HomeMy WebLinkAbout2009-12-07-Meeting Agendawww.augustaga.gov
Finance Committee Meeting Committee Room- 12/7/2009- 1:00 PM
FINANCE
1. Approve the replacement of two multipurpose emergency response fire
trucks for the Augusta Fire Department.
Attachments
2. Approve the purchase of 1 skid steer loader for the Facilities Maintenance
Department-Trees and Landscape Division.
Attachments
3. Approve refund request from the Tax Assessors Office for December,
2009.
Attachments
4. Consider a request from Paine College for city sponsorship through the
purchase of tickets for the 10th Annual Scholarship Masked Ball.
Attachments
Finance Committee Meeting
12/7/2009 1:00 PM
2009 Fire Department Emergency Rescue Vehicle
Department:Finance Department, Fleet Management
Caption:Approve the replacement of two multipurpose emergency response fire
trucks for the Augusta Fire Department.
Background:The Augusta Fire Department is requesting the purchase of two
multipurpose emergency response trucks to replace two older units currently
in their fleet. The replaced units are a 1994 model, asset number 940080,
and a 1995 model, asset number 940451. These trucks are to be used at the
perimeter stations in McBeam, Georgia, and Blythe, Georgia. The new
trucks will designated for off road wild land fires and also standard
structural firefighting purposes. The new trucks are extremely versatile
pieces of equipment which are designed to meet a wide range of
performance criteria. They will be a tremendous asset for the Augusta Fire
Department in their ongoing quest to protect the citizens of Augusta and
outlying areas of the CSRA
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received two quotes
back as indicated for Bid Item: 09-163A (tab sheet is attached); (1) Ten
8/Pierce Manufacturing, Inc. = $467,188.00; (2) Southern Emergency
Equipment, Inc = $506,788.00.
Financial Impact:This equipment will be purchased through the Fire Department’s capital
outlay fund account.
Alternatives:(1) Approve the request; (2) Disapprove the request
Recommendation:Approve the request to purchase two multipurpose emergency response fire
trucks from Ten 8/Pierce Manufacturing, Inc
Funds are Available in
the Following
Accounts:
274-03-4110/54.26120
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 1
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Asset #:
Age:
Miles or
Hours
Type of
Service Reliability Maint/Repair Condition:
14 8 3 3
Finance Director's Approval
Replacement Date: Fiscal Year Replacement:
2010 2010
Estimated Replacement Cost: Funding Source:
RANGES
Under 18 Points Excellent 18 to 22 Points Good
23 to 27 Points Qualifies for Replacement
28 Points or more Needs immediate consideration for replacement
Date:
Augusta Fire Department 274-03-4110 18-Nov-09
Vehicle Description:
940451
AUGUSTA, GEORGIA
FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION
REPLACEMENT CRITERIA FORM
Department Name: Department Number
Assigned Use:
Signature of Director/Elected Official
Public Safety-Fire suppression
1995 International Pumper
Purchase Price:
14 84,468 Unknown
Actual Age: Current miles/hours:
35
Policy Evaluation Results:
Needs immediate consideration for replacemetn
Fleet Managers Recommendation:
Life Expectancy Criteria Requirements -(Policy Evaluation)
34
Evaluation Points:
This vehicle is accumulating repair costs that are excessive due to it's age, since February
2000 it has accumulated $50,033.83 in repairs. Recommend immediate replacement.
467,188.00$ 274-03-4110/54.26120
Attachment number 1
Page 1 of 2
Item # 1
Asset #:
Age:
Miles or
Hours
Type of
Service Reliability Maint/Repair Condition:
15 6 3 4
Finance Director's Approval
Replacement Date: Fiscal Year Replacement:
2010 2010
Estimated Replacement Cost: Funding Source:
RANGES
Under 18 Points Excellent 18 to 22 Points Good
23 to 27 Points Qualifies for Replacement
28 Points or more Needs immediate consideration for replacement
AUGUSTA, GEORGIA
FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION
REPLACEMENT CRITERIA FORM
Department Name: Department Number Date:
Augusta Fire Department 274-03-4110 11-Nov-74
Vehicle Description:
9400801994 International Boardman Pumper
Unknown
Assigned Use:
Public Safety-Fire suppression Signature of Director/Elected Official
3
Evaluation Points: Policy Evaluation Results:
35 Needs immediate consideration for replacement
Actual Age: Current miles/hours: Purchase Price:
15 67,769
Fleet Managers Recommendation:
This vehicle is accumulating excessive repair costs due to age, since February 2000 it has
accumulated $41,726.60 in repairs.
