HomeMy WebLinkAbout2010-05-24-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 5/24/2010- 12:55 PM
FINANCE
1. Approve the purchase of 10 vehicles for the General Fund with 2010
Capital Outlay funds.
Attachments
2. Approve request from Utilities Department-Customer Service Division to
replace an F-250 Utility Body Pickup Truck, Bid Item 10-010.
Attachments
3. Approve request from Utilities Department-Construction & Maintenance
Division to replace 3 light trucks in Utilities Construction and Maintenance
Division and Engineering Division.
Attachments
4. Approve the purchase of one compact excavator for Utilities Department –
Fort Gordon Division.
Attachments
5. Consider a request from Steinberg and Associates on behalf of the Golakia
Corporation regarding a waiver of the penalty for property taxes owed for
the Laney Supermarket at 843 Laney Walker Blvd.
Attachments
Finance Committee Meeting
5/24/2010 12:55 PM
2010 Capital Replacements
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of 10 vehicles for the General Fund with 2010 Capital
Outlay funds.
Background:Each year Fleet Management assesses the “General Fund fleet” to determine
which vehicles fall within the replacement window. With limited funds a
priority list was sent to the Director of Finance and Administrator for review
and approval. The Administrator approved $200,000 for Capital Outlay
purchases for 2010 for the General Fund, listed below. Attached as an
enclosure, is the list of vehicles to be replaced in the order of priority. 1.
Engineering Department- Explorer (4X4) replaces 1995 Crown Victoria 2.
PS-Maintenance – Explorer (4X4) replaces 2006 Explorer to be transferred
to replace 1998 Crown Victoria in Risk Management. 3. Tax Assessor- 2-
Ford Rangers to replace 1996 & 1997 Crown Victoria’s 4. Code
Enforcement- 1 Ford Ranger to replace 1999 Ford Ranger 5. Animal
Services- 1-F-150 to replace a 1999 Ford F-150 6. Traffic Engineering-F-
250 to replace F-150 sign truck (larger chassis needed for weight of signs. 7.
PS-Landscape- 1- F-150 to replace 1992 F-150, general maintenance truck.
8. PS-Facilities Management-Carpenter Shop- F-250 to replace 1994 Chevy
2500. 9. ARCCI-Crown Victoria to replace 1997 Crown Victoria for
prisoner transport. Assessments of all vehicles are attached as enclosures.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes as
indicated below. Complete summaries of each bid are on the individual tab
sheets attached as enclosures. (1) Explorer (4X4) = State Contract-Allen
Vigil Ford @ $23,270.00 each, (2) Ford Ranger = (Bid 09-167) Bobby
Jones Ford @ $14,524.00 each, (3) Ford F-150 = (bid 09-168) Bobby Jones
Ford @ $18,600.00 each (4) Ford F-250 = (Bid 10-010) Bobby Jones Ford
@ $23,198.00 each, (5) Crown Victoria = (Bid 09-179) Bobby Jones Ford
@ $24,471.00 each.
Financial Impact:This equipment will be purchased using funds from 2010 Capital Outlay at a
cost not to exceed $200,000.
Alternatives:(1) Approve the request; (2) Disapprove the request.
Recommendation:Approve the request to purchase the 10 vehicles identified on the enclosure
from 2010 Capital Outlay funds at a cost not to exceed $200,000.
