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Home My WebLink About2010-08-09-Meeting Agendawww.augustaga.gov Finance Committee Meeting Commission Chamber- 8/9/2010- 1:10 PM FINANCE 1. Motion to approve final submittal of a combined DOT TIGER II/ HUD Community Challenge Planning Grant for a detailed corridor plan and implementation program for revitalization efforts along the 15th Street Corridor. Attachments 2. Consider a request from the Augusta CVB to approve the renewal of the Augusta CVB Professional Services Agreement with the City of Augusta. Attachments 3. Report from the Administrator regarding a request from Mr. Calvin Chance, Jr. concerning the purchase of city property at 4 Fifth Street. Attachments 4. Motion to approve the lease renewal between Augusta, Georgia and the CSRA Humane Society, Inc., and to authorize the Mayor and Clerk of Commission to execute such documents as necessary to consummate the agreement, all in form as approved by the General Counsel for Augusta, Georgia. Attachments 5. Approve the continuation of the GPS tracking service subscription for 310 units. Attachments Finance Committee Meeting 8/9/2010 1:10 PM Application for TIGERII / HUD Challenge Planning Grant Department:Planning Commission Caption:Motion to approve final submittal of a combined DOT TIGER II/ HUD Community Challenge Planning Grant for a detailed corridor plan and implementation program for revitalization efforts along the 15th Street Corridor. Background:The combined TIGER II/HUD Community Challenge Planning Grant program builds on the Partnership for Sustainable Communities, an innovative interagency collaboration between the Department of Transportation (DOT), the Department of Housing and Urban Development (HUD) and the Environmental Protection Agency (EPA). The program is designed to support projects that further six Livability Principles and that integrate housing, economic development, transportation and environmental policies and goals. On July 26, 2010 the Finance Committee of the Augusta Commission authorized submittal of a pre-application for a grant under this program requesting $2.1 million in combined DOT/HUD funds. The Augusta Commission approved submission of the pre-application on August 3, 2010. The final application is due August 23, 2010. Analysis:The grant proposal is built on four, interrelated initiatives that would further several priority recommendations of the Augusta Sustainable Development Agenda and the 2009 Augusta Tomorrow urban area plan (Westobou Vision): 1) an implementation program for mixed-used nodal centers along the 15th Street Corridor; 2) a multi-modal implementation program for this same Corridor, 3) Revision of development regulations to create an integrated growth management framework to guide development to preferred growth areas; and 4) an implementation plan for acquiring and land-banking properties for energy efficient, affordable housing along this corridor. While this grant program is intensely competitive across the U.S., Augusta’s proposal speaks to the heart of the grant’s purpose, addressing all six HUD/DOT Livability Principles. The initiatives included in the proposal are ideally positioned to be competitive as well as to position Augusta as model of a sustainable, mid-sized American city. Financial Impact:The grant program requires a 20% local match (cash and in-kind). The project budget is as follows: Total project cost = $2,600,000 over a 3-year period; Grant funding request = $2,100,000 (DOT portion = $500,000; HUD portion = $1,600,000); Local match = $500,000. Alternatives:Approve submittal of final DOT TIGER II/ HUD Community Challenge Planning Grant application or reject it and find other means of funding implementation of projects identified in these two master plans. Cover Memo Recommendation:Approve request to submit final application for DOT TIGER II/ HUD Community Challenge Planning Grant. Funds are Available in the Following Accounts: Combiantion of cash and in-kind match to be included in the application. Sources still being determined at time agenda item prepared. REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Finance Committee Meeting 8/9/2010 1:10 PM Augusta CVB Professional Services Agreement Renewal Department:Clerk of Commission Caption:Consider a request from the Augusta CVB to approve the renewal of the Augusta CVB Professional Services Agreement with the City of Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 17 Attachment number 1Page 2 of 17 Attachment number 1Page 3 of 17 Attachment number 1Page 4 of 17 Attachment number 1Page 5 of 17 Attachment number 1Page 6 of 17 Attachment number 1Page 7 of 17 Attachment number 1Page 8 of 17 Attachment number 1Page 9 of 17 Attachment number 1Page 10 of 17 Attachment number 1Page 11 of 17 Attachment number 1Page 12 of 17 Attachment number 1Page 13 of 17 Attachment number 1Page 14 of 17 Attachment number 1Page 15 of 17 Attachment number 1Page 16 of 17 Attachment number 1Page 17 of 17 Attachment number 2Page 1 of 1 Finance Committee Meeting 8/9/2010 1:10 PM Calvin Chance Purchase of Property Request Department:Clerk of Commission Caption:Report from the Administrator regarding a request from Mr. Calvin Chance, Jr. concerning the purchase of city property at 4 Fifth Street. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Finance Committee Meeting 8/9/2010 1:10 PM Humane Society Lease Renewal Department:Law Caption:Motion to approve the lease renewal between Augusta, Georgia and the CSRA Humane Society, Inc., and to authorize the Mayor and Clerk of Commission to execute such documents as necessary to consummate the agreement, all in form as approved by the General Counsel for Augusta, Georgia. Background:This lease was actually approved last summer for a renewal of the CSRA Humane Society lease for 10 years. The lease was placed back on the agenda because we corrected a few errors in the version that WAS approved. Most of the changes were minor technical clarifications, like adding a severability clause to the agreement. The only substantive change to note is that we changed the hours that the dogs can be outside from 8 am to 8 pm (old version) to 7 am to 9 pm (new version) so that the dogs have more time outside at cooler parts of the day during the summer. This was a request from the Humane Society. Analysis:N/A Financial Impact:N/A Alternatives:Deny the motion to approve the lease renewal. Recommendation:Approve the lease renewal. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 8 Attachment number 1Page 2 of 8 Attachment number 1Page 3 of 8 Attachment number 1Page 4 of 8 Attachment number 1Page 5 of 8 Attachment number 1Page 6 of 8 Attachment number 1Page 7 of 8 Attachment number 1Page 8 of 8 Finance Committee Meeting 8/9/2010 1:10 PM Renewal GPS Tracking Services Department:Finance/Risk Management Division Caption:Approve the continuation of the GPS tracking service subscription for 310 units. Background:The Vehicle Oversight Program and the purchase of 150 GPS Tracking units were approved by the Commission in November 2008. With the Global Positioning System (GPS) units proving to be very efficient in the areas of changing employee behavior, i.e. reduction in speeding, reduction in idle time, and detection of improper use of vehicles, the Commission approved the purchase of 310 additional units. This would equip all vehicles with a GPS unit with the exception of elected officials (Sheriff, Marshal, etc.). The one year contract for tracking services for the second batch of units - 310 units - will end in September 2010. Analysis:Fleet Manager reports that fuel consumption, excluding law enforcement vehicles, for 2010 year to date compared with 2008 and 2007 has continued to see a reduction in usage, see attached fuel usage report. Financial Impact:There is a monthly service fee for unlimited service for $25.95/unit/month which includes data storage. Funding for the continuing service is budgeted in fund 611-01- 5211 53-16210 in the amount of $96,534.00 which covers a 12 month period. No annual contract is necessary; the continuation of service will be open ended. Alternatives:Do not approve the request, remove units from vehicles. Recommendation:Approve the continuation of the GPS Tracking Service. This pricing will remain in effect for a minimum of one year. Funds are Available in the Following Accounts:611-01-5211 53-16210 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo