documents for towing services available to the Fleet Manger upon request
g The Contractor may utilize multiple vendors for the service but only one telephone number can
be given out regardless of which vendor provides the towing service
h The Contractor will provide the towing service number to all user departments and the Fleet
Manager The Contractor is responsible for notifying using departments and the Fleet Manager of
any changes to the towing service number
i The acceptable response time during normal business hour is 60 minutes and no more than 120
minutes for all other times
j Equipment users shall be authorized to make contact for towing services to transport the
equipment to the repair facility if in the best interest of Augusta
k The fleet MIS system shall track vehicle emergency road call breakdowns and towing expenses
for informational retrieval by Fleet Management
11
Attachment number 3 \nPage 14 of 30
Item # 1
Section Three
PERSONNEL and SUPPORT LOGISTICS
1 Government Personnel The Augusta Fleet Manager will have full authority to supervise the
Contractor s performance in daily operations of the contract and shall provide direction to the
Contractor in areas relating to policy information and procedural requirements The Fleet manager is
not authorized to make any changes in the terms and conditions of the contract without the approval
of the Government Administrator and the Augusta Commission as appropriate The Fleet Manager
shall operate in the capacity as Contract manager for Augusta In the absence of the Fleet Manager
for periods of vacation short illness or temporary periods of authorized absences the administrative
assistant shall have temporary authority as the Contract Manager
2 Contractor Personnel The Contractor will designate whom the following Contractor personnel will
be when the proposals are submitted and must designate the personnel prior to award of the
contract
a Manager The Contractor shall provide a Contract Manager Project Manager or General
Manager who will liaise with the fleet Manager and have full authority to act for the Contractor on
all contract matters relating to the daily operation of the contract
b The Manager shall have a minimum of five years experience in the management of fleet
maintenance and services The manager must be able to speak read write and understand
English
c The Manager shall be available through the normal 8 hour work day Monday through Friday
except Government recognized holidays The Fleet Manager will be notified in writing or email
notification when the Contract Manager will not be in the Augusta area and available to respond
to the Government needs
d Any changes in the Manager and designated alternate shall be subject to advance written
approval by the Fleet Manager Such approval shall not be withheld unreasonably or for an
unreasonable length of time
3 Management Staff The Contractor shall provide a professional management staff with the proper
skills and training in providing the required fleet maintenance and management services
Management staff includes shop supervisors and parts supply supervisor
4 Maintenance Staff Contractor shall provide maintenance staff personnel with the proper skill and
training in providing the required fleet maintenance services
a The contractor is responsible to ensure their staff is kept abreast of the latest technology The
Contractor will provide a budgeted training schedule for all eligible maintenance personnel in the
targeted cost
b The Contractor is required to maintain ASE certifications for maintenance personnel in the
following categories
1 Automotive Repair
2 Air Conditioning Recovery and Recycling
3 Advanced Engine performance
4 Medium and Heavy Truck Repair
5 Medium and Heavy Truck Electrical Diesel Engine performance
6 Alternative Fuel
7 Parts Specialist
12
Attachment number 3 \nPage 15 of 30
Item # 1
C The Contractor is required to maintain the proper EVT certifications for maintenance personnel in
the following categories
1 F 2 Design and Performance Standards and Preventive Maintenance of Fire Apparatus
2 F 3 Fire Pumps and Accessories
3 F4 Fire Apparatus Electrical Systems
4 F 5 Aerial Fire Apparatus
5 F 6 Allison Automatic Transmissions
5 Staffing Provisions The Contractor shall have the responsibility for selecting personnel to perform
the services to be provided here under The positions and salaries wages under the direct
supervision of the Fleet Manager are not negotiable
a No applicant with a record of arrests involving a crime of moral turpitude will be hired within two
years of the date of that arrest unless such person is found not guilty of such offense
b No applicant with a felony conviction will be hired to provide repair services to publiC safety
equipment
C The Contractor is responsible for conducting appropriate background checks on prospective new
employees and will describe their process in the proposal If an outside agency is used the
agency must be identified in the discussion
d All contractor employees will have a valid driver s license with proper endorsements in
performance of their job responsibilities The Contractor will review driver s license semi annually
and dismiss any employee who fails to have a valid driver s license loss of job qualification
Fleet Management will be provided a memorandum stating that an inspection of employee s
licenses has been conducted in accordance with the Maintenance Agreement and that all
employees are in compliance or not in compliance When not in compliance a statement of intent
to comply and actions to be taken to comply will be made and sent to the Fleet Manager
e The Contractor is responsible for performance evaluations of its employees
f The Contractor is responsible for providing employees pay for work performed every week two
weeks or bi monthly
g In the event that the Contractor has open targeted position s for a period in excess of 45 days
the Contractor will credit the targeted cost of the open position s from the monthly fixed target
invoice s until the position s is are filled The following base rate wage will be used for the
purpose of this provision
Automotive Tech 1 14 25 Tech 2 12 25 Tech 3 9 25
Medium Heavy Tech 1 15 25 Tech 2 13 25 Tech 3 10 25
h The Contractor shall include in the cost proposals an annual cost of living allowance increase for
employees as well as other incentives ASE EVT incentives The Contractors intent shall be
discussed in the proposal
13
Attachment number 3 \nPage 16 of 30
Item # 1
k Contractor Benefits The Contractor shall have sole responsibility for determining and providing
health and other related benefits for the Contractor employees however they must comply with
the provisions as set forth in the Request for Proposal and the Contractors response to the
Request
6 Fleet Management Augmented Positions The Contractor will provide for the positions listed below
with all pay and allowances included as part of the cost target These employees will work under the
direct supervision of the Fleet Manager The Fleet Manager reserves the right to select the
candidate the rate of pay and the employee s work hours The employee will be eligible for the same
holidays as the other Contractor personnel
a Fleet Operations Assistant Assists the Fleet Manager in preparation of bid specifications
communicates with venders obtains pricing information and researches technical specifications
of vehicles and equipment and other duties associated with the procurement of new equipment
Provides administrative support for the licensing and registration of all vehicles and equipment in
accordance with Georgia law Provides technical advice and or information to Directors
Assistant Directors Superintendants and supervisors on equipment and capital expenditures
b Fleet Operations Specialist Responsible for the preparation of new vehicles and equipment for
issue and decommissioning of fleet vehicles Provides support to the Administrative Assistant for
warehousing excess equipment Provides maintenance support for grounds maintenance of the
Fleet Management area Provides minor repair services for vehicle damages including the
exchange of body type parts buffing of vehicles exchange of seats or other parts Responsible
for the accountability of direct exchange parts and equipment Maintains pool vehicles
coordinates repairs and inspects the vehicle for safety problems
c Quality Assurance Representative Responsible for the inspection of vehicles and equipment
leaving the repair facility to ensure repairs services are proper and recorded under the MIS
system that all labor is accounted for as well as parts and sublet charges Reviews work orders
to ensure proper posting Assists the Fleet Manager and General Manager in observations of
shop operations for better efficiency
7 Disciplinary Actions Where in the case that Fleet Management finds actions by Contractor
personnel affecting contract performance the Contractor shall take disciplinary action on employees
as appropriate The contractor shall be responsible for removing and replacing any Contractor
employee performing services hereunder when reasonably requested to do so by the Government
In these cases the request by the Government will be in writing stating the cause for such request
8 Uniforms and Professional Attire The Contractor will ensure their employees maintain a
professional appearance at all times while performing the requirements of the contract Technicians
shop helpers porters laborers janitors Service Coordinators writers QA representative s Fleet
Operations Specialist Shop Supervisors shall bein appropriate uniforms This shall be included as
part of the target cost Administrative personnel and parts personnel shall be dressed in appropriate
dress as determined by the contractor policy The contractor is also responsible for appropriate
safety foot ware and other safety apparel eye protection hearing protection safety vests
Uniformed shirts should include the Contractor s logo first name of the technician and certification
patches as appropriate Proposals shall address the proposer s intent regarding attire The cost of
such uniformed apparel and safety apparel may be included in the Target cost
9 Facilities Notwithstanding anything to the contrary contained herein the Contractor agrees to
indemnify defend and save harmless the Augusta Commission and its employees agents and
servants from any claim cause of action or lawsuit brought against the Government or Elected
Officials or its employees agents and servants as a result of the possession operation handling or
transportation of the repair facilities or the equipment contained therein except to the extent that such
claim cause of action or lawsuit arises from or in connection with the negligence or willful
misconduct of the Commission its employees agents or servants
14
Attachment number 3 \nPage 17 of 30
Item # 1
a Location The following is a listing of the repair facilities by location and type of work performed
at each site This Government will not entertain recommendations to consolidate any of the
facilities
1 1568 Broad Street Repair Facility 23 bays with 8 lifts for automobiles light truck 1 ton and
under motorcycle repair and lift firefighting equipment and small gas powered equipment
Includes parts room parts storage area and administrative offices
2 402 Walton Way Repair Facility 2 bays with 2 lifts for Sheriff s Office administrative type
vehicles Focus is on PM services quick fix repairs and light duty repairs
3 2314 Tobacco Road Repair Facility 10 bays no lifts services all trucks over 1 ton off
road construction equipment trailers and tractor mounted grass cutting equipment Includes
parts room and administrative offices Provides the full range of service repairs
4 2027 Lumpkin Road 2 bays for small engine repair in support of the Recreation Department
b Facilities Use The facilities will remain the property of the Government The Government will
lease to the Contractor the maintenance facilities listed above for the charge of 1 00 per year
The Contractor s first fixed target monthly invoice each year will show a credit for the lease cost
The Contractor shall not use the facilities for work on vehicles or equipment not owned or lease
by the Government unless otherwise directed in writing by the Governments Fleet Manager The
Contractor shall not use the facilities which shall in any way conflict with any Federal State or
local law statute ordinance rule order regulation or requirement now in force or which may
hereafter be enacted or promulgated The facilities include compressors lifts welders and
specialty garage maintenance tools located at each facility Augusta will be responsible for
annual lift inspections and repairs to specialty tools machines as required
c Facilities Inspection Between the date of contract execution and the date that the Contractor
actually takes over the facilities a complete physical inventory of the office and shop equipment
will be taken by representatives of the Contractor and Government to determine what the
Contractor shall be responsible for The physical facilities office and shop equipment provided
for the term of the contract will become the responsibility of the Contractor and will be returned to
the Government upon completion of the contract in the same condition they were provided to the
Contractor except for normal wear and tear The Contractor hereby acknowledges that the
Government has made no representations or warranties regarding the condition of the facilities
The Contractor will accept the facilities in their present state and condition and waives any and all
demand upon the government for alterations repairs or improvements thereof excepting those
items which do not meet local State or Federal laws Any cost to improve the facilities to meet
said standards will be the responsibility of the Government There are no known concerns or
liabilities currently existing with the waste oil tanks at the repair facilities The Contractor is
responsible for conducting a monthly facilities inspection using a format acceptable to the Fleet
Manager
d Facilities Maintenance The physical facilities will be maintained by the Government unless
such repairs are caused in part or whole by an act neglect fault or omission of the Contractor its
agents servants or employees If defects degraded conditions or needed repairs in any facility
are found the Contractor will notify Fleet Management for the execution of repairs by the
Government Facility repair work will not be included into any portion of the targeted Contract
cost The Contractor is responsible for normal routine maintenance of facilities including interior
housekeeping general cleaning sweeping mopping dusting disposal of accumulated waste
materials and rubbish minor plumbing such as stopped up toilet or sink janitorial maintenance
and supplies as required to maintain a safe environment The Government will contract pest
control services and trash removal to the solid waste facility of normal waste dumpster The
Government will pay for the proper inspection and refilling or replacement of fire extinguishers
15
Attachment number 3 \nPage 18 of 30
Item # 1
assigned to each facility but the Contractor is responsible for the routine monthly inspections of
facilities extinguishers and coordinating with Fleet Management on technical inspections or
services required
10 Utilities The Government will supply those utilities necessary and customary for the proper
operation of the facilities Each facility will include an appropriate number of telephones computers
and printers for operations These costs are charged directly to the Government as part of the Fleet
Management operating budget and should not be included in the proposers budget proposal
exception is the copy machines Any communications requirements used solely for corporate
communications will be the responsibility of the Contractor The Government may require a
telephone usage log on long distance calls be submitted monthly to ensure compliance The format
will be determined when and if a log is directed The Contractor is responsible for implementing a
utilities conservation plan for each of the facilities
11 Tools Fleet Management maintains an annual budget for the replacement or addition of necessary
tools and equipment as vehicle and equipment technological changes develop The Contractor will
assist the fleet manager in determining the tools required in the performance of maintenance mission
and will submit requests for consideration Specialty tools of less than 100 00 each will be the
responsibility of the Contractor to purchase The Contractor s decision to not purchase a specialty
tool and the resulting affect could be cause for a Contract Discrepancy if the resulting affect caused a
delay in the repairs None of the Mechanical tools associated as tools of the trade for each type of
mechanic assigned at the repair facility will be provided by the Government
12 Radios Portable radios and two base stations will be provided by the Government for use by the
Contractor to facilitate communications with Departments The cost of radio operations air time will
be the responsibility of the Government The Contractor is responsible for the security and
accountability of those radios assigned to the facilities
13 Vehicles A limited number of vehicles and specialty equipment such as forklifts and work trucks
will be supplied by the Government The Fleet Manager will have the authority to provide or remove
equipment based on the needs and availability of such vehicles Fuel for these vehicles will be
provided by the Government and will not be included in the proposers target cost proposal The
Government disclaims any and all express or implied warranties on the equipment disclaims any
implied warranty of merchantability of the equipment or the warranty of fitness for a particular
purpose and the Contractor agrees that the equipment is as is and with all faults Repairs to
vehicles will be incorporated into the normal repair operations of the Augusta Fleet All PM services
will be considered ContracUTarget repairs All labor for repairs on vehicles and equipment used by
the Contractor will be covered under Contract CostTarget Cost Parts for repairs shall be charged as
ContracUNon Contract as appropriate to the classifications identified herein The Fleet Manager shall
approve or disapprove any repairs classified as Non ContracUNon Target The Contractor shall
assume the risk of loss damage or destruction of any Government furnished vehicles equipment
and tools Liability for the injury disability and or death of workers and other persons caused by the
operation handling or transportation of the equipment during the contract period shall be the sole
responsibility of the Contractor
14 Damages The Contractor shall be responsible for all damages to persons and or property that occur
as a result of the contractor s fault or egligence in connection with the performance of this contract
