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Finance Committee Meeting Commission Chamber- 8/30/2010- 1:15 PM
FINANCE
1. Approve the request from Patrick Clayton, Chief of School Safety and
Security, Richmond County School System, for a donation of surplus
public safety vehicles and portable radios. (Requested by Mayor Pro
Tem Alvin Mason)
Attachments
2. Discuss/approve Project Access funding for 2010. (Requested by
Commissioner Jerry Brigham)
Attachments
3. Approve a request from the Augusta Museum of History for a one year
renewable loan for the six golf statues.
Attachments
Finance Committee Meeting
8/30/2010 1:15 PM
BOE Donation 2010
Department:Finance Department, Fleet Management
Caption:Approve the request from Patrick Clayton, Chief of School Safety and
Security, Richmond County School System, for a donation of surplus public
safety vehicles and portable radios. (Requested by Mayor Pro Tem Alvin
Mason)
Background:Attached is a letter from Chief Patrick Clayton of the Richmond County
Board of Education School Safety and Security Department to Mayor-Pro-
Tem Alvin Mason requesting assistance with a donation of 5 public safety
vehicles and 25 portable radios. This request was sent to the Administrator
for review and action if appropriate. The Administrator forwarded the
request to Mrs. Tameka Allen, Director of Information Technology and Ron
Crowden, Fleet Manager for staff action. Information Technology
researched the possibility of providing Motorola portable radios on the 800
trunking system that are no longer in use by the Sheriff’s Office because of
an upgrade to the Sheriff’s Office communications system. The Sheriff’s
Office has 20 obsolete/surplus radio’s that could be donated as per the
request. Fleet Management has assessed the possibility of providing 5
surplus public safety vehicles based on the request and a subsequent
discussion with Sergeant Johnny Beard of the BOE, School Safety and
Security Office. Sergeant Beard indicated the vehicles should be of a single
color which limits the selection to surplus traffic cars and surplus Marshal’s
cars. Only three cars that meet the single color and outfitted with emergency
equipment and in operational condition are available at this time. All three
are 2003 model Crown Victoria’s (F02323, F02322 and F02042). Fleet
Management does not anticipate any other turn-in vehicles to be available
before 2011. Sergeant Beard indicated that during the week of 9-13 August
one of the 30 currently assigned vehicles of their Department was lost due to
major mechanical breakdown rendering the car uneconomically repairable.
The Department is now operating with one vehicle short.
Analysis:The vehicles mentioned above (of this type) are being sold on by internet
auction and the average winning bid per vehicle is $1,700. The anticipated
revenues for the three vehicles would then be $4,717.50 ($5,100 less
$382.50 for service fee charged by GovDeals for the 3 cars if sold on the
internet web site). The radios are obsolete and have no resale value except
for parts (value is unknown).
Financial Impact:There is a potential loss of $4,717.50 in surplus sales revenues (General
Fund).
Alternatives:(1) Approve the request in total, (2) Approve the request in part (3)
Cover Memo
Disapprove the request.
Recommendation:Approve the request to donate three vehicles (as indicated) and the 20
radios.
Funds are Available in
the Following
Accounts:
None Required
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
8/30/2010 1:15 PM
Project Access Funding
Department:Clerk of Commission
Caption:Discuss/approve Project Access funding for 2010. (Requested by
Commissioner Jerry Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Finance Committee Meeting
8/30/2010 1:15 PM
Renewable Loan with Augusta Museum of History
Department:Clerk of Commission
Caption:Approve a request from the Augusta Museum of History for a one year
renewable loan for the six golf statues.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3