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Finance Committee Meeting Commission Chamber- 3/22/2010- 1:05 PM
FINANCE
1. Approve the replacement of 3 vehicles for the Marshal’s Office .
Attachments
2. Approve request from Public Services Department-Maintenance Division to
replace a current 48-month lease of two motor graders with a new 60-
month lease from Yancey Brothers Caterpillar, Inc of Augusta, Georgia for
$2,030.28 each per month (Georgia State Contract Bid # SWC-
9078254621).
Attachments
3. Approve the purchase of 5 Chevrolet Impalas for the Sheriff’s Office,
Criminal Investigation Division (CID) from Grant Funds.
Attachments
4. Approve for the Purchase of Sheriff’s Office public safety vehicles for 2010
from Capital Outlay funds.
Attachments
5. Motion to approve abatement of Ad Valorem Taxes on property acquired
by Augusta and Land Bank.
Attachments
6. Motion to discuss Augusta State University's Master Plan and property
along Damascus Road.
Attachments
7. Motion to discuss move in process to open new Headquarters Library.
Attachments
8. Motion to approve the amounts of disbursements to outside agencies from
April through the end of 2010.
Attachments
Finance Committee Meeting
3/22/2010 1:05 PM
2010 Marshal's Office
Department:Finance Department, Fleet Management Division
Caption:Approve the replacement of 3 vehicles for the Marshal’s Office .
Background:Consistent with the provisions of the Fleet Replacement Policy approved in
April 2004, 8 vehicles of the Marshal’s Office were evaluated for
replacement. Of the 8 vehicles of the Marshal’s Office that were evaluated 2
vehicles met the replacement criteria and one vehicle has been totaled due to
a vehicle accident (not the officers fault). In 2008 and 2009 the Commission
directed that Impala’s be purchased for the Marshal’s deputies. The
Marshal’s requirements have changed and he is requesting that two of the
vehicles be Crown Victoria’s and one be an Impala. With the retirement of
one Magistrate Judge coupled with the requirement to transport juveniles,
the transportation of prisoners to various courts have significantly
increased. The Impala is incapable of carrying more than one prisoner at a
time and when the prisoner is of large proportions will not be able to
transport at all. The Administrator has established a replacement limit based
on the availability of the Capital Outlay. Three vehicles are recommended
for replacement for the Marshal’s Office. The vehicles being replaced are all
Crown Victoria’s.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. Three bids were received by the Procurement
Department as follows for Bid Item 09-175 (see attachment). Bobby Jones
Ford will use the Local Vender Preference provision to win the bid for the
Crown Victoria (attached) and we will use the State Contract for the Impala.
Financial Impact:The cost of the Marshal’s vehicles will total $76,306.00 and will be
purchased using the GMA lease program. An annual obligation of
$25,435.33 will be incurred over a three year period.
Alternatives:1. Approve the recommendation as stated. 2. Approve the recommendation
in part 3. Disapprove the recommendation..
Recommendation:Approve the purchase of 3 vehicles for the Marshal’s Office using the GMA
Lease program.
Funds are Available in
the Following
Accounts:
631-00-0000-11-19114---272-11-1110-6111631 Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
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Attachment number 2
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Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 13, 2009 for furnishing:
Bid Item #09-174 Work Detail/Prison Transport Van for Fleet Department
Bid Item #09-175 Crown Victoria Police Automobile for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 15, 22, 29, November 5, 2009
Metro Courier October 21, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 3
Page 1 of 1
Item # 1
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
5.00
Vehicle/Op Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
5.01
Adm Pkg $23,723.00 $23,379.00 $23,593.00
5.02
Civil Pkg $24,681.00 $24,471.00 $24,639.00
5.03
Fugit Pkg $24,779.00 $24,921.00 $24,989.00
5.04
Marsh Pkg $26,519.00 $26,242.00 $26,570.00
5.05
Patrol Pkg $28,213.00 $28,011.00 $27,943.00
5.06
Traffc Pkg $27,791.00 $27,468.00 $27,355.00
6.00
Outfit Spc
6.01
W SX8BBB $1,695.00 $1,680.00 $1,660.00
6.02
W CSP690 $105.00 $210.00 $202.00
6.03
Pro Copp $290.00 $272.00 $262.00
6.04
Sho-Me $100.00 $145.00 $139.00
6.05
Out Recp $20.00 $25.00 $25.00
6.06
2 Talon $14.00 $80.00 $75.00