Cover Memo
Funds are Available in
the Following
Accounts:
272016440/5422110 (tec)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Attachment number 2Page 1 of 7
Attachment number 2Page 2 of 7
Attachment number 2Page 3 of 7
Attachment number 2Page 4 of 7
Attachment number 2Page 5 of 7
Attachment number 2Page 6 of 7
Attachment number 2Page 7 of 7
2009 COMPACT PICKUP TRUCKS
BID 09-167 Allen Vigil Bobby Jones Legacy Terry Cullen
Ford Ford Ford Chevrolet
Year 2010 2010 2010 2010
Brand Ford Ford Ford Ford
Model Ranger Ranger Ranger Ranger
Delivery Date 60 Days 120 Days 90 Days 90 Days
5.01 Model -EC-4x2 (4 Cyl)$13,483.00 $13,751.00 $13,522.00 $15,850.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 69.00 45.00 70.00 75.00
6.02 Three Plug Outlet Receptacle 33.00 45.00 35.00 40.00
6.03 Bed Liner 300.00 275.00 275.00 400.00
6.04 Window Tint 155.00 95.00 205.00 200.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 60.00 48.00 65.00 75.00
7.02 Cab Mount LED Flashing Light 424.00 402.00 430.00 450.00
TOTAL $14,524.00 $14,661.00 $14,602.00 17,090.00
$14,524.00
NOTE: Bobby Jones Ford will match
Non-Local Vendor's Price Thru LVP Program
COMPACT PICKUP TRUCK-BID OPENING 10/27/09 @ 11:00
Attachment number 3Page 1 of 1
2009 6,000 GVW PICKUP TRUCKS
BID 09-168 Allen vigil Bobby Jones Legacy Terry cullen
Ford Ford Ford Chevrolet
Year 2010 2010 2010 2010
Brand Ford Ford Ford Chevrolet
Model F150 F150 F150 Silverado 1500
Delivery Date 120 Days 60 Days 75 Days 100 Days
5.02 Model -6,000-EC-4x2 (4.5)$16,846.00 $17,183.00 $16,737.00 $20,980.00
5.09 HD Cooling Package 0.00 0.00 0.00 230.00
5.10 HD Electrical Package 0.00 0.00 0.00 55.00
5.14 Trailer Tow Package 291.00 291.00 680.00 700.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 69.00 45.00 70.00 75.00
6.03 Bed Liner 325.00 275.00 300.00 400.00
6.04 ToolBox 375.00 239.00 300.00 300.00
6.05 Class III Trailer Hitch 55.00 180.00 398.00 400.00
6.06 Trailer Wiring 0.00 25.00 0.00 0.00
6.09 Window Tint-EC 155.00 120.00 245.00 250.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 60.00 48.00 65.00 75.00
7.03 Cab Mount LED flashing Light 424.00 402.00 435.00 450.00
$18,600.00 $18,808.00 $19,230.00 $23,915.00
$18,600.00
Note: Bobby Jones Ford has the
opportunity to match the non-local vendor's
price thru the LVP Program
FOR ALL DEPARTMENTS-6,000 GVW TRUCKS-BID OPENING 10/27/09 @ 11:00
Attachment number 4Page 1 of 1
8500 GVW TRUCKS
BID 10-010 Allan Vigil Bartow Bobby Jones Legacy
Ford Ford Ford Ford
Year 2011 2011 2011 2011
Brand Ford Ford Ford Ford
Model F250 F250 F250 F250
Delivery Date 120 Days 120 Days 120 Days 120 Days
5.03 Model - 8,500-EC-4x2 $20,498.00 $21,688.00 $22,283.00 $21,704.00
5.08 Limited Slip Rear Axle 324.00 374.00 324.00 390.00
5.09 HD Cooling Package 0.00 0.00 0.00 0.00
5.10 HD Electrical Package 0.00 334.00 0.00 0.00
5.13 Trailer Tow Mirrors 0.00 0.00 0.00 0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 75.00 78.00 45.00 69.00
6.03 Bed Liner 526.00 556.00 285.00 330.00
6.04 Electric Brake Controller 115.00 123.00 120.00 125.00
6.11 Tool Box-Alumunium 289.00 309.00 240.00 285.00
6.12 Class IV Trailer Hitch 379.00 262.00 300.00 202.00
6.13 Trailer Wiring 33.00 43.00 25.00 46.00
6.15 Pintle Hook-Dual Purpose 90.00 109.00 120.00 140.00
6.19 Window Tint-Extended Cab 79.00 99.00 100.00 195.00
6.22 Safety Cones-4 94.00 144.00 105.00 76.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 64.00 79.00 48.00 45.00
7.03 Cab Mount LED Light 632.00 643.00 402.00 355.00
$23,198.00 24,841.00 $24,397.00 $23,962.00
FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED JANUARY 29 @ 11:00
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 11
Attachment number 6Page 2 of 11
Attachment number 6Page 3 of 11
Attachment number 6Page 4 of 11
Attachment number 6Page 5 of 11
Attachment number 6Page 6 of 11
Attachment number 6Page 7 of 11
Attachment number 6Page 8 of 11
Attachment number 6Page 9 of 11
Attachment number 6Page 10 of 11