15 Permits Contractor shall without ad itional expense to the Government obtain all local State and
Federal business and other licenses nd permits required for the performance of work A copy of all
licenses and permits will be displayed at each shop location and copies will be given to Fleet
Management The Contractor shall b required to maintain a Business License from the Augusta
Licensing Department
16 Security
16
Attachment number 3 \nPage 19 of 30
Item # 1
a General The Contractor shall en re the security and confidentiality of all facilities and
documents provide by the Govern ent and all such measures must be approved by the
government All reports and reco s including maintenance records are to be considered
property and may only be used fo the conduct of Government and Contractor business
b Facilities The Contractor may ch nge the locks on any or all the maintenance facilities and
equipment leased for the duration f the contract The Contractor shall provide properly tagged
duplicate keys to the Government leet Manager immediately after any change is made The
Contractor is responsible for the i plementation of proper security measures policies and
practices associated with building ecurity
c Vehicles and Equipment The C ntractor is responsible for vehicles and equipment accepted for
service at each of the repair facilit s Although all facilities are fenced access is not restricted at
this time The Contractor shall ta reasonable precautions to ensure the safety and security of
vehicles and equipment under the care Light vehicles serviced at the Broad Street Shop that
have had windows kicked out or a missing for various reasons should be moved inside at the
end of the work day and secured prevent theft vandalism or weather damage to the interior It
is recommended the Contractor i lement a policy of quick walk around inspection of all vehicle
being brought into the repair facili to identity any damage or missing items and report those
observations to the owner depart ent or Fleet Manager
d Found Damage The Contractor all report any found damage to vehicles or equipment that is
not associated with the normal op ration of such vehicles or equipment if it appears the damage
is new This will be reported to Ri k Management and Fleet Management Repairs should be
delayed until the vehicle or equip ent has been inspected by Risk Management or Fleet
Management
17 Hours of Service The Contractor wi normally operate an 8 hour day 40 hours per week from 7 00
A M until 4 00 P M Monday through riday Holidays shall coincide with those of Augusta usually
10 days per year New Years MLK D Good Friday Memorial Day Labor Day Thanksgiving 2
Christmas 2 These are announced t the beginning of each new year Repair facilities may be
required or may request to adjust thei hours to better support Government Departments that may
adjust for seasonal or climatic change The Contractor normally will have discretion over shop and
shift hours as long as vehicle availabil y remains at acceptable levels and the Fleet Manager
concurs Any changes in shop hours ill be announced prior to the change Vehicles and equipment
brought to the repair facility by user d artments will be accepted for PM or repair services
throughout the normal work hours in ding Contractor s break or lunch periods The Contractor is
expected to provide quick fix repairs a any time during the workday including lunch
18 Emergency Support
a In addition to normal hours of ope tion and upon one hour notification during normal business
hours the Contractor shall repair quipment seven days a week 24 hours a day at any location
designated by the Fleet Manager During non business hours the Contractor shall repair
emergency vehicles as expeditiou Iy as possible At no time shall the period between notification
and commencement of repair exc ed two hours The Contractor shall provide the Fleet Manager
with an after hours emergency co tact telephone number for use in emergency situations In
most cases emergency support d ring non business hours is a non contract directed work The
Contractor will inform Fleet Mana ment the next working day of all after hours emergency
support accomplished for cost ch ge determination
b The Contractor shall mobilize the
duration of any Government Rec
major fires floods earthquakes
include adequate staffing to ensu
Government Should an emerge
hop and provide repair and maintenance services for the
nized emergency Emergencies include but are not limited to
il disturbances and disaster emergencies Such service shall
continued vehicle operations at a level determined by the
y require performance of services beyond the capability of the
17
Attachment number 3 \nPage 20 of 30
Item # 1
Contractor the Government may erform or supplement performance of contract services with
Government personnel or non co tract vendors Such performance shall not constitute a breach
of the contract by the Governme Such work conducted outside the normal work day will be
charged as non contract
19 Service Interruptions Should servi es be interrupted or reduced during the term of the contract by
the Contractor employees work stop ges or slow downs the Contractor shall continue services by
whatever means available and shall cur all reasonable related costs associated with the alternate
system If the contractor fails to sup an alternate system the Government shall have the right to
continue services by whatever mean available and charge any reasonable costs associated with the
alternate system to the Contractor F rther such interruptions directly attributable to failures
omissions or conduct on the part of t e Contractor or the Contractor s employees shall be grounds
for termination of the contract In the vent the Contractor is unable to provide the services as
specified in this Agreement because f any act of God civil disturbance fire riot war terrorism
picketing strike labor dispute labor ortages governmental action or any other condition aor cause
beyond the Contractor s control Aug ta shall excuse the Contractor from performance under this
Agreement
and Equipment No use of the Government facilities land
ed to effect repairs on any privately owned vehicle or
ntractor owned equipment or vehicles supporting this contact
rovided equipment shall be at the risk of the Contractor and the
20 Repair of Privately Owned Vehicle
specialty equipment or tools may be
equipment with the exception of the
Any repairs performed on Contractor
Government shall be held harmless
21 Safety The Contractor shall be resp
their employees to comply with local
should address their intent or outline
contractor will provide a copy of writt
nsible for implementing a comprehensive safety program for
tate or Federal guidelines affecting job safety Proposers
eir policies program as part of their proposal The selected
programs policies or directives to Fleet Management
22 Equal Opportunity Compliance Th Augusta Commission and the Contractor are subject to the
requirements of Executive Order 112 Section 202 Equal Opportunity Executive Order 11625
Section 402 of the Vietnam Era Vete ns Readjustment Act of 1972 as amended Section 503 of the
Rehabilitation Act of 1973 as amend and related rules and regulations of the Department of Labor
and the Office of Federal Contract C pliance Programs Attachment J of the RFP is hereby
incorporated into this Agreement by r ference
23 Drug Free Workplace Certification he Augusta Commission has a zero tolerance policy on
prohibited drug use and an aggressiv drug testing program Augusta complies with all State and
Federal requirements for drug testing The Contractor is required to comply with the requirements of
O C GA 50 24 3 which is a certificat n of establishing a Drug Free Workplace The attached
certification will be required to be sig d by the Contractor for each year the Agreement is in affect
The contractor is also required to hav a testing policy that complies with Federal Transit
requirements as this Government rec ives Federal and State funds for Transit operation and must
therefore comply with State and Fed al drug testing requirements Drug testing is required for pre
employment post accident random nd probable cause The Contractors program must be
published in writing and is subject to view by the Governments Risk Management Department
Section Four
REPAIR PARTS
1 Parts Supply
a General The Contractor will pro re and furnish all parts materials supplies and fluids except
fuel required for the operation a maintenance of all vehicle and equipment of the Augusta
Commission under this contract reement The Contractor shall procure repair parts at its
18
Attachment number 3 \nPage 21 of 30
Item # 1
discretion utilizing best business j
price and highest quality and that
outlined elsewhere in this request
procurement is preferred excepti
means and are not available in th
b OEM Parts Parts installed by the
manufacturer s OEM specificati
for coverage under their equipme
penalties due to damage and part
generic components and shall hol
the cancellation of warranties shal
the warranty period
dgment to provide the Government with products of the best
ill ensure meeting all relevant standards of performance as
r proposal The use of local area venders for all such
any parts or specialty items that require purchase by other
local area
ontractor shall meet or exceed the original equipment
and must meet the equipment manufacturer s requirements
warranty programs The Contractor will accept all risks and
I or complete voiding of equipment warranties in the use of
the Government harmless Repairs to such equipment due to
be the responsibility of the Contractor during the remainder of
c Parts Options The Contractor m y propose alternative parts supply options during the course
of this agreement such as but no imited to consignment parts single source suppliers Just In
Time purchasing or subcontractin The use of a supplier located within the repair facilities can
be accomplished but the Govern nt accepts no physical or financial responsibility and shall be
held harmless by the Contractor a d all other parties
d Taxes The Contractor will be req ired to pay all applicable taxes on parts and supplies
purchased for their own use
e Parts Information and Documenta on The Contractor will use the appropriate modules and tabs
within the CCG Systems FASTE application to document all aspects of parts management for
the Government
2 Inventory General The Contractor ill be totally responsible for parts accountability and security
3 Obsolete Parts By direction of the FI
other remaining inactive excess and
direct the Contractor to establish a se
for the safeguard control and usage
a Parts Inventory The Contractor
inventory to minimize downtime
used basis without mark up
c Parts Warranty The Contractor
information is managed All repai
warranty information entered into
within the part being replaced is s
d Core Charges The Contractor s
charges normally associated with
core charges to any repair order f
non returnable parts will be listed
et Manager the Contractor will administer the disposal of all
solete parts in the Government stock The Fleet Manager will
ndary inventory location in the Fleet MIS system to account
such inventory until it is used or disposed
responsible for maintaining an adequate on demand
hese parts will be charged back to the Government on an as
ill insure that tracking of replacement repair parts warranty
parts placed in the inventory will have their prospective
e MIS system The MIS system will alert shop management
I within its warranty period and that recovery is possible
II have the responsibility for absorbing the cost of all core
placement parts In no case shall the MIS system charge
returnable part cores Core charges for damaged unusable
s a separate item on repair orders
e Cannibalized Parts The contrac r shall have the option to request from Fleet Management the
ability to remove parts from accid t damaged or salvaged vehicles for reuse The removed part
may be utilized on other fleet vehi les if the condition of the used part is safe and serviceable
f Tires The Contractor will replace orn or damaged tires on vehicles with replacement equal to or
exceeding the equipment manufa urer s recommendations The Contractor will follow the
manufacturer s recommendations or repairing of tires to ensure vehicle and equipment safety
19
Attachment number 3 \nPage 22 of 30
Item # 1
The Contractor will comply with t restricted repair capability on V Rated tires used on public
safety vehicles Tires will be repl ced on automobiles and pickup trucks when 3 32 of an inch of
usable tread is remaining across e entire tire crown If any area of the tire crown is below 3 32
of usable tread or if any wear bar s showing the tire will be replaced Any tires that are out of
round or having flat spots will be placed regardless of tread depth The Contractor will comply
with the requirements of the Stat of Georgia for tread depth applicable to vehicles requiring CDL
licenses as well as tread pattern nd recaps
Re
ventory The Government shall have the option to purchase
emand su orted repair parts in inventory upon completion or
rnment chooses to purchase any parts that the Government
air parts a joint complete physical inventory will be taken by
the contractor Payment for the acquisition of the Contractor s
thin one hundred and eighty 180 working days of contract
4 Re Purchase of Contractor Active
at cost from the Contractor the entire
termination of the Contract If the go
considers valid demand supported r
representative of the government an
demand supported inventory will be
expiration
Section Five
rts Records and Billin
1 Information Systems Requirement The Contractor will be required to use Augusta s existing fleet
management information system CC System FASTER The Contractor will follow all Augusta
policies and procedures for maintena ce and use of the system The Contractor will operate the
system in real time mode with work 0 ers opened immediately upon receipt of an Augusta vehicle or
equipment and timely input of alllabo parts sublet and other data relating to the vehicle or its repair
FASTER Update seminars are norm y scheduled each year and the Contractor is required to have
one representative that is the subjec matter expert SME in the use of the system To maintain
continuity of information and training e Contractor should budget for the attendance of the SME
normally held in or around Norfolk V
2 Files The Contractor shall maintain complete file of service manuals service and technical
bulletins lubrication charts and other formation needed to properly service and repair the fleet A
hard copy history folder shall be main ined by the Contractor for each vehicle The file will contain
in chronological order the last repair rder in front and contain all work orders generated on the
vehicle for a period of two years Th e files are subject to review at any time by any authorized
agent of the Government
3 Records Management The Contrac r shall use the CCG FASTER software a permanent detailed
automated record system that provid a basis for optimum fleet management and provides detailed
maintenance and operating informati for the Government The Government Information
Technology Department is responsibl for maintenance and security of the system Fleet
Management budgets for the license each year This system has been used since February 2000
and has been found to be acceptable or continued Government use It is capable of supporting all
reports records and supporting doc entation or invoicing
4 Reports
a Monthly Management Report e Contractor shall provide a monthly management report with
the monthly invoice to be deliver d to the Fleet Manager by the 10th working day of each month
for the previous month consisten with billing cut off s The report shall include a currently
accepted format with the followin information
Number of shop orders
Number of road service calls
Number of vehicle PM s sche uled and completed
Number of work orders proce sed by facility
20
Attachment number 3 \nPage 23 of 30
Item # 1
I
Delinquent PM s
Number of re work repairs
Number of Manufacturer Recalls Performed
Warranty recovery deductible
Number of Service Calls
Non ContracUTarget Repairs by class and cost
Inventory by shop
Monthly staffing report
b Daily Reports Daily reports will be limited to the Daily Backlog Report and Daily parts status
report the format is already devised and will be continued The Contractor may provide
recommendations for changes to the formatting of anv report to the Fleet Manager for
consideration
c Inspection Records The Contractor must be able to provide to the Government a record of all
inspections conducted by the Contractor and the corrective action taken
d Contract Discrepancy Report Verbal notification of a contract discrepancy will be made to the
Contract Manager or designee as soon as possible whenever a contract discrepancy is identified
The problem shall be immediately resolved by the Contract Manager The Fleet Manager shall
determine whether a formal Contract Discrepancy Report shall be issued If a Contract
Discrepancy Report is issued it will be mailed or hand delivered to the Contract Manager The
Contract Manager is require to respond in writing to the Fleet Manager with the time period
specified acknowledging the reported discrepancy or presenting contrary evidence and
presenting a program for immediate correction of all failures of performance identified in the
Contract Discrepancy Report
5 Monthly Billing Payment to the Contractor will be made monthly in arrears at the rates specified in
the contract provided that the Contractor is not in default under any provision s of the Agreement
and an accurate statement of payment due is submitted with documentation attached supporting the
statement of payment due The format currently used is attached as Attachment N Backup is
generated from FASTER reports Invoices shall be paid completely by the Augusta Commission and
the processing of payment will be within 30 working days after receipt of the Contractor s billing and
the payment authorization by the Fleet Manager Payment authorization will be delayed pending
receipt of all required billing information The Contractor shall be liable for payment on Thirty days
written notice of any liquidated damages or other offset authorized by the agreement not deducted
from any payment made by the Government to the Contractor The Government may delay the last
payment due herunder until six 6 months after termination of this contract
6 Operating Statement The Contractor s Operating Statement for each month will be presented with
the monthly billing The operating statement will report costs of current period billing period and
cost of year to date for the following major categories format is provided by Fleet Management
a Cost of parts oil tires repair parts batteries charges O S service repair Total
b Payroll Expense Salaries and wages payroll taxes vacation pay paryroll costs other Total
