HomeMy WebLinkAbout2010-06-07-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 6/7/2010- 12:50 PM
FINANCE
1. Approve request from Sheriff’s Office to replace 2 police motorcycles for
their road patrol division.
Attachments
2. Approve a request from Sheriff’s Office to purchase one vehicle for use by
Sheriff’s Narcotics Division using a Federal Grant for the purchase.
Attachments
3. Consider a request from the Augusta Museum of History for emergency
funding regarding the replacement of the roof on the building.
Attachments
4. Discussion of Hyatt Place Parking Deck Bonds and Hyatt Place
Hotel Bonds by the Downtown Development Authority.
Attachments
5. Receive as information First Quarter 2010 Financials.
Attachments
Finance Committee Meeting
6/7/2010 12:50 PM
2010 RCSO Police Motorcycles
Department:Finance Department, Fleet Management
Caption:Approve request from Sheriff’s Office to replace 2 police motorcycles for their
road patrol division.
Background:The Richmond County Sheriff’s Office-Road Patrol Division requests the
replacement of two police motorcycles. The motorcycles to be replaced are
asset numbers 994112 and 994117, both are 1999 motorcycles with extensive
wear and tear, uneconomically repairable and meet the replacement criteria
approved by the Augusta Commission. Evaluations are provided as attachments
for review.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes back
from 3 vendors, the results are provided as an attachment.
Financial Impact:The motorcycles will be purchased for $19,172.00 each or for a total of
$38,344.00. Funding for the purchase of this equipment will be through the
general fund capital outlay.
Alternatives:(1.) Approve the award to Cycle World of Athens, Georgia. (2.) Do not approve
the request.
Recommendation:Approve request from the sheriff’s office for the purchase of two police
motorcycles using general fund capital outlay funds and declare the turn in
motorcycles as surplus and available for auction.
Funds are Available in
the Following Accounts:272-11-1110/6111631
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 2
Item # 1
Attachment number 1
Page 2 of 2
Item # 1
2010 HONDA ST1300PA POLICE MOTORCYCLE
BID 10-117 Cycle World Honda of Cool Street & Trail
of Athens Springs, Inc. Motorsports
Year 2010 2009 Non-Compliant
Make Honda Honda Incomplete Bid
Model ST1300PA ST1300PA Packet
5.00 Bid Price Bike $14,995.00 $14,910.00 $0.00
6.00 Emergency Equipment
6.01 Auxiliary Lighting $4,177.00 $4,389.00 $0.00
Total Bid Price Each $19,172.00 $19,299.00 $0.00
Total Bid Price (2) $38,344.00 $38,598.00 $0.00
Delivery Date 90 Days 60 Days ARO
SHERIFF'S OFFICE-POLICE MOTORCYCLE - BID OPENING 04/27/10 @ 11:00
Attachment number 2
Page 1 of 1
Item # 1
2010 HONDA ST1300PA POLICE MOTORCYCLE
BID 10-117 Cycle World Honda of Cool Street & Trail
of Athens Springs, Inc. Motorsports
Year 2010 2009 Non-Compliant
Make Honda Honda Incomplete Bid
Model ST1300PA ST1300PA Packet
5.00 Bid Price Bike $14,995.00 $14,910.00 $0.00
6.00 Emergency Equipment
6.01 Auxiliary Lighting $4,177.00 $4,389.00 $0.00
Total Bid Price Each $19,172.00 $19,299.00 $0.00
Total Bid Price (2) $38,344.00 $38,598.00 $0.00
Delivery Date 90 Days 60 Days ARO
SHERIFF'S OFFICE-POLICE MOTORCYCLE - BID OPENING 04/27/10 @ 11:00
Attachment number 3
Page 1 of 1
Item # 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Tuesday, April 27, 2010 for furnishing:
Bid Item #10-117 Police Motorcycle for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, April 13, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 18, 25, April 1, 8, 2010
Metro Courier March 24, 2010
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 4
Page 1 of 1
Item # 1
Ve
n
d
o
r
s
St
r
e
e
t
&
T
r
a
i
l
M
o
t
o
r
s
p
o
r
t
s
42
7
7
W
a
s
h
i
n
g
t
o
n
R
d
Ev
a
n
s
,
G
A
3
0
8
0
9
Ho
n
d
a
o
f
C
o
o
l
S
p
r
i
n
g
s
10
9
6
W
M
c
E
w
e
n
D
r
Fr
a
n
k
l
i
n
,
T
N
3
7
0
6
7
Ho
n
d
a
o
f
S
t
a
t
e
s
b
o
r
o
17
3
0
5
G
A
H
W
Y
6
7
S
St
a
t
e
s
b
o
r
o
,
G
A
3
0
4
5
8
Cy
c
l
e
W
o
r
l
d
o
f
A
t
h
e
n
s
42
2
5
A
t
l
a
n
t
a
H
w
y
Bo
g
a
r
t
,
G
A
3
0
6
2
2
Ai
k
e
n
M
o
t
o
r
c
y
c
l
e
S
a
l
e
s
&
S
e
r
v
i
c
e
21
2
9
W
h
i
s
k
e
y
R
d
Ai
k
e
n
,
S
C
2
9
8
0
3
Ho
n
d
a
M
o
t
o
r
c
y
c
l
e
s
o
f
An
d
e
r
s
o
n
11
0
P
r
e
a
m
b
l
e
C
t
St
a
r
r
,
S
C
2
9
6
8
4
Ca
r
o
l
i
n
a
H
o
n
d
a
90
1
B
u
c
k
n
e
r
R
d
Co
l
u
m
b
i
a
,
S
C
2
9
2
0
3
At
t
a
c
h
m
e
n
t
B
Ye
s
Ye
s
Bi
d
d
e
r
'
s
F
o
r
m
/
Ac
k
n
o
w
l
e
d
g
e
o
f
Ad
d
e
n
d
a
Ye
s
Ye
s
5.