Attachment number 6Page 11 of 11
P71 CROWN VICTORIA POLICE VEHICLES
BID 09-175 Allan Vigil Bobby Jones Legacy Bobby Jones
Ford Ford Ford Local Vendor
Delivery Date 120 Days 120 Days 120 Days Preference
5.02 Civil Package $24,639.00 $24,681.00 $24,471.00 $24,471.00
FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING 12/12/09 @ 11:00
Attachment number 7Page 1 of 1
Attachment number 8Page 1 of 3
Attachment number 8Page 2 of 3
Attachment number 8Page 3 of 3
Attachment number 9Page 1 of 9
Attachment number 9Page 2 of 9
Attachment number 9Page 3 of 9
Attachment number 9Page 4 of 9
Attachment number 9Page 5 of 9
Attachment number 9Page 6 of 9
Attachment number 9Page 7 of 9
Attachment number 9Page 8 of 9
Attachment number 9Page 9 of 9
Attachment number 10Page 1 of 5
Attachment number 10Page 2 of 5
Attachment number 10Page 3 of 5
Attachment number 10Page 4 of 5
Attachment number 10Page 5 of 5
Finance Committee Meeting
5/24/2010 12:55 PM
2010 Utilities CS F-250
Department:Finance Department, Fleet Management
Caption:Approve request from Utilities Department-Customer Service Division to
replace an F-250 Utility Body Pickup Truck, Bid Item 10-010.
Background:The Augusta Utilities Department-Customer Service Division would like to
replace an F-250 utility body, pickup truck, asset number F02314 that has
high mileage and accumulated an extensive maintenance record. This
vehicle is used as a service type truck for meter repair/replacement. This
vehicle exceeds the replacement criteria approved by the Commission in
April 2004. The vehicle evaluation is attached for review.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department, bid item 10-010, utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement Department
received quotes back from 3 vendors with the following results: (1) Allan
vigil Ford = no bid, (2) Bartow Ford = $26,616.00, (3) Bobby Jones Ford =
$26,276.00 and (4) Legacy Ford = $25,824.00. Bobby Jones Ford would
like to utilize the Local Vender Preference option and match Legacy Ford’s
bid of $25,824.00. The tab sheet is attached for review.
Financial Impact:The unit will be purchased for $25,824 using the GMA Lease Program. The
Department will incur a premium payment of $8,608.11 per year for three
years.
Alternatives:1. Approve the award to Bobby Jones Ford. 2. Direct the purchase through
Legacy Ford . 3. Do not approve the request.
Recommendation:Approve the purchase of one F-250 utility body, pickup truck from Bobby
Jones Ford for $25,824.33 and declare F02314 surplus and available for
auction.
Funds are Available in
the Following
Accounts:
GMA Lease Program: (631-00-0000/11.19114), 506-04-3210/5422210
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED JANUARY 29 @ 11:00
BID 10-010 Allan Vigil Bartow Bobby Jones Legacy
Ford Ford Ford Ford
Year 2011 2011 2011 2011
Brand Ford Ford Ford Ford
Model F250 F250 F250 F250
Delivery Date 120 Days 120 Days 120 Days 120 Days
5.01 Model -8,500-RC-4x2 No Bid $19,669.00 $19,582.00 $19,103.00
5.08 Limited Slip Rear Axle 324$ 374$ 324$ 390$
5.09 HD Cooling Package -$ -$ -$ -$
5.1 HD Electrical Package -$ 334$ -$ -$
5.12 Pickup Box Deleted (170)$ (200)$ (274)$ (274)$
5.13 Trailer Tow Mirrors -$ -$ -$ -$
6 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 75$ 78$ 45$ 69$
6.04 Electric Brake Controller 115$ 123$ 120$ 125$
6.05 8' Service Body 3,814$ 3,989$ 4,664$ 4,620$
6.06 Slide Rod Lock System 643$ 300$ 300$ 285$
6.08 Service Body Bumper-Pintle Hook 405$ 283$ 270$ 255$
6.09 Single Spotlight 246$ 294$ 245$ 160$
6.15 Pintle Hook-Dual Purpose 90$ 109$ 120$ 140$
6.16 Pipe Vise-Rigid Model 40195 278$ 298$ 235$ 330$
6.18 Window Tint-Regular Cab 79$ 99$ 90$ 145$
6.22 Safety Cones-4 94$ 144$ 105$ 76$
7 ALERT WARNING SYSTEMS
7.01 Backup Alarm 64$ 79$ 48$ 45$
7.03 Cab Mount LED Light 632$ 643$ 402$ 355$
No Bid 26,616.00 26,276.00 $25,824.00
$25,824.00
NOTE: Bobby Jones Ford has the opportunity to
match the non-local vendor's price through the
LVP Program.