6.07
Flr Mats $40.00 $55.00 $50.00
6.08
Jump Con $160.00 $190.00 $182.00
6.09
W UHF215 $33.00 $80.00 $75.00
6.10
W UBF 515 $42.00 $90.00 $85.00
6.11
Corner lgt $305.00 $370.00 $360.00
6.12
W MMBB $265.00 $310.00 $300.00
6.13
W MMBA $265.00 $285.00 $280.00
6.14
Alpha 12R $192.00 $182.00 $182.00
6.15
Fed Sign $187.00 $190.00 $188.00
6.16
Motorola $325.00 $360.00 $350.00
6.17
Setina 10S $445.00 $590.00 $585.00
6.18
Setina 10C $520.00 Included
in 6.19
Included
in 6.19
Bid #09-175
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Attachment number 4
Page 1 of 2
Item # 1
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
6.00
Outfit Spc Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
6.19
Lower Ext
plate/w tk
$50.00 $575.00 $568.00
6.20
Rear Door
panels
$165.00 $140.00 $139.00
6.21
Rear Side
Windows
$175.00 $185.00 $185.00
6.22
Rear Seat $405.00 $360.00 $352.00
6.23
Floor Pan $215.00 $185.00 $185.00
6.24
Shotgun
mount &
lock
$299.00 $270.00 $265.00
6.25
Shotgun
mount
$42.00 $86.00 $86.00
6.26
#35
window tint
$115.00 $185.00 $185.00
6.27
Fire
Extinguish
$45.00 $79.00 $79.00
6.28
Factory
fire supp
System
$2,936.00 $3,250.00 $3,041.00
6.29
Factory
keyless
entry
$214.00 $255.00 $222.00
Approx.
Delivery
Tine
90-120 days 90-120 days 8-10 weeks
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Bid #09-175
Attachment number 4
Page 2 of 2
Item # 1
Attachment number 5
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Attachment number 6
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Finance Committee Meeting
3/22/2010 1:05 PM
2010 PSl-Grader Lease
Department:Finance Department, Fleet Management
Caption:Approve request from Public Services Department-Maintenance Division to
replace a current 48-month lease of two motor graders with a new 60-month
lease from Yancey Brothers Caterpillar, Inc of Augusta, Georgia for
$2,030.28 each per month (Georgia State Contract Bid # SWC-
9078254621).
Background:The Augusta Public Services Department-Maintenance Division requests
permission to replace a current 48-month lease for two motor graders with a
new 60-month lease. The current lease expires on June 16, 2010 and we are
recommending replacing the 48- month lease with a 60 month lease utilizing
the Georgia State Contract bid program which assures competitive pricing
throughout the state. The current lease, which was enacted in 2006, cost
$1,545.48 for each unit per month. However, with the rising cost increases
of all items to include construction equipment, operator upgrades to the unit,
and a better quality machine, the new monthly total will be $2,030.28 per
unit. This type of machine’s average cost currently is approximately
$200,000 (plus) each, so by using the lease program, the division is getting
two units for the price of one if it was straight purchased. The new lease will
also feature an extended drive train warranty so all major engine
components, transmission, and drive lines will be covered for the life of the
lease. These units are used heavily on a daily basis and are critical in
maintaining our rural roads and also utilized on many various construction
projects.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Georgia State Contract Bid Program which selects
a vendor from state wide bidders for pricing and quality of product. The
Procurement Department has approved the vendor, Yancey Brothers, Inc., of
Augusta, Georgia, for this lease
Financial Impact:The units will be leased for $2,030.28 each per month for 60-months.
Funding for the lease of this equipment will be provided by the Public
Services-Maintenance Division operating budget as the leases are classified
as operating leases.
Alternatives:(1.) Approve the award to the Georgia State Contract bid holder, Yancey
Brothers, Inc. of Augusta, Georgia (2.) Do not approve the request. (3.) do
not use the State Contract (bid) and publish a new bid through Procurement.
Recommendation:
Approve request from Public Services Department-Maintenance Division to
Cover Memo
Item # 2
replace a current 48-month lease of two motor graders with a new 60-month
lease from Yancey Brothers Caterpillar, Inc of Augusta, Georgia for
$2,030.48 each per month (Bid offer for Georgia State Contract #SWC-
9078254621).
Funds are Available in
the Following
Accounts:
101-04-1260-52-24219
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Finance Committee Meeting
3/22/2010 1:05 PM
2010 RCSO Grant Cars
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of 5 Chevrolet Impalas for the Sheriff’s Office,
Criminal Investigation Division (CID) from Grant Funds.