payroll expense
c Operating Expense uniforms supplies training travel office expenses etc
d Fees administrative fees management fee Total
21
Attachment number 3 \nPage 24 of 30
Item # 1
1 Cost Proposal The cost target for the initial year is 3402 779 86 includes the following cost items
Personnel costs Labor Costs salaries wages and benefits Parts supplies outside services Overhead
expenses and Management Fees
2 labor Costs Personnel costs will include wages salaries fringe benefits payroll taxes mechanic
and management costs
3 Parts Supplies Outside Services The Contractor will charge the Government for parts supplies
and outside services as the items or services are used as reflected in the Contractor s repair orders
without any markup
4 Over head Expenses Overhead expenses will include such items as office supplies uniforms
bonding costs copying costs and insurance All over head expenses will be calculated as they are
expected to incur monthly at the Contractors net cost without any markup These Other Direct Cost
charges are to be detailed in a monthly report
5 Administrative Costs and Management Fees Line items in the approved budget for administrative
costs and management fees will be charged to the Government for each accounting period on a pro
rata basis These items will not be subject to documentation in the monthly invoice but are expected
to be listed separately in the proposal
6 Cost Incentives In addition to the Contractors cost and fee the Contractor may receive 50 percent
of any aggregate annual savings for the Government on the cost target for each fiscal year
Aggregate annual savings shall be defined as the difference between a lower twelve 12 month
actual cost to the Government and the amount of the cost target Aggregate costs that exceed the
maximum amount of 100 percent of the operating target shall be borne totally by the Contractor
7 ADDITIONAL COSTS The approved budget shall include the cost target as adjusted in accordance
with the additional cost items described herein
8 Capital Expenditures Any and all Government approved capital expenditures of the Contractor for
equipment or other capitalized items i e computers printers engine analyzer in connection with
the services and work to be provided by the Contractor hereunder shall not be included in the
approved target but such expenditures shall be depreciated over the terms of the Contract
9 Directed Work Government approved overtime and material cost incurred by the Contractor in
performance of emergency or other directed work shall not be included in the approved target
pursuant to the terms of the Contract unless otherwise noted herein The Government will not
approve or reimburse the Contractor for overtime charges for work included in the target cost
10 Transition Costs The Government will NOT approve or reimburse the Contractor for items related
to transition costs The Contractor will accept the Governments fleet as is
11 ADJUSTMENTS TO THE APPROVED BUDGET any adiustments to the approved fixed price
tarQet cost will require approval bv the AUQusta Commission
12 Unusual Costs The Contractor may request the Government for an adjustment to the approved
budget at reasonable times based on unusual changes in the Contractor s cost of doing business
For purposes of this Section Unusual Changes shall mean items not covered by this Agreement
which occur through no fault of the Contractor the term shall not include price increases arising in the
ordinary course of business The amount of any adjustment pursuant to this paragraph shall be
determined by mutual agreement
22
Attachment number 3 \nPage 25 of 30
Item # 1
13 Annual Adjustments The target base cost approved budget including the Contractors fee may be
adjusted for any subsequent years of the Contract in accordance with the annual meeting During the
annual meeting between the Government and the Contractor the Contractors performance will be
reviewed The Government will present a report card that includes the Governments assessment of
Contractor performance in the areas of fleet maintenance operations costperformance target
incentives and other issues The meeting shall also include a review of the Contractors cost of doing
business Escalation of the approved budget for the ensuing year shall not exceed the Bureau of
Labor Statistics Consumer Price Index CPI for all urban consumers in the Transportation Category
for Atlanta Georgia for the most current year reporting period Changes to the Contract resulting
from the annual meeting shall be documented in an Agreement Amendment subject to approval by
the Augusta Commission
14 Changes in Fleet Size or Mix The Contract cost shall be adjusted to correspond to increases or
decreases of at least five 5 of the fleet The Contractor and Fleet Manager shall negotiate the
adjusted amount and the Fleet Manager will present the request to the Augusta Commission for
approval
15 Funding The obligation of the Government for payment to the contractor is limited to the availability
of funds appropriated in a current fiscal period and continuation of the Contract into a subsequent
fiscal period is subject to appropriation of funds unless authorized by law
CONTROLlNG LAW
The substantive law of Georgia shall govern the validity of this Agreement its interpretation and
performance and any other claims related to it
VENUE
All claims disputes and other matters in question between Augusta and the Contractor arising out of or
relating to this Agreement or breach thereof shall be decided in the Superior Court of Richmond County
Georgia The Contractor by executing this Agreement specifically consents to jurisdiction and venue in
Richmond County and waives any right to contest the venue in the Superior Court of Richmond County
Georgia
IN WITNESS WHEREOF Augusta Georgia acting by and through the Augusta Commission and the
Contractor have affixed their signatures as of the dated indicated below
Name
AUGUSTA
cYfDavidSCopenhavr
Signature
Firstahicle Services Inc
Jl I 1lSignature
Name Dale Domish
Date
Title Senior Vice PresidentTitle
Date II I
Attest Attest a
JIf
23
Attachment number 3 \nPage 26 of 30
Item # 1
Augusta Georgia
Solid Waste Department
Parts Services Operations Agreement
This Agreement is made and entered into as of this 315t Day of December 2009 by and between
Augusta Georgia 501 Greene Street Augusta Georgia 30911 a political subdivision of the
State of Georgia hereinafter referred to as Augusta and First Vehicle Services Inc 600
Vine Street Suite 1400 Cincinnati Ohio 45202 hereinafter referred to as Contractor
Augusta and the Contractor for the consideration stated herein agree as follows
1 AGREEMENT TERM AND TERMINATION The duration of the Agreement will be
from January 1 2010 to December 31 2012 for a period of thirty six 36 months
Further this agreement may be renewed expanded and extended by mutual agreement in
annual increments provided that the funds for subject Agreement are available and
operating budget is approved by the Augusta Commission and that the Contractor has
established a satisfactory record of performance A letter of intent to extend the
Agreement will be provided by Augusta at least sixty 60 days prior to the end ofthe
Agreement period This Agreement incorporates Section Eight ofRFP 09 123 dated
June 8 2009 and the proposal by the Contractor Solid Waste Parts Operation Proposal
Augusta Richmond County Georgia as part of the Agreement
2 DESCRIPTION OF SERVICES The Contractor will provide parts acquisition machine
work upholstery work and other subcontracted or directed work directly associated with
normal vehicle maintenance operations as requested by the Director of the Solid Waste
Department or his designated representative The Director of Solid Waste Department or
his designated representative shall have the right to select which parts and services will
be used The Contractor will receive process and pay vendor invoices in a timely
manner and will be reimbursed at the agreed cost plus rate see paragraph 10
3 APPLICABILITY This Agreement applies to the Augusta Solid Waste Department and
its vehicle and equipment operations and maintenance
4 AUGUSTA REPRESENTATIVE Unless provided otherwise elsewhere in this
Agreement Augusta authorizes the Director of the Solid Waste Department as the
representative to act on behalf of Augusta on all matters relating to this Agreement andor
services being performed hereunder The Director of the Solid Waste Department shall
decide all questions which may arise as to the quantity character and quality of services
performed or to be performed pursuant to this Agreement
5 SEVERABILITY If any term or position ofthis Agreement is found to be illegal and
unenforceable such terms shall be deemed stricken and the remainder ofthe Agreement
shall remain in full force and effect
Attachment number 3 \nPage 27 of 30
Item # 1
6 TERMINATION This agreement may be cancelled or terminated in whole or in part at
any time without cause upon the giving of at least sixty 60 days written notice to the
other party Should either party fail to perform any of its obligations under this
Agreement for a period of thirty 30 days after receipt of written notice of such failure
the non defaulting party will have the right to terminate the Agreement immediately upon
delivery of written notice to the defaulting party of its election to do so The foregoing
rights of termination are in addition to any other rights and remedies that such party may
have
7 AGREEMENT DISCREPANCIES Agreement discrepancies will be made to the
appropriate organizational representative the Contractor representative General
Manager First Vehicle Services Augusta project or Director of the Solid Waste
Department as soon as the discrepancy is identified Agreement discrepancies will be
resolved as soon as practical Discrepancies which are not resolved by verbal
negotiations shall be referred to the Augusta Fleet Manager for resolution
8 OPEN RECORDS The Contractor acknowledges that its books and records relating to
this Agreement may be open records pursuant to Georgia s Open Records Act O C G A
S 50 18 70 et seq The Contractor covenants and agrees to comply with any lawful
request made pursuant to the Open Records Act and shall notify Augusta of each such
request and shall forward to the Director of the Solid Waste Department any information
furnished in response to such open records request
9 OPERATIONAL CONCEPT The Solid Waste Department sees a system with two levels
of service
a The first is where the contractor must supply a service This would involve the
Solid Waste Department placing an order directly through the Contractor The
contractor places the parts order or supplies a service directly to the Department
The Contractor then invoices the department at the end of the month for parts and
services supplied
b The second level of service is where the contractor acts as a conduit to get the
parts services for the Department but does not have any service supplied The
contractor simply pays for the parts service s and then bills the department at the
end ofthe month In this instance the Solid Waste Department procures its own
parts or third party service s and requests that the expenses be paid by the
contractor
10 PAYMENT METHODOLOGY First Vehicle Services will provide a monthly bill for
the previous months acquisitions and the billing will include a parts cost formula as
described below
Service T e
Operational Concept
Pro osed Cost
Parts and Outside Services Mark up
Contractor supplies a service through parts
acquisition or direct services
999 99 and below 12
1 000 to 4 999 99 10
5 000 to 14 999 8
15 000 and above 5
11 FUNDING The obligation ofAugusta for payment to the Contractor is limited to the
availability of funds appropriated in a current fiscal period and continuation of the
Agreement into a subsequent fiscal period is subject to appropriation of funds unless
authorized by law
Attachment number 3 \nPage 28 of 30
Item # 1
12 MANNER OF PERFORMANCE The Contractor agrees to perform its duties and
obligations under this Agreement in a professional manner and in accordance with all
applicable local Federal and State laws rules and regulations The Contractor will
furnish any and all documentation certification authorization license permit or
registration currently required by applicable laws or rules and regulations The
Contractor further certifies that they and their employees are now in and will maintain
good standing with governmental agencies and that they and their employees will keep
all license permits registrations authorization and or certifications required by
applicable laws or regulations in full force and effect during the term ofthis Agreement
Failure of the Contractor to comply with this section shall constitute a material breach of
this Agreement
13 CONTROLLING LAW The substantive law of Georgia shall govern the validity of this
Agreement its interpretation and performance and any other claims related to it
14 VENUE All claims disputes and other matters in question between Augusta and the
Contractor arising out of or relating to this Agreement or breach thereof shall be decided
in the Superior Court of Richmond County Georgia The Contractor by executing this
Agreement specifically consents to jurisdiction and venue in Richmond County and
waives any right to contest the venue in the Superior Court of Richmond County
Georgia
IN WITNESS WHEREOF Augusta Georgia acting by and through the
Augusta Commission and the Contractor have affixed their signatures as ofthe dates
indicated below
By
AUGUSTA GEORGIA
1DavidSCopeaverName
Title Mayor
I l e
g 01
Date
Attest
Ct a t
FIRST VEHICLE SERVICES
t AUBy
Name l3ml1Wy Dale R DonJish
Senior Vice
Title President
Date 1 1 4 1 0
Attachment number 3 \nPage 29 of 30
Item # 1
Office Of The Administrator
Frederick L Russen Administrator Room 801 Municipal Building
530 Greene Street AUGUSTA GA 30901
706 821 2410 FAX 706 821 2819
www augustaga gov
Tameka Allen Interim Depu1yAdministrator
Robert Leverett Interim Deputy Administrator
November 5 2009
Mr Ron Crowden
Fleet Manager
1568 Broad Street
Augusta GA 30901
Dear Ron
The Augusta Richmond County Commission at their regular meeting held on Thursday November 5 2009 took
action on the following items
18 Approved to accept the proposal of First Vehide Services to Provide Maintenance Service to Augusta in
accordance with the provisions of Bid Item 09 123
19 Approved the purchase of one bomb ttam emergency response truck for the Richmond County Sheriff s
Office
20 Approved the renovation of the Traffic Engineering Thermoplastic Line Painting Truck Bid Item 09 145
If you have any questions please contact me
e a Allen
Interim Deputy Administrator
cc Sheriff Ronnie Strength
Mr Abie Ladson
Ms Donna Williams
Ms Geri Sams
1105 09 18 19 20
Attachment number 3 \nPage 30 of 30
Item # 1
Finance Committee Meeting
9/9/2013 12:55 PM
2013 - DA/Marshal Cars
Department:Finance - Fleet Management
Caption:Request approval for the replacement of 5 public safety vehicles
of the Marshal’s Office and District Attorney’s Office from Phase
VI, Sales Tax Referendum.
Background:As part of the Phase VI Sales Tax, Fleet Management planned for
the replacement of 1 vehicle per year for the District Attorney’s
office (total of 5 cars in the DA’s inventory) and 3 or 4 vehicles
for the Marshal’s Office (with 32 total vehicles) per year for each
year of the Sales Tax. Fleet Management is recommending the
replacement of one 2004 Ford Crown Victoria with 124,736 miles
on it (Asset # 204261) . Funds are available to replace 4 vehicles
for the Marshal’s Office; a 2003 Ford Crown Victoria with
127,491 miles (Asset F02321), a 2005 Ford Crown Victoria with
120,646 miles (Asset # 204201), a 2006 Ford Crown Victoria with
123,128 miles (asset 20103) and a 2008 Chevy Impala with
131,583 miles (asset # 208096). All vehicles were assessed and
those assessments are attached for review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the Dodge Charger, Bid 13-120.
Bids were received from one vender; Akins Ford Corp , Winder
Georgia: Pricing for the District Attorney’s vehicle is $24,400.00.
Pricing for the Marshal’s vehicles are: $25,375.00 (for 1) and
$27,427.00 (each for 3). Total cost for these vehicles is:
$132,056.00.
Financial Impact:The total cost for all assets is $132,056.00 which is available from
the Phase VI Sales Tax Referendum.
Alternatives:1, Approve the request 2. Do not approve the request. 3. Approve
the request in part.
Recommendation:Approve the replacement of the 5 vehicles identified and declare
them excess and available for auction sales.Cover Memo
Item # 2
Funds are Available
in the Following
Accounts:
272-01-6440/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 5
Item # 2
Attachment number 1 \nPage 2 of 5
Item # 2
Attachment number 1 \nPage 3 of 5
Item # 2
Attachment number 1 \nPage 4 of 5
Item # 2
Attachment number 1 \nPage 5 of 5
Item # 2
Attachment number 2 \nPage 1 of 1
Item # 2
Attachment number 3 \nPage 1 of 1
Item # 2
Invitation to Bid
Sealed bids will be received at this office on Friday March 1, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-120 Dodge Charger Police Automobile for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Wednesday, February 27 2013 @ 5:00 p.m. No bid will be accepted by
fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle February 7, 14, 21, 26, 2013
Metro Courier February 13, 2013
cc: Tameka Allen Deputy Administrator
Richard Roundtree Sheriff Office
Patrick Clayton Sheriff Office
Robert Partain Sheriff Office
Ron Crowden Fleet Management
Russell Sanders Fleet Management
Revised: 8/15/2011
Attachment number 4 \nPage 1 of 1
Item # 2
Vendors
THOMSON CHRYSLER
DODGE JEEP
2158 WASHINGTON ROAD
THOMSON, GA 30824
AKINS FORD CORP
220 WESY MAY STREET
WINDER, GA 30680
BUTLER CHRYSLER
DODGE JEEP
1555 SALEM ROAD
BEAUFORT, SC 29902
CARL GREGORY DODGE
2201 VICTORY DRIVE
COLUMBUS, GA 31901
Attachment B Yes Yes Yes Yes
E-Verify Number 369935 388164 575215 511388
SAVE Form Yes Yes Yes Yes
5.01 - Adminis
Package $24,963.00 $24,400.00 $24,525.00 $24,294.00
5.03 - Marshal
Package $27,922.00 $27,427.00 $27,484.00 $27,146.00
5.04 - Patrol
Package $29,405.00 $28,860.00 $29,007.00 $28,826.00
5.05 Traffic
Package $29,725.00 $29,134.00 $29,243.00 $29,146.00
6.01 - HEMI 5.7
Liter Engine $995.00 $435.00 $2,025.00 no prices
6.02 - Rear
Mounted Backup
Sensor System
$300.00 $400.00 $279.00 no prices
6.03 - Rear View
Backup Camera
System
N/A $600.00 n/a no prices
6.04 - Special
Exterior Paint
Colors Each
$500.00 $445.00 $487.00 no prices
6.05 - Police
Charger "Conven
Group"
$480.00 $480.00 $449.00 no prices
6.06 - Police
Charger "Connec
Group"
$495.00 $495.00 $469.00 no prices
5.00 Vehicle/Options Required
$25,924.00$25,997.00
6.00 Optional Items
Bid Item #13-120
Dodge Charger Police Automobile
for Augusta, Georgia - Fleet Management Department
5.02 - Civil
Package $26,057.00$26,497.00
Bid Opening Date: Friday, March 1, 2013 @ 11:00 a.m.