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 2
Attachment number 4Page 2 of 2
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, January 29, 2010 for furnishing:
Bid Item #10-010 8,500 GVW Series Pickup Truck for Fleet Department
Bid Item #10-026 10,000 GVW Series Pickup Truck for Fleet Department
Bid Item #10-027 15,000 GVW Series Truck for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 31, 2009 and January 7, 14, 21, 2009
Metro Courier January 6, 2010
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 5Page 1 of 1
Allan Vigil Ford
6790 Mount Zion Blvd
Morrow, GA 30260
Bartow Ford
2800 UW Hwy 98 N
Bartow, FL 33830
Bobby Jones Ford
PO Box 15398
Augusta, GA 30919
Legacy Ford Inc
413 Industrial Blvd
McDonough, GA 30253
YES YES YES YES
YES YES YES YES
8 - 10 Weeks 90 to 120 Days 90 to 120 Days 90 Days
5.01 Full-size pickup truck
WITHDRAWN BY VENDOR $ 19,669.00 $ 19,582.00 $ 19,103.00
5.02 Full-size pickup truck $ 21,088.00 $ 22,258.00 $ 22,953.00 $ 22,374.00
5.03 Full-size pickup truck $ 20,498.00 $ 21,688.00 $ 22,283.00 $ 21,704.00
5.04 Full-size pickup truck $ 23,096.00 $ 24,276.00 $ 24,359.00 $ 23,730.00
5.05 Full-size pickup truck $ 21,681.00 $ 22,869.00 $ 23,081.00 $ 22,502.00
5.06 Full-size pickup truck $ 24,289.00 $ 25,459.00 $ 25,809.00 $ 25,030.00
5.07 Diesel engine $ 6,503.00 $ 6,803.00 $ 6,503.00 $ 6,610.00
5.08 Limited slip rear axle $ 324.00 $ 374.00 $ 324.00 $ 390.00
5.09 Heavy duty cooling included included N/A standard
5.10 Heavy duty electrical included $334.00 Diesel Only N/A standard
5.11 Heavy duty suspension N/A No Charge N/A N/A
5.12 Real seat deleted $ (170.00) $ 200.00 $ (274.00) $ 274.00
5.13 Trailer tow mirrows included included No Price Included standard
5.14 Roof clearance lights $ 46.00 $ 52.00 $ 46.00 $ 55.00
5.15 Speed control/tilt steer
$ 195.00 Tilt is Standard
$215.00 Spd Cont Only $ 195.00 $ 255.00
5.16 Skid plate package $ 83.00 $ 93.00 $ 83.00 $ 100.00
6.01 Fire extinguisher $ 75.00 $ 78.00 $ 45.00 $ 69.00
6.02 Outlet receptacle $ 36.00 $ 36.00 $ 45.00 $ 33.00
6.03 Bedliner $ 526.00 $ 556.00 $ 285.00 $ 330.00
6.04 Electric brake controller $115.00 $191.00 Ford $ 123.00 $ 120.00 $ 125.00
6.05 Service body
$ 3,814.00 $ 3,989.00 $ 4,664.00 $4,620.00
Knaphide $6,965.00
6.06 Slide rod lock system $ 643.00 $ 300.00 $ 300.00 $ 285.00
6.07 Service body bumper $ 432.00 $ 375.00 $ 349.00 $ 330.00
6.08 Service body bumper $ 405.00 $ 283.00 $ 270.00 $ 255.00
6.09 Spotlight $ 246.00 $ 294.00 $ 245.00 $ 160.00
6.10 Spotlights $ 491.00 $ 587.00 $ 490.00 $ 320.00
6.11 Toolbox $ 289.00 $ 309.00 $ 240.00 $ 285.00
6.12 Trailer hitch $ 379.00 $ 262.00 $ 300.00 $ 202.00
6.13 Trailer wiring $ 33.00 $ 43.00 $ 25.00 $ 46.00
6.14 Trailer ball $ 39.00 $ 26.00 $ 10.00 $ 15.00
6.15 Pintle hook $ 90.00 $ 109.00 $ 120.00 $ 140.00