Background:Sheriff Ronald Strength is requesting the replacement of 5 vehicles of the
Criminal Investigation Division. Over the past several years the lack of
replacement funds from Capital Outlay has prompted the Sheriff to look for
alternative funding to replace older model vehicles within his
Department. The Capital Outlay has only been able to support the
replacement of the Road Patrol Division and the Civil Division to a limited
degree. The Sheriff is using forfeiture funds and grant funds to replace some
of the older model, high mileage vehicles in his other Divisions of the
Department. This will reduce his daily maintenance cost which is increasing
due to maintenance requirements on the high mileage cars.
Analysis:Fleet Management will utilize the Georgia State Contract program for the
purchase of these police vehicles. The GSC program assures competitive
pricing throughout the state of Georgia for this type of vehicle. The state bid
requirements were forwarded to and approved by the Procurement
Department for submission to the Commission. State Contract documents
are attached for review.
Financial Impact:The Sheriff’s Office will utilize grant funds for the purchase of these
vehicles in the amount of $107,215.00.
Alternatives:1. Approve the recommendation, 2) Disapprove the recommendation.
Recommendation:Approve $107,215 for the Purchase of Sheriff’s Office public safety
vehicles for 2010 from sheriff’s grant funds.
Funds are Available in
the Following
Accounts:
111-03-2629/54.22110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 3
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
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Attachment number 1
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Item # 3
Finance Committee Meeting
3/22/2010 1:05 PM
2010 Vehicles Sheriff- Capital
Department:Finance Department, Fleet Management Division
Caption:Approve for the Purchase of Sheriff’s Office public safety vehicles for 2010
from Capital Outlay funds.
Background:Consistent with the provisions of the Fleet Replacement Policy approved in
April 2004, 120 eligible pursuit vehicles and 9 motorcycles of the Road
Patrol and 97 vehicles of the 6 other Divisions (of the Sheriff’s Office) were
reviewed for replacement. Individual assessments were completed on all
vehicles in accordance with the Replacement Policy. Results of the
evaluations are discussed below. The Road Patrol has 264 vehicles, of those
73 are over 5 years old or older, (6 with 150,000 (+) miles, 32 with 125,000
– 149,999 miles, 52 with 100,000 – 124,999 miles, 15 with 90,000 – 99,999
miles). The 6 other Divisions of the Sheriff’s Office (see attachment) have
87 vehicles over 8 years old, of which 25 have over 125,000 miles. The
Administrator has established a replacement limit based on the availability
of the Capital Outlay. $281,312 is available for new GMA leases for public
safety vehicle replacements for 2010 (27 vehicles to Road Patrol, 2-CID and
2-Civil/Fugitive). This is $26,236 less than in 2009 and $61,071 less than
2008.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back on Bid 09-175 (for Crown Victoria’s) from 3 vendors. The results of
bid 09-175 will be used for the purchase of the Crown Victoria’s with
Bobby Jones Ford exercising the “Local Vender Preference” to match the
low bids of competitors, see attached bid results. To offset the reduction in
available capital and provide some replacements in those divisions that have
not had replacement vehicles in several years the Sheriff has obtained grant
funds for replacement of 5 cars for CID and directed forfeiture funds be
used for other divisions of the Sheriff’s Office. In 2011 vehicles will be
purchased using Sales Tax funds with the 2011 Sales Tax referendum. The
State Contract will be used for the purchase of 2-Impalas.
Financial Impact:The Sheriff’s Office will utilize the GMA lease program and incur a three
year obligation of $281,312.00- each year for three years. Fleet Management
is in the process of obtaining bids for the police motorcycle in order to
straight purchase 2 replacement motorcycles for Road Patrol. This will be
presented to the Commission once the pricing has been established through
the competitive bid process.
Alternatives:1.) Approve the recommendation, (2.) Disapprove the recommendation, (3.)
Cover Memo
Item # 4
Modify the recommendation.
Recommendation:Approve $281,312.33 in new GMA leases for the Purchase of Sheriff’s
Office public safety vehicles from 2010 from Capital Outlay funds.
