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Home My WebLink About2013-08-12-Meeting Agendawww.augustaga.gov Finance Committee Meeting Commission Chamber- 8/12/2013- 12:55 PM FINANCE 1. Approve the purchase of one trailer mounted air compressor with assorted accessories for Augusta Engineering Department – Engineering Maintenance. Attachments 2. Approve the purchase of one trailer mounted 8 inch pump for Augusta Engineering Department – Engineering Maintenance. Attachments 3. Approve the purchase of mid-sized hydraulic excavator with transport trailer for Augusta Engineering Department – Engineering Maintenance. Attachments 4. Approve the purchase of one trench compactor with transport trailer for Augusta Engineering Department – Engineering Maintenance. Attachments 5. Consider a request from the Augusta Museum of History regarding an allocation of funding to complete the project concerning the Augusta Wayfinding Sign System. Attachments 6. Discuss/receive from the Administrator/Finance Director a comparative analysis of costs associated with the operation of the Patch, Newman Tennis Center, and the Aquatic Center over the past 5 years. (Requested by Commissioner Bill Lockett) Attachments 7. Motion to approve the minutes of the Finance Committee held on July 29, 2013. Attachments 8. Consider a request from Mr. Robert G. Graham regarding a refund of the past three years property taxes for his property located at 2706 Dan Street. Attachments Finance Committee Meeting 8/12/2013 12:55 PM 2013 - Engineering 185 CFM Air Compressor Department:Finance - Fleet Management Caption:Approve the purchase of one trailer mounted air compressor with assorted accessories for Augusta Engineering Department – Engineering Maintenance. Background:The Augusta Engineering Department-Engineering Maintenance would like to request the acquisition of one trailer mounted air compressor to facilitate the many construction projects for the department. The new unit with its diverse accessories will be extremely beneficial as a crucial part of the many ongoing roadway and storm sewer maintenance work that is performed by AED in-house forces. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from five vendors with the following results: (Bid 13-151): (1) ASC, Inc. = $15,079.00; (2) Flint Equipment Co. = $17,130.00; (3) Flint Equipment Co. (Alt Bid) = $17,880.00; (4) Neff Rental Equipment = $16,440.00; (5) United Rental Equipment Company = $14,741.00. Please see the attached paperwork Financial Impact:The compactor will be purchased through the use of 2013 Capital funds account. The cost of the new air compressor will be $14,741.00. Alternatives:(1) Approve the request; (2) Disapprove the request Recommendation:Approve the request to purchase one air compressor with accessories from United Rental Equipment Company of Augusta, Georgia. Funds are Available in the Following 272-01-6440/54.21150 Capital Outlay (Gas Powered Equipment).Cover Memo Item # 1 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Year Make Model Delivery Unit Price Year Make Model Delivery Unit Price 10.02 Air Hammer ASC Construction Equipment 2013 185 CFM Air Compressor 2014 185 CFM AIF COMPRESSOR WITH ACCESSORIES - BID OPENING 6/21/13 @ 11;00 Bid 13-151 10.00 Optional Items 10.01 100" Hose $15,079.00 Flint Construction Company (1) 2013 Doosan I/R C185WKUTRi 2 Days 2013 2013 NOTE: The Engineering Department is requesting 2 hoses and 2 hammers as part of the bid 2013 Atlas Copco XAS 185 KD PE 90 days $15,150.00 $115.00 ea X 2=$230.00 $875.00eaX2=$1,750.00 $17,130.00 $12,575 $295.00 ea X2= $592 ea $956.00 ea X2-$1,912.00 Total Price Bid 13-151 Flint Equipment Neff Equipment Company (2) Rentals Atlas Capco Sullair XAS 185 JD Steel 185-JD-iT4DPQ 90 days 60 days $15,900 $14,100.00 10.00 Optional Items 10.01 100" Hose $115.00 Ea X 2=$230.00 $130.00 Ea X2=$260.00 ALTERNATE BID 10.02 Air Hammer $875 Ea X 2=$1750.00 $1035.00 X 2+$2070.00 