467,188.00$ 274-03-4110/54.26120
Life Expectancy Criteria Requirements -(Policy Evaluation)
4
Attachment number 1
Page 2 of 2
Item # 1
Attachment number 2
Page 1 of 1
Item # 1
EMERGENCY RESPONSE FIRE TRUCK
Bid 09-163A Ten 8/Pierce Southern Emergency
manufacturing Products, Inc.
Year 2010 2010
Brand Pierce Rosenbauer
Model Responder Centurian
Delivery 210 Days 270 Days
Bid Price Each $233,594.00 $253,393.00
Total Bid PRICE $467,188.00 $506,786.00
AUGUSTA FIRE DEPT- ER TRUCK -BID OPENING 10/10/09 @ 11:00
Attachment number 3
Page 1 of 2
Item # 1
EMERGENCY RESPONSE FIRE TRUCK Attachment number 3
Page 2 of 2
Item # 1
Attachment number 4
Page 1 of 1
Item # 1
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Attachment number 5
Page 1 of 1
Item # 1
ATTN: FLEET SALES
FIRST RESPONDER
675 GEORGIA HIGHWAY 85
BUILDING A-2
RIVERDALE, GA 30274
ATTN: FLEET SALES
SMEAL FIRE APPARATUS COMPANY
P. O. BOX 8
SNYDER, NE 68664
ATTN: FLEET SALES
CLAY FIRE EQUIPMENT
778 IDAHO ROAD
ASHLAND, AL 36251
ATTN: FLEET SALES
HARLESS FIRE EQUIPMENT LLC
P. O. BOX 671
BESSEMER, AL 350220
ATTN: FLEET SALES
SEAGRAVE FIRE APPARATUS, INC.
105 E. 12TH STREET
CLINTONVILLE, WI 54929
ATTN: FLEET SALES
FERRARA FIRE APPARATUS, INC.
P. O. BOX 249
HOLDEN, LA 70744
ATTN: FLEET SALES
PIERCE MANUFACTURING COMPANY
2600 AMERICAN DRIVE
APPLETON, WI 54914
ATTN: FLEET SALES
EMERGENCY ONE, INC.
1601 SW 37TH STREET
OCALA, FL 34474
ATTN: FLEET SALES
OSHKOSH TRUCK CORPORATION
2307 OREGON STREET
OSHKOSH, WI 54901-2566
ATTN: FLEET SALES
ROSENBAUER AMERICA
25900 FAIRBROOK AVENUE
WYOMING, MN 55029
ATTN: FLEET SALES
SOUTHERN FIRE SERVICE & SALES
P. O. BOX 512
JASPER, GA 30143
ATTN: FLEET SALES
WHEELED COACH INDUSTRIES
2737 FORSYTH ROAD
WINTER PARK, FL 32792
ATTN: FLEET SALES
HORTON EMERGENCY VEHICLES
3800 MCDOWELL ROAD
GROVE CITY, OH 43123
ATTN: FLEET SALES
ROAD RESCUE
2914 SPARTAN PLACE
MARION, SC 29571
ATTN: FLEET SALES
EMERGENCY VEHICLE SALES
1441 HARTWELL HIGHWAY
P. O. BOX 26
ELBERTON, GA 30635
ATTN: FLEET SALES
TRANSPORT EQUIPMENT COMPANY
3416 SYLVESTER ROAD
ALBANY, GA 31705
RON CROWDEN
FLEET DEPARTMENT
BOARD STREET
HOWARD WILLIS
FIRE DEPARTMENT
ANIC BUILDING
LANEY WALKER BLVD.
MIKE ROGERS
FIRE DEPARTMENT
ANIC DEPARTMENT
LANEY WALKER BLVD.