Page 1 of 3
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7.01 - Whelen
SX8BBBB LED
Light Bar
$1,650.00 $1,650.00 $1,695.00 $1,690.00
7.02 - Jotto Desk
425-6175 console $465.00 $465.00 $475.00 $495.00
7.03 - Jotto Desk
425-6260 armrest $55.00 $55.00 $55.00 $59.00
7.04 - Jotto Desk
425-3704 cup
holder
$45.00 $45.00 $50.00 $48.00
7.05 - Havis
Shields PKG-PSM-
144 Lapstd
$293.00 $293.00 $297.00 $298.00
7.06 - Sho-Me
05.6000 six
control switch
$115.00 $115.00 $118.00 $122.00
7.07 - Outlet
Receptacle $20.00 $20.00 $22.00 $20.00
7.08 - 2 each
Talon rocker
switches
$10.00 $10.00 $13.00 $12.00
7.09 - Jumper
cable connection $175.00 $175.00 $179.00 $555.00
7.10 - Corner
Lighting $535.00 $535.00 $545.00 $290.00
7.11 - Whelen
SLPMMBB
Blue/Blue fl light
$285.00 $285.00 $289.00 $237.00
7.12 - Whelen
SLPMMBA dual
LED flasher light
$285.00 $285.00 $289.00 $252.00
7.13 - Whelen
Alpha 12R siren
controller
$232.50 $233.00 $239.50 $238.00
7.00 Outfitter's Specialty Items
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7.14 - Whelen
SA315P In-Grille
Speaker/Siren
$247.50 $248.00 $253.50 $249.00
7.15 - Setina #10S-
C security
partition
$570.00 $570.00 $579.00 $590.00
7.16 - Full lower
extension plate
w/toe kick
$100.00 $100.00 $105.00 $100.00
7.17 - Rear Door
Panels-Pro Guard
DP56C11
$145.00 $145.00 $149.00 $154.00
7.18 - Rear side
Windows barriers $220.00 $220.00 $229.00 $228.00
7.19 - Rear seat-
Pro Guard
F56C06
$445.00 $445.00 $449.00 $455.00
7.20 - Floor Pan-
Pro Guard
F56C06
$180.00 $180.00 $183.00 $190.00
7.21 - Shotgun
mount and lock
ELS210
$300.00 $300.00 $310.00 $320.00
7.22 - Shotgun
Mount-GEE MFG
FT - 2 Lid
$86.00 $86.00 $89.00 $88.00
7.23 - Push
Bumper-Go
Rhino 5076
$300.00 $300.00 $310.00 $310.00
7.24 - Headlight
guard-Go Rhino
5076WHD
$365.00 $365.00 $375.00 $370.00
7.25 - #35 window
tint film
application
$130.00 $130.00 $135.00 $140.00
7.26 - Fire
Extinguisher $46.00 $46.00 $52.00 $49.00
Approximate
Delivery Schedule 8 - 10 weeks 90 - 120 days 90 - 120 days ARO 60 - 90 days ARO
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Attachment number 6 \nPage 1 of 1
Item # 2
Attachment number 7 \nPage 1 of 3
Item # 2
Attachment number 7 \nPage 2 of 3
Item # 2
Attachment number 7 \nPage 3 of 3
Item # 2
Finance Committee Meeting
9/9/2013 12:55 PM
2013 - Work Detail Vans
Department:Finance - Fleet Management
Caption:Approve the replacement of 2 Work Detail vans for Engineering –
Maintenance Division.
Background:Fleet Management has two 2000 Dodge 3500 Work Detail Vans
in the shop that are not repairable. The issue is the rear A/C
accumulator which is no longer available through any of the
Dodge dealerships or other well known commercial parts
providers. A search of the Internet possibilities resulted in not
being able to find the accumulator. Attempts were made to
clean/recondition the accumulators to no avail. These items are
not even available in reputable junk yards locally or listed on the
Internet. These vans are rendered useless as Work Detail/Prisoner
Transport Vans.
Analysis:Fleet Management would like to utilize the Georgia State Contract
bid program to purchase the vehicles. The Georgia State Contract
low bid for these type units was awarded to Allan Vigil Ford of
Morrow, Georgia. Allen Vigil’s contract pricing will be honored
until September 15th. Therefore, we request to utilize the available
contract. The state bid award number for the vans is SWC-
90795.2. We have attached the appropriate paperwork for your
review.
Financial Impact:The pricing for each van is #$28,734.00 for a total of $57,468.00
which is available from Capital Outlay.
Alternatives:1. Approve the request to replace, 2. Disapprove the request to
replace.
Recommendation:Approve the request to replace the two Dodge Vans for $57,4
68.00 and declare the Dodge Vans surplus and available for
auction
Funds are Available Cover Memo
Item # 3
in the Following
Accounts:Capital Outlay 272-01-6440/5422220
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Attachment number 2 \nPage 1 of 5
Item # 3
Attachment number 2 \nPage 2 of 5
Item # 3
Attachment number 2 \nPage 3 of 5
Item # 3
Attachment number 2 \nPage 4 of 5
Item # 3
Attachment number 2 \nPage 5 of 5
Item # 3
Finance Committee Meeting
9/9/2013 12:55 PM
Approve transfer of funds to cover cost of Worker's Compensation claims through end of 2013
Department:Finance/Risk Managment Division
Caption:Approve transfer of funds to cover Worker’s Compensation claims
through the end of 2013.
Background:Due to a number of serious injuries occurring in several
departments during the last 3 years (vehicle/motorcycle accidents,
altercations, fire scene injuries, fatality, etc.) we have seen a
substantial increase in medical treatment cost and indemnification
expenditures. There has also been a significant increase in the
number of injuries requiring surgical intervention.
Analysis:Workers' Compensation is a State mandated program so all
associated cost must be paid within a specific time frame
Financial Impact:Estimated amount of funding necessary to finish out 2013 calendar
year is $ 840,000.
Alternatives:No alternatives; payment of claims is mandated by State law.
Recommendation:Approve requested transfer of funds in order to pay estimated
Worker’s Compensation claims for the remainder of 2013.
Funds are Available
in the Following
Accounts:
Transfer to: 621015232 Available Fund Balance from the
following: 101 $320,000 273 $160,000 274 $250,000 506 $100,000
541 $10,000
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Department Injury Date of Injury Amount Paid through July 2013
Fac Main Fall from 10 ft, knee, back, shoulder 01/11/13 35,285.76
Fac Main Fall from ladder, ankle 08/26/10 19,309.79
Fac Main Fell 10 ft, hip 01/11/13 35,508.83
Fire Slipped on wet step, back 10/14/95 51,315.66
Fire Auto accident, neck 01/14/12 67,422.02
Fire Slipped off curb, knee 12/22/12 20,163.79
Fire Auto accident, multiple injuries 01/28/10 14,389.38 Surgery on 8/12/13
Fire Hyperextended knee on roof 03/24/13 6,681.44
Fire Pressure surge in attack line, shoulder 04/20/12 13,174.41
Fire Extracation - shoulder 06/28/12 15,169.54
Landfill Stepping off equipment, knee 12/26/12 9,875.38
Marshal Tripped, fell on porch, back 01/03/13 32,306.86
Sheriff Motorcycle accident, multiple injuries 03/11/09 13,311.01
Sheriff Altercation with suspect, ankle 01/27/13 27,173.28
Sheriff Altercation with suspect, nose 05/16/12 10,038.56
Sheriff Auto accident, back 06/01/03 17,126.12
Sheriff Moving construction barrel, shoulder 03/01/13 14,008.44
Sheriff Auto accident, neck, back 01/30/12 6,550.64
Sheriff Self defense training, knee 02/22/13 9,607.22
Sheriff Dragged by suspect's car, leg 02/06/13 5,904.83
Sheriff Auto accident, knee 03/20/13 16,667.76
Sheriff Lifting arrested suspect, back 12/05/12 10,865.64
Sheriff Missed step on dock, fell, shoulder 05/02/13 2,187.82 Surgery on 7/24/13
Sheriff Altercation with inmate, knee 02/01/13 9,193.68
State Court Lifting basket of jury files, back 12/07/12 19,844.66
Tax Commission Tripped, fell , both knees 08/13/08 35,896.27
Trees & Landscaping Auto accident, back 08/15/08 62,844.99
Utilities Manhole cover fell on foot 01/08/13 9,026.45
Utilities Lifting water valve, back 06/09/09 57,506.90
Utilities Lifting/moving parts, back 05/08/12 30,708.39
679,065.52
2013 WORKERS COMPENSATION CLAIMS DRIVING UP CLAIMS COST AS OF 07/31/13
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Finance Committee Meeting
9/9/2013 12:55 PM
Budget Discussion
Department:Clerk of Commission
Caption:Budget discussion. (Requested by the Administrator)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Finance Committee Meeting
9/9/2013 12:55 PM
Convention Center Update
Department:Clerk of Commission
Caption:Update from the Administrator on the Convention Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance Committee Meeting
9/9/2013 12:55 PM
Issuance of bonds for Municipal Building Renovations
Department:Finance/Administrator
Caption:Motion to designate Urban Redevelopment Area, receive
proposed Augusta Downtown Redevelopment Plan, authorize a
public hearing on the Redevelopment Plan and to appoint
members to the Urban Redevelopment Agency of Augusta.
Background:The Commission previously approved the issuance of bonds to
fund the renovations to the municipal Building.
Analysis:In order to issue the bonds a revevelopment area and plan must be
approved. The area to be designated will be the same as for Tax
Allocation District four (TAD 4). In addition to designating a
redevelopment area, a redevelopment plan, which includes the
municipal building as a project must be approved by the
Commission after the public hearing. The public hearing is to be
held prior to the regularly scheduled committee meetings on
September 23, 2013. The Urban Redevelopment Agency is to
issue the bonds for the renovations pursuant to an
intergovernmental agreement with Augusta. The IGA will be
brought before the commission once the plan is approved. As the
terms of the members of the URA have expired, members need to
be appointed or reappointed to the agency.
Financial Impact:
Alternatives:none
Recommendation:Approve the motion to begin the steps to issue the bonds.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
SGR/11330184.2
RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSION
RESOLUTION RECEIVING AUGUSTA DOWNTOWN
URBAN REDEVELOPMENT PLAN, PROVIDING FOR A
PUBLIC HEARING THEREON, AND APPOINTING COMMISSIONERS
TO THE URBAN REDEVELOPMENT AGENCY OF AUGUSTA
WHEREAS, pursuant to Chapter 61 of Title 36 of the Official Code of Georgia
Annotated entitled the “Urban Redevelopment Law,” as amended (the “Urban Redevelopment
Law”), the Augusta-Richmond County Commission (the “Commission”) directs that there be
held a public hearing on September 23, 2013 on the Augusta Downtown Urban Redevelopment
Plan, a copy of which is received at this meeting and is to be placed on file with the Clerk of the
Augusta Commission’s Office (the “Plan”); and
WHEREAS, public notice of such public hearing will be published in the Augusta
Chronicle, a newspaper having a general circulation in the area on September 19, 2013; and
WHEREAS, the Urban Redevelopment Agency of Augusta (the “URA”) was activated
by the Commission on April 1, 2010, including the appointment of five commissioners of the
URA, the terms of which appointments have lapsed, and the Commission desires to reappoint
commissioners to the URA.
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission that all statements, findings and recitations set forth in the above and foregoing
preambles are hereby determined and declared to be true and correct.
BE IT FURTHER RESOLVED, that the Plan described in the foregoing hereby be
received by the Commission, and that the public hearing referred to in the recitals be scheduled
and proper notice be given thereof; and
BE IT FURTHER RESOLVED, that the Board of Commissioners of Augusta hereby
appoints as members of the Board of Commissioners of the Urban Redevelopment Agency of
Augusta the following named persons for terms of office expiring as indicated below:
Name Length of the Term of Office
3 years
3 years
2 years
2 years
1 year
Attachment number 1 \nPage 1 of 3
Item # 7
SGR/11330184.2
BE IT FURTHER RESOLVED, that the appropriate officials be authorized to take all
appropriate action required to accomplish and give full effect to this Resolution; and
BE IT FURTHER RESOLVED, that any and all resolutions in conflict with this
Resolution be and the same are hereby repealed; and
BE IT FURTHER RESOLVED that this resolution shall be effective immediately upon
its adoption by the Board of Commissioners of Augusta.
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this 17th day of
September, 2013.
AUGUSTA-RICHMOND COUNTY
COMMISSION
By:
Mayor of Augusta, Georgia
ATTEST:
Clerk of Commission
Attachment number 1 \nPage 2 of 3
Item # 7
SGR/11330184.2
CLERK OF COMMISSION’S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Augusta-Richmond County
Commission (“Augusta”), DO HEREBY CERTIFY that the foregoing pages of typewritten
matter constitute a true and correct copy of a resolution adopted on September 17, 2013 by the
Augusta-Richmond County Commission in a meeting duly called and assembled in accordance
with applicable laws and with the Augusta procedures by a vote of _____ Yea and _____ Nay,
which meeting was open to the public and at which a quorum was present and acting throughout,
and that the original of the foregoing resolution appears of public record in the Minute Book of
Augusta, which is in my custody and control.
GIVEN under my hand and the Augusta seal, this _____ day of ______________, 2013.
Lena J. Bonner, Clerk,
Augusta-Richmond County Commission
Attachment number 1 \nPage 3 of 3
Item # 7
Augusta Downtown Urban Redevelopment Plan
Prepared for the Augusta-Richmond County Commission
August 30, 2013
Attachment number 2 \nPage 1 of 32
Item # 7
Municipal Building Renovation Project
Downtown Urban Redevelopment Plan
Contents
The Downtown Urban Redevelopment Area 1
Downtown Augusta Today – Current and Future Land Use 2
Historic Properties within the Augusta Downtown Urban Redevelopment Area 3
Description of the Downtown Urban Redevelopment Area 4
Recent Improvement Initiatives 9
Additional Improvement Initiatives 10
Zoning & Land Use Compatibility 12
Land Use Compatibility 12
Existing Zoning Districts and Overlays 13
Appendices 14
Attachment number 2 \nPage 2 of 32
Item # 7
Municipal Building Renovation Project Page 1
Downtown Urban Redevelopment Plan
Augusta possesses the will to make projects work.
