HomeMy WebLinkAbout2010-01-11-Meeting Agenda
Finance Committee Meeting Commission Chamber- 1/11/2010- 1:00 PM
FINANCE
1. Consider a request from the University of Georgia Terry College of
Business regarding city sponsorship through the purchase of tickets for the
2010 Economic Outlook Luncheon.
Attachments
2. Consider a request from Alpha Phi Alpha Fraternity, Inc. regarding city
sponsorship through the purchase of tickets for the 13th Annual Rev. Dr.
Martin Luther King, Jr. Unity Breakfast.
Attachments
3. Consider a request from the Augusta South Rotary and ASU ROTC
regarding city sponsorship through the purchase of tickets for the annual
Jimmy Smith Youth Challenge Academy Scholarship Fundraiser.
Attachments
4. Approve property insurance coverage for 2010 offered through FM
Global/Affiliated FM for a premium of $257,785 on a $50,000 deductible
policy ($100,000 deductible on flood, earthquake and Fort Gordon
property). Quote breakdown: $240,285 property coverage, $10,000
engineering fee and $7,500 terrorism coverage. Quote is based on property
values of $510,819,207 as of 11/03/09.
Attachments
5. Motion to approve a request from Golden Harvest Food Bank to gain an
advance on the City's planned disbursement of $250,000 SPLOST
VI funds.
Attachments
6. Motion to authorize Historic Augusta, Inc. to prepare and submit a 2010
Historic Preservation Fund Grant application on behalf of the City of
Augusta in order to complete phase three of a historic resources survey of
the Harrisburg-West End Historic District. Phase three will complete the
entire neighborhood survey.
Attachments
7. Consider a request from the Lucy Craft Laney Museum of Black History
regarding city sponsorship through the purchase of tickets for the Fourth
Annual Gala for the Lucy Craft Laney Museum of Black History.
Attachments
8. Motion to approve the allocation of $150,000 from General Funds or other
source for the payment of legal fees for outside counsel for calendar year
2009.
Attachments
9. Consider a request from the Augusta Branch of the NAACP regarding city Attachments
www.augustaga.gov
sponsorship through the purchase of tickets for the 36th Annual Freedom
Fund Banquet.
10. Motion to approve the renewal of the lease with the Department of the
Navy for the Naval and Marine Corps Reserve Center for the period July 1,
2009 through June 30, 2010.
Attachments
11. Approve the continuation of the GPS tracking service subscription for 150
GPS units.
Attachments
Finance Committee Meeting
1/11/2010 1:00 PM
2010 Economic Outlook Luncheon
Department:Clerk of Commission
Caption:Consider a request from the University of Georgia Terry College of
Business regarding city sponsorship through the purchase of tickets for the
2010 Economic Outlook Luncheon.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 2
Item # 1
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Item # 1
Finance Committee Meeting
1/11/2010 1:00 PM
Alpha Phi Alpha Fraternity Inc.
Department:Clerk of Commission
Caption:Consider a request from Alpha Phi Alpha Fraternity, Inc. regarding city
sponsorship through the purchase of tickets for the 13th Annual Rev. Dr.
Martin Luther King, Jr. Unity Breakfast.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Finance Committee Meeting
1/11/2010 1:00 PM
Augusta South Rotary and ASU ROTC
Department:Clerk of Commission
Caption:Consider a request from the Augusta South Rotary and ASU ROTC
regarding city sponsorship through the purchase of tickets for the annual
Jimmy Smith Youth Challenge Academy Scholarship Fundraiser.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
Finance Committee Meeting
1/11/2010 1:00 PM
Continue Purchase of Commercial Property Insurance
Department:Finance/Risk Management
Caption:Approve property insurance coverage for 2010 offered through FM
Global/Affiliated FM for a premium of $257,785 on a $50,000 deductible
policy ($100,000 deductible on flood, earthquake and Fort Gordon
property). Quote breakdown: $240,285 property coverage, $10,000
engineering fee and $7,500 terrorism coverage. Quote is based on property
values of $510,819,207 as of 11/03/09.
