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Finance Committee Meeting Commission Chamber- 10/8/2012- 12:55 PM
FINANCE
1. Motion to approve a request to purchase 4 vehicles for the
Augusta Fire Department.
Attachments
2. Discussion of the Augusta Metro Chamber of Commerce
Building on Broad Street. (Requested by Mayor Copenhaver)
Attachments
3. Motion to approve the minutes of the Finance Committee held
on September 24, 2012.
Attachments
4. Approve the replacement of two (2) prisoner transport vans for
the Richmond County Sheriff’s Office-Jail Division.
Attachments
5. Discussion of the two tax districts. (Requested by
Commissioner Bowles)
Attachments
6. Motion to approve FY2013 5303 Transit Planning Assistance
Contract.
Attachments
Finance Committee Meeting
10/8/2012 12:55 PM
Augusta Fire Department Vehicle Purchases
Department:Fleet Management
Caption:Motion to approve a request to purchase 4 vehicles for the
Augusta Fire Department.
Background:The Augusta Fire Department requests the replacement of four
older vehicles that are inclusive in the 2012 budget. The Four
vehicles requested being replaced are a 2000 Ford Crown
Victoria, asset number 994264; a 2001 Ford Ranger, asset number
F00113, and two 2004 Ford Expeditions, asset numbers 204139
and 204142. The two Expeditions are replacing battalion control
center emergency response vehicles and the two other vehicles
will be replaced by full sized pickup trucks to be utilized for the
transport of personnel and equipment. All of these vehicles are
past their life expectancy and meet the replacement criteria
approved by the Augusta Commission. Evaluations are provided
as attachments for review.
Analysis:The new vehicles, two Ford Expeditions and two Ford F150
pickup trucks, will be purchased through the Georgia Statewide
Contract bid program, contract numbers SWC-90795-B42 and
A54 , assuring the best pricing available throughout the state.
Contract documents are attached for review.
Financial Impact:The cost of the new vehicles is as follows: $32,074.00 each for the
Expeditions; and $17,891.00 each for the F150’s. The total cost is
$99,930.00. Funding for the procurement of this equipment will
be through the use of the Fire Department’s 2012 capital outlay
funds.
Alternatives:1. Approve the request for the purchase of the vehicles. 2. Do not
approve the request.
Recommendation:Approve the acquisition of four replacement vehicles for the
Augusta Fire Department for a total of $99,930.00.
Cover Memo
Item # 1
Funds are Available
in the Following
Accounts:
274-03-4110/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Finance Committee Meeting
10/8/2012 12:55 PM
Augusta Metro Chamber of Commerce Building
Department:Clerk of Commission
Caption:Discussion of the Augusta Metro Chamber of Commerce Building
on Broad Street. (Requested by Mayor Copenhaver)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance Committee Meeting
10/8/2012 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
September 24, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Finance Committee Meeting
10/8/2012 12:55 PM
Sheriff/Jail Vehicle Purchases
Department:Fleet Management
Caption:Approve the replacement of two (2) prisoner transport vans for the
Richmond County Sheriff’s Office-Jail Division.
Background:The Richmond County Sheriff’s Office-Jail Division would like to
request the replacement of two older prisoner transport vans, asset
numbers 960642, a 1997 model, and 974030, a 1998 model that
are in excess of 10 years of age and are in dire need of
replacement. They are proposing the purchase of the new vans to
improve reliability in their transport fleet and greatly reduce their
maintenance costs. These vans meet the required criteria for
immediate replacement. We have attached the evaluation sheets
for your review.
Analysis:The new vans would be purchased through the Georgia Statewide
Contract bid program, contract number S-90795-C5, assuring the
best pricing available throughout the state.
Financial Impact:The vehicles will be purchased using the General Fund Capital
Outlay funds. The cost of the new vans is $ 33,179.00.each for a
total cost of $66,358.00.
Alternatives:1. Approve the purchase of two (2) prisoner transport vans. 2. Do
not approve the request.
Recommendation:Approve the replacement of two prisoner transport vans for the
Richmond County Sheriff’s Office-Jail Division.
Funds are Available
in the Following
Accounts:
278-03-2511/54.22220
REVIEWED AND APPROVED BY:Cover Memo
Item # 4
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Finance Committee Meeting
10/8/2012 12:55 PM
Two Tax Districts
Department:Clerk of Commission
Caption:Discussion of the two tax districts. (Requested by Commissioner
Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Finance Committee Meeting
10/8/2012 12:55 PM
Transit Planning Assistance FY2013 5303
Department:Planning and Development
Caption:Motion to approve FY2013 5303 Transit Planning Assistance
Contract.
Background:Annual contract for funds for transportation and transit planning
of future projects
Analysis:
Financial Impact:
Alternatives:Approval contract or lose funding
Recommendation:Approve contract
Funds are Available
in the Following
Accounts:
Match is furnished by Planning & Devlopment salaries and wages
in 220-01-6309.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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