Total Price $17,130.00 $$16,440.00 $12,971.00 $90.00 Ea X2 = $180.00 $795.00 X 2=$1,590.00 $14,741.00 United Rental Incorporation 2013 Sullair 185-JD-iT4DPQ 60 days Attachment number 1 \nPage 1 of 1 Item # 1 Invitation to Bid Sealed bids will be received at this office on Friday, June 21, 2013 @ 11:00 a.m. for furnishing: Bid Item 13-151 Air Compressor for Fleet Management Bid Item 13-152 Articulated Trench Compactor for Fleet Management Bid Item 13-154 Eight (8) Inch Vacuum Pump for Fleet Management Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 7, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle May 16, 23, 30, June 6, 2013 Metro Courier May 22, 2013 Revised: 3/7/2013 Attachment number 2 \nPage 1 of 1 Item # 1 Vendors Neff Rental 2325 Tubman Home Rd Augusta, GA 30906 United Rentals 2425 Mike Padgett Hwy Augusta, GA 30906 Adams Equipment 1431 Lanier Rd. White Plains, GA 30678 Flint Equipment Co 1900 William Few Pkwy Grovetown, GA 30813 ASC Construction Equipment 2303 Airport Rd. Cayce, SC 29033 Ditch Witch of Georgia 5430 Highway 85 Forest Park, GA Attachment B Yes Yes Yes Yes E-Verify Number 425224 234401 339942 109002 SAVE Form Yes Yes Yes Yes YEAR 2013 2013 2013 2013 MAKE Sullair Sullair Atlas Copco Doosan I/R MODEL 49hp 185-JD iT4 DPQ 15-JD iT4 DPQ XAS 185 JD Steel C185WKUT4i BID PRICE $14,110.00 $12,971.00 No Bid Response $15,150.00 $12,575.00 No Bid Response 10.00 OPTIONAL ITEMS 10.01 100' HOSE (EACH)$130.00 $90.00 $115.00 $296.40 10.02 AIR HAMMERS (EACH) $1,035.00 $795.00 $875.00 $956.25 PROPOSED DELIVERY SCHEDULE 9/6/2013 6 - 8 Weeks 70-90 Days ARO 2 Days Bid Opening Date: Friday, June 21, 2013 @ 11:00 a.m. 185 AIR COMPRESSOR: Bid Item #13-151 Air Compressor for the City of Augusta - Fleet Management Department Page 1 of 1 At t a c h m e n t n u m b e r 3 \ n P a g e 1 o f 1 It e m # 1 Attachment number 4 \nPage 1 of 2 Item # 1 Attachment number 4 \nPage 2 of 2 Item # 1 Attachment number 5 \nPage 1 of 3 Item # 1 Attachment number 5 \nPage 2 of 3 Item # 1 Attachment number 5 \nPage 3 of 3 Item # 1 Finance Committee Meeting 8/12/2013 12:55 PM 2013 - Engineering 8 inch Pump Department:Finance - Fleet Management Caption:Approve the purchase of one trailer mounted 8 inch pump for Augusta Engineering Department – Engineering Maintenance. Background:The Augusta Engineering Department-Engineering Maintenance would like to request the acquisition of one trailer mounted 8 inch pump to assist in the many drainage related projects that often confront the Department. This pump will pump 3200 gallons per minute. The new unit will be extremely beneficial in controlling various flooding and water control situations. The department is currently utilizing under sized pumps or has to borrow a larger pump from the Utilities Department which is not always readily available. The new pump will be a tremendous asset for the department. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from four vendors with the following results: (Bid 13-154): (1) Global Pump Co. = $43,380.00; (2) H.D. Supply Waterworks, Inc. = $43,500.00; (3) Thompson Pumps = $41,150.00; (4) Godwin Pumps of America = $37,111.00. Please see the attached paperwork. Financial Impact:The pump will be purchased through the use of 2013 Capital funds account. The cost of the new 8 inch pump will be $37,111.00 Alternatives:(1) Approve the request; (2) Disapprove the request Recommendation:Approve the request to purchase one 8 inch pump from Godwin Pumps of America For the Engineering-Maintenance Department Funds are Available in the Following 272-01-6440/54.21150-Capital Outlay Cover Memo Item # 2 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 YEAR Make Model Delivery Price 10.00 10.01 YEAR Make Model Delivery Price 10.00 10.01 $43,500.00 8JSCE-DJDST-Y5H-M 45 days $41,150.00 $9,000.00 $50,150 $4,250.00 Cover Total Price $37,111.00 42,905.00$ 8GSTAP-J4-T-OP-LF CD225M 21 Days 35,836.00$ $475.00 Skykes Thompson