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Finance Committee Meeting Commission Chamber- 5/7/2012- 12:55 PM
FINANCE
1. Approve the acquisition of one work detail van to replace a
1994 work detail van for the Augusta Richmond County
Correctional Institute.
Attachments
2. Request that all CHDOs provide an accounting of funds from
the 2005 and 2006 grants by the Augusta Housing and
Community Development Department. (Requested by
Commissioner Brigham)
Attachments
3. Receive as information financial reports for the period ended
March 31, 2012.
Attachments
4. Report from the sub-committee appointed to discuss inquiries
made by auditing firms regarding the scope of work for the
Forensic Financial Audit and the maximum dollar amount the
Commission will approve for the audit. (Referred from April 23
Finance Committee)
Attachments
5. Motion to approve the minutes of the Finance Committee held
on April 23, 2012.
Attachments
Finance Committee Meeting
5/7/2012 12:55 PM
2012 ARCCI Work Detail Van
Department:Finance - Fleet Management
Caption:Approve the acquisition of one work detail van to replace a 1994
work detail van for the Augusta Richmond County Correctional
Institute.
Background:The Augusta Richmond County Correctional Institute requests the
acquisition one work detail van to replace a 1994, E350 with
179,132 miles, asset number 940280. This vehicle meets the
replacement criteria established in 2004, the evaluation is attached
for review. This vehicle has become a liability to the
Department. The lack of General Fund Capital Outlay funding for
vehicles and equipment in the past has prevented ARCCI from
maintaining their required needs.
Analysis:The new vehicle will be purchased through the Georgia Statewide
Contract bid program, contract number SWC-90795-C5, assuring
the best pricing available throughout the state. The Contract
Documents are attached for review.
Financial Impact:The cost of the work detail van is $28,369.00. Funding for the
procurement of this equipment will be through the current
SPLOST VI sales tax program.
Alternatives:10 Approve the recommendation, 2) disapprove the
recommendation.
Recommendation:Approve the acquisition of the replacement vehicle for the
Augusta Richmond County Correctional Institute and approve the
surplus sale of the replaced vehicle
Funds are Available
in the Following
Accounts:
Phase VI - Sales Tax - Public Safety Vehicles, second year.
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Item # 1
Finance Committee Meeting
5/7/2012 12:55 PM
CHDOs
Department:Clerk of Commission
Caption:Request that all CHDOs provide an accounting of funds from the
2005 and 2006 grants by the Augusta Housing and Community
Development Department. (Requested by Commissioner
Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance Committee Meeting
5/7/2012 12:55 PM
Recieve as information 1st qtr 2012 Financial Reports
Department:Finance
Caption:Receive as information financial reports for the period ended
March 31, 2012.
Background:Periodic financial reports are presented to keep the Commission
aware of the financial status of the organization.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Finance Committee Meeting
5/7/2012 12:55 PM
RFP 12-117 Forensic Audit
Department:Finance
Caption:Report from the sub-committee appointed to discuss inquiries
made by auditing firms regarding the scope of work for the
Forensic Financial Audit and the maximum dollar amount the
Commission will approve for the audit. (Referred from April 23
Finance Committee)
Background:Per Commission directive on December 20, 2011. The Forensic
Financial Audit was published:
Augusta Chronicle February 2, 9, 16, 23, 2012
Metro Courier February 8, 2012
A Mandatory Pre-Proposal Conference / Teleconference will be
held on Friday, March 23, 2012 @ 3:00 p.m. in the Procurement
Department, 530 Greene Street, Augusta
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Item # 4
Finance Committee Meeting
5/7/2012 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Finance Committee held on
April 23, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
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