HomeMy WebLinkAbout2012-08-13-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 8/13/2012- 12:55 PM
FINANCE
1. Approve 2012 Utilities Refunding Bond Reimbursement
Resolution and Update.
Attachments
2. Approve funding for the August 21, 2012 General Primary
Runoff.
Attachments
3. Motion to approve the payment of dues to the CSRA Regional
Commission.
Attachments
4. Motion to approve the minutes of the Finance Committee held
on July 30, 2012.
Attachments
Finance Committee Meeting
8/13/2012 12:55 PM
2012 Utilities Bond Refunding Reimbursement Resolution and Update
Department:Utilities, Tom Wiedmeier, Director
Caption:Approve 2012 Utilities Refunding Bond Reimbursement
Resolution and Update.
Background:Utilities is planning the previously approved 2012 Bond
Refunding.
Analysis:The attached reimbursement resolution allows funds that are spent
on bond projects prior to the issuance of the bonds to be
reimbursed from bond proceeds. The Financial Advisor
recommends the approval for the Reimbursement Resolution and
will provide an update the status of the Bond Issue.
Financial Impact:To be determined
Alternatives:n/a
Recommendation:Approve Reimbursement Resolution and accept for information
Funds are Available
in the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
RESOLUTION
WHEREAS, Augusta, Georgia (the “Consolidated Government”) intends to
intends to pay for certain capital costs incurred in connection with water and sewer system
improvement projects (the “Project”); and
WHEREAS, all or a portion of the costs of the Project will be financed with the
proceeds of tax-exempt obligations (the “Bonds”) to be issued by the Consolidated Government;
and
WHEREAS, prior to the issuance of the Bonds, the Consolidated Government
may pay for all or a portion of the costs of the Project from water and sewerage system revenues;
and
WHEREAS, the Consolidated Government anticipates reimbursing itself with
Bond proceeds for the costs of the Project paid by it prior to the issuance of the Bonds; and
NOW, THEREFORE, be it resolved by the Augusta-Richmond County
Commission, as follows:
1. The Consolidated Government reasonably expects to reimburse itself with
proceeds of the Bonds for the costs of the Project paid by it prior to the issuance of the Bonds to
the extent permitted by Section 1.150-2 of the Income Tax Regulations.
2. The maximum principal amount of Bonds which the Consolidated Government
presently expects to be issued relating to the Project is currently estimated to be $40,000,000.
3. All acts of the officers and employees of the Consolidated Government which are
in conformity with the purposes and intents of this resolution shall be, and the same hereby are,
in all respects approved and confirmed.
4. This resolution shall take effect immediately upon its adoption.
Adopted this ___ day of August, 2012.
AUGUSTA, GEORGIA
(SEAL)
Attest: Mayor
Clerk
Attachment number 1 \nPage 1 of 2
Item # 1
CLERK’S CERTIFICATE
The undersigned Clerk of Augusta, Georgia (the “Consolidated Government”)
DOES HEREBY CERTIFY that the foregoing pages of typewritten matter constitute a true and
correct copy of a resolution adopted by the Augusta-Richmond County Commission, at a
meeting which was duly called and assembled on the ___day of August, 2012, at which meeting
a quorum was present and acting throughout, and that the original of said resolution appears in
the minute book of the Consolidated Government which is in my custody and control.
WITNESS my hand this ____ day of August, 2012.
___________________________________
Clerk
Attachment number 1 \nPage 2 of 2
Item # 1
Finance Committee Meeting
8/13/2012 12:55 PM
Approve Funding for General Primary Runoff
Department:Board of Elections
Caption:Approve funding for the August 21, 2012 General Primary
Runoff.
Background:A runoff will be held in Richmond County on August 21, 2012 for
the Republican Party (Congressional District 12) and for the
Democratic party (Sheriff of Richmond County). Local governing
authorities are mandated to pay for such runoffs. Runoffs are not
funded as a part of the Regular Budget.
Analysis:
Financial Impact:$68,775.00
Alternatives:None
Recommendation:Approve Funding
Funds are Available
in the Following
Accounts:
Contingency/Special Elections 101101110/6011145
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
ELECTION COST WORKSHEET
General Primary Runoff – August 21, 2012
ITEM TOTAL COST
Poll Worker Salary 45,000.00
Poll Worker Training 0
Cell Phones 1125.00
Testing of Equipment
Temporary Employees (Daily) 2000.00
Election Night Workers
and Delivery Crew
4000.00
Security 450.00
Staff Overtime/Comp Hours 1000.00
Custodial Pay 900.00
Building Rental 3950.00
Truck Rental 2000.00
Printing – Absentee Ballots 5000.00
Food 250.00
Mileage
Board Pay 1300.00
Miscellaneous
Postage – Absentee/Poll Worker 1800.00
TOTAL ESTIMATED COST 68,775.00
Attachment number 1 \nPage 1 of 1
Item # 2
Finance Committee Meeting
8/13/2012 12:55 PM
CSRA Regional Commission Dues
Department:Finance
Caption:Motion to approve the payment of dues to the CSRA Regional
Commission.
Background:CSRA Regional Commission is one of the State of Georgia's
economic development office. All counties of the CSRA are required
to join. Membership is $1.00 per resident as per the 2010 Census.
Based on that census the dues for the 2013 state fiscal year is
$195,817. The budget established for the membership dues is under
budgeted for the calendar year by $1,850.00.
Analysis:Based on the 2010 census the dues for the 2013 state fiscal year are
$195,817. The budget established for the membership dues is under
budgeted for the calendar year by $1,850.00. The 2012 budget needs
to be increase to avoid being delinquent with the dues.
Financial Impact:Funds are available in 101-01-3210-52-33114.
Alternatives:none
Recommendation:approve the increase.
Funds are Available
in the Following
Accounts:
101-01-3210-52-33114
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Finance Committee Meeting
8/13/2012 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
July 30, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4