YVONNE GENTRY
DBE OFFICE
HATCHER BUILDING
Re-Bid Item 09-163A
Fire Multi Purpose Emergency
Response Vehicle
For Fleet Department
Bid Due: Tues 11/10/09 @ 11:00 a.m.
Re-Bid Item 09-163A Fire Multi Purpose
Emergency Response Vehicle mailed
10/26//09
Attachment number 6
Page 1 of 1
Item # 1
Finance Committee Meeting
12/7/2009 1:00 PM
2009 Trees & Landscape Skid Steer Loader
Department:Finance Department, Fleet Management
Caption:Approve the purchase of 1 skid steer loader for the Facilities Maintenance
Department-Trees and Landscape Division.
Background:The Facilities Maintenance Department – Trees & Landscape Division is
requesting the purchase of 1 skid steer loader to utilize as a utility vehicle to
accommodate the many various tasks required by the division. The duties
will include digging, hauling materials, tree planting, etc. The division
currently has to use manual labor. The Department will be using this
equipment primarily for tree planting. The new skid steer unit will increase
their productivity and efficiency while increasing their personnel safety.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. Two vendors responded of which only one was
within the city’s contract compliance codes. The only compliant bid was as
follows: Bobcat of Augusta = $33,125.00 (Low and only Bid)
Financial Impact:The forklift will be purchased for a total of $ 33,125.00. Funding for the
procurement of this equipment will be provided by Public Services sales tax
account.
Alternatives:1. Approve the award to the lowest and compliant bidder, Bobcat of Augusta
of Augusta, Georgia 2.Do not approve the request.
Recommendation:Approve the acquisition of skid steer loader from Bobcat of Augusta
Company (lowest Bid offer 09-166A) for $33,125.00 for the Facilities
Maintenance Department – Trees & Landscape Division.
Funds are Available in
the Following
Accounts:
324-04-3110/54.22510 201-82-4010/54.22510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 2
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Vendors:
Bobcat of Augusta
2803 Wylds Road
Augusta, GA 30909
Jenkins Tractor Co.
3585 Mike Padgett Hwy
Augusta, GA 30906
ASCConst. Equip.
9115 Harris Corners Parkway
Suite 450
Charlotte, NC 28269
Tractor & Equipment Co
P.O. Box 12326
Birmingham, AL 35202
Bid Form YES YES
Statement of Non-
Discrimination YES YES
Conflict of Interest YES YES
Contractor Affidavit &
Agreement YES NON-COMPLIANT
MISSING E-VERIFY #
Subcontractor Affidavit &
Agreement YES YES
Non-Collusion Affidavit of
Bidder YES YES
Non-Collusion Affidavit
Subcontractor YES YES
Local Small Business
Good Faith Efforts YES YES
Local Small Business
Subcontractor/Supplier
Utilization Plan
YES YES
Skid Steer Loader:
Year 2009
Brand BOBCAT
Model 5185
BID PRICE:$21,535.00
13.00 OPTIONAL ITEMS:
Additional to Base Cost
13.01 Combination Bucket $2,450.00
13.02 Pallet Forks $785.00
13.03 Tires $2,148.00
13.04 Auger Attachment $2,600.00
13.05 Ride Control Sys $912.26
TRANSPORT TRAILER:
Year 2009
Brand D&E
Model 16FTEQ
BID PRICE:$2,695.00
DELIVERY DATE:30-45 DAYS
Re-Bid Item #09-166A
Skid Steer Loader
For the City of Augusta - Fleet Department
Re-Bid Opening Date: Thursday, November 12, 2009 at 11:00 a.m.
VENDOR SUBMITTED NO
BID RESPONSE
VENDOR SUBMITTED NO BID
RESPONSE
NON-COMPLIANT
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Finance Committee Meeting
12/7/2009 1:00 PM
December 2009 Refund Request
Department:Tax Assessors Office
Caption:Approve refund request from the Tax Assessors Office for December, 2009.
Background:See attachment
Analysis:See attachment
Financial Impact:See attachment
Alternatives:See attachment
Recommendation:See attachment
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
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Finance Committee Meeting
12/7/2009 1:00 PM
Paine College Masked Ball
Department:Clerk of Commission
Caption:Consider a request from Paine College for city sponsorship through the
purchase of tickets for the 10th Annual Scholarship Masked Ball.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
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