HomeMy WebLinkAbout2012-08-27-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 8/27/2012- 12:55 PM
FINANCE
1. Approve award of a contract to URS Corporation to update the
Advance Transportation Management Systems (ATMS) Master
Plan.
Attachments
2. Motion to approve the minutes of the Finance Committee held
on July 30, 2012.
Attachments
Finance Committee Meeting
8/27/2012 12:55 PM
Advanced Transportation Management System Master Plan Update
Department:Planning and Development
Caption:Approve award of a contract to URS Corporation to update the
Advance Transportation Management Systems (ATMS) Master
Plan.
Background:The Planning and Development Department provides
transportation planning services for the Augusta Regional
Transportation Study (ARTS) as mandated by federal regulations.
One responsibility is to periodically update transportation
planning studies. An Advance Transportation Systems Master
Plan (ATMS), more commonly referred to as an Intelligent
Transportation System Plan (ITS), was first completed in 2002.
An update of the ATMS plan is necessary in order to account for
recent improvements in traffic management in the Augusta area
and to take advantage of newer ITS technologies. When applied to
transportation systems ITS technologies improve the safety,
efficiency and performance of roads, highways, vehicles, and
transit and rail systems.
Analysis:An RFQ / RFP process was used to procure consultant services for
this project. Six (6) firms responded to the RFQ and four (4) were
short-listed and asked to respond to the RFP. The consultant
selection committee reviewed the proposals and interviewed each
of the firms. The committee ranked URS Corporation highest
based on the firm’s proposed approach to the project, the training
and experience of their personnel and the results of their
interview / presentation.
Financial Impact:The Georgia Department of Transportation will reimburse the city
for eighty percent (80%) of the eligible costs of the ITS plan
update. The twenty percent (20%) local match is already included
in the budget for the Planning and Development Department.
Alternatives:None recommended
Recommendation:Approve award of a contract to URS Corporation in an amount
Cover Memo
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not to exceed $ 146,433.80 to complete the ATMS Master Plan
update.
Funds are Available
in the Following
Accounts:
Funds Available in account # 220-01-6309 / 52-12999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Request for Qualifications
Request for Qualifications will be received at this office until Wednesday, April 18, 2012 @ 3:00 p.m. for
furnishing:
RFQ Item #12-137 Advanced Transportation Management System for Planning and Development
Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Wednesday, March 21, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 23, March 1, 8, 15, 2012
Metro Courier February 29, 2012
cc: Tameka Allen Deputy Administrator
George Patty Planning & Development
Marya Moultrie Planning & Development
Revised: 8/15/2011
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VENDORS Attachment B E-Verify # Original 10 Copies
CDM Smith
1301 Gervais Street
Columbia, SC 29202-0092 Yes
Invalid E-Verify
Num/Non-
Compliant
Yes Yes
URS Corporation
1000 Abernathy Road NE Suite 900
Atlanta, GA 30328 Yes 66814 Yes Yes
Cranston Engineering Group
452 Ellis Street
Augusta, GA 30903-2546
BP Barber
101 Research Drive
Columbia, SC 29202-1116
AECOM
One Midtown Plaza
1360 Peachtree Street, Suite 500
Atlanta, GA 30309
Atkins
1600 RiverEdge Parkway NW
Suite 600
Atlanta, GA 30328-4612
Yes 58042 Yes Yes
POND Company
3500 Parkway Lane, Suite 600
Norcross, GA 30092
W.R. Toole Engineers, Inc.
1005 Broad Street, Suite 200
Augusta, GA 30901
World Fiber Technologies
4070 Nine McFarland Drive
Alpharetta, Georgia 30004
LAI Engineering
1800 Parkway Place, Suite 720
Marietta, Georgia 30067
Kimley-Horn & Associates
817 W Peachtree St NW, Suite 601
Atlanta, GA 30308
Invalid Bus Lic
Num/Non-
Compliant
412062 Yes Yes
Cambridge Systematics
100 CambridgePark Drive, Suite 400
Cambridge, MA 02140
Yes 153690 Yes Yes
Gresham, Smith and Partners
2325 Lakeview Pkway., Suite 400
Alpharetta, GA 30009-7940
Yes 52704 Yes Yes
RFQ Item #12-137
Advanced Transportation Management System
for Augusta, Georgia - Planning and Development Department
RFQ Due: Wednesday, April 18, 2012 @ 3:00 p.m.
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Evaluation Criteria
PTS
URS Corporation
1000 Abernathy Road NE
Suite 900
Atlanta, GA 30328
Atkins
1600 RiverEdge Parkway
NW
Suite 600
Atlanta, GA 30328-4612
Cambridge Systematics
100 CambridgePark
Drive, Suite 400
Cambridge, MA 02140
Gresham, Smith and
Partners
2325 Lakeview Pkway.,
Suite 400
Alpharetta, GA 30009-
7940
• Experience in Advanced Transportation Management
Systems Planning 7 6.8 5.2 5.7 6.7
• Project manager’s relevant experience 7 6.7 5.3 5.8 6.7
• Team worked together on similar projects 7 6.5 5.0 5.3 6.5
• Quality of references 7 6.8 6.2 6.5 6.5
Subtotal 28 26.8 21.7 23.3 26.3
• Regional ATMS planning and knowledge of National ITS
Architecture guidelines 8 7.5 5.7 6.2 7.5
• Knowledge of available communication technologies, ITS
Market Packages and specifications 6 5.8 4.2 4.8 5.8
• Facilities design and cost estimates 6 5.7 4.5 5.2 5.8
• Operations and maintenance requirements and cost
estimates 6 5.7 4.8 5.2 5.5
• Public and Stakeholder Involvement 6 5.3 4.5 4.7 5.5
Subtotal 32 30.0 23.7 26.0 30.2
• Quality and completeness of approach to project 7 6.5 4.8 5.5 6.2
• Meets project objectives 7 6.8 4.8 5.7 6.7
• Adequacy of proposed public involvement 7 6.5 4.8 5.7 6.5
• Adequacy of proposed staff resources 7 6.7 4.8 5.7 6.8
Subtotal 28 26.5 19.3 22.5 26.2
• Clarity of presentation and associated documents 4 3.8 2.8 3.3 3.8
• Completeness of presentation and associated documents 4 3.8 2.8 3.2 4.0
• Response to questions 4 3.8 3.2 3.5 3.8
Subtotal 12 11.5 8.8 10.0 11.7
TOTAL 100 94.8 73.5 81.8 94.3
Phase II - Detail Cumulative Evaluation Sheet
RFP Item #12-137 Advanced Transportation Management System
for Augusta, Georgia - Planning and Development Department
Tuesday, June 12, 2012
Comments:
Evaluator # 1
Relevant Qualifications & Experience of the Firm / Team
Technical Knowledge and Experience
6
Quality of Presentation and Associated Documents
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Finance Committee Meeting
8/27/2012 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
July 30, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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