- Augusta-Richmond County profile in Georgia Trend, August 2012
The Downtown Urban Redevelopment Area
Downtown Augusta’s mix of land uses reflect its history as an urban riverfront center whose
growth has fanned out to suburban and semi-rural areas.
The area’s land uses remain similar to this description in the 2004 Comprehensive
Development Plan:
Land use within the ‘old’ city limits includes neighborhoods of varying ages,
a central business district, concentrations of public/institutional uses,
commercial uses in shopping centers and on individual sites, and industrial
uses on scattered sites. These uses are connected by a series of streets and
highways, most of which are laid out on a grid pattern. In many cases,
residential, commercial and industrial uses are in close proximity to one
another, reflecting development that occurred prior to enactment of the local
zoning ordinance.
As Augusta grew away from its central core, its population followed, leaving its central
business district in a state of distress. The consolidated Augusta-Richmond County
government and key departments within the Augusta-Richmond County government are
working in concert with its citizens, business and civic associations to create planning
documents and execute strategic economic development incentives that can be used to
reverse this disinvestment.
The unified vision and goal is to create a business-friendly downtown environment that
attracts new investment and redevelopment while preserving and improving Augusta’s
historic structures via rehabilitation and adaptive reuse. Stabilizing the physical community,
developing more open space and parks, attracting mixed-use development and improving
mobility, access and linkages – whether via pedestrian or bikeways, waterways or roads – are
also important to this area’s redevelopment.
The Augusta-Richmond County government, dedicated housing and community nonprofits,
and leading business groups like Augusta Tomorrow recognize that Augusta’s future
redevelopment must include linkages to the best examples of its historic, architectural past –
Attachment number 2 \nPage 3 of 32
Item # 7
Municipal Building Renovation Project Page 2
Downtown Urban Redevelopment Plan
with twenty-first century improvements – and are working together to attract redevelopment
to Downtown.
In support of this effort, the Augusta government proposes the creation of the Downtown
Urban Redevelopment Plan (the “Plan”) for the Municipal Building Renovation Project (the
“Project”).
The Project consists of the renovation, renewal and expansion of the facilities of the Old
Richmond County Courthouse and outbuildings at 530 Greene Street, consisting of a
preponderance of the city block bounded by Greene, Telfair, 5th and 6th Streets (the “Site”).
The Site is a portion of Downtown Urban Redevelopment Area, which is co-terminus with
Augusta Tax Allocation District #4.
Downtown Augusta Today – Current and Future Land Use
The Downtown area’s land uses are virtually unchanged from those described in the
Augusta-Richmond County 2004 Comprehensive Development Plan:
Land use within the ‘old’ city limits includes neighborhoods of varying ages,
a central business district, concentrations of public/institutional uses,
commercial uses in shopping centers and on individual sites, and industrial
uses on scattered sites. These uses are connected by a series of streets and
highways, most of which are laid out on a grid pattern. In many cases,
residential, commercial and industrial uses are in close proximity to one
another, reflecting development that occurred prior to enactment of the local
zoning ordinance.
Future land use redevelopment opportunities in downtown Augusta center on this unique mix
of uses that can enable this area to support economically vibrant live-work-play communities
connected by linkages along improved roadways and waterways.
Redevelopment policies and investment will be tailored to emphasize the strengths and
sustainable uses in the area that may include new mixes of residential, commercial,
entertainment, cultural and recreational development.
Improved road connections, sidewalks, bike paths and greenways will better connect
neighbors and businesses, transforming a number of disconnected, difficult-to-access and
underdeveloped land uses into several attractive, economically re-invigorated, pedestrian-and
visitor-friendly communities that will attract new residents, employers and workers to
Augusta’s core and better serve the entire county.
Attachment number 2 \nPage 4 of 32
Item # 7
Municipal Building Renovation Project Page 3
Downtown Urban Redevelopment Plan
In support of this vision and in an effort to expand the economic base of downtown Augusta
as proposed by the Augusta community and numerous vision and planning efforts, the
Augusta government proposes the adoption of the Downtown Urban Redevelopment Plan.
Historic Properties within the Augusta Downtown Urban Redevelopment Area
Downtown Augusta’s place in American history is made evident in its many national and
local historic districts and properties, at last count approaching approximately 6,200
properties.
The city’s downtown central business district encompasses the rise and fall and rebirth of the
city’s development history. Two of the three areas designated as Local Historic Districts by
the Augusta-Richmond County Planning Commission are located within this area:
Downtown and Olde Town. Additionally, several of the city’s National Register Historic
Districts and properties are located partially or wholly within this area, including the Augusta
Canal National Heritage Area/Historic Augusta Canal and Industrial District and the Augusta
Downtown Historic District.
Most of the properties of the proposed downtown urban redevelopment area fall within the
city’s Downtown Historic District: the parcels on the block bounded by Gordon Highway,
Watkins Street, Walton Way and Fourth Street are non-contributing properties within the
Olde Town Historic District.
These areas contain many architecturally and historically significant structures targeted for
preservation. In November, 2012, Historic Augusta presented its Preservation Award to the
Red Star Building at 531 James Brown Blvd. (saved from near collapse), the Wier/Stewart
building at 982 Broad Street (now occupied by small creative companies) and the Henry-
Cohen House at 9920 Greene St. (formerly condemned).
If public funds are used to alter any historic property within the Augusta Downtown Urban
Redevelopment Area, such alterations will follow relevant federal, state and local guidelines
and requirements.
Approval of the Augusta Downtown Urban Redevelopment Plan is a good policy
decision. It will strategically support the economic future of Augusta.
The proposal to adopt the Plan complements efforts to attract significant investment and
highly valued jobs into economically stagnant areas of Augusta’s downtown. Adoption of
the Plan will mark another important action towards ensuring higher value jobs and the
economic benefits they provide, which will further improve the quality of life for all
residents of Augusta and Richmond County.
Attachment number 2 \nPage 5 of 32
Item # 7
Municipal Building Renovation Project Page 4
Downtown Urban Redevelopment Plan
Description of the Downtown Urban Redevelopment Area
Downtown Augusta’s mix of land uses reflects its history as an urban riverfront center. As
the city and county grew, its housing, commercial and retail development – and people –
moved away from its central core, leaving downtown in a state of distress.
The Augusta government, dedicated housing and community nonprofits, and leading
business groups like Augusta Tomorrow recognize that Augusta’s future redevelopment must
include linkages to the best examples of its historic, architectural past – with twenty-first
century improvements – and are working together to attract redevelopment to Downtown.
In support of this effort, the Augusta government is establishing the Augusta Downtown
Urban Redevelopment Area. The Augusta Downtown Urban Redevelopment Area lies
within an area generally described as:
A total of 1,324 land parcels of approximately 594.5 acres in an area of
Augusta-Richmond County referred to as Downtown Augusta or the Central
Business District for planning purposes, included in the area bounded as
follows: beginning at the northeast intersection of Fifteenth Street and
Reynolds Street running east along Reynolds Street to the intersection of
Reynolds Street and Gordon Highway (encompassing each parcel fronting
Reynolds Street); then turning and running south along the western right-of-
way of Gordon Highway to the intersection of Gordon Highway and the
northern right of way of Watkins Street; then east for one block along the
southern right-of-way of Watkins Street to the intersection of Watkins Street
and Fourth Street; then continuing south along the western right of way of
Fourth Street to the parcel at the southern corner of Fourth Street and Walton
Way; then turning and running east along Walton Way to the intersection of
Walton Way and Chaffee Street (encompassing all of the parcels on both sides
of Walton Way along with the two parcels located at the intersection of Taylor
Street and Sixth Street and the first two parcels south of the intersection of
Walton Way and Fifteenth Street which front the western right of way of
Fifteenth Street along with the land locked parcel surrounded by these two
parcels, and excluding from the proposed redevelopment area is the parcel on
the south side of Walton Street located at the southeastern intersection of
Walton Way and Chafee Avenue); then turning and running along Chaffee
Avenue to the intersection of Chaffee Avenue and the John C. Calhoun
Expressway (to include all parcels east of Chafee Avenue); then turning east
along the expressway until it intersects with Fifteenth Street (to include the
three parcels along the expressway and closest to Fifteenth Street). Then
turning and running north along Fifteen Street, to the point of beginning (to
include all parcels on each side of Fifteen Street).
Attachment number 2 \nPage 6 of 32
Item # 7
Municipal Building Renovation Project Page 5
Downtown Urban Redevelopment Plan
Tax Parcel Identification numbers for the 1,324 properties included in the proposed Augusta
Downtown Urban Redevelopment Area are listed in Appendix D.
For a map of the proposed district, see Appendix A.
Downtown Augusta Qualifies as an Urban Redevelopment Area
The Downtown Urban Redevelopment Area possesses features that qualify it as an Urban
Redevelopment Area. This includes a predominance of buildings or improvements which by
reason of:
Dilapidation, deterioration, age, or obsolescence;
Inadequate provision for ventilation, light, air, sanitation, or open spaces; or
Existence of conditions which endanger life or property by fire and other causes;
are conducive to ill health, transmission of disease, infant mortality, juvenile delinquency or
crime, and are detrimental to the public health, safety, morals or welfare.
The area also, by reason of:
The presence of a substantial number of slum, deteriorated, or deteriorating
structures;
Faulty lot layout in relation to size, adequacy, accessibility, or usefulness;
Unsanitary or unsafe conditions;
Deterioration of site or other improvements;
Tax or special assessment delinquency exceeding the fair value of the land;
The existence of conditions which endanger life or property by fire and other causes;
or
Impairment of development by transportation noise or by other environmental
hazards;
substantially impairs the sound growth of Augusta, retards the provision of housing
accommodations, or constitutes an economic or social liability and is a menace.
In addition, the Augusta Downtown Urban Redevelopment Area hosts a number of unique
conditions that are constraints to redevelopment:
A levee prevents direct access from the metro area to Downtown.
Rail lines bisect Downtown and run through historic areas.
An expressway and busy thoroughfares carrying heavy traffic volumes create
psychological barriers between Downtown and adjacent neighborhoods and prevent
expansion.
Attachment number 2 \nPage 7 of 32
Item # 7
Municipal Building Renovation Project Page 6
Downtown Urban Redevelopment Plan
The interchange prevents easy and logical access.
Numerous underutilized and abandoned commercial and residential properties and
vacant storefronts cover a significant area.
Multiple ownership serves as a barrier to assembling larger parcels for
redevelopment.
Large areas of empty surface parking.
Underused land is a constraint to pedestrian-oriented development.
An urban redevelopment area offers local governments the opportunity to promote urban
redevelopment projects in areas like downtown Augusta that would otherwise not receive private
investment and redevelopment.
Grounds for the Exercise of Urban Redevelopment Powers in Augusta
Georgia’s local governments have the authority to create urban redevelopment areas as set forth
in the Urban Redevelopment Law, which was initially adopted by the Georgia General Assembly
in 1955 and has been amended from time to time. (O.C.G.A. § 36-61-1, et seq.)
The Augusta Commission voted to exercise the powers conferred upon it by the Urban
Redevelopment Law by resolution dated March 16, 2010. The Commission also designated its
first redevelopment area, the Laney-Walker Bethlehem Urban Redevelopment Area, and
approved the redevelopment plan for the Laney-Walker Bethlehem Urban Redevelopment Area
that same day.
Planned Municipal Building Urban Redevelopment Project
The Augusta Richmond County Municipal Building and site previously housed a significant
portion of Augusta’s judiciary as well as most of the administrative offices of Augusta. Since
the construction of a new courthouse, the Municipal Building is currently used to house various
offices and functions of the Augusta, Georgia government, including offices of the Mayor,
Commission, Administrator and Clerk, meeting rooms, voting and registrar, legal department,
planning and zoning, engineering, marshals, finance, procurement, information technology, and
others.
The Municipal Building is a 125,641 square foot nine-story building built in 1957, which was
also to serve as a fallout shelter. The building structure is cast-in-place reinforced concrete and
the building cladding is marble. The roof is modified bitumen. In 2008, the windows, exterior
caulking and roof were replaced. There are also three wood-framed buildings with red brick
veneers and asphalt shingle roofs on the site. These three buildings house Engineering
Department functions. The Button Gwinnett Building is an approximately 2,236 square foot
two-story building and houses the Engineering Department’s Administration Division, the
Telfair Building is approximately 2,329 square feet and houses the Traffic Engineering Division
Attachment number 2 \nPage 8 of 32
Item # 7
Municipal Building Renovation Project Page 7
Downtown Urban Redevelopment Plan
and the third building is an approximately 6,404 square foot building, currently housing the
Legal Department.
All of the buildings are outdated, rundown and present fire, safety and security issues, and thus
impair the delivery of governmental services. Each building is expected to be renovated in an
effort to provide more efficient work and other needed spaces.
The proposed Municipal Building Renovation Project (the “Municipal Building Project”) will
renovate, renew and expand the buildings and structures on the site, and may include one or
more new buildings or structures on the site for information technology or other Augusta
governmental purposes. The work on the old courthouse building is expected to include new
public and meeting spaces not requiring secured access (available, for example, for advance
voting) and to serve as a new building entrance, consisting of an approximately 126,000 square
foot addition, comprehensive renovation, new Commission chambers, additional office space,
elevator improvements including an elevator tower addition, smoke evacuation areas, and other
safety and mechanical replacements and improvements. Partial demolition and rebuilding of
buildings on the site will be required in order to make the needed improvements.
The Municipal Building Project will have a cost of approximately $40,500,000, is expected to be
financed with approximately $8,884,000 of proceeds of SPLOST VI, approximately $5,665,000
of proceeds of the SPLOST Bonds issued in 2010, and revenue bonds to be issued and sold by
the Urban Redevelopment Agency of Augusta (the “URA”), acting as Augusta, Georgia’s
redevelopment agency for this purpose, in an approximate amount of $26,500,000, all based on
current costs and amounts, which are subject to change. Such revenue bonds will be secured and
paid by payments from Augusta, Georgia under an intergovernmental contract with the URA to
provide services associated with the Municipal Building Project to Augusta, Georgia, and the
bonds will have an approximate term of 20 years. The URA bonds will be callable and be
satisfied from the proceeds from SPLOST VII proceeds if authorized by the voters.
The Municipal Building Project conforms to the general plan for Augusta, Georgia as a whole,
and requires no changes in zoning and planning, land use, maximum density and building
requirements.
The Augusta Commission will perform other duties as necessary to implement the Project.
As currently foreseen, no relocation activity will be necessary for the implementation of the
Project.
The Project will be constructed in accordance with the Public Works Law and provides for the
participation of private enterprise to the extent feasible.
Attachment number 2 \nPage 9 of 32
Item # 7
Municipal Building Renovation Project Page 8
Downtown Urban Redevelopment Plan
Future Private Redevelopment Projects and Investment
Downtown Augusta has the potential to undergo a sustainable transformation in the next decade,
given the newly merged campuses of the Georgia Health Sciences University and Augusta State
University, the state’s growing interest in turning more of its economic development efforts to
expanding home-grown businesses, and a metro population increasingly supportive of the arts,
history and culture of Georgia’s second-largest city.