Background:Dawson & Taylor Insurance Agency seeks annual quotes from the insurance
market for coverage on buildings and contents. Quotes are obtained from
only carriers with an A or better rating. Ten companies were approached
for quotes only two companies responding with coverage quotes for the
2010 calendar year. FM Global/Affiliated FM was the low bidder and is
providing greater coverage for the exposure.
Analysis:
Financial Impact:Premium including Terrorism and Engineering Fee for 2010 is $257,785 on
property value of $510,819,207. See attached Premium Quotes for
Commercial Property Insurance for 2010 which is an overview of coverage
and Commercial Property Insurance Quote Documentation.
Alternatives:1. Drop coverage and retain risk 2. Reduce premium by only insuring those
property representing the largest losses should an event damage these
structures (Municipal Building, Law Enforcement Center, RCCI, etc.)
Recommendation:Approve insurance coverage for 2010 through FM Global/Affiliated FM as
described above for a premium of $257,785. Effective date of coverage is
February 1, 2010 through February 1, 2011.
Funds are Available in
the Following
Accounts:
611 015212
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 4
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Premium Quotes for Commercial Property Insurance Coverage for 2010
Insurance Company Coverage Deductible
Premium
Quote
All Risk with Sub-Limits
1.
AFFILIATED FM INSURANCE
All Risk: Blanket Limits
Includes $10,000 engineering fee and
$7,500 Terrorism coverage
Includes Boiler & Machinery
Flood $100,000,000 Limit
Earthquake $100,000,000 Limit
Liability limit $500,000,000/occurrence
$50,000
$257,785
$50,000 $260,248
2. TRAVELERS All Risk: Blanket Limits
Terrorism coverage $3,500
Boiler & Machinery $100,000,000 Limit
Flood $50,000,000 Limit
Earthquake $50,000,000 Limit
4.
DECLINATIONS: CHUBB, GREAT AMERICAN, ONE BEACON, FIREMAN’S FUND, PMA, MONTGOMERY,
HARTFORD AND PHILADELPHIA
AUGUSTA-RICHMOND COUNTY RISK MANAGEMENT DIVISION OF FINANCE 12/22/09
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Finance Committee Meeting
1/11/2010 1:00 PM
Funding Request from Golden Harvest Food Bank
Department:Administrator
Caption:Motion to approve a request from Golden Harvest Food Bank to gain an
advance on the City's planned disbursement of $250,000 SPLOST VI funds.
Background:Golden Harvest Food Bank's new facility is an approved project in SPLOST
phase VI. The agency has done an outstanding job in raising the required
funds and was able to begin and end construction before the start of
SPLOST Phase VI.
Analysis:
Financial Impact:Funds would be advanced from the General Fund. General fund would be
reimbursed when SPLOST VI collections begin.
Alternatives:
Recommendation:Approve the disburements of funds upon the execution of the SPLOST VI
Agency contracts.
Funds are Available in
the Following
Accounts:
General Fund Fund Balance
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Finance Committee Meeting
1/11/2010 1:00 PM
Historic Augusta Inc.
Department:Clerk of Commission
Caption:Motion to authorize Historic Augusta, Inc. to prepare and submit a 2010
Historic Preservation Fund Grant application on behalf of the City of
Augusta in order to complete phase three of a historic resources survey of
the Harrisburg-West End Historic District. Phase three will complete the
entire neighborhood survey.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
Finance Committee Meeting
1/11/2010 1:00 PM
Lucy Craft Laney Museum of Black History
Department:Clerk of Commission
Caption:Consider a request from the Lucy Craft Laney Museum of Black History
regarding city sponsorship through the purchase of tickets for the Fourth
Annual Gala for the Lucy Craft Laney Museum of Black History.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
Item # 7
Finance Committee Meeting
1/11/2010 1:00 PM
Motion to Transfer Funds for the Payment of Legal Fees
Department:Law Department
Caption:Motion to approve the allocation of $150,000 from General Funds or other
source for the payment of legal fees for outside counsel for calendar year
2009.