6.16 Pipe vise $ 278.00 $ 298.00 $ 235.00 $ 330.00
6.17 Tommy gate lift $ 1,802.00 $ 1,905.00 $ 2,075.00 $ 1,990.00
6.18 Window tint, regular cab $ 79.00 $ 99.00 $ 90.00 $ 145.00
6.19 Window tint, extend cab $ 79.00 $ 99.00 $ 100.00 $ 195.00
6.20 Window tine crew cab $ 116.00 $ 136.00 $ 130.00 $ 195.00
6.21 Safety cone holder $ 67.00 $ 72.00 $ 40.00 $ 45.00
6.22 Safety cones $ 94.00 $ 144.00 $ 105.00 $ 76.00
7.01 Backup alarm $ 64.00 $ 79.00 $ 48.00 $ 45.00
7.02 Magnetic LED Light $ 618.00 $ 484.00 $ 310.00 $ 330.00
7.03 LED top mount light $ 632.00 $ 643.00 $ 402.00 $ 355.00
NON-COMPLIANTS:
Hardy Chevrolet: Missing E-Verify Number and Business License #: Summerville Ford: Missing E-Verify #
Vendors
Bid Item #10-010
8500 GVW Series Pickup Truck
The City of Augusta - Fleet Department
Bid Opening Date: Friday, January 29, 2010 @ 11:00 a.m.
Attachment B
Bidder's Form
Delivery Time
Page 1 of 1
Attachment number 6Page 1 of 1
Finance Committee Meeting
5/24/2010 12:55 PM
2010 Utilities F-150
Department:Finance Department, Fleet Management Division
Caption:Approve request from Utilities Department-Construction & Maintenance
Division to replace 3 light trucks in Utilities Construction and Maintenance
Division and Engineering Division.
Background:The Augusta Utilities Department-Construction and Maintenance Division
requests the replacement of a 2001 Dodge 2500 (4X4), asset number 994483
with a Ford F-150 (4X4) and a 1999 F-150 (4X2), asset number 994187
with a 4X2 –F-150. These vehicles meet the replacement criteria and are
recommended for replacement. Evaluations are provided for review. The
Engineering Division is requesting the replacement of a 1999 Ford Ranger
that has been evaluated and meets the replacement criteria. They are
requesting the Ranger be replaced with an F-150 as more suitable for the
mission it supports. This vehicle supports an inspector required to go into
development sites and requires a higher ground clearance. The Director
concurs with this recommendation.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back from 4 vendors with the following results: F-150-(4X4) = (1) Allen
Vigil Ford = $21,561.00, (2) Bobby Jones Ford = $21,908.00, (3) Legacy
Ford = $22,222.00, (4) Terry Cullen Chevrolet = $26,192. Bobby Jones
Ford wishes to exercise the Local Vender Option and will match the bid of
Allen Vigil Ford at $21,561.00. F-150-(4X2) = (1) Allen Vigil Ford =
$18,600.00 (2) Bobby Jones Ford = $18,808.00, (3) $19,230.00, (4) Terry
Cullen Chevrolet = $23,915.00. Bobby Jones Ford wishes to exercise the
Local Vender Option and will match the bid of Allen Vigil Ford at $18,600.
Financial Impact:The units will be purchased for a total of $61,722.00 using the GMA Lease
Program. The Department will incur a premium payment of $20,574 per
year for three years.