On the drawing boards are an estimated $316 million or more in redevelopment dreams and
plans – some shovel-ready, waiting to break ground – for major investments in the downtown
Augusta area. What will make the difference for many of these proposed developments is
whether the downtown area’s physical and other public infrastructure can be put in place in time
to support these efforts.
Projects Planned &
Proposed
Estimated Market
Value at Completion
Holiday Inn Express & Suites
Biotechnology Research Park
Walmart Neighborhood Market
Reynolds St. Train Depot – mixed
uses
Old Chamber of Commerce Building
high-tech business incubator
Housing/retail supporting 7,000-
student university growth
$ 6 million
$ 75 million
$ 10 million
$ 250,000
$ 500,000
$ 225 million
The Downtown Urban Redevelopment Area will support this future development, as well as
the Planned Municipal Building Renovation Project Urban Redevelopment Project discussed
above.
Community Vision for the Augusta Downtown Urban Redevelopment Area
The Community Agenda Component of Augusta’s 2008 Comprehensive Development Plan (July
2008) was developed to “guide the city’s future and serve as the basis for the policy decisions of
the city’s elected and appointed leaders and staff.” Local redevelopment decisions must be
consistent with the recommendations found in the Community Agenda document.
These recommendations include the community’s vision for downtown Augusta.
Vision for Downtown: Downtown Augusta will maintain and enhance its
historic character and unique mix of land uses. Downtown will continue to reflect
the predominant characteristics of a historic central business district, while at the
same time adapting to the changing environment around it. Underutilized parcels
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will be redeveloped in a manner consistent with the overall vision for downtown
and with respect for existing development patterns and the historic architecture in
the area. Redevelopment will include new medium- and high-density housing,
additional commercial and office development, new civic and institutional
facilities and shopping and entertainment facilities. Adaptive reuse of historic
buildings will be a key component. New development will respect the scale,
massing, architecture and other design elements of the existing historic structures.
Recommended Development Patterns named in the Augusta Tax Allocation District #4
Downtown Redevelopment Plan include:
1. New residential, commercial and institutional development built in accordance
with established design guidelines and with respect for the historic character and
traditional development pattern of downtown.
2. Medium- and high-density housing in both new structures and existing buildings.
3. Office, retail, service and entertainment development in both new and existing
structures.
4. Enhanced arts, entertainment and sports facilities.
5. Stronger physical connections between the riverfront and downtown.
6. Public infrastructure (public buildings, streets, landscaping, parks, sidewalks, etc.)
that support and complement other development.
7. Attractive gateways to the city supplemented by a coordinated wayfinding
signage.
8. Transportation system that accommodates all modes of travel and is accessible to
all.
Recent Improvement Initiatives
Private Projects
Sutherland Mill – medical condos/offices (TAD #1)
JB White’s Building – residential and retail (TAD #1)
Public Projects
St. Sebastian/Greene Street Extension Project - $30.3 million road
improvement/extension.
Trade, Exhibit and Event Center (TEE Center) - About 120,000 square feet. $20
million in SPLOST funds.
Laney-Walker/Bethlehem Redevelopment.
Augusta Judicial Center & John H. Ruffin, Jr. Courthouse.
Headquarters Library for the East Central Georgia Regional Library System.
Georgia Medical College/Georgia Health Sciences University expansion – The
new College of Dental Medicine building recently earned Silver LEED
(Leadership in Energy and Environmental Design) certification and was
recognized as the Best Higher Education/Research Project for 2011 by ENR
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Southeast magazine. And the J. Harold Harrison, M.D. Education Commons
building just held its groundbreaking November 28, 2012.
Additional Improvement Initiatives
Augusta-Richmond County Target Area Master Plan
Developed by EDAW/Trinity Plus One Consultants, this report proposed that
Augusta-Richmond County develop public-private partnerships with major Augusta
employers including Georgia Health Sciences University (Medical College of
Georgia), the Georgia Medical Center Authority, Paine College, the Augusta-
Richmond County Housing Authority, the Richmond County Board of Education and
the State of Georgia to ensure the success of a redevelopment strategy for close-in
neighborhoods, the Central Business District and other nearby areas.
Projects as proposed in the Target Area Master Plan lay the framework for future
redevelopment in this area of Augusta. They include infill housing, mixed-use
developments that include multi-family housing and retail, canal improvements, park
and recreation areas, and the removal of CSX lines that run through the area.
A Shared Vision: Augusta/North Augusta 2008 Master Plan
This plan updated an earlier City Center Master Plan produced by Augusta
Tomorrow, an association of business and civic leaders whose mission is “To serve
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the community at large by planning, promoting, and implementing the development
of Augusta with particular emphasis on the city center.”
In its initial report, ICON Architecture defines the study area, looks at recent
developments and summarizes downtown Augusta’s attributes and obstacles to
revitalization. It also contains proposed focus areas for redevelopment as well as
potential strategies, initiatives, projects and next steps. Several of the findings in this
study were reported in the Augusta Redevelopment Plan and TAD #1.
Urban Area Master Plan – The Westobou Vision
In 2009, the Augusta Commission and the North Augusta City Council endorsed this
new Master Plan to guide the economic development initiatives of both cities towards
a sustainable future. The boundaries of “The Westobou Vision” included the
traditional downtowns of North Augusta and Augusta and surrounding
neighborhoods. Downtown and the Medical/Health Sciences District are two of the
primary focus areas in the plan. Augusta Tomorrow is working with stakeholders and
government to help implement the plan.
Augusta Development Agenda, Report 1 – Finding Opportunities For A More
Sustainable Augusta (November 12, 2009)
This plan sets an agenda for the next two decades for Augusta that establishes clear
priorities for public investment and attracts private participation. The Westobou
Vision is identified in this report for its “market projects” to catalyze the
redevelopment of downtown.
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Zoning & Land Use Compatibility
The Augusta Downtown Urban Redevelopment Area contains approximately 594.45 acres
classified for zoning and land use as described in the Augusta-Richmond County 2008
Comprehensive Development Plan.
Land Use Compatibility
Current and future plans for parcels within the Augusta Downtown Urban Redevelopment Area
conform to the mix of uses described in the Land Use chapter of the city’s latest Comprehensive
Plan. Appropriate land uses within this area, where consistent with recommended development
patterns, are identified as:
Low-Density Urban Residential
High-Density Urban Residential
Professional Office
Commercial
Industrial
Public / Institutional
Transportation / Communications / Utilities
Parks / Recreation / Conservation
Mixed Use (limited – commercial and institutional predominate in CBD)
In addition, the boundaries of the Augusta Downtown Urban Redevelopment Area fall within
one of the relatively new character areas designated by the Augusta-Richmond Planning
Commission. Its proposed uses are based on special characteristics Augusta’s elected officials
and citizens have found are important to preserve or enhance and its potential to again be a
unique magnet for the region, given the right planning and development guidance. Its
challenging development patterns and issues require special attention to address.
The character area comprising the proposed Augusta Downtown Urban Redevelopment Area and
its current land uses are described in the commission’s report, Preliminary Character Areas in
Augusta, as follows:
Downtown Augusta is where the city was founded and first developed. Downtown has the major characteristics of a traditional central business district, including a wide variety of land uses (retail, office, cultural, entertainment, financial, government, open space, industrial and institutional), high level of access for vehicles, pedestrians and transit, a mix of architectural styles, medium to high-density residential development, and commercial buildings with no front or side setbacks.
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Over two dozen downtown properties are listed individually on the National
Register of Historic Places. Much of downtown is within the boundaries of a
National Register Historic District and/or a local historic district. Downtown
Augusta borders the Savannah River and is bisected by part of the Augusta Canal
National Historic Landmark.
These uses have been described more simply as “Downtown: Historic districts and properties,
historic central business district, mix of uses, expressway, riverfront recreational and
entertainment, canal.”
Existing Zoning Districts and Overlays
Plans for development in the Augusta Downtown Urban Redevelopment Area will conform to all
zoning classifications for downtown Augusta’s central business district and the riverfront as
described in the Comprehensive Plan and the Comprehensive Zoning Ordinance of Augusta,
Georgia.
This zoning request is compatible with the zoning classifications that exist for the Augusta
Downtown Urban Redevelopment Area, which include:
Residential District
Professional District
Business District
Industrial District
Special Districts, including Planned Development Riverfront
Savannah River Corridor Protection District
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Appendices
Appendix A. Maps & Drawings
1. Downtown Urban Redevelopment Plan Boundary Map* - Total Area
2. Current Land Use in Downtown Urban Redevelopment Area
3. Future Development Maps, Future Development Patterns
4. Future Land Use Maps
Appendix B. Augusta Commission
Appendix C. References and Resources
Appendix D. Tax Parcel ID Numbers
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Appendix A. Maps & Drawings
1. Augusta Downtown Urban Redevelopment Area Boundary Map* -- TOTAL AREA
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Appendix A. Maps & Drawings
2. Current Land Uses in Augusta Downtown Urban Redevelopment Area
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Appendix A. Maps & Drawings
3. Future Development Map, Future Development Patterns
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Development patterns envisioned for an area of the
Augusta Downtown Urban Redevelopment Area.
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Appendix A. Maps & Drawings
4. Future Land Use
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Downtown Land Use
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Appendix B. Augusta Commission
Deke S. Copenhaver
Mayor
William Fennoy
District 1
Corey Johnson
District 2
Mary Davis
District 3
Alvin Mason
District 4
Bill Lockett
District 5
Joe Jackson
District 6
Donnie Smith
District 7
Wayne Guilfoyle
District 8
Marion Williams
District 9
Grady Smith
District 10
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Appendix C. References and Resources
Augusta-Richmond County Board of Assessors and Tax Commissioner’s offices
Augusta-Richmond County Planning Commission. Augusta-Richmond County
Comprehensive Plan 2008. http://www.augustaga.gov/index.aspx?NID=319
Augusta-Richmond County Planning Commission. Comprehensive Zoning Ordinance of
Augusta, Georgia. (Amended September 2012).
www.augustaga.gov/DocumentCenter/View/4283
Augusta-Richmond County Planning Commission. Various maps and plans:
http://www.augustaga.gov/index.aspx?nid=290
Georgia Department of Revenue, https://etax.dor.ga.gov/.
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Appendix D. Tax Parcel ID Numbers
035-4-564-00-0
035-4-573-00-0
036-1-034-00-0
036-1-035-00-0
036-1-037-00-0
036-1-037-01-0
036-1-040-00-0
036-1-046-00-0
036-1-049-00-0
036-1-051-00-0
036-1-053-00-0
036-1-054-00-0
036-1-055-00-0
036-1-056-00-0
036-1-057-00-0
036-1-058-00-0
036-1-059-00-0
036-1-060-00-0
036-1-061-00-0
036-1-066-01-0
036-1-068-01-0
036-1-071-00-0
036-1-073-00-0
036-1-075-00-0
036-1-076-00-0
036-1-078-00-0
036-1-086-00-0
036-1-087-00-0
036-1-132-00-0
036-1-150-00-0
036-1-150-01-0
036-1-170-00-0
036-2-003-00-0
036-2-004-00-0
036-2-005-00-0
036-2-006-00-0
036-2-009-00-0
036-2-010-00-0
036-2-012-00-0
036-2-013-00-0
036-2-015-02-0
036-2-017-00-0
036-2-018-00-0
036-2-019-00-0
036-2-020-00-0
036-2-021-00-0
036-2-025-00-0
036-2-026-00-0
036-2-030-00-0
036-2-031-00-0
036-2-032-00-0
036-2-033-00-0
036-2-039-00-0
036-2-041-00-0
036-3-001-00-0
036-3-002-00-0
036-3-003-00-0
036-3-004-00-0
036-3-006-00-0
036-3-007-00-0
036-3-008-00-0
036-3-009-00-0
036-3-010-00-0
036-3-011-00-0
036-3-012-00-0
036-3-013-00-0
036-3-014-00-0
036-3-018-00-0
036-3-019-00-0
036-3-020-00-0
036-3-021-00-0
036-3-022-00-0
036-3-023-00-0
036-3-032-00-0
036-3-033-00-0
036-3-034-00-0
036-3-034-02-0
036-3-034-03-0
036-3-034-04-0
036-3-035-00-0
036-3-037-00-0
036-3-089-00-0
036-3-090-00-0
036-3-091-00-0
036-3-092-00-0
036-3-101-04-0
036-3-101-05-0
036-3-103-00-0
036-3-169-00-0
036-3-170-00-0
036-3-171-00-0
036-3-172-00-0
036-3-173-00-0
036-3-188-00-0
036-3-190-00-0
036-3-191-00-0
036-3-192-00-0
036-3-193-00-0
036-3-194-00-0
036-3-195-00-0
036-3-197-00-0
036-3-198-00-0
036-3-199-00-0
036-3-200-00-0
036-3-202-00-0
036-3-204-00-0
036-3-205-00-0
036-3-206-00-0
036-3-207-01-0
036-3-210-00-0
036-3-212-01-0
036-3-212-02-0
036-3-212-03-0
036-3-213-01-0