Background:The amount of funds allocated for outside counsel legal fees was in adequate
for 2009. At the August 4, 2009 Commission Meeting, the Commission
approved an initial allocation of an additional $300,000 from contingency
funds for the payment of legal fees for outside counsel.
Analysis:Augusta-Richmond County's outside counsel legal needs have surpassed the
amount of funds allocated for 2009 by approximately $150,000. The total
amount of outside legal fees for 2009 (including this request) is consistent
with past expenses for outside legal services.
Financial Impact:$150,000.
Alternatives:Consider employing more in-house counsel to reduce the need for outside
legal services.
Recommendation:Approve transfer of funds to pay outstanding legal bills.
Funds are Available in
the Following
Accounts:
General Fund, Contingency Fund or other fund. August 4th approval for
$300,000 from contingency and up to an additional $300,000 from fund
balance has been expended. This would be an additional appropriation from
fund balance. dbw
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
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Item # 8
Finance Committee Meeting
1/11/2010 1:00 PM
NAACP
Department:Clerk of Commission
Caption:Consider a request from the Augusta Branch of the NAACP regarding city
sponsorship through the purchase of tickets for the 36th Annual Freedom
Fund Banquet.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 2
Item # 9
Attachment number 1
Page 2 of 2
Item # 9
Finance Committee Meeting
1/11/2010 1:00 PM
Renewal of Lease for Naval and Marine Corps Reserve Center
Department:Clerk of Commission
Caption:Motion to approve the renewal of the lease with the Department of the Navy
for the Naval and Marine Corps Reserve Center for the period July 1, 2009
through June 30, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
Item # 10
Attachment number 2
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Item # 10
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Item # 10
Finance Committee Meeting
1/11/2010 1:00 PM
Request to Continue GPS Tracking Service Subscription with SignalTrac
Department:Finance/Risk Management
Caption:Approve the continuation of the GPS tracking service subscription for 150
GPS units.
Background:The Vehicle Oversight Program and the purchase of 150 GPS Tracking units
were approved by the Commission in November 2008. With the Global
Positioning System (GPS) units proving to be very efficient in the areas of
changing employee behavior, i.e. reduction in speeding, reduction in idle
time, and detection of improper use of vehicles, the Commission approved
the purchase of 310 additional units. This would equip all vehicles with a
GPS unit with the exception of elected officials (Sheriff, Marshal, etc.). The
one year contract for tracking services for the 150 units from the initial
purchase will end in January 2010. Fleet Manager reports that fuel
consumption, excluding law enforcement vehicles, for 2009 compared with
2008 and 2007 has been reduced. The following figures represent the
comparison of Non-Sheriff fleet vehicles and gallons used. 2007 2008
2009 834,955 772,518 631,041 (203,914) Fewer gals than 2007 24%
(141,477) Fewer gals than 2008 18% 345,391 # gals saved from 2007 to
2009 There has also been a reduction in the number of at-fault accidents
for 2009 when compared to 2006, 2007 and 2008. The graph provided in
this agenda item shows the comparison for departments who have GPS units
installed on their fleet vehicles.
Analysis:
Financial Impact:There is a monthly service fee for unlimited service for $25.95/unit which
includes data storage. This pricing shows a reduction by the vendor from the
current $30.85/unit fee. Funding for the continuing service will be from fund
611-01-5211 53-16210 which has been budgeted for 2010 in the amount of
$46,710. No annual contract is necessary; the continuation of service will be
open ended, ends when Augusta-Richmond decides the units are no longer
necessary.
Alternatives:Do not approve the request and have units removed from vehicles
Recommendation:Approve the continuation of the GPS Tracking Service for these units as
outlined.
Funds are Available in
the Following
Accounts:
611-01-5211 53-16210
Cover Memo
Item # 11
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 1
Item # 11