Alternatives:(1.) Approve the award to Bobby Jones Ford. (2.) Direct the award to Allen
Vigil Ford (3.) Do not approve the request
Recommendation:Approve the purchase of 2 F-150 (4X4) for $21,561 each and 1-F-150 (4X2)
for $18,600 from Bobby Jones Ford for the Utilities Department
Construction & Maintenance Division and Engineering Division. Declare
the trucks to be replaced surplus and available for auction.
Cover Memo
Funds are Available in
the Following
Accounts:
GMA Lease program (631-00-0000/11.19114)--506-04-3410-5422510 &
506-04-3110-5422510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Tuesday, October 27, 2009 for furnishing:
Bid Item #09-167 Compact Pickup Truck for Fleet Department
Bid Item #09-168 6000 GVW Series Pickup Truck for Fleet Department
Bid Item #09-169 Full Size Van for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 24, October 1, 8, 15, 2009
Metro Courier September 30, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 4Page 1 of 1
Vendors
5.00
Vehicle/Opt Bid Price Model Bid Price Model Bid Price Model Bid Price Model Bid Price Model Bid Price Model
5.01
Fullsize P $14,221.00 F150 $13,889.00 F150 $13,998.00 F150 $18,110.00 Silverado
5.02
Fullsize P $17,183.00 F150 $16,737.00 F150 $16,846.00 F150 $20,980.00 Silverado
5.03
Fullsize P $20,035.00 F150 $19,489.00 F150 $19,598.00 F150 $23,330.00 Silverado
5.04
Fullsize P $15,754.00 F150 No Bid $15,459.00 F150 $18,790.00 Silverado
5.05
Fullsize P $18,701.00 F150 $19,837.00 F150 $18,086.00 F150 $21,660.00 Silverado
5.06
Fullsize P $21,554.00 F150 $22,588.00 F150 $20,898.00 F150 $25,060.00 Silverado
5.07 Speed
control $187.00 $225.00 $187.00 $250.00
5.08 tilt
steering w Standard Standard Standard Standard
5.09 Heavy
duty cool Included Standard NA $230.00
5.10-Heavy
duty elect Included Standard NA $55.00
5.11 Hvy
duty susp $2,627.00 $1,385.00 NA Included
5.12
Skid plate $133.00 $160.00 $133.00 $132.00
5.13 Min
8ft bed $300.00 Standard 300-2000 $450.00
5.14 Trail
tow pkg $291.00 $680.00 $291.00 $700.00
6.00 Outfitt
Specialty
6.01 Fire
Ext.$45.00 $70.00 $69.00 $75.00
6.02 Outlet
receptacle $45.00 $35.00 $33.00 $40.00
6.03
Bedliner $275.00 $300.00 $325.00 $400.00
6.04 Tool
box $239.00 $300.00 $375.00 $300.00
6.05 Trail
hitch $180.00 $398.00 $55.00 $400.00
6.06 Trail
wiring $25.00 No Charge Included No Charge
6.07 Trail
ball $10.00 $28.00 $25.00 $25.00
6.08 Wind
Tint $90.00 $200.00 $125.00 $200.00
6.09 Wind
Tint Ext.$120.00 $245.00 $155.00 $250.00
6.10 Safety
Cone Hldr $40.00 $47.00 $45.00 $50.00
6.11 Safety
Cones $115.00 $80.00 $76.00 $80.00
7.00 Alert
Warn
7.01 Back
alarm $48.00 $65.00 $60.00 $75.00
7.02 Magn
LED light $310.00 $360.00 $353.00 $360.00
7.03 LED
top mount $402.00 $435.00 $424.00 $450.00
Approx
Delivery
Non-Compliant
Subcontractor
Affidavit, Non-
Collusion
Affidavit of
Subcontractor,
LSB Good Faith
Efforts, and LSB
Subcontractor/
Supplier
Utilization Plan
forms not
properly
executed
Duvall Ford
5203 Waterside Dr
Jacksonville, FL
Bid #09-168
2010 - 6000 GWV Series Pickup Truck
for The City of Augusta - Fleet Department
Bid Opening Date: Tuesday, October 27, 2009 at 11:00 a.m.