Funds are Available in
the Following
Accounts:
631-00-0000/11-19114---272-11-1110-6111631
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
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Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 13, 2009 for furnishing:
Bid Item #09-174 Work Detail/Prison Transport Van for Fleet Department
Bid Item #09-175 Crown Victoria Police Automobile for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 15, 22, 29, November 5, 2009
Metro Courier October 21, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 5
Page 1 of 1
Item # 4
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
5.00
Vehicle/Op Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
5.01
Adm Pkg $23,723.00 $23,379.00 $23,593.00
5.02
Civil Pkg $24,681.00 $24,471.00 $24,639.00
5.03
Fugit Pkg $24,779.00 $24,921.00 $24,989.00
5.04
Marsh Pkg $26,519.00 $26,242.00 $26,570.00
5.05
Patrol Pkg $28,213.00 $28,011.00 $27,943.00
5.06
Traffc Pkg $27,791.00 $27,468.00 $27,355.00
6.00
Outfit Spc
6.01
W SX8BBB $1,695.00 $1,680.00 $1,660.00
6.02
W CSP690 $105.00 $210.00 $202.00
6.03
Pro Copp $290.00 $272.00 $262.00
6.04
Sho-Me $100.00 $145.00 $139.00
6.05
Out Recp $20.00 $25.00 $25.00
6.06
2 Talon $14.00 $80.00 $75.00
6.07
Flr Mats $40.00 $55.00 $50.00
6.08
Jump Con $160.00 $190.00 $182.00
6.09
W UHF215 $33.00 $80.00 $75.00
6.10
W UBF 515 $42.00 $90.00 $85.00
6.11
Corner lgt $305.00 $370.00 $360.00
6.12
W MMBB $265.00 $310.00 $300.00
6.13
W MMBA $265.00 $285.00 $280.00
6.14
Alpha 12R $192.00 $182.00 $182.00
6.15
Fed Sign $187.00 $190.00 $188.00
6.16
Motorola $325.00 $360.00 $350.00
6.17
Setina 10S $445.00 $590.00 $585.00
6.18
Setina 10C $520.00 Included
in 6.19
Included
in 6.19
Bid #09-175
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Attachment number 6
Page 1 of 2
Item # 4
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
6.00
Outfit Spc Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
6.19
Lower Ext
plate/w tk
$50.00 $575.00 $568.00
6.20
Rear Door
panels
$165.00 $140.00 $139.00
6.21
Rear Side
Windows
$175.00 $185.00 $185.00
6.22
Rear Seat $405.00 $360.00 $352.00
6.23
Floor Pan $215.00 $185.00 $185.00
6.24
Shotgun
mount &
lock
$299.00 $270.00 $265.00
6.25
Shotgun
mount
$42.00 $86.00 $86.00
6.26
#35
window tint
$115.00 $185.00 $185.00
6.27
Fire
Extinguish
$45.00 $79.00 $79.00
6.28
Factory
fire supp
System
$2,936.00 $3,250.00 $3,041.00
6.29
Factory
keyless
entry
$214.00 $255.00 $222.00
Approx.
Delivery
Tine
90-120 days 90-120 days 8-10 weeks
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Bid #09-175
Attachment number 6
Page 2 of 2
Item # 4
Attachment number 7
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Item # 4
Attachment number 7
Page 2 of 3
Item # 4
Attachment number 7
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Item # 4
Attachment number 8
Page 1 of 1
Item # 4
Finance Committee Meeting
3/22/2010 1:05 PM
Abatement of County Ad Valorem Taxes on Augusta Property
Department:Law
Caption:Motion to approve abatement of Ad Valorem Taxes on property acquired by
Augusta and Land Bank.
Background:Augusta and Land Bank Authority has acquired several pieces of property in
Richmond County and are requesting ad valorem taxes, for the portion of
the year the properties were owned by Augusta or the Land Bank, be
abated. Attached is a list of said properties.
Analysis:See Background.
Financial Impact:N/A.
Alternatives:Do not approve.
Recommendation:Approve.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 2
Item # 5
Attachment number 1
Page 2 of 2
Item # 5
Finance Committee Meeting
3/22/2010 1:05 PM
ASU Master Plan - Property Use Request
Department:Administrator
Caption:Motion to discuss Augusta State University's Master Plan and property
along Damascus Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
Finance Committee Meeting
3/22/2010 1:05 PM
New Library Move In Process
Department:Administrator
Caption:Motion to discuss move in process to open new Headquarters Library.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
Item # 7
Finance Committee Meeting
3/22/2010 1:05 PM
Outside Agencies Disbursement Due April 1
Department:Finance
Caption:Motion to approve the amounts of disbursements to outside agencies from
April through the end of 2010.
Background:A listing of outside agencies receiving funds from ARC was approved in the
2010 budget process. Normally scheduled disbursements to outside
agencies that were approved in the 2010 budget have been made for Jan
through March. The next payment should be made April 1. The first three
payments were based on the reduction of 15% that was included in the
approved 2010 budget. A condition of that approval was that a
subcommittee be formed to review and make possible changes to the level
of individual appropriations. Subsequent discussions by the commission
directed Finance to make monthly dispearsements thru March.
Analysis:Finance now needs a directive approving amounts to be dispearsed from
April thru the end of 2010.
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8