HomeMy WebLinkAbout2010-02-08-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Commission Chamber- 2/8/2010- 12:40 PM
FINANCE
1. Motion to approve the recommendation of the Aviation Commission for the
purchase of one Ford Explorer SUV for the Augusta Regional Airport
Director under the Georgia State Vehicle Contract.
Attachments
2. Approve the purchase of one compact excavator with transport trailer for
Public Services Department – Maintenance Division.
Attachments
3. Consider a request from Warren Baptist Church for a refund of interest and
penalty regarding their 2009 property taxes.
Attachments
Finance Committee Meeting
2/8/2010 12:40 PM
2010 Airport Explorer
Department:Finance Department, Fleet Management Divison
Caption:Motion to approve the recommendation of the Aviation Commission for the purchase
of one Ford Explorer SUV for the Augusta Regional Airport Director under the
Georgia State Vehicle Contract.
Background:The Augusta Regional Airport is requesting the purchase of a Ford Explorer SUV for
the new incoming airport director. The Aviation Commission has approved the
acquisition and is recommending approval of the purchase under the State Vehicle
Contract (S-90795-A53-documents attached). The director will use this vehicle for
various essential airport activities to include emergency response, escorting
government officials around the vicinity, attending important federal, state, and
county meetings, and other important events. The airport commission has given their
approval per the attached letter.
Analysis:Fleet Management submitted a request to the State (of Georgia) vehicle bid program
for official State bid pricing. This process assures competitive bid pricing throughout
the state. Allan Vigil ford of Morrow, Georgia has the current state award for this
vehicle (documents attached).
Financial Impact:The vehicle will be purchased for $21,143.00 through the use of airport operations
funding account.
Alternatives:(1) Approve the request; (2) Disapprove the request
Recommendation:Approve the request to purchase one SUV for $21,143.00 from Allan Vigil Ford
through the Georgia State Vehicle Bid contract.
Funds are Available in the
Following Accounts:551-08-1205/54.22210 (Airport Capital Account)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 9
Attachment number 1Page 2 of 9
Attachment number 1Page 3 of 9
Attachment number 1Page 4 of 9
Attachment number 1Page 5 of 9
Attachment number 1Page 6 of 9
Attachment number 1Page 7 of 9
Attachment number 1Page 8 of 9
Attachment number 1Page 9 of 9
Finance Committee Meeting
2/8/2010 12:40 PM
2010 Public Service Excavator
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of one compact excavator with transport trailer for
Public Services Department – Maintenance Division.
Background:The Augusta Public Services Department-Maintenance Division is
requesting the purchase of a compact excavator to utilize on smaller jobs
that may be located in extremely small quarters, citizen’s yards, or public
areas that require minimal damage in the repair process. The larger
machines the department is currently using are unable to access many areas
leaving the task to time consuming hand work. They also create a
tremendous amount of damage to the repair area. The purchase of this
machine would increase crew production and efficiency.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back from 7 vendors with the following results: (1) ASE Equipment =
$32,630.00; (2) Atlantic Coastal Equipment = $32,190.00; (3) Bobcat of
Augusta=$32,679.00; (4) Hertz Equipment=$32,423.00; (5) Jenkins
Tractor=$34,715.00; (6) Low Country Equipment=$32,591.00; Vermeer
South=Did not meet required specifications. Note: Hertz Equipment opted to
utilize the Local Vendor Preference clause and match the low bid of
$31,190.00 by Atlantic Coastal Equipment.
Financial Impact:This equipment will be purchased for $32,190 through the use of Public
Services sales tax funds.
Alternatives:(1) Approve the request; (2) Disapprove the request.
Recommendation:Approve the request to purchase one compact excavator with transport
trailer for $32,190.00 from Hertz Equipment, Inc.
Funds are Available in
the Following
Accounts:
324-04-1120/54.22510 201-82-4010/54.22510
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
2009/10 COMPACT EXCAVATOR WITH TRAILER
BID 09-189 ASC Atlantic Coastal Bobcat of Hertz Jenkins Low Country Vermeer
EQUIPMENT Equipment Augusta Equipment Tractor Equipment South
Year 2009 2010 2009/10 2009 2009/10 2009 2009
Brand Volvo Takeuchi Bobcat Takeuchi Kubota JCB Yanmar
Model EC27C TB228 E32 TB228 KX71-3 8030Z VIO-27
Bid Price $27,680.00 $28,700.00 $29,984.52 $27,384.00 $31,245.00 $29,891.00 Non-Compliant Specs
TRAILER
Year 2009 2010 2010 2009 $2,010.00 2009 2009
Brand Towmaster BT All Pro D&E Towmaster Fastlane Fastlane Superline
Model BV-6 EQ716W5T 16FTEX CV-12 7X18EQ 7X1810K BW5T162
Bid Price $4,950.00 $3,490.00 $2,695.00 $5,039.00 $3,470.00 $2,700.00 $4,488.00
Total Bid Price $32,630.00 $32,190.00 $32,679.52 $32,423.00 $34,715.00 $32,591.00 $0.00
Delivery Date 60 Days 45 Days 30 Days 45 Days 30 Days 45 Days 30 Days
Low Bid Local Vendor Did Not Meet Required
Non-Local Vendor Preference Option Specifications:
$32,190.00 Sec 2 Item 5.07
Sec 2 Item 5.08
Sec 2 Item 5.09
Sec 2 Item 6.04
Sec 2 Item 6.08
Sec 2 Item 6.09
Sec 2 Item 6.19
PS-MANTENANCE - COMPACT EXCAVATOR - BID OPENING 12/18/09 @ 11:00
Attachment number 2Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, December 18, 2009 for furnishing:
Bid Item #09-189 Compact Excavator with Transport Trailer for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 19, 26, December 3, 10, 2009
Metro Courier November 25, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
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Attachment number 4Page 2 of 2
Attachment number 5Page 1 of 3
Attachment number 5Page 2 of 3
Attachment number 5Page 3 of 3
Finance Committee Meeting
2/8/2010 12:40 PM
Warren Baptist Church
Department:Clerk of Commission
Caption:Consider a request from Warren Baptist Church for a refund of interest and
penalty regarding their 2009 property taxes.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4