Optional Item Eng Compartment GP2000MCS 6 Weeks $39,250.00 2013 2013 30 Days Optional Item Eng Compartment Cover Total Price $1,275.00 $43,380.00 BID 13-154 HD Supply Thompson Waterworks Inc Pump Company Company of America 2013 2013 Global Pump Godwin 2013 8 INCH PUMP 2013 8" TRAILER MOUNTED PUMP WITH ACCESSORIES BID OPENING 6/21/13 @ 11:00 BID 13-154 Global Pump Godwin Pumps Attachment number 1 \nPage 1 of 1 Item # 2 Invitation to Bid Sealed bids will be received at this office on Friday, June 21, 2013 @ 11:00 a.m. for furnishing: Bid Item 13-151 Air Compressor for Fleet Management Bid Item 13-152 Articulated Trench Compactor for Fleet Management Bid Item 13-154 Eight (8) Inch Vacuum Pump for Fleet Management Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 7, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle May 16, 23, 30, June 6, 2013 Metro Courier May 22, 2013 Revised: 3/7/2013 Attachment number 2 \nPage 1 of 1 Item # 2 Vendors Godwin Pumps 2291 Technical Parkway North Charleston, SC 29406 Thompson Pump & Manufacturing 4620 City Center Drive Port Orange, FL 32129 Global Pump Company 227 Adelaide Crossing Acworth, GA 30101 HD Supply Waterworks 3620 Milledgeville Rd Augusta, GA 30909 Attachment B Yes Yes Yes Yes E-Verify Number 135744 172919 450162 19959 SAVE Form Yes Yes Yes Yes YEAR 2013 2013 2013 2013 MAKE Godwin Thompson Pump Global Sykes MODEL CD225M 8JSCE-DJDST -Y5H-M 8GSTAP-J4 -T-OP-LF GP200MCS BID PRICE $35,836.00 $41,150.00 $42,905.00 $39,250.00 10.00 OPTIONAL ITEM 10.01 ENGINE COMPARTMENT COVER $1,275.00 $9,000.00 $475.00 $4,250.00 PROPOSED DELIVERY SCHEDULE 21 Days 45 Days 30 Days ARO 4-6 Weeks Bid Opening Date: Friday, June 21, 2013 @ 11:00 a.m. 8 Inch Vacuum Pump: Bid Item #13-154 Eight (8) Inch Vacuum Pump for the City of Augusta - Fleet Management Department Page 1 of 1 At t a c h m e n t n u m b e r 3 \ n P a g e 1 o f 1 It e m # 2 Attachment number 4 \nPage 1 of 2 Item # 2 Attachment number 4 \nPage 2 of 2 Item # 2 Attachment number 5 \nPage 1 of 3 Item # 2 Attachment number 5 \nPage 2 of 3 Item # 2 Attachment number 5 \nPage 3 of 3 Item # 2 Finance Committee Meeting 8/12/2013 12:55 PM 2013 - Engineering Excavator Department:Finance-Fleet Management Caption:Approve the purchase of mid-sized hydraulic excavator with transport trailer for Augusta Engineering Department – Engineering Maintenance. Background:The Augusta Engineering Department-Engineering Maintenance would like to request the acquisition of one mid-sized excavator with transport trailer to assist in the many construction projects that often confront the department. The new unit will be extremely beneficial in working in limited space repair situations creating minimal damage to the surrounding work area. The department is currently utilizing either a large excavator or backhoe for their construction and repair jobs which in some cases can create damage to public property in the repair process. The new excavator will be a tremendous asset to handle the smaller to medium sized projects for the department. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from seven vendors with the following results: (Bid 13-155): (1) ASC, Inc. = Bid Incomplete; (2) Bobcat of Augusta = Did Not Meet Bid Specifications; (3) Flint Equipment Co = $107,007.00; (4) Neff Rental Equipment Co = Did Not Meet Required Specifications; (5) J & B Tractor = Did Not Meet Required Specifications; (6) United Rental Equipment Co. = Bid Incomplete; (7) Border Equipment Co = $98,244.00 – Lowest acceptable bid. Please see the attached paperwork. Financial Impact:The compactor will be purchased through the use of 2013 Capital funds account. The cost of the hydraulic excavator with trailer will be $98,244.00. Alternatives:(1) Approve the request; (2) Disapprove the request Recommendation:Approve the request to purchase one mid-sized excavator from Cover Memo Item # 3 Border Equipment Company of Augusta, Georgia Funds are