0
0
Eq
u
i
p
m
e
n
t
Re
q
u
i
r
e
m
e
n
t
s
6.
0
0
Eq
u
i
p
m
e
n
t
Re
q
u
i
r
e
m
e
n
t
s
6.
0
1
Au
x
i
l
i
a
r
y
L
i
g
h
t
i
n
g
$4
,
3
8
9
.
0
0
$
4
,
1
7
7
.
4
8
Ye
a
r
20
0
9
20
1
0
Bi
d
P
r
i
c
e
E
a
c
h
$1
9
,
2
9
9
.
0
0
$
1
9
,
1
7
2
.
0
0
To
t
a
l
B
i
d
P
r
i
c
e
$3
8
,
5
9
8
.
0
0
$
3
8
,
3
4
4
.
9
6
De
l
i
v
e
r
y
D
a
t
e
60
D
a
y
s
a
f
e
r
P
O
9
0
D
a
y
s
Bi
d
I
t
e
m
#
1
0
-
1
1
7
Po
l
i
c
e
M
o
t
o
r
c
y
l
e
fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
F
l
e
e
t
D
e
p
a
r
t
m
e
n
t
5.
0
1
ST
1
3
0
0
P
A
H
M
o
t
o
r
c
y
c
l
e
Bi
d
O
p
e
n
i
n
g
D
a
t
e
:
T
u
e
s
d
a
y
,
A
p
r
i
l
2
7
,
2
0
1
0
@
1
1
:
0
0
a
.
m
.
$1
4
,
9
9
5
.
0
0
No
n
-
C
o
m
p
l
i
a
n
t
Fa
i
l
e
d
t
o
p
r
o
p
e
r
l
y
re
t
u
r
n
th
e
e
n
t
i
r
e
s
e
c
t
i
o
n
of
A
t
t
a
c
h
m
e
n
t
B
$1
4
,
9
1
0
.
0
0
Pa
g
e
1
o
f
1
Attachment number 5
Page 1 of 1
Item # 1
Attachment number 6Page 1 of 2
Item # 1
Attachment number 6
Page 2 of 2
Item # 1
Attachment number 7
Page 1 of 2
Item # 1
Attachment number 7
Page 2 of 2
Item # 1
Finance Committee Meeting
6/7/2010 12:50 PM
2010 RCSO-Narcotics K9
Department:Finance Department, Fleet Management Division
Caption:Approve a request from Sheriff’s Office to purchase one vehicle for use by
Sheriff’s Narcotics Division using a Federal Grant for the purchase.
Background:The Narcotics Division of the Sheriff’s Office requires the purchase of one
vehicle to be used in clandestine, undercover work .
Analysis:Fleet Management has established the best price for the vehicle through the
Georgia State Contract program, number S-90795-A53, as indicated by the
enclosures.
Financial Impact:The vehicle will be purchased using a Federal Grant at a cost of $23,919.00
from Alan Vigil Ford.
Alternatives:1. Approve the purchase using the Federal Grant and State Contract
program. 2. Do not approve the request.
Recommendation:Approve the request to purchase one vehicle for the Narcotics Division
using Federal Funds and the State Contract program
Funds are Available in
the Following
Accounts:
273-03-2601/54.22110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 7
Item # 2
Attachment number 1
Page 2 of 7
Item # 2
Attachment number 1
Page 3 of 7
Item # 2
Attachment number 1
Page 4 of 7
Item # 2
Attachment number 1
Page 5 of 7
Item # 2
Attachment number 1
Page 6 of 7
Item # 2
Attachment number 1
Page 7 of 7
Item # 2
Attachment number 2
Page 1 of 1
Item # 2
Finance Committee Meeting
6/7/2010 12:50 PM
Augusta Museum of History
Department:Clerk of Commission
Caption:Consider a request from the Augusta Museum of History for emergency
funding regarding the replacement of the roof on the building.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
Finance Committee Meeting
6/7/2010 12:50 PM
Hyatt Place Bonds
Department:Clerk of Commission
Caption:Discussion of Hyatt Place Parking Deck Bonds and Hyatt Place Hotel Bonds
by the Downtown Development Authority.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Finance Committee Meeting
6/7/2010 12:50 PM
Receive as Information First Quarter 2010 Financials
Department:Finance
Caption:Receive as information First Quarter 2010 Financials.
Background:Quarterly reports for the major funds are presented to inform the
commission of the financial position of those funds.
Analysis:
Financial Impact:
Alternatives:
Recommendation:receive as information
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5