Allen Vigil F-L-M
6790 Mt Zion Blvd
Morrow, GA 30909
Terry Cullen Chevy
1250 Battle Creek
Jonesboro, GA
100 Days
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Gordon Chevrolet
2031 Gordon Hwy
Augusta, GA 30909
Legacy Ford, Inc.
413 Industrial Blvd
McDonough, GA
90-120 Days 75 Days No Bid 7-9 Weeks
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 2
Attachment number 6Page 2 of 2
Finance Committee Meeting
5/24/2010 12:55 PM
2010 Utilities Fort G-excavator
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of one compact excavator for Utilities Department –
Fort Gordon Division.
Background:The Augusta Utilities Department-Fort Gordon Division is requesting the
purchase of a compact excavator to utilize on smaller jobs that may be
located in areas requiring restricted movement, or areas that require minimal
disturbance to the work area in the repair process. The larger backhoe
machine the department is currently using is unable to access many areas
leaving the task to time consuming hand work. The purchase of this machine
would tremendously increase crew production, decrease downtime, and
improve employee safety.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back from 5 vendors with the following results: (1) ASE Equipment =
$56,900.00;(3) Bobcat of Augusta = Did not meet bid specs; (3) Border
Equipment = $49,675.00 (4) Hertz Equipment Did not meet bid
specifications; (5) Jenkins Tractor=$44,870.00.
Financial Impact:This equipment will be purchased for $44,870.00 from Jenkins Tractor
through the use of the GMA lease program with an annual premium of
$14,956.66 each year for three years.
Alternatives:(1) Approve the request; (2) Disapprove the request.
Recommendation:Approve the request to purchase one compact excavator $44,870.00 from
Jenkins Tractor.
Funds are Available in
the Following
Accounts:
GMA Lease program (631-00-0000/1119114), 506-04-3430/54.22510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
2009 SKID STEER LOADER
BID 10-096 ASC Bobcat of Border Hertz Jenkins
Volvo Augusta Equipment Equipment Tractor
Year 2010 2010 2010 2010 2010
Brand Volvo Bobcat Case Takeuchi Kubota
Model ECR58 E50 Long Arm CX-50B TV145 KX161-3
Bid Price $56,900.00 Did Not Meet Specs $49,675.00 Did Not Meet Specs $44,870.00
Delivery Date 90-120 Days 45 Days 60 Days 14 Days 30 Days
8.00 OPTIONAL ITEM
8.01 Hydraulic Thumb $2,310.00 $1,950.00 $2,400.00 $1,710.00 $2,100.00
Vendor failed to meet Vendor failed to Include
the following Business License #
Specifications: Failed to meet following
Sec 1-Item 2.07 Specifications;
Sec 2 Item 5.01 Sec 2 Item 5.01
Sec 2 Item 5.02 Sec 2 Item 5.02
Sec 2 Item 5.08 Sec 2 Item 5.05
Sec 2 Item 6.07 Sec 2 Item 5.11
Sec 2 Item 6.08 Sec 2 Item 6.01
Sec 2 Item 6.09 Sec 2 Item 6.03
Sec 2 Item 6.11 Sec 2 Item 6.05
Sec 2 Item 6.08
Sec 2 Item 6.09
Sec 2 Item 6.11
Sec 2 Item 6.16
Sec 2 Item 6.18
Sec 2 Item 6.21
UTILITIES-FORT GORDON-MINI EXCAVATOR - BID OPENING 03/17/10 @ 11:00
Attachment number 2Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Wednesday, March 17, 2010 for
furnishing:
Bid Item #10-096 Mini Excavator for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, March 2, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 4, 11, 18, 25, 2010
Metro Courier February 10, 2010
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 3Page 1 of 1
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Attachment number 4Page 2 of 2
Attachment number 5Page 1 of 3
Attachment number 5Page 2 of 3
Attachment number 5Page 3 of 3
Finance Committee Meeting
5/24/2010 12:55 PM
Golakia Corporation
Department:Clerk of Commission
Caption:Consider a request from Steinberg and Associates on behalf of the Golakia
Corporation regarding a waiver of the penalty for property taxes owed for
the Laney Supermarket at 843 Laney Walker Blvd.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2