Available in the Following Accounts: 272-01-6440/54.22510 Capital Outlay (Heavy Equipment) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 of 1 Item # 3 Invitation to Bid Sealed bids will be received at this office on Tuesday, June 25, 2013 @ 11:00 a.m. for furnishing: Bid Item 13-155 Hydraulic Excavator for Fleet Management Bid Item 13-156 Tracked Compact Loader for Fleet Management Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 7, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle May 16, 23, 30, June 6, 2013 Metro Courier May 22, 2013 Revised: 3/7/2013 Attachment number 2 \nPage 1 of 1 Item # 3 Vendors ASC Construction Equipment 2303 Airport Rd Cayce, SC 29033 Flint Equipment Co 1900 William Few Parkway Grovetown, GA 30813 Adams Equipment 1431 Lanier Road White Plains, GA 30678 Ditch Witch of Georgia 5430 Highway 85 Forest Park, GA Neff Rental 2325 Tubman Home Road Augusta, GA 30906 Border Equip 2804 Wylds Road Augusta, GA 30909 Bobcat of Augusta 2803 Wylds Rd Augusta, GA 30909 J & B Tractor 3585 Mike Padgett Hwy Augusta, GA 30906 United Rental 2425 Mike Padgett Hwy Augusta, GA 30906 Attachment B Yes Yes No Bid No Bid Yes Yes Yes Yes Yes E-Verify Number 109002 339942 425224 267745 267745 515905 234401 SAVE Form Yes Yes Yes Yes Yes Yes Yes YEAR 2013 2013 2013 2013 2013 2013 2013 MAKE Volvo Hitachi IHI Case Bobcat Kubota Takeuchi MODEL ECR88 2X85 80UX3 CX80 E85 KX080R3T3 TB285 BID PRICE $89,250.00 $96,757.00 No Bid No Bid $86,750.00 $88,894.00 $86,163.00 $76,671.00 $87,848.00 YEAR No Bid 2013 2013 2013 2013 2013 MAKE Anderson Anderson Hooper Hooper Fastlane MODEL 10TWorkhorse TA82510TC EX1225 EX1225 8X2512KTGS BID PRICE $10,250.00 No Bid No Bid $10,450.00 $9,350.00 $9,350.00 $9,500.00 No Bid TOTAL BID PRICE $107,007.00 No Bid No Bid $97,200.00 $98,244.00 $95,513.00 $86,171.00 $87,848.00 PROPOSED DELIVERY SCHEDULE 90 days 60-90 days 9/13/2013 60-95 Days 30-60 Days 60-90 Days 90-120 days The Following Vendor's submittal was late: Hertz Equipment Rental TRANSPORT TRAILER: Bid Opening Date: Tuesday, June 25, 2013 @ 11:00 a.m. HYDRAULIC EXCAVATOR: Bid Item #13-155 Hydraulic Excavator for the City of Augusta - Fleet Management Department Page 1 of 1 At t a c h m e n t n u m b e r 3 \ n P a g e 1 o f 1 It e m # 3 Attachment number 4 \nPage 1 of 2 Item # 3 Attachment number 4 \nPage 2 of 2 Item # 3 Attachment number 5 \nPage 1 of 3 Item # 3 Attachment number 5 \nPage 2 of 3 Item # 3 Attachment number 5 \nPage 3 of 3 Item # 3 Finance Committee Meeting 8/12/2013 12:55 PM 2013 - Engineering Trench Compactor Department:Finance - Fleet Manager Caption:Approve the purchase of one trench compactor with transport trailer for Augusta Engineering Department – Engineering Maintenance. Background:The Augusta Engineering Department-Engineering Maintenance would like to request the acquisition of one trench compactor to facilitate the many compaction projects for the department. The new unit will be extremely beneficial in the many ditch and road repairs required throughout the city and surrounding areas. The department is diligently attempting to meet the various repair demands of the city, therefore the new compactor would help significantly in staying abreast of the many maintenance projects of Augusta’s roadways and other maintenance projects. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from three vendors with the following results: (Bid 13-152): Flint Equipment Co. = $39,376.00; United Rental Equipment Company = Incomplete bid; Neff Rental Equipment, LLC = $38,861.00. Please see the attached paperwork. Financial Impact:The compactor will be purchased through the use of 2013 Capital funds account. The cost of the new compactor will be $38,861.00. Alternatives:(1) Approve the request; (2) Disapprove the request. Recommendation:Approve the request to purchase one trench compactor and transport trailer from Neff Rental Equipment of Augusta, Georgia Funds are Available in the