036-3-213-02-0
036-3-214-00-0
036-3-216-00-0
036-3-217-00-0
036-3-219-00-0
036-3-233-01-0
036-3-234-00-0
036-3-235-00-0
036-3-237-00-0
036-3-238-00-0
036-3-239-00-0
036-3-240-00-0
036-3-241-00-0
036-3-242-00-0
036-3-244-00-0
036-3-245-00-0
036-3-246-00-0
036-4-001-03-0
036-4-002-00-0
036-4-003-00-0
036-4-004-00-0
036-4-005-00-0
036-4-007-00-0
036-4-034-00-0
036-4-038-00-0
036-4-044-00-0
036-4-046-00-0
036-4-047-01-0
036-4-048-01-0
036-4-049-00-0
036-4-050-00-0
036-4-052-00-0
036-4-053-00-0
036-4-054-00-0
036-4-055-00-0
036-4-056-00-0
036-4-058-00-0
036-4-063-00-0
036-4-066-01-0
036-4-075-00-0
036-4-075-01-0
036-4-075-02-0
036-4-076-00-0
036-4-077-00-0
036-4-078-00-0
036-4-079-00-0
036-4-079-01-0
036-4-080-00-0
036-4-081-00-0
036-4-082-00-0
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036-4-083-00-0
036-4-084-00-0
036-4-085-00-0
036-4-086-00-0
036-4-087-00-0
036-4-088-00-0
036-4-089-00-0
036-4-090-00-0
036-4-091-00-0
036-4-092-00-0
036-4-093-00-0
036-4-094-00-0
036-4-095-00-0
036-4-096-00-0
036-4-097-00-0
036-4-098-00-0
036-4-101-00-0
036-4-104-00-0
036-4-105-00-0
036-4-106-00-0
036-4-107-00-0
036-4-108-00-0
036-4-109-00-0
036-4-110-00-0
036-4-111-00-0
036-4-112-00-0
036-4-113-00-0
036-4-114-00-0
036-4-115-00-0
036-4-116-00-0
036-4-117-00-0
036-4-118-00-0
036-4-119-00-0
036-4-120-00-0
036-4-121-00-0
036-4-122-00-0
036-4-123-00-0
036-4-125-00-0
036-4-129-01-0
036-4-136-00-0
036-4-138-00-0
036-4-141-00-0
036-4-142-00-0
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036-4-162-00-0
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036-4-213-01-0
036-4-213-02-0
036-4-214-00-0
036-4-215-00-0
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036-4-234-00-0
036-4-235-00-0
036-4-236-00-0
036-4-237-00-0
036-4-238-00-0
036-4-240-00-0
036-4-241-00-0
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036-4-319-00-0
036-4-321-01-0
036-4-326-00-0
036-4-327-00-0
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036-4-328-00-0
036-4-329-00-0
036-4-330-00-0
036-4-334-00-0
036-4-335-00-0
036-4-335-01-0
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036-4-339-00-0
036-4-340-00-0
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036-4-349-00-0
036-4-349-01-0
036-4-349-02-0
036-4-349-03-0
036-4-350-00-0
036-4-356-00-0
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036-4-363-00-0
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036-4-368-01-0
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036-4-384-00-0
036-4-388-00-0
036-4-389-00-0
036-4-390-00-0
036-4-391-00-0
037-3-001-02-0
037-3-001-05-0
037-3-001-06-0
037-3-001-07-0
037-3-004-00-0
037-3-005-00-0
037-3-006-02-0
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037-3-092-00-0
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037-3-099-00-0
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037-3-103-00-0
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037-3-105-00-0
037-3-105-01-0
037-3-112-00-0
037-3-113-00-0
037-3-114-00-0
037-3-115-00-0
037-3-117-00-0
037-3-118-00-0
037-3-119-00-0
037-3-120-00-0
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Attachment number 2 \nPage 27 of 32
Item # 7
Municipal Building Renovation Project Page 26
Downtown Urban Redevelopment Plan
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Attachment number 2 \nPage 28 of 32
Item # 7
Municipal Building Renovation Project Page 27
Downtown Urban Redevelopment Plan
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Attachment number 2 \nPage 29 of 32
Item # 7
Municipal Building Renovation Project Page 28
Downtown Urban Redevelopment Plan
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Attachment number 2 \nPage 30 of 32
Item # 7
Municipal Building Renovation Project Page 29
Downtown Urban Redevelopment Plan
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047-3-083-00-0
Attachment number 2 \nPage 31 of 32
Item # 7
Municipal Building Renovation Project Page 30
Downtown Urban Redevelopment Plan
047-3-084-00-0
047-3-084-01-0
047-3-084-02-0
047-3-085-00-0
047-3-086-00-0
047-3-087-00-0
047-3-088-00-0
047-3-089-00-0
047-3-090-00-0
047-3-091-00-0
047-3-092-00-0
047-3-093-00-0
047-3-095-00-0
047-3-096-00-0
047-3-097-00-0
047-3-098-00-0
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047-3-102-00-0
047-3-104-00-0
047-3-106-00-0
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047-3-250-00-0
047-3-251-00-0
047-3-256-00-0
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047-4-167-01-0
047-4-452-01-0
047-4-452-02-0
047-4-471-00-0
Attachment number 2 \nPage 32 of 32
Item # 7
SGR/11299257.3
RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSION
RESOLUTION DESIGNATING URBAN REDEVELOPMENT AREA
WHEREAS, Chapter 61 of Title 36 of the Official Code of Georgia Annotated, entitled
the “Urban Redevelopment Law,” as amended (the “Urban Redevelopment Law”), authorizes
Augusta, Georgia (sometimes referred to herein as “Augusta”) to designate an “urban
redevelopment area,” which is defined to mean a “slum area” which the Board of Commissioners
of Augusta, Georgia designates as appropriate for an urban redevelopment project; and
WHEREAS, the Urban Redevelopment Law defines “slum area” to mean an area which
by reason of the presence of a substantial number of slum, deteriorated or deteriorating
structures; predominance of defective or inadequate street layout; faulty lot layout in relation to
size, adequacy, accessibility or usefulness; unsanitary or unsafe conditions; deterioration of site
or other improvements; tax or special assessment delinquency exceeding the fair value of the
land; the existence of conditions which endanger life or property by fire and other causes; by
having development impaired by airport or transportation noise or by other environmental
hazards; or any combination of such factors substantially impairs or arrests the sound growth of
Augusta, retards the provisions of housing accommodations, or constitutes an economic or social
liability and is a menace to the public health, safety, morals or welfare in its present condition
and use; and
WHEREAS, after careful study and investigation, Augusta desires to designate the area
described in Exhibit A attached to this Resolution as an urban redevelopment area;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Augusta, Georgia that the area described in Exhibit A attached to this resolution is hereby
determined to be a “slum area,” by reason of the presence of a substantial number of
deteriorating structures, predominance of defective or inadequate street layout and deterioration
of site or other improvements, which substantially impairs or arrests the sound growth of
Augusta or constitutes an economic or social liability and is a menace to the public health, safety,
morals or welfare in its present condition and use, and that such area is therefore designated as
appropriate for an urban redevelopment project.
BE IT FURTHER RESOLVED that any and all resolutions in conflict with this
resolution be, and the same are, hereby repealed.
Attachment number 3 \nPage 1 of 11
Item # 7
2
SGR/11299257.3
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this 17th day of
September, 2013.
AUGUSTA, GEORGIA
By:
Mayor
Attest:
Clerk of Commission
Attachment number 3 \nPage 2 of 11
Item # 7
Appendix A-3
SGR/11299257.3
EXHIBIT A
The Augusta Downtown Urban Redevelopment Area lies within an area generally described as:
A total of 1,324 land parcels of approximately 594.5 acres in an area of Augusta-
Richmond County referred to as Downtown Augusta or the Central Business
District for planning purposes, included in the area bounded as follows:
beginning at the northeast intersection of Fifteenth Street and Reynolds Street
running east along Reynolds Street to the intersection of Reynolds Street and
Gordon Highway (encompassing each parcel fronting Reynolds Street); then
turning and running south along the western right-of-way of Gordon Highway to
the intersection of Gordon Highway and the northern right of way of Watkins
Street; then east for one block along the southern right-of-way of Watkins Street
to the intersection of Watkins Street and Fourth Street; then continuing south
along the western right of way of Fourth Street to the parcel at the southern corner
of Fourth Street and Walton Way; then turning and running east along Walton
Way to the intersection of Walton Way and Chaffee Street (encompassing all of
the parcels on both sides of Walton Way along with the two parcels located at the
intersection of Taylor Street and Sixth Street and the first two parcels south of the
intersection of Walton Way and Fifteenth Street which front the western right of
way of Fifteenth Street along with the land locked parcel surrounded by these two
parcels, and excluding from the proposed redevelopment area is the parcel on the
south side of Walton Street located at the southeastern intersection of Walton
Way and Chafee Avenue); then turning and running along Chaffee Avenue to the
intersection of Chaffee Avenue and the John C. Calhoun Expressway (to include
all parcels east of Chafee Avenue); then turning east along the expressway until it
intersects with Fifteenth Street (to include the three parcels along the expressway
and closest to Fifteenth Street). Then turning and running north along Fifteen
Street, to the point of beginning (to include all parcels on each side of Fifteen
Street).
Tax Parcel Identification numbers for the 1,324 properties included in the proposed Augusta
Downtown Urban Redevelopment Area are listed in Appendix A.
Attachment number 3 \nPage 3 of 11
Item # 7
Appendix A
Tax Parcel ID Numbers
Appendix A-1
SGR/11299257.3
Downtown Urban Redevelopment Plan #1
035-4-564-00-0
035-4-573-00-0
036-1-034-00-0
036-1-035-00-0
036-1-037-00-0
036-1-037-01-0
036-1-040-00-0
036-1-046-00-0
036-1-049-00-0
036-1-051-00-0
036-1-053-00-0
036-1-054-00-0
036-1-055-00-0
036-1-056-00-0
036-1-057-00-0
036-1-058-00-0
036-1-059-00-0
036-1-060-00-0
036-1-061-00-0
036-1-066-01-0
036-1-068-01-0
036-1-071-00-0
036-1-073-00-0
036-1-075-00-0
036-1-076-00-0
036-1-078-00-0
036-1-086-00-0
036-1-087-00-0
036-1-132-00-0
036-1-150-00-0
036-1-150-01-0
036-1-170-00-0
036-2-003-00-0
036-2-004-00-0
036-2-005-00-0
036-2-006-00-0
036-2-009-00-0
036-2-010-00-0
036-2-012-00-0
036-2-013-00-0
036-2-015-02-0
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036-3-001-00-0
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036-3-010-00-0
036-3-011-00-0
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036-3-019-00-0
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036-3-198-00-0
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036-3-216-00-0
036-3-217-00-0
036-3-219-00-0
036-3-233-01-0
036-3-234-00-0
036-3-235-00-0
036-3-237-00-0
036-3-238-00-0
036-3-239-00-0
036-3-240-00-0
036-3-241-00-0
036-3-242-00-0
036-3-244-00-0
036-3-245-00-0
036-3-246-00-0
036-4-001-03-0
036-4-002-00-0
036-4-003-00-0
036-4-004-00-0
036-4-005-00-0
036-4-007-00-0
036-4-034-00-0
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036-4-044-00-0
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036-4-048-01-0
036-4-049-00-0
036-4-050-00-0
036-4-052-00-0
036-4-053-00-0
036-4-054-00-0
036-4-055-00-0
036-4-056-00-0
036-4-058-00-0
036-4-063-00-0
036-4-066-01-0
036-4-075-00-0
036-4-075-01-0
036-4-075-02-0
036-4-076-00-0
036-4-077-00-0
036-4-078-00-0
036-4-079-00-0
036-4-079-01-0
036-4-080-00-0
036-4-081-00-0
036-4-082-00-0
036-4-083-00-0
036-4-084-00-0
036-4-085-00-0
036-4-086-00-0
036-4-087-00-0
036-4-088-00-0
036-4-089-00-0
036-4-090-00-0
036-4-091-00-0
036-4-092-00-0
036-4-093-00-0
036-4-094-00-0
036-4-095-00-0
036-4-096-00-0
036-4-097-00-0
036-4-098-00-0
Attachment number 3 \nPage 4 of 11
Item # 7
Appendix A-2
SGR/11299257.3
Downtown Urban Redevelopment Plan No. 1
036-4-101-00-0
036-4-104-00-0
036-4-105-00-0
036-4-106-00-0
036-4-107-00-0
036-4-108-00-0
036-4-109-00-0
036-4-110-00-0
036-4-111-00-0
036-4-112-00-0
036-4-113-00-0
036-4-114-00-0
036-4-115-00-0
036-4-116-00-0
036-4-117-00-0
036-4-118-00-0
036-4-119-00-0
036-4-120-00-0
036-4-121-00-0
036-4-122-00-0
036-4-123-00-0
036-4-125-00-0
036-4-129-01-0
036-4-136-00-0
036-4-138-00-0
036-4-141-00-0
036-4-142-00-0
036-4-142-01-0
036-4-143-00-0
036-4-144-00-0
036-4-145-00-0
036-4-146-00-0
036-4-146-01-0
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036-4-148-00-0
036-4-149-00-0
036-4-150-00-0
036-4-151-00-0
036-4-152-00-0
036-4-153-00-0
036-4-154-00-0
036-4-155-00-0
036-4-156-00-0
036-4-157-00-0
036-4-162-00-0
036-4-163-00-0
036-4-164-00-0
036-4-165-00-0
036-4-166-00-0
036-4-167-00-0
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036-4-306-00-0
036-4-308-00-0
036-4-310-00-0
036-4-311-00-0
036-4-312-00-0
036-4-313-00-0
036-4-314-00-0
036-4-315-00-0
036-4-317-00-0
036-4-319-00-0
036-4-321-01-0
036-4-326-00-0
036-4-327-00-0
036-4-328-00-0
036-4-329-00-0
036-4-330-00-0
036-4-334-00-0
036-4-335-00-0
036-4-335-01-0
036-4-338-00-0
036-4-339-00-0
036-4-340-00-0
036-4-341-00-0
036-4-349-00-0
036-4-349-01-0
036-4-349-02-0
036-4-349-03-0
036-4-350-00-0
036-4-356-00-0
036-4-358-00-0
036-4-363-00-0
036-4-364-00-0
036-4-368-01-0
036-4-380-00-0
036-4-381-00-0
036-4-382-00-0
036-4-383-00-0
036-4-384-00-0
036-4-388-00-0
036-4-389-00-0
036-4-390-00-0
036-4-391-00-0
037-3-001-02-0
037-3-001-05-0
037-3-001-06-0
037-3-001-07-0
037-3-004-00-0
037-3-005-00-0
037-3-006-02-0
037-3-006-04-0
037-3-007-00-0
037-3-008-00-0
037-3-009-00-0
Attachment number 3 \nPage 5 of 11
Item # 7
Appendix A-3
SGR/11299257.3
Downtown Urban Redevelopment Plan No. 1
037-3-010-00-0
037-3-011-00-0
037-3-012-00-0
037-3-013-00-0
037-3-014-00-0
037-3-015-00-0
037-3-016-02-0
037-3-016-03-0
037-3-016-04-0
037-3-017-00-0
037-3-018-00-0
037-3-018-01-0
037-3-019-00-0
037-3-020-00-0
037-3-021-00-0
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037-3-053-00-0
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037-3-065-00-0
037-3-066-00-0
037-3-066-01-0
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037-3-069-00-0
037-3-070-00-0
037-3-071-00-0
037-3-072-00-0
037-3-073-00-0
037-3-075-00-0
037-3-076-00-0
037-3-077-00-0
037-3-078-00-0
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037-3-082-00-0
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037-3-086-00-0
037-3-087-00-0
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037-3-089-00-0
037-3-090-00-0
037-3-092-00-0
037-3-092-01-0
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037-3-094-00-0
037-3-095-00-0
037-3-096-00-0
037-3-097-00-0
037-3-098-00-0
037-3-099-00-0
037-3-099-01-0
037-3-099-02-0
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037-3-104-00-0
037-3-105-00-0
037-3-105-01-0
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037-3-113-00-0
037-3-114-00-0
037-3-115-00-0
037-3-117-00-0
037-3-118-00-0
037-3-119-00-0
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037-3-128-02-0
037-3-130-01-0
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037-3-135-00-0
037-3-136-00-0
037-3-138-00-0
037-3-140-00-0
037-3-141-00-0
037-3-142-00-0
037-3-143-00-0
037-3-144-00-0
037-3-145-00-0
037-3-146-00-0
037-3-147-00-0
037-3-148-00-0
037-3-149-00-0
037-3-150-00-0
037-3-151-00-0
037-3-152-00-0
037-3-153-00-0
037-3-154-00-0
037-3-155-00-0
037-3-156-00-0
037-3-157-00-0
037-3-157-01-0
037-3-157-02-0
037-3-158-00-0
037-3-159-00-0
037-3-160-00-0
037-3-161-00-0
037-3-161-01-0
037-3-162-00-0
037-3-163-00-0
037-3-164-00-0
037-3-165-00-0
037-3-166-01-0
037-3-169-00-0
037-3-170-00-0
037-3-171-00-0
037-3-172-00-0
037-3-173-00-0
037-3-174-00-0
037-3-175-00-0
037-3-177-00-0
037-3-178-02-0
037-3-186-00-0
037-3-189-00-0
037-3-191-00-0
037-3-192-01-0
037-3-192-02-0
037-3-192-03-0
037-3-193-00-0
037-3-194-00-0
037-3-195-00-0
037-3-196-01-0
037-3-196-02-0
037-3-200-00-0
037-3-201-00-0
037-3-203-00-0
037-3-205-01-0
037-3-206-01-0
037-3-206-02-0
037-3-206-03-0
037-3-206-04-0
037-3-207-01-0
037-3-207-02-0
037-3-207-03-0
037-3-207-04-0
037-3-207-05-0
037-3-208-01-0
037-3-208-02-0
037-3-208-03-0
037-3-208-04-0
037-3-208-05-0
037-3-209-01-0
037-3-209-02-0
037-3-209-03-0
037-3-209-04-0
037-3-209-05-0
037-3-210-01-0
037-3-210-02-0
037-3-210-03-0
037-3-210-04-0
037-3-210-05-0
037-3-211-01-0
037-3-211-02-0
037-3-211-03-0
037-3-211-04-0
037-3-211-05-0
037-3-212-01-0
037-3-212-02-0
037-3-212-03-0
037-3-212-04-0
037-3-212-05-0
037-3-213-01-0
037-3-213-02-0
037-3-213-03-0
037-3-213-04-0
037-3-213-05-0
037-3-214-01-0
037-3-214-02-0
Attachment number 3 \nPage 6 of 11
Item # 7
Appendix A-4
SGR/11299257.3
Downtown Urban Redevelopment Plan No. 1
037-3-214-03-0
037-3-214-04-0
037-3-214-05-0
037-3-215-01-0
037-3-215-02-0
037-3-215-03-0
037-3-216-01-0
037-3-216-02-0
037-3-216-03-0
037-3-217-01-0
037-3-217-02-0
037-3-217-03-0
037-3-218-01-0
037-3-218-02-0
037-3-218-03-0
037-3-219-00-0
037-3-220-00-0
037-3-221-00-0
037-3-222-00-0
037-3-223-00-0
037-3-224-00-0
037-3-225-00-0
037-3-226-00-0
037-3-227-00-0
037-3-228-00-0
037-3-229-00-0
037-3-230-00-0
037-3-231-00-0
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037-3-233-00-0
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037-3-240-00-0
037-3-241-00-0
037-3-242-00-0
037-3-243-00-0
037-3-244-00-0
037-3-245-00-0
037-3-246-00-0
037-3-247-00-0
037-3-248-00-0
037-3-249-00-0
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037-3-251-00-0
037-3-252-00-0
037-3-253-00-0
037-3-254-00-0
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037-3-256-00-0
037-3-257-00-0
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037-3-266-00-0
037-3-267-00-0
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037-3-270-00-0
046-1-005-00-0
046-1-009-00-0
046-1-009-01-0
046-1-010-02-0
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046-1-020-00-0
046-1-023-00-0
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046-1-025-00-0
046-1-036-01-0
046-1-036-02-0
046-1-046-00-0
046-1-046-01-0
046-1-050-01-0
046-1-051-00-0
046-1-052-00-0
046-1-057-01-0
046-1-057-04-0
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046-1-059-00-0
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046-2-027-00-0
046-2-028-00-0
046-2-030-00-0
046-2-034-00-0
046-2-035-00-0
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046-2-095-00-0
046-2-096-00-0
046-2-097-00-0
046-2-098-00-0
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046-2-104-00-0
046-2-105-00-0
046-2-107-00-0
046-2-108-00-0
046-2-108-01-0
046-2-109-00-0
046-2-110-00-0
046-2-112-01-0
046-2-113-00-0
046-2-114-00-0
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046-2-116-00-0
046-2-118-00-0
046-2-119-00-0
046-2-120-02-0
046-2-121-00-0
046-2-122-00-0
046-2-131-00-0
046-2-131-01-0
046-2-132-00-0
046-2-133-00-0
046-2-134-00-0
046-2-135-00-0
046-2-136-00-0
Attachment number 3 \nPage 7 of 11
Item # 7
Appendix A-5
SGR/11299257.3
Downtown Urban Redevelopment Plan No. 1
046-2-137-00-0
046-2-138-00-0
046-2-139-00-0
046-2-140-00-0
046-2-162-00-0
046-2-163-00-0
046-2-164-00-0
046-2-165-00-0
046-2-166-00-0
046-2-169-00-0
046-2-173-00-0
046-2-174-00-0
046-2-175-00-0
046-2-194-00-0
046-2-194-01-0
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046-2-201-03-0
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046-2-206-00-0
046-4-077-00-0
046-4-080-00-0
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046-4-098-01-0
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046-4-764-00-0
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047-1-085-00-0
047-1-086-00-0
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047-1-090-00-0
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047-1-092-00-0
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047-1-094-02-0
047-1-095-00-0
047-1-096-00-0
047-1-099-00-0
047-1-100-00-0
047-1-101-00-0
047-1-102-00-0
047-1-107-00-0
047-1-108-00-0
047-1-110-01-0
047-1-112-02-0
047-1-113-00-0
047-1-114-00-0
047-1-115-01-0
047-1-116-00-0
047-1-119-00-0
047-1-120-00-0
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047-1-122-00-0
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047-1-124-00-0
047-1-125-00-0
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047-1-127-00-0
047-1-130-00-0
047-1-131-00-0
047-1-131-01-0
047-1-132-00-0
047-1-133-00-0
047-1-133-01-0
047-1-134-00-0
047-1-135-00-0
047-1-136-00-0
047-1-142-01-0
047-1-144-00-0
047-1-145-00-0
047-1-146-00-0
047-1-148-00-0
047-1-149-00-0
047-1-150-00-0
047-1-151-00-0
047-1-152-00-0
047-1-153-00-0
047-1-155-00-0
047-1-162-01-0
047-1-163-00-0
047-1-164-00-0
047-1-165-00-0
047-1-166-00-0
047-1-169-00-0
047-1-170-00-0
047-1-171-00-0
047-1-172-01-0
047-1-172-02-0
047-1-172-03-0
047-1-174-00-0
047-1-175-01-0
047-1-176-00-0
047-1-177-00-0
047-1-178-00-0
047-1-179-00-0
Attachment number 3 \nPage 8 of 11
Item # 7
Appendix A-6
SGR/11299257.3
Downtown Urban Redevelopment Plan No. 1
047-1-180-00-0
047-1-181-00-0
047-1-182-00-0
047-1-183-00-0
047-1-184-00-0
047-1-185-00-0
047-1-187-00-0
047-1-189-01-0
047-1-191-00-0
047-1-192-00-0
047-1-193-00-0
047-1-194-00-0
047-1-195-00-0
047-1-196-00-0
047-1-196-01-0
047-1-204-00-0
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047-1-208-03-0
047-1-210-00-0
047-1-211-00-0
047-1-212-00-0
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047-1-214-00-0
047-1-215-01-0
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047-2-033-00-0
047-2-034-00-0
047-2-035-00-0
047-2-036-01-0
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047-2-038-00-0
047-2-040-00-0
047-2-040-01-0
047-2-041-00-0
047-2-041-01-0
047-2-042-01-0
047-2-044-00-0
047-2-049-00-0
047-2-056-00-0
047-2-058-01-0
047-2-058-02-0
047-2-058-03-0
047-2-139-00-0
047-2-140-00-0
047-2-142-00-0
047-2-142-01-0
047-2-142-02-0
047-2-143-00-0
047-2-144-00-0
047-2-145-00-0
047-2-146-00-0
047-2-147-00-0
047-2-148-00-0
047-2-149-00-0
047-2-150-00-0
047-2-151-00-0
047-2-152-00-0
047-2-153-00-0
047-2-154-00-0
047-2-155-00-0
047-2-156-01-0
047-2-158-00-0
047-2-159-00-0
047-2-233-00-0
047-2-236-00-0
047-2-237-00-0
047-2-238-00-0
047-2-240-00-0
047-2-241-00-0
047-2-242-00-0
047-2-243-00-0
047-2-245-00-0
047-2-248-00-0
047-2-249-00-0
047-2-250-00-0
047-2-251-00-0
047-2-252-00-0
047-2-253-00-0
047-2-285-00-0
047-2-286-00-0
047-2-287-00-0
047-2-290-00-0
047-2-292-00-0
047-2-293-00-0
047-2-294-00-0
047-2-295-00-0
047-2-296-00-0
047-2-297-00-0
047-2-298-00-0
047-2-299-00-0
047-2-307-00-0
047-3-001-00-0
047-3-002-00-0
047-3-003-00-0
047-3-004-00-0
047-3-005-00-0
047-3-006-00-0
047-3-007-00-0
047-3-008-00-0
047-3-010-00-0
047-3-010-03-0
047-3-014-00-0
047-3-014-01-0
047-3-015-00-0
047-3-019-00-0
047-3-020-00-0
047-3-020-01-0
Attachment number 3 \nPage 9 of 11
Item # 7
Appendix A-7
SGR/11299257.3
Downtown Urban Redevelopment Plan No. 1
047-3-021-00-0
047-3-022-00-0
047-3-024-00-0
047-3-025-00-0
047-3-026-00-0
047-3-027-00-0
047-3-028-00-0
047-3-029-00-0
047-3-030-00-0
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047-3-081-00-0
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047-3-084-00-0
047-3-084-01-0
047-3-084-02-0
047-3-085-00-0
047-3-086-00-0
047-3-087-00-0
047-3-088-00-0
047-3-089-00-0
047-3-090-00-0
047-3-091-00-0
047-3-092-00-0
047-3-093-00-0
047-3-095-00-0
047-3-096-00-0
047-3-097-00-0
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Item # 7
Appendix A-8
SGR/11299257.3
Downtown Urban Redevelopment Plan No. 1
CLERK OF COMMISSION’S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Commission of Augusta,
Georgia (“Augusta”) do hereby certify that the foregoing pages of typewritten matter constitute a
true and correct copy of a resolution adopted on September 17, 2013, by the Board of
Commissioners of Augusta, Georgia in a meeting duly called and assembled in accordance with
applicable laws and with the procedures of Augusta, by a vote of ________ Yea and _______
Nay, which meeting was open to the public and at which a quorum was present and acting
throughout, and that the original of the foregoing resolution appears of public record in the
Minute Book of Augusta, which is in my custody and control
GIVEN under my hand and seal of Augusta this _____ day of September, 2013.
Clerk of Commission, Augusta, Georgia
(SEAL)
Attachment number 3 \nPage 11 of 11
Item # 7
Finance Committee Meeting
9/9/2013 12:55 PM
JAG 2013 Grant Acceptance Request & Budget Increase
Department:Sheriff
Caption:Motion to approve a request from the Richmond County Sheriff's
Office for acceptance of the JAG 2013 grant award and increase
the 2013 budget in the amount of $90,191.
Background:The Richmond County Sheriff's Office has applied annualy for the
Edward Byrne Memorial Justice Assistance Grant funding. This
2013 grant has no local match, and will be spent in its entirety to
purchase 61 Tasers. This purchase will be made within the 2013
budget year, pending Commission approval.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve acceptance of grant award and increase of 2013 budget.
Funds are Available
in the Following
Accounts:
No local match. All funding to be provided by JAG 2013
program.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Finance Committee Meeting
9/9/2013 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
August 12, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Finance Committee Meeting
9/9/2013 12:55 PM
Refund 335 Berckman Rd-019-0-046-00-0
Department:Board of Assessors
Caption:Request refund for property located at 335 Berckmans Road, M/P#
019-0-046-00-0; Owner: Berckman Residential Properties
LLC; refund amount $1,624.89 for tax year 2010; improvement
demolished.
Background:Request refund for property located at 335 Berckmans Road, M/P#
019-0-046-00-0; Owner: Berckman Residential Properties LLC;
refund amount $1,624.89 for tax year 2010; improvement
demolished. Taxes paid by Blanchard & Calhoun Real Estate Co. on
10/5/2011.
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:REFUND TAXES FOR PROPERTY LOCATED AT 335
BERCKMANS ROAD, OWNED BY BERCKMAN RESIDENTIAL
PROPERTIES LLS, FOR TAX YEAR 2010 IN THE AMOUNT OF
$1,624.89.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Finance Committee Meeting
9/9/2013 12:55 PM
Refund for Berckman Residential Prop LLC
Department:Board of Assessors
Caption:Request refunds for properties located at: 335 Berckmans Rd.
(M/P# 019-0-046-00-0 for 2011); 346 Heath Dr. (M/P# 019-0-
032-00-0 for 2010 & 2011); 346 Heath Dr. (M/P# 018-0-101-00-0
for 2010 & 2011); 354 Heath Dr. (M/P# 018-0-123-00-0 for 2009,
2010 & 2011). Multiple parcel values were changed for the tax
years listed due to improvements and accessories as demolished
before tax year 2010.
Background:Request for refunds for the following properties owned by
Berckman Residential Properties LLC in the amounts listed; each
amount was paid by Blanchard & Calhoun Real Estate Company:
335 Berckmans Rd. (M/P# 019-0-046-00-0) refund the amount
of $1,626.27 for tax year 2011; 346 Heath Dr. (M/P# 019-0-032-
00-0) refund the amount of $79.09 for tax year 2010 & $79.17 for
tax year 2011; 346 Heath Dr. (M/P# 018-0-101-00-0) refund the
amount of $1,893.72 for tax year 2010 & $1,895.32 for tax year
2011; 354 Heath Dr. (M/P# 018-0-123-00-0) refund the amount
of $992.77 for tax year 2009, $981.18 for tax year 2010 and
$982.00 for tax year 2011.
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:APPROVE REFUNDS FOR EACH OF THE GIVEN
BERCKMAN RESIDENTIAL PROPERTIES FOR THE
RESPECTIVE TAX YEAR.
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
Item # 11
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Finance Committee Meeting
9/9/2013 12:55 PM
Richard Lee Crawford
Department:Clerk of Commission
Caption:Consider a request for clarification from Mr. Richard Lee
Crawford regarding the state law applicable to his request and the
reason(s) his request was not approved and/or disapproved.
Background:Mr. Crawford appeared before the Finance Committee on July 29,
2013 and requested a refund of taxes overpaid for the last three
years for property located at 4354 Bath Edie Road, Hephzibah,
GA. The Administrative Services Committee approved tasking
the attorney to meet with the Tax Assessor's Office in order to
clarify what the local laws and state laws specified in this case and
whether one law superceded another so that a decision could be
made in this matter. The Augusta Commission in meeting August
6, 2013 received this item as information.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Finance Committee Meeting
9/9/2013 12:55 PM
Richmond County State Court Traffic Violations Bureau
Department:Clerk of Commission
Caption:Motion to approve moving forward with the creation of the
Richmond County State Court Traffic Violations Bureau.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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