Following Accounts: 272-01-6440/54.22510 Capital Outlay ( Heavy Equipment) Cover Memo Item # 4 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 of 1 Item # 4 Invitation to Bid Sealed bids will be received at this office on Friday, June 21, 2013 @ 11:00 a.m. for furnishing: Bid Item 13-151 Air Compressor for Fleet Management Bid Item 13-152 Articulated Trench Compactor for Fleet Management Bid Item 13-154 Eight (8) Inch Vacuum Pump for Fleet Management Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 7, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle May 16, 23, 30, June 6, 2013 Metro Courier May 22, 2013 Revised: 3/7/2013 Attachment number 2 \nPage 1 of 1 Item # 4 Vendors Flint Equipment 1900 William Few Pkwy Grovetown, GA 30813 ASC Construction Equipment 2303 Airport Rd Cayce, SC 29033 Adams Equipment 1431 Lanier Road White Plains, GA 30678 Ditch Witch of Georgia 5430 Highway 85 Forest Park, GA Neff Rental 2325 Tubman Home Road Augusta, GA 30906 United Rentals 2425 Mike Padgett Hwy Augusta, GA 30906 Attachment B Yes Yes Yes E-Verify Number 339942 425224 234401 SAVE Form Yes Yes Yes YEAR 2013 2013 2013 MAKE Bomag Wacker Wacker MODEL BMP 8500 RTx-SC2 RT82SC-2 BID PRICE $31,350.00 No Bid Response No Bid Response No Bid Response $31,530.00 $34,366.00 YEAR 2013 2013 MAKE Anderson Wacker MODEL EQ7125T EQ7123T BID PRICE $4,000.00 $3,305.00 No Bid TOTAL BID PRICE $34,835.00 $34,366.00 PROPOSED DELIVERY SCHEDULE 60-90 Days ARO 8/30/2013 6-8 Weeks TRANSPORT TRAILER: Bid Opening Date: Friday, June 21, 2013 @ 11:00 a.m. ARTICULATED TRENCH COMPACTOR: Bid Item #13-152 Articulated Trench Compactor for the City of Augusta - Fleet Management Department Page 1 of 1 At t a c h m e n t n u m b e r 3 \ n P a g e 1 o f 1 It e m # 4 Attachment number 4 \nPage 1 of 2 Item # 4 Attachment number 4 \nPage 2 of 2 Item # 4 Attachment number 5 \nPage 1 of 2 Item # 4 Attachment number 5 \nPage 2 of 2 Item # 4 Finance Committee Meeting 8/12/2013 12:55 PM Augusta Museum of History Department:Clerk of Commission Caption:Consider a request from the Augusta Museum of History regarding an allocation of funding to complete the project concerning the Augusta Wayfinding Sign System. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 of 1 Item # 5 Attachment number 2 \nPage 1 of 1 Item # 5 Finance Committee Meeting 8/12/2013 12:55 PM Cost analysis Patch, Tennis Center, Aquatic Center Department: Caption:Discuss/receive from the Administrator/Finance Director a comparative analysis of costs associated with the operation of the Patch, Newman Tennis Center, and the Aquatic Center over the past 5 years. (Requested by Commissioner Bill Lockett) Background:The analysis/comparasion should reflect the expenses as an enterprise fund and/or a general fund entity. Analysis:Explain rationale for leaving the Patch as an enterprise fund entity and having both Newman and the Acquatic Center remain under the general fund. Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 Finance Committee Meeting 8/12/2013 12:55 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Finance Committee held on July 29, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 Attachment number 1 \nPage 1 of 3 Item # 7 Attachment number 1 \nPage 2 of 3 Item # 7 Attachment number 1 \nPage 3 of 3 Item # 7 Finance Committee Meeting 8/12/2013 12:55 PM Robert G. Graham Department:Clerk of Commission Caption:Consider a request from Mr. Robert G. Graham regarding a refund of the past three years property taxes for his property located at 2706 Dan Street. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 8 Attachment number 1 \nPage 1 of 8 Item # 8 Attachment number 1 \nPage 2 of 8 Item # 8 Attachment number 1 \nPage 3 of 8 Item # 8 Attachment number 1 \nPage 4 of 8 Item # 8 Attachment number 1 \nPage 5 of 8 Item # 8 Attachment number 1 \nPage 6 of 8 Item # 8 Attachment number 1 \nPage 7 of 8 Item # 8 Attachment number 1 \nPage 